Approval of 2012 Tax Roll Totals, as per Sec. 26.09(e), of the Texas Property Tax Code

1.   Approval of Interlocal Cooperation Agreement between the County of Hidalgo and the City of Edinburg
2.  Approval of Interlocal Cooperation Agreement Project: sewer improvements - Hillcrest Terrace and Santa Cruz Ranchettes Subdivisions located in ETJ of Edinburg

1.  Approval of Amendment and Restatement of that certain Interlocal Cooperation Agreement between the County of Hidalgo and City of Edinburg, Texas concerning certain improvements to 10th Street Extension from SH 107 to FM 1925 (Monte Cristo)
2.  Approval of the Amendment and Restatement of that certain Interlocal Cooperation Agreement between the County of Hidalgo and City of Edinburg, Texas concerning certain improvements to 10th Street Extension from SH 107 to FM 1925 (Monte Cristo) Project

1.  Approval of Interlocal Cooperation Agreement between the County of Hidalgo, the Edinburg CISD, the City of McAllen and Hidalgo County Drainage District No. 1 - for road and drainage improvements on Russel Road to Ware Road
2.  Approval of Interlocal Cooperation Agreement Project:  for road and drainage improvements on Russel Road to Ware Road

a.  Status of attempts with applicable action, if necessary,  to advise all current awarded vendors for the listed Section 125 products that  Hidalgo County can exercise it's sole discretion to extend for an additional sixty (60) day grace period extension as no new awards have been approved by the effective date of 02-01-13:
     1. Dental - Metlife
     2. Vision - Safeguard thru Metlife
     3. Disability:
         Short Term - UNUM
         Long Term - UNUM
     4. Accident Plans - Allstate
     5. Critical Illness - Allstate
     6. Universal Life - Allstate
     7. Cancer - Allstate
     8. COBRA Administration

b.  Action by CC applicable to responses received by current providers in connection with employees that have policies:
     1.  "Grandfather" current providers for only those employees that currently have policies and continue payroll deductions; or,
     2.  Conversion of said policies for employees that currently have policies to a "post-tax" product with no payroll deduction but rather individual responsibility (by employees) to pay premiums;

c.  Accept or reject all proposals received (and thus not proceed to rank) for: "Section 125 Voluntary Insurance Products" (i.e. Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal Life Insurance and COBRA Administration & Others) and, if accepted:

d.  Proceed to rank the proposals for each product so as to proceed to the negotiation phase of the process; or, if rejected;

e.  Authority to re-advertise an RFP for: "Section 125 Voluntary Insurance Products" (Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal and Other Types of Life Insurance and COBRA Administration) with inclusion/imposition including, but not limited, of the following:
     1.  No Loss No Gain Provision;
     2.  New Grading Criteria, if necessary & recommended;
     3.  Selection and/or designation of Scoring/Grading Committee:
          a.  Proposed names as recommended by Pct. #3 - Raul Silguero, Mona Parras & Marty Salazar
          b.  Additions or Deletions, if applicable;
     4.  Presentations to CC by top __________ scored vendors with a ten point max value thus a total max score of 110;
     5.  Hidalgo County's sole option to award to one or multiple vendors;
    6. Minimum of  a 42 months term with possible multi-year rate guarantee with option to renew additional _____ extensions with Hidalgo County's sole discretion to permit rate negotiations (only, if necessary);
     7.  Ad dates: 12-15-12-22 & 12-29-12- RFP acceptance date: 01-09-13;
     8.  Projected presentation of Scoring Grid to Hidalgo County Commissioners Court:  01-23 or 01-30 dependent on how may proposals are received as the current project had 29 proposals for Evaluation Committee to score and grade;

f.  Selection/Appointment/Designation of Evaluation Committee: Present recommendation by Commissioner Pct. #3, Joe Flores are:  Dr. Mona Parras, PhD; Raul Silguero and Marty Salazar or whatever CC decides;
 
g.  Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024(a)(4)-professional service;

h.  Approval for Purchasing to negotiate a professional consulting agreement with William "Bill" Rusteberg  to provide assistance (i.e. Education, Clarifications, Interpretation and Verification of submitted proposals for the Evaluation Committee so as to Grade & Score each Vendors Product Proposals) and thus draft the grid for each product for presentation to Hidalgo County Commissioners Court for rank and/or award  

i.  If necessary, Commissioner Court's declaration of a new plan year of with an effective date of April 1, 2013 as provided under existing RFP for current awarded vendors;

j.  Report and action (if applicable) on the possible engagement of an Agent of Record (AOR) as recommended and suggest by CC on 11-20-12.

Pursuant to action approved by CC last Tuesday, November 27, 2012, nominating all 11 architectural firms on approved pool of architects, requesting action on designation/appointment of members of Grading Committee to score, grade, evaluate all Statements of Qualifications in connection with  the Design & Construction of a New Hidalgo County Courthouse including Remodeling/Additions/Renovations of Existing Courthouse.

A. Presentation of reason  of necessity to cancel original Purchase Order #681804 for $465K issued by Hidalgo County to awarded contractor, HighMark Construction Company, LLC, for the "Additions and Renovations to the WIC Clinic located at 3105 E. Richardson, Edinburg, TX" for HC WIC Program's 2012 fiscal funding and since project was not commenced during that fiscal year the funding does not roll-over to 2013 fiscal year's budget; therefore,

B. Discussion, consideration and action authorizing the Purchasing Department to approve and process a requisition into a Purchase Order to HighMark Construction Company, LLC, in the amount of $232.5K  which reflects one-half  of the awarded amount of the approved and fully executed construction contract between Hidalgo County and HighMark for the amount of $465K with additional specific wording on new PO noting that the other one-half or $232.5K will be issued through a second PO upon receipt in March of 2013 of WIC Program fiscal year's funding in connection to: "Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX" (C-12-021A-09-25) with acceptance of this two (2) equal parts method of payment by HighMark.

Requesting clarification and approval to amend  the Sole Source Declaration (previously approved by CC on 11/01/11-AI#29328) with ACS Government Systems, Inc.  to include the purchase of an "IVR System" including the hardware, software licenses and any other pertinent related services in the amount of $31,545.70 as well as any future purchases of equipment, licenses, software, maintenances support and related services for the District Clerk's current jury system in place through the life term of the equipment/software/hardware/maintenance/support services in place.

Requesting  discussion & action  to repair the Courthouse-County Clerk Office Roof which has water leaks and sloping problems through the following options:

a.  Short Term: Repair roof through an approved dealer as recommended by Mulehide in order to not violate any warranties; however roof has low lying areas and needs more than just patch work.

b.   Long Term:  Appropriate funding for and  request proposal from an  approved Hydro Stop JOC to apply dens deck in order to gravitate water to the appropriate drains, in addition apply can strip to all parapet walls and  apply Barrier Guard to all drain locations to adhere to concrete underlayment, with a 10 to 15 year warranty.

A. Requesting exemption form competitive bidding requirements under Texas Local Government Code 262.024 (a)(7)(A)..items for which competition is precluded because of the existence of patents, copyrights, secret processes'

B. Approval of the Sole Source Declaration for Cummins Allison Corp., to include the purchase of all future purchases of equipment, licenses, software, maintenance-support and related services for the Tax Office current Currency Handling Scanners with the term through the life of the equipment - software - maintenance - support and related services. 

a.  Requesting rescission of action taken by CC on 10-23-12/AI#34703 approving purchase tthe continuation of the maintenance service agreement (Requisition #216326-PO#682407-Cancelled) with North American Western Data Systems d/b/a Western Data Systems for the Trimble 6 Surveying Equipment as previously procured on October 7, 2008 for Hidalgo County Planning Department;  allowing to proceed with item B;

b.  Approval to utilize through Department Of Information Resources (DIR) Contract #DIR-SDD-1796 awarded vendor, "North American Western Data Systems d/b/a Western Data Systems" for the maintenance service agreement for the Trimble 6 Surveying Equipment through an assigned purchase order (Requisition #225129) with a revised amount of $1,369.37.

a.  Requesting approval of WA#2 in the amount of $600,560.00 from L & G Engineering in connection with Engineering Services Agreement# C-11-234-09-13 for the purposes of "engineering services" for the preperation of  Surveys, PS&E, Utility Adjustments and Construction Management  for the FM 1925 project (PART II from PHASE I) from Kenyon Road East to FM 907 (Alamo Road) within Hidalgo County Precinct No. 4.

b)  Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;

c. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Engineering Services for  PROJECT:"FM 1017 located West of US 281 in Linn-San Manuel area"within Hidalgo County Precinct No. 4;

d. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services for PROJECT:"FM 1017 located West of US 281 in Linn-San Manuel area"within Hidalgo County Precinct No. 4.