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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING December 4, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Right of Way (1200)
B.
2012 - Sheriff's Office (1100)
C.
2012 - Elections Department (1100)
D.
2012 - County Judge (1100)
E.
2012 - Law Library (1247)
F.
2012 - District Clerk (1100)
G.
2012 - County Auditor's Office (1100)
H.
2012 - Emergency Management (1100)
I.
2012 - Tax Office (1100)
J.
2012 - Tax Office (1246)
K.
2012 - Planning Dept- Planning & Engineering (1200)
L.
2012 - Facilities Mgmt. (1100)
M.
2012 - I.T. Department (1100)
N.
2012 - Public Defenders (1282)
O.
2012 - Health & Human Services Dept. (1293)
P.
2012 - Courthouse Security (1241)
Q.
2012 - Safety Division (1100)
R.
2012 - DA Investigation HB65 (1223)
S.
2012 - Planning (1100)
T.
2012 - Texas A&M AgriLife Extension Service (1100)
U.
2012 - Constable Pct. #1 (1100)
V.
2012 - Constable Pct. 3 (1100)
W.
2012 - Constable Pct. 3 (1230)
X.
2012 - Constable Pct. #5 (1100)
Y.
2012 - J.P. 1/1 (1100)
Z.
2012 - J.P. 2/2 (1100)
AA.
2012 - J.P. 3/3 (1100)
BB.
2012 - J.P. 4/1 (1100)
CC.
2012 - 139th District Court (1100)
DD.
2012 - Pct. #1 BCAP (1312)
EE.
2012 - Pct. #2 R&B (1200)
FF.
2012 - Pct. #2 Administration (1200)
GG.
2012 - Pct. #2 Adm. (1200)
HH.
2012 - Pct. #4 Sanitation (1100)
II.
2012 - Pct No. 4- BCAP (1200)
JJ.
2012- Pct 4 Rd. Maint. (1200)
KK.
2012 - BCAP (1200)
3.
2012 Interdepartmental transfers:
A.
County Judge (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to County Judge's Office in the amount of $7,265.00.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to County Judge's Office in the amount of $7,265.00.
B.
Juvenile Probation (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Juvenile Probation in the amount of $71,435.00 to fund room & board expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Juvenile Probation in the amount of $71,435.00 to fund room & board expenditures.
C.
Pct. #2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (083) in the amount of $10,000.
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (083) in the amount of $10,000.
D.
Pct. #4 Sanitation (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Pct. 4 Sanitation in the amount of $7,669.00.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Pct. 4 Sanitation in the amount of $7,669.00.
E.
Pct. #4 San Carlos Drain (1200):
Approval of 2012 interdepartmental transfer from Pct 4 Rd Maint (Program 007) to Pct 4 - San Carlos Drain (Program 050) in the amount of $96.00
Approval of 2012 interdepartmental transfer from Pct 4 Rd Maint (Program 007) to Pct 4 - San Carlos Drain (Program 050) in the amount of $96.00
F.
Pct. #4 CO2010:
Approval of 2012 interdepartmental transfer from CO2010A&B-Pct 4 New Shop (Program 075) to CO2010 A&B- Pct 4 FM1925 Kenyon -FM907 (Program 076) in the amount of $600,560.00.
Approval of 2012 interdepartmental transfer from CO2010A&B-Pct 4 New Shop (Program 075) to CO2010 A&B- Pct 4 FM1925 Kenyon -FM907 (Program 076) in the amount of $600,560.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal request for employee #077062
6.
Tax Refunds:
A.
| Acct. # | Payer | Amt. |
| A1800.00.037.00004.05 | American Used Auto Parts LLC | $ 23,877.05 |
| A1800.00.038.0008.02 | RAP & S Inc. | $ 4,731.15 |
| A4700.99.000.0000.A4 | General Electric Capital Corp Property Tax Compliance | $18,394.06 |
| A4700.99.000.0000.A4 | General Electric Capital Corp Property Tax Compliance | $ 27,704.69 |
| C4423.99.000.0007.01 | Valley Metro-Barbosa Group | $ 3,416.76 |
| C4423.99.000.0008.00 | Valley Metro Indoor Shooting & Training Center | $ 2,705.01 |
| C4490.00.000.0001.00 | Daniel G Kamin McAllen LLC | $ 17,625.89 |
| E5662.00.000.0001.00 | Rodriguez Ruben & Marlena L | $ 3,492.51 |
| E5662.00.000.0002.00 | Rodriguez Ruben & Marlena L | $ 3,333.46 |
| E5662.00.000.0005.00 | Rodriguez Ruben & Marlena L | $ 3,118.16 |
| E5662.00.000.0007.00 | Rodriguez Ruben & Marlena L | $ 3,329.75 |
| E5662.00.000.0008.00 | Rodriguez Ruben & Marlena L | $ 3,227.00 |
| E5662.00.000.0009.00 | Rodriguez Ruben & Marlena L | $ 3,115.38 |
| E5662.00.000.0010.00 | Rodriguez Ruben & Marlena L | $ 3,272.75 |
| E5662.00.000.0011.00 | Rodriguez Ruben & Marlena L | $ 3,414.90 |
| L1700.99.000.003A.01 | Wingate Inn | $ 11,520.96 |
| L1700.99.000.003A.01 | Wingate / Sungate Development | $ 14,631.16 |
| L5620.99.000.0006.06 | Los Alamos Imaging Center | $ 3,181.45 |
| M1950.99.000.0009.03 | CSI Leasing Inc. Attn: Property Tax Dept | $ 31,309.55 |
| M2650.99.009.0006.18 | Main Line Express | $ 3,881.21 |
| R2436.00.00A.0001.00 | Mirta Zorrilla MD., PA | $ 4,133.05 |
| R2436.00.00A.0001.00 | Mirta Zorrilla MD., PA | $ 3,700.05 |
| R3751.04.000.0008.00 | Justin Rone Business Account | $ 5,815.38 |
| R3751.04.000.0011.00 | Justin Rone Business Account | $ 4,465.93 |
| R9999.94.UPR.0001.00 | Union Pacific Railroad | $ 2,862.97 |
| S1000.99.000.0000.E7 | TAB Bank | $ 3,492.19 |
| S2982.99.000.0011.16 | TRPTS Paying for LKQ Corp | $ 7,009.26 |
| Acct# | Payer | Amt. |
| S3004.08.000.0013.00 | Ridge CBF McAllen III LLC | $ 17,622.22 |
B.
| Acct# | Payer | Amt. |
| E3200.00.00D.0003.01 | Celia P. & Arturo Vale | $ 2,761.40 |
| W0100.00.051.0008.00 | Juan D. & Isabel Garza | $ 5,039.33 |
| W3800.00.183.0000.02 | Bac Tax Services | $ 5,690.92 |
7.
Membership Dues:
A.
Sheriff's Department:
Requesting approval of req#226638 for payment for 2012 membership dues and certification for Javier Solis and K9 Dick and Juan Moreno and K9 Endy to The National Narcotic Detector Dog Association, Inc. in the amount of $30.00 per team for membership dues, $25.00 per team for the narcotics certification and $25.00 per team for the police service dog certification.
Requesting approval of req#226638 for payment for 2012 membership dues and certification for Javier Solis and K9 Dick and Juan Moreno and K9 Endy to The National Narcotic Detector Dog Association, Inc. in the amount of $30.00 per team for membership dues, $25.00 per team for the narcotics certification and $25.00 per team for the police service dog certification.
B.
Right of Way:
Approval of 2013 IRWA Membership Dues for Jose N. Pena and Rebecca Gomez in the amount of $ 410.00 (Req.#226962)with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
Approval of 2013 IRWA Membership Dues for Jose N. Pena and Rebecca Gomez in the amount of $ 410.00 (Req.#226962)with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
C.
139th District Court:
Approval of membership dues for Sylvia Reyes & Pete Lobato to the Texas Association for Court Administration in the amount of $75.00 each, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Approval of membership dues for Sylvia Reyes & Pete Lobato to the Texas Association for Court Administration in the amount of $75.00 each, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
8.
Urban County:
A.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
9.
Budget & Management:
A.
Self Funded (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 47,634.37 for the period of 11/01-15/2012 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management in the amount of $ 47,634.37 for the period of 11/01-15/2012 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $587,955.96 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/10/12 to 11/23/12.
2. Approval of wire transfer to cover claims paid.
| 11/10-16/12 | $342,973.70 |
| 11/17-23/12 | $244,982.26 |
| TOTAL | $587,955.96 |
2. Approval of wire transfer to cover claims paid.
10.
IT Department - Renan Ramirez:
A.
Colonia Access Program:
Authorization and approval to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
Authorization and approval to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
| Employee Name: | Employee ID: | Plan Description: | MDN: |
| John Paul Lugo | 115363 | America's Choice II 600 Share Unl @ $42.99 | 956-578-1555 |
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting approval of payment in the amount of $2,880.00 to third party vendor for TCEQ Agreed Order #2012-0841-AIR-E. Third party vendor is Texas Association of Resource Conservation and Development, with authority to for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
B.
Acceptance and approval of request for payment of 2 & 3 Court Room Modulars Invoice #6391 in the amount of $937,706.00 and payment for the District Clerk Modular Invoice #6392 in the amount of $98,154.00 as submitted by RamTech Building Systems, Inc. in connection with the "Renovations and Annex of Modular Buildings" Project amid PO#679285 and PO #680369 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor in the combined total of $1,035,860.00.
C.
Approval to exercise the option to renew/extend for a one (1) year term as stipulated and provided in the contracts identified under the same rates, terms and conditions the following:
1. C-10-244-12-14-Garbage Collection at Los Ebanos Pavilion with BFI Waste Service of Texas, for Pct 3;
2. C-11-228-11-08-Concrete Mix & Delivery Services with Magic Valley Concrete, for Hidalgo Co;
3. C-11-233-12-06-Bio-Hazardous Waste Pickup & Disposal Services with Bio-Ops, LLC for Hidalgo Co.
1. C-10-244-12-14-Garbage Collection at Los Ebanos Pavilion with BFI Waste Service of Texas, for Pct 3;
2. C-11-228-11-08-Concrete Mix & Delivery Services with Magic Valley Concrete, for Hidalgo Co;
3. C-11-233-12-06-Bio-Hazardous Waste Pickup & Disposal Services with Bio-Ops, LLC for Hidalgo Co.
D.
1. Approval of Request for Payment-Application No. 1 in the amount of $38,878.08 from Holchemont, LTD, awarded contractor for the, "Construction Of New Constable Precinct No. 1 Offices", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. (C-028-07-24)
2. Acceptance and approval of request for payment of Invoice Six in the amount of $1,312.25 as submitted by Alcocer Garcia Associates for Professional Architectural Services for the "Design and Construction Of A New Constable Building" in Hidalgo County Precinct One amid Contract #C-10-320-02-08-PO#660264 (approved by CC on 02/08/11) with authority for County Treasurer to issue check after County Auditor's review and processing procedures are completed.
2. Acceptance and approval of request for payment of Invoice Six in the amount of $1,312.25 as submitted by Alcocer Garcia Associates for Professional Architectural Services for the "Design and Construction Of A New Constable Building" in Hidalgo County Precinct One amid Contract #C-10-320-02-08-PO#660264 (approved by CC on 02/08/11) with authority for County Treasurer to issue check after County Auditor's review and processing procedures are completed.
E.
Approval and ratification (if applicable) of HCPP&P, Article 8.02 accepting quotes provided and solicited by Tax Office as demonstrating "due diligence" for requisition#222663 and processed into PO#681246 to General Binding Corporation (GBC) in the amount of $1,093.10 with authority for Hidalgo County Treasurer to issue payment after processing procedures conducted by Hidalgo County Auditor.
F.
1. Requesting approval of the additional one (1) year extensions/renewals for various agreements as (set forth below)for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions;
a. SOUTHERN TIRE MART, LLC-"PURCHASE OF TIRES-Including Installation and other Related Services (Including all other HC Law Enforcement Agencies) in connection to Contract #C-11-193-12-06, effective 12/06/12.
b. HENRY SCHEIN, INC-MEDICAL SUPPLIES & EQUIPMENT (multi awarded contract) in connection to Contract#s E-11-325-11-29, VELACORP PHARMACISTS, INC dba SAN JUAN PHARMACY (E-11-325A-11-29) and UNITED MEDICAL SUPPLIES (E-11-325B-11-29), effective, 12/22/12
c. MID VALLEY PEST CONTROL-PEST CONTROL SERVCIES in connection to Contract #C-08-339-12-23, effective, 01/01/13.
d. TROPICAL TEXAS BEHAVIORAL HLTH CTR (MHMR)-SCREENING ASSESSMENTS and PSYCHIATRIC EVALUATION OF INMATES INCARCERATED AT COUNTY JAIL, in connection to IA-#E-11-323-11-29 (C-08-336-08-26), effective, 01/01/13.
a. SOUTHERN TIRE MART, LLC-"PURCHASE OF TIRES-Including Installation and other Related Services (Including all other HC Law Enforcement Agencies) in connection to Contract #C-11-193-12-06, effective 12/06/12.
b. HENRY SCHEIN, INC-MEDICAL SUPPLIES & EQUIPMENT (multi awarded contract) in connection to Contract#s E-11-325-11-29, VELACORP PHARMACISTS, INC dba SAN JUAN PHARMACY (E-11-325A-11-29) and UNITED MEDICAL SUPPLIES (E-11-325B-11-29), effective, 12/22/12
c. MID VALLEY PEST CONTROL-PEST CONTROL SERVCIES in connection to Contract #C-08-339-12-23, effective, 01/01/13.
d. TROPICAL TEXAS BEHAVIORAL HLTH CTR (MHMR)-SCREENING ASSESSMENTS and PSYCHIATRIC EVALUATION OF INMATES INCARCERATED AT COUNTY JAIL, in connection to IA-#E-11-323-11-29 (C-08-336-08-26), effective, 01/01/13.
2. Re-statement and notification of exercising the automatic additional nine (9) year extensions/renewal of continuing with same rates, terms and conditions under current Interlocal Agreement# C-11-288-10-18, between RIO GRANDE VALLEY COMMUNICATIONS GROUP and HIDALGO COUNTY for the purposes of "UTILIZING THE RGVCG 800 MHTZ RADIO SYSTEM FOR GOV'T FUNCTIONS" for the Hidalgo County Sheriff's Office, effective, 01/01/13.
G.
Acceptance and approval of request for payment of Invoice #7801 in the amount of $17,123.49 as submitted by L&G Engineering amid Replacement Of Work Authorization No. 1 with Contract #C-12-050-01-31-PO#684280 for Professional Geotechnical Services for "Mile 17 North Roadway Rehabilitation And Widening Project In Precinct #1.
H.
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services with ending date of August 31, 2013 through assigned purchase order (no signed documents required only purchase order) with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for Hidalgo County Human Resources Department-Toshiba Monochrome MFP-eStudio520 through Requisition #221758 in the amount of $910.00.
I.
Requesting approval of payment for invoice No. 08.09 BCTD in the amount of $22,101.39 (3rd Call) as submitted by project engineer, Dos Logistics, Inc.
J.
Acceptance and approval to exercise the County's option to renew the final year of the two (2)-one (1) year extensions as provided in the current contracts for "Printing Services And Related Supplies", under the same rates, terms and conditions with the following vendors:
1. E-11-316-12-12-Gateway Printing & Office Supply, Inc. d/b/a Jones & Cook Stationers (Original Contract C-10-068A-12-21);
2. E-11-316A-12-12-E.A. Stone Inc. d/b/a/ Gulf Data Products (Original Contract C-10-068A1-12-21).
1. E-11-316-12-12-Gateway Printing & Office Supply, Inc. d/b/a Jones & Cook Stationers (Original Contract C-10-068A-12-21);
2. E-11-316A-12-12-E.A. Stone Inc. d/b/a/ Gulf Data Products (Original Contract C-10-068A1-12-21).
K.
1. Requesting acceptance and approval of payment for
Invoice #11324289 in the amount of
$ 10,864.75 submitted by
L&G Consulting Engineers, Inc. in connection to Contract#
C-11-234-09-13 (WA#1-PO#663995) for:
"FM 1925 Project" located in Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Invoice #11324298 in the amount of $ 59,375.96 submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-12-126-10-16 (WA#1-PO#682998) for :"job specific" PROJECT: "Extension of 10th Street (SH 107 to FM 1925) within Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Invoice #11324298 in the amount of $ 59,375.96 submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-12-126-10-16 (WA#1-PO#682998) for :"job specific" PROJECT: "Extension of 10th Street (SH 107 to FM 1925) within Hidalgo County Precinct No. 4.
L.
1. Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract: "C-11-243-12-31- for the Pipes-Reinforced Concrete Pipe (RCP) Tongue & Groove - Rubber Gasket Joint Concrete-Inlets & Manholes" for Hidalgo County, under the same rates, terms and conditions with: Rio Valley Pipe LLC- - Effective 01/01/2013, Expiring 03/01/2013 or (upon completion of the procurement process which ever comes first) and thus combining two separate contracts so as to have a single term).
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft requirement agreement) as attached hereto for: Hidalgo County - Pipes Reinforced Concrete Tongue & Groove, Rubber Gasket Joint Concrete Pipes Inlets & Manholes" RFB No. 2012-187-01-09-YZV.
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft requirement agreement) as attached hereto for: Hidalgo County - Pipes Reinforced Concrete Tongue & Groove, Rubber Gasket Joint Concrete Pipes Inlets & Manholes" RFB No. 2012-187-01-09-YZV.