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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING December 11, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Authorization for the County Judge to sign and Executive Officer to submit Report on Eminent Domain Authority to the Office of the Comptroller of Public Accounts as required by Texas Government Code Title 10, Subtitle E Chapter 2206 Subchapter C Section 2206.101
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept settlement check from State Farm Insurance Company in the amount of $781.58 to settle auto accident claim with County vehicle. (Sheriff Office)
D.
Discussion, consideration and action on rescheduling the Commissioners' Court Meeting of Tuesday, December 25, 2012 (holiday) to Friday, December 28, 2012 or as otherwise specified
E.
Planning Department:
Requesting approval to reimburse Raul Sesin the amount of $853.81 for expenses incurred while attending the Basic Floodplain Hydraulics Using HEC-RAS Training in Fort Worth, Texas on November 28-30, 2012, with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.
Requesting approval to reimburse Raul Sesin the amount of $853.81 for expenses incurred while attending the Basic Floodplain Hydraulics Using HEC-RAS Training in Fort Worth, Texas on November 28-30, 2012, with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.
F.
Facilities Management (1100):
Requesting permission to advertise/hire for the following:
Requesting permission to advertise/hire for the following:
| Position | Slot # |
| Budget Clerk I | 001-010 |
G.
Health & Human Services (1100):
Requesting permission to advertise/hire for the following:
Requesting permission to advertise/hire for the following:
| Position | Slot # |
| System Support Specialist I | 003-0028 |
| Billing Specialist V | 003-0030 |
| Health Inspector I | 001-0014 |
H.
Appointment of Judge to the Office of County Court at Law #8
8.
District Attorney's Office - Roy Cazares:
A.
District Attorney's Office (1100)
1. Approval to transfer auto allowance pay in the amount of $3,600.00 from slot no. 0100 Criminal Investigator II to slot no. 0087, Criminal Investigator I.
2. Approval of revised salary schedule.
1. Approval to transfer auto allowance pay in the amount of $3,600.00 from slot no. 0100 Criminal Investigator II to slot no. 0087, Criminal Investigator I.
2. Approval of revised salary schedule.
9.
Sheriff's Office:
A.
Requesting approval of claim/invoice (Invoice No. 02-SUPP-SO) from Dos Logistics, Inc. in the amount of
$3,000.00 with authority for Hidalgo County Treasurer to issue payment after auditing procedures are
completed by the County Auditor.
$3,000.00 with authority for Hidalgo County Treasurer to issue payment after auditing procedures are
completed by the County Auditor.
10.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
11.
Fire Marshal's Office - Juan Martinez:
A.
Discussion, consideration, and action regarding the cancellation of the Linn-San Manuel Fire Department Rural Emergency Services Contract
12.
HIDTA - Task Force - Dora Munoz:
A.
Authorization and approval to accept the following:
1. Memorandum of Understanding between Hidalgo County HIDTA Task Force and the Hidalgo County Constable's Office, Precinct 3.
2. Memorandum of Understanding between Hidalgo County HIDTA Task Force and the McAllen Independent School District Police Department.
1. Memorandum of Understanding between Hidalgo County HIDTA Task Force and the Hidalgo County Constable's Office, Precinct 3.
2. Memorandum of Understanding between Hidalgo County HIDTA Task Force and the McAllen Independent School District Police Department.
13.
Urban County - Diana Serna:
A.
Discussion and possible action to remove Precinct 4 Fire Protection equipment purchased with CDBG funds from the Linn/San Manuel Volunteer Fire Department.
14.
Elections Administration - Yvonne Ramon:
A.
1. Authorization and approval to accept the following HAVA grant awards:
(a). HAVA Polling Place Accessibility 2012 in the amount of $49,871.96.
(b). HAVA Opportunity for Access 2012 in the amount of $24,938.77.
2 Approval of Certification of Revenues as certified by the County Auditor for the HAVA grant(s).
3. Approval of 2012 appropriation of funds for the HAVA grants in the amount of $74, 810.73.
(a). HAVA Polling Place Accessibility 2012 in the amount of $49,871.96.
(b). HAVA Opportunity for Access 2012 in the amount of $24,938.77.
2 Approval of Certification of Revenues as certified by the County Auditor for the HAVA grant(s).
3. Approval of 2012 appropriation of funds for the HAVA grants in the amount of $74, 810.73.
15.
Right of Way - Joe Pena:
A.
Consideration of the use of Eminent Domain to condemn property on the following Parcels 9 & 13 for the Trenton Drain Project (GLO/TDRA Disaster Recovery Entitlement Grant Program: Contract # DRS010068) (a description of such parcels attached as Exhibit A & B)
16.
Precinct #3 - Comm. Flores:
A.
Pursuant to contract with L&G Consulting Engineers Inc. d/b/a L&G Engineering, (article 14) C-12-246-10-16, a request for approval by engineer to permit the subcontracting of AmaTerra Environmental Inc. in connection to work authorization No. 1.
17.
Budget & Management - Sergio Cruz:
A.
Presentation and discussion on specifications for the Rural Solid Waste Collection RFP (Sanitation Project).
B.
Budget Appropriations:
1.
Health Benefits (2201):
Approval of 2012 appropriation of funds for Health Benefits Fund (2201) in the amount of $2,110,000.00 to fund end of year expenditures.
Approval of 2012 appropriation of funds for Health Benefits Fund (2201) in the amount of $2,110,000.00 to fund end of year expenditures.
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
a. Acceptance and approval to amend the Sole Source Declaration (previously approved by CC on 10/04/11-AI#28794) with Icon Enterprises d/b/a CivicPlus for the purchase of any future hardware, software maintenance, technical support/updates/upgrades/licenses and any other pertinent related services through the life term of the equipment/software/hardware/maintenance/support services in place; and
b. Approval to pay the annual support/maintenance/hosting renewal fees in the amount of $14,175.00 as stated below including the signing of required documents by County Judge or Court Member.
November and December Billing amount: $2,362.50 thru Requisition #225072.
January-October Billing amount: $11,812.50 will be thru the 2013 Adopted Budget thus allowing IT Department to submit a requisition at that time for this amount.
b. Approval to pay the annual support/maintenance/hosting renewal fees in the amount of $14,175.00 as stated below including the signing of required documents by County Judge or Court Member.
November and December Billing amount: $2,362.50 thru Requisition #225072.
January-October Billing amount: $11,812.50 will be thru the 2013 Adopted Budget thus allowing IT Department to submit a requisition at that time for this amount.
4.
Acceptance and approval to substitute the current Exhibit B for Contract #C-12-226-11-06 between Hidalgo County and Paul Vazaldua, Jr., dba, Vazaldua & Associates with a revised Exhibit B-(Proposal Fees for Services with Monthly Workplans) due to delay in full execution of agrement.
B.
Pct. 4
1.
a. Requesting approval of a "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for: "Professional Engineering Services" in connection to JOB SPECIFIC PROJECT: "FM 1017 (from 0.1 MILES WEST of US 281 to 0.8 MILES WEST) within Hidalgo County Precinct No. 4.
b. Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (DOS LAND SURVEYIN, LLC) with adherence to insurance provisions required by said article.
c. Requesting approval of Work Authorization No. 1 ($ 138, 827.64) from L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for Professional Engineering Services" in connection to JOB SPECIFIC PROJECT: "FM 1017 (from 0.1 MILES WEST of US 281 to 0.8 MILES WEST) within Hidalgo County Precinct No. 4.
b. Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (DOS LAND SURVEYIN, LLC) with adherence to insurance provisions required by said article.
c. Requesting approval of Work Authorization No. 1 ($ 138, 827.64) from L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for Professional Engineering Services" in connection to JOB SPECIFIC PROJECT: "FM 1017 (from 0.1 MILES WEST of US 281 to 0.8 MILES WEST) within Hidalgo County Precinct No. 4.
C.
IT Department:
1.
a. Action to amend the Sole Source Declaration (approved-CC-03/13/12-AI#31263) for Elections Department) with Environmental Systems Research Institute to include IT Department including the purchase of any future hardware, software maintenance, technical support/updates/upgrades/licenses and any other pertinent related services under Environmental Systems Research Institute (ESRI); and,
b. Approval for IT Department to purchase in an amount of $18,000.00 thru Req. #227396 for: ArcGIS for Desktop Advanced Concurrent Use Primary Maintenance, ArcGIS for Desktop Advanced Concurrent use Secondary Maintenance, ArcGIS for Desktop Basic Single Use Primary Maintenance, ArcGIS for Desktop Basic Single Use Secondary Maintenance, ArcGIS for Service Enterprise Advanced Up to Four Cores Maintenance and ArcGIS for Service Enterprise Standard Up to Four Cores Staging Server Maintenace from Environmental Systems Research Institute including any licenses, software, maintenances support through the life term of the equipment/software/hardware/maintenance/support services in place.
b. Approval for IT Department to purchase in an amount of $18,000.00 thru Req. #227396 for: ArcGIS for Desktop Advanced Concurrent Use Primary Maintenance, ArcGIS for Desktop Advanced Concurrent use Secondary Maintenance, ArcGIS for Desktop Basic Single Use Primary Maintenance, ArcGIS for Desktop Basic Single Use Secondary Maintenance, ArcGIS for Service Enterprise Advanced Up to Four Cores Maintenance and ArcGIS for Service Enterprise Standard Up to Four Cores Staging Server Maintenace from Environmental Systems Research Institute including any licenses, software, maintenances support through the life term of the equipment/software/hardware/maintenance/support services in place.
D.
WIC
1.
Recommending bid award and approval of contract document to the sole bidder, Miguel Barboza, Jr. meeting all specifications and/or requirements for "Lease of Office Space for the City of Alton-WIC Program"-RFB No.: 2012-188-11-21-CGA.
E.
Colonia Access Program Pct. 3
1.
a. Acceptance and approval of the final construction contract #C-CAP-12-208-10-16 (award CC-10-16-12)for Dude Hill Subdivision between Hidalgo County and Valley Paving Inc. in the amount of $66,903.45 as submitted through project engineer, Javier Hinojosa Engineering;
b. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
b. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
2.
a. Acceptance and approval of the final construction contract #C-CAP-12-197-10-16 for Casa De Los Vecinos Subdivision project (approved by CC-10-16-12) between Hidalgo County and Jimmy Closner & Sons Construction Co., Inc. in the amount of $392,013.75, submitted through project engineer, Javier Hinojosa Engineering;
b. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18% or more without the consent of the contractor".
b. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18% or more without the consent of the contractor".
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Alma D. Patina
D.
Claim of Mission Towing
E.
Norma Hernandez dba CVS Services
F.
Claim of Alberto Martinez
G.
Claim of Francisco J. Guerrero dba Valley Metro Security
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Alma D. Patina
D.
Claim of Mission Towing
E.
Norma Hernandez dba CVS Services
F.
Claim of Alberto Martinez
G.
Claim of Francisco J. Guerrero dba Valley Metro Security
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn