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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING December 18, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Discussion, consideration and Approval of Memorandum of Understanding between the Texas Forest Service, Regional Incident Management Team Member and the County of Hidalgo, with the authority for the County Judge to execute documents for the following County employees:
Rolando Benavides-Hidalgo County Emergency Management
Juan Martinez-Fire Marshal's Office
Carlos Moreno-Right of Way
Karina Cardoza-Public Affairs Division
Michelle Villareal-Public Affairs Division
Horaldo Sanchez-PCT 3 Constable's Office
Eddie Olivarez-Health and Human Services
Lorenzo Ortiz-Safety Division
Armando Guzman-Safety Division
Rolando Casas-Fire Marshal's Office
Rolando Benavides-Hidalgo County Emergency Management
Juan Martinez-Fire Marshal's Office
Carlos Moreno-Right of Way
Karina Cardoza-Public Affairs Division
Michelle Villareal-Public Affairs Division
Horaldo Sanchez-PCT 3 Constable's Office
Eddie Olivarez-Health and Human Services
Lorenzo Ortiz-Safety Division
Armando Guzman-Safety Division
Rolando Casas-Fire Marshal's Office
B.
Resolution in support of UTB and UTPA merger
C.
Approval of Museum Funding Agreement between County of Hidalgo and Mission Historical Museum
D.
Status and update on I-69 Alliance meeting held in Austin, Texas
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept settlement check from Dairyland Insurance Company in the amount of $14,545.07 to settle auto accident claim with County vehicle. (Precinct)
D.
Approval to accept settlement check from Allstate Insurance Company in the amount of $21,358.38 to settle total loss auto accident with County vehicle. (Sheriff Office)
E.
Approval to process payment of claim from Sergio J. Sanchez, Attorney at Law totaling $ 6,400.00 (for invoice period Aug. 2008 - Nov. 2008) in connection with legal representation of indigent defendant, with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
F.
Requesting approval to pay invoices to Bill McCarthy, attorney in the amount of $ 850.00 for representation of indigent defendants, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
G.
Texas Agrilife Extension:
1. Requesting permission to allow Brad Cowan to travel to Corpus Christi, Texas to attend a Retirement Reception on Dec. 20, 2012 (use of county vehicle/fuel only)
2. Requesting permission to allow Barbara Storz to travel to Ben Bolt, Texas to attend the Grow'n Growers Class on Dec. 20, 2012
1. Requesting permission to allow Brad Cowan to travel to Corpus Christi, Texas to attend a Retirement Reception on Dec. 20, 2012 (use of county vehicle/fuel only)
2. Requesting permission to allow Barbara Storz to travel to Ben Bolt, Texas to attend the Grow'n Growers Class on Dec. 20, 2012
8.
Constables:
A.
Constable Pct. #1:
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY 2013 Grant with the Texas Ranger Division, Texas Department of Public Safety.
2. Approval of Resolution
3. Authorization for County Judge, as authorized official, to sign required documents
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY 2013 Grant with the Texas Ranger Division, Texas Department of Public Safety.
2. Approval of Resolution
3. Authorization for County Judge, as authorized official, to sign required documents
B.
Constable Pct. 1:
Discussion, consideration and approval to appoint Douglas Montgomery as reserve deputy constable by Constable Celestino Avila Jr., Constable Precinct 1 in accordance with Texas Local Government Code 86.012.
Discussion, consideration and approval to appoint Douglas Montgomery as reserve deputy constable by Constable Celestino Avila Jr., Constable Precinct 1 in accordance with Texas Local Government Code 86.012.
C.
Constable Pct. #4:
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY 13 Grant with the Texas Ranger Division, Texas Department of Public Safety.
2. Approval of Resolution
3. Authorization for County Judge, as authorized official, to sign required documents.
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY 13 Grant with the Texas Ranger Division, Texas Department of Public Safety.
2. Approval of Resolution
3. Authorization for County Judge, as authorized official, to sign required documents.
D.
Constable Pct 4:
Discussion, consideration and approval to pay various employees (as listed on exhibit a) unallowable incurred overtime under the Operation Stonegarden Grant from General Fund.
Discussion, consideration and approval to pay various employees (as listed on exhibit a) unallowable incurred overtime under the Operation Stonegarden Grant from General Fund.
9.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
1. Requesting approval to apply for credit at Matt's Cash and Carry.
2. Requesting to authorize Noe Lopez (Office Manager) to sign credit application with Matt's Cash and Carry.
2. Requesting to authorize Noe Lopez (Office Manager) to sign credit application with Matt's Cash and Carry.
10.
Sheriff's Office:
A.
2012 Sheriff's Office (1284):
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY13 grant with the Texas Ranger Division, Texas Department of Public Safety.
2. Approval of Resolution.
3. Authorization for County Judge, as authorized official, to sign required documents.
1. Authorization and approval to apply for the Local Border Security Program (LBSP) FY13 grant with the Texas Ranger Division, Texas Department of Public Safety.
2. Approval of Resolution.
3. Authorization for County Judge, as authorized official, to sign required documents.
B.
DOJ-USMS- U.S. Marshal (1284):
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for two (2) officers in the amount of $31,000.00.
2. Authorization to pay O/T reimbursable under grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS funding.
4. Approval to appropriate funds in the amount of $31,000.00 for USMS overtime funding.
1. Approval to accept overtime funding from the U.S. Department of Justice, U.S. Marshals Service for two (2) officers in the amount of $31,000.00.
2. Authorization to pay O/T reimbursable under grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the DOJ-USMS funding.
4. Approval to appropriate funds in the amount of $31,000.00 for USMS overtime funding.
C.
2012 Sheriff's Office (1284):
Approval of budget amendment to appropriate the grant award for $43,101.00.
Approval of budget amendment to appropriate the grant award for $43,101.00.
D.
1. Authorization to purchase (4) Cell Phone Line additions through the County's membership/participation with Contract DIR-SDD-1780 through Sprint.
2. Authorization and approval of cell phone plan for the following:
2. Authorization and approval of cell phone plan for the following:
| Qty | Plan | Rate |
| 4 | Business Advantage Messaging & Data 200 | $49.59 |
| 4 | Premium Data | $10.00 |
| Total Cell Phones - 4 | ||
| Estimated Montly Rate - $222.36 |
E.
Sheriff's Office - Operation Stonegarden Grant (1284):
1. Authorization and approval to accept an extension for the 2010 Operation Stonegarden Grant (New termination date is 2/28/13) Prior grant termination date: 10/31/12.
2. Authorization and approval for County Judge, as authorized official to sign required documents.
1. Authorization and approval to accept an extension for the 2010 Operation Stonegarden Grant (New termination date is 2/28/13) Prior grant termination date: 10/31/12.
2. Authorization and approval for County Judge, as authorized official to sign required documents.
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
C.
Health Administration (1293):
1. Approval to appropriate the Health Administration Budget in the amount of $340,000.00 for the period of 01/01/2013 to 12/31/2013.
2. Approval of Salary Schedule.
1. Approval to appropriate the Health Administration Budget in the amount of $340,000.00 for the period of 01/01/2013 to 12/31/2013.
2. Approval of Salary Schedule.
D.
Public Hearing to consider public comments on Regional Healthcare Partnership Plan for Region 5 prior to submission to the Texas Department of Health & Human Services Commission (HHSC) on or before December 31, 2012.
Public Hearing will be held on
December 18, 2012 at 10: 30 AM
Edinburg Council Chambers
415 W University Drive
Edinburg, Texas
Public Hearing will be held on
December 18, 2012 at 10: 30 AM
Edinburg Council Chambers
415 W University Drive
Edinburg, Texas
E.
Requesting approval to submit grant application to JBS International. The funding in the amount of $50,000.00 is for evidence-based projects that enhance disease prevention initiatives and improve health outcomes.
F.
Consideration and approval of Contract for Outstationed Assigned Specialists in Health Care Facilities at:
1. Knapp Medical Center
2.Mission Hospital, Inc.
3. Rio Grande Regional Hospital
4. McAllen Hospitals LP (McAllen Medical Center & Edinburg Regional Medical Center)
5. Doctors Hospital at Renaissance
1. Knapp Medical Center
2.Mission Hospital, Inc.
3. Rio Grande Regional Hospital
4. McAllen Hospitals LP (McAllen Medical Center & Edinburg Regional Medical Center)
5. Doctors Hospital at Renaissance
12.
Facilities Management:
A.
Facilities Management:
Approval to process payment of claims from ARB Fire Protection in the amount of $16.00 for fire hose inspection services not being on contract (Invoice # 009038) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Approval to process payment of claims from ARB Fire Protection in the amount of $16.00 for fire hose inspection services not being on contract (Invoice # 009038) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
13.
Urban County - Diana Serna:
A.
1. Urban County Program is requesting approval of Amendment No. 1 to a Professional Engineering Service contract with LeFevre Environmental & Management Consulting, LLC for the Texas Department of Agriculture (TDA) Contract No. 711245. The Amendment will increase the contract amount of $44,000.00 by $8,219.00 for a total amount of $52,219.00 to be utilized for construction material testing.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with the TDA Contract No. 711245 (amendments, change orders, request for payments, etc.).
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with the TDA Contract No. 711245 (amendments, change orders, request for payments, etc.).
B.
Requesting authorization to dispose of Community Development Block Grant records for Program Years 1988 thru 2001.
C.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for geotechnical and construction material testing.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) testing firms from the county's approved "pool" as graded and evaluated by the City of Weslaco, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 24 (2011) City of Weslaco, Water/Sewer Improvements project.
3. Authority to negotiate a professional engineering service contract with the highest ranked firm of ___________________
for geotechnical and construction material testing for Urban County Program Year 24 (2011) City of Weslaco, Water/Sewer Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) testing firms from the county's approved "pool" as graded and evaluated by the City of Weslaco, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 24 (2011) City of Weslaco, Water/Sewer Improvements project.
| Professional Service Firm | Grade | Ranked |
| RABA Kistner Constultants, Inc. | 96.33% | |
| Terracon Consulting Engineers | 93.67% | |
| Professional Services Industries, Inc. | 92.67% |
for geotechnical and construction material testing for Urban County Program Year 24 (2011) City of Weslaco, Water/Sewer Improvements project.
D.
Urban County Program, on behalf of the City of Sullivan City, is requesting consideration and action to award and enter into a construction contract with 2GS, LLC. for the 2004/05/12 Street Improvements project in the amount of $271,796.25, utilizing funds from UCP Year 17, 18, & 25 (2004, 2005, & 2012), Urban County Sullivan City Street Improvements line item.
14.
Right of Way - Joe Pena:
A.
Ratification of the Earnest Money Contract approved by Commissioners' Court on October 30, 2012 (AI 34911). (Pct.4 Drainage Project, Lot 19 Hoehn Drive Subdivision.)
B.
Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.023 and 262.024 (a)(6). (Lot 19 Hoehn Drive Subd. Pct 4 Drainage Project)
C.
Authorization to issue a check to Valley Land & Title Company in the amount of $16,844.52 for the closing of this parcel on the above-mentioned project after review and auditing procedures are completed by County Auditor. (Hoehn Drive S/D Lot 19) Pct. 4
15.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
a. Moreno Subdivision Phase 3 – Pct. 4 (Esperanza Moreno)
2. Final Approval
a. Texas Estates Subdivision – Pct. 4 (Kyndel Bennett)
b. Mayrin Subdivision – Pct. 4 (Martin Villanueva)
c. La Homa Crossing Phase I Subdivision – Pct. 3 (Manuel Cantu Jr.)
d. Rivera Properties Subdivision – Pct. 4 (Mario Rivera)
3. Final Approval with Financial Guarantee
a. Sandra's Village Subdivision – Pct. 3 (Heriberto Solis)
a. Moreno Subdivision Phase 3 – Pct. 4 (Esperanza Moreno)
2. Final Approval
a. Texas Estates Subdivision – Pct. 4 (Kyndel Bennett)
b. Mayrin Subdivision – Pct. 4 (Martin Villanueva)
c. La Homa Crossing Phase I Subdivision – Pct. 3 (Manuel Cantu Jr.)
d. Rivera Properties Subdivision – Pct. 4 (Mario Rivera)
3. Final Approval with Financial Guarantee
a. Sandra's Village Subdivision – Pct. 3 (Heriberto Solis)
16.
Precinct #1 - Comm. Quintanilla:
A.
Resolution in honor of Texas State Representative Aaron Pena Jr.
17.
Precinct #4 - Comm. J. Palacios:
A.
Resolution in Honor of Luis Flores
18.
Budget & Management - Sergio Cruz:
A.
Cost of Living Adjustment (COLA):
1. Discussion, consideration and approval to apply the 3% Cost of Living Adjustment (COLA) for all county employees effective on December 31, 2012 or in the alternative;
2. Discussion, consideration and approval to apply the 3% Cost of Living Adjustment (COLA) for all county employees effective on January 14, 2013 (pay period 3 of year 2013).
1. Discussion, consideration and approval to apply the 3% Cost of Living Adjustment (COLA) for all county employees effective on December 31, 2012 or in the alternative;
2. Discussion, consideration and approval to apply the 3% Cost of Living Adjustment (COLA) for all county employees effective on January 14, 2013 (pay period 3 of year 2013).
B.
Budget Appropriations:
1.
Public Defense (1100):
a. Approval of certification of revenues as certified by the Co. Auditor for Indigent Defense Grant#212-10-108 Equalization Disbursement Revenue.
b. Approval of 2012 appropriation of funds into Public Defense in the amount of $467,710.00 to fund legal services expenditures (i.e. attorney vouchers).
a. Approval of certification of revenues as certified by the Co. Auditor for Indigent Defense Grant#212-10-108 Equalization Disbursement Revenue.
b. Approval of 2012 appropriation of funds into Public Defense in the amount of $467,710.00 to fund legal services expenditures (i.e. attorney vouchers).
2.
Pct. #3 Drainage Improvement (1200):
a. Approval of certification of revenues, as certified by Co. Auditor for revenues received from the Texas Department of Transportation (TXDOT) for the sale of parcels 12 & 13 located in FM 681 (from SH 107 to FM 681 @ FM 2221).
b. Approval of 2012 appropriation of funds into Pct. 3 Drainage Improvement Project (fund 1200, program #049) in the amount of $296,053.00 to fund anticipated capital asset purchases.
a. Approval of certification of revenues, as certified by Co. Auditor for revenues received from the Texas Department of Transportation (TXDOT) for the sale of parcels 12 & 13 located in FM 681 (from SH 107 to FM 681 @ FM 2221).
b. Approval of 2012 appropriation of funds into Pct. 3 Drainage Improvement Project (fund 1200, program #049) in the amount of $296,053.00 to fund anticipated capital asset purchases.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Acceptance and approval of Contract #C-12-130A-12-18 with Elite Transportation (bid awarded by CC on 11/27/12) for the provision of: Hidalgo County Dead Body Pickup and Transport Services-RFB No.: 2012-130A-10-03-SMA.
4.
Acceptance and approval of an amendment to Contract #C-11-201-11-29 with G.A.S. Enterprises Inc. (as approved by cc on 11/29/11) for the Construction Management Services for the "Design and Construction Of A New Constable Building For Precinct No. 1" for the purposes of extending the agreement including the revised "Payment Schedule".
5.
A. Approval of an exemption from competitive bidding requirements under TxLGC 262.024(a)(6)....land or right of way;
B. Requesting approval of a short term lease agreement (for 181 days) between Hidalgo County and Patriot Bank (Houston, Tx) of 9K square feet @ $1.25/square foot for the purpose of the temporary housing of Hidalgo County's Urban County Program subject to legal review and insurance and all requirements being submitted and met by the Lessor (Patriot Bank) with lease commencing January 01, 2013.
B. Requesting approval of a short term lease agreement (for 181 days) between Hidalgo County and Patriot Bank (Houston, Tx) of 9K square feet @ $1.25/square foot for the purpose of the temporary housing of Hidalgo County's Urban County Program subject to legal review and insurance and all requirements being submitted and met by the Lessor (Patriot Bank) with lease commencing January 01, 2013.
B.
Pct. 2
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional (engineering) services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services (on call);
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services (on call);
| Total Scores | R.E. Garcia | Rio Delta Engineering | R.E. Gutierrez Engineering |
| Evaluator 1 | 92 | 90 | 100 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of __________________________ for the provision of professional engineering services (On Call).
2.
Requesting approval of Supplemental Agreement No.1 for R. Gutierrez Engineering Corp., Contract #C-11-310-01-24 resulting in an estimated cost increase of $5,000 for services under Work Authorization No. 5 for Minnesota Drain Project.
3.
a. Requesting approval to increase PO #683499 in the amount of $19,918.97 for proposed Baseball Park Lighting Project in Lopezville Pct. 2. Proposed increase will add additional lighting for Walking Trail in same location to Project #12-274-OGG.
b. Consideration and approval of an "Irrevocable Directive of Draw Proceeds/Disbursement Agreement" as required (as a condition precedent to issuing Payment & Performance bonds) by bonding company, Insurers Indemnity Company, contract surety for Herrera and Hunt, Inc for: "Baseball Park Lighting Project in Lopezville Pct. #2" (approved by Commissioners' Court on October 30, 2012 AI #34978)and thus directing all contract funds to Aacon, Inc., disbursement agent located at 624 West University Dr., PMB #238, Denton, TX 76201-1889 for: Herrera and Hunt, Inc. and as further specified/detailed document (s) attached herein.
b. Consideration and approval of an "Irrevocable Directive of Draw Proceeds/Disbursement Agreement" as required (as a condition precedent to issuing Payment & Performance bonds) by bonding company, Insurers Indemnity Company, contract surety for Herrera and Hunt, Inc for: "Baseball Park Lighting Project in Lopezville Pct. #2" (approved by Commissioners' Court on October 30, 2012 AI #34978)and thus directing all contract funds to Aacon, Inc., disbursement agent located at 624 West University Dr., PMB #238, Denton, TX 76201-1889 for: Herrera and Hunt, Inc. and as further specified/detailed document (s) attached herein.
C.
Tax Office
1.
a. Requesting approval by Hidalgo County Commissioner's Court of exceptions to Hidalgo County Purchasing Policies & Procedures' (Chapter/Article 8.02.01) that requires at least three (3) quotes (verbal or telephone) for requisitions of $1K but less than $5K and demonstrating the department's "due diligence" in complying with the HCPP&P including authority to issue payment(s) to vendor, Pitney Bowes for the Hidalgo County Tax Office;
b. Acceptance and approval of Invoice #s 426154(dated 10-01-12) for $1,178.00 (PO #682981) and #412764 (dated 8-01-12) for $1,702.40 (PO #682980) from Pitney Bowes in connection to yearly repair & maintenance agreements for two (2)out of the three (3) Pitney Bowes for the stand alone folder and the folder inserter;
c. Requesting approval of an exemption from competitive bidding requirements under TxLGC 262.024(a)(7)(A): an item that can only be obtained from one source due it's proprietary nature;
d. Approval of the Sole Source Declaration with authority to purchase yearly repairs & maintenance agreements for the present machines at the Tax Office and/or any other such machines in Hidalgo County for as long as machines are owned and used.
b. Acceptance and approval of Invoice #s 426154(dated 10-01-12) for $1,178.00 (PO #682981) and #412764 (dated 8-01-12) for $1,702.40 (PO #682980) from Pitney Bowes in connection to yearly repair & maintenance agreements for two (2)out of the three (3) Pitney Bowes for the stand alone folder and the folder inserter;
c. Requesting approval of an exemption from competitive bidding requirements under TxLGC 262.024(a)(7)(A): an item that can only be obtained from one source due it's proprietary nature;
d. Approval of the Sole Source Declaration with authority to purchase yearly repairs & maintenance agreements for the present machines at the Tax Office and/or any other such machines in Hidalgo County for as long as machines are owned and used.
D.
Sheriff's Office
1.
Presentation of RFSQ received from Commercial Kitchen as further detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for RFSQ titled: Hidalgo County Sheriff's Office-" Maintenance & Repair of Kitchen Equipment and Appliance" through project No.: 2012-186A-MEG
E.
Auditor's Office
1.
a. Requesting clarification and approval to amend the Sole Source Declaration (previously approved by CC on December 20, 2011-AI#30195) with Weidenhammer Systems Corporation for the continuous services of the Alio maintenance and support agreement services as well as any future purchases of equipment, license, software, maintenance and support services for Auditor's Office Alio in place through the life term of the equipment/software/hardware/maintenance/support services in place; and
b. Approval to pay the annual maintenance and support renewal fees in the amount of $38,270.00 for fiscal year 01/01/13-12/31/13 including the signing of required documents by County Judge or Court Member.
b. Approval to pay the annual maintenance and support renewal fees in the amount of $38,270.00 for fiscal year 01/01/13-12/31/13 including the signing of required documents by County Judge or Court Member.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Baldemar Moreno
D.
Claim of Maria A. Alvarez & Miguel Alvarez, Jr.
E.
Claim of Jose Villela
F.
Civil Action No. 7:12-cv-00502; Carla Davis v. Hidalgo County
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Baldemar Moreno
D.
Claim of Maria A. Alvarez & Miguel Alvarez, Jr.
E.
Claim of Jose Villela
F.
Civil Action No. 7:12-cv-00502; Carla Davis v. Hidalgo County
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn