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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING December 18, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Pct #1 Parks (1100)
B.
2012- Pct #1 - Admin (1200)
C.
2012 - Pct #1 Road Maintenance (1200)
D.
2012 - Pct #3 Sanitation (1100)
E.
2012- Pct. 4 Rd. Maint. (1200)
F.
2012 - Pct 4 Sanitation (1100)
G.
2012 - J.P. Pct. 4, Pl. 2 (1100)
H.
2012 - County Court at Law #6 (1100)
I.
2012 - Texas A&M AgriLife Extension Service (1100)
J.
2012- Sheriff's Office - (1100)
K.
2012 - County Court at Law #2 (1100)
L.
2012 - Health & Human Services Dept. (1100)
M.
2012 - Civil Service (1100)
N.
2012 - 206th District Court (1100)
O.
2012 - District Clerk (1100)
P.
2012 - County Court #1 (1100)
Q.
2012 - Law Library (1247)
R.
2012 - Executive Office (1100)
S.
2012 - County Clerks (1100)
T.
2012 - County Clerk's Office (1100)
U.
2012 - Co Clerk- County Rec Mgmt (1238)
V.
2012 - Elections Department (1100)
W.
2012 - Tax Office (1100)
X.
2012 - Fire Marshal (1100)
3.
2012 Interdepartmental transfers:
A.
Pct. 1 Adm. (1200):
Approval of 2012 interdepartmental transfer from Road Maintenance, program #005, to Administration, program #004, in the amount of $740.00 to fund electricity expenditures for the month of December 2012.
Approval of 2012 interdepartmental transfer from Road Maintenance, program #005, to Administration, program #004, in the amount of $740.00 to fund electricity expenditures for the month of December 2012.
B.
BCAP (1200):
Approval of 2012 interdepartmental transfer from BCAP Arch & Eng. Srv., program #028, to Pct.1 BCAP Dimas #2 & 3 Subdivision, program #230 in the total amount of $11,000.00.
Approval of 2012 interdepartmental transfer from BCAP Arch & Eng. Srv., program #028, to Pct.1 BCAP Dimas #2 & 3 Subdivision, program #230 in the total amount of $11,000.00.
C.
Pct. #3 BCAP (1312):
Approval of 2012 interdepartmental transfer from BCAP Munoz Estates Subdivision (program no. 488) to BCAP Randolph Barnett No.1 Subdivision (program no. 600) in the total amount of $7,252.50.
Approval of 2012 interdepartmental transfer from BCAP Munoz Estates Subdivision (program no. 488) to BCAP Randolph Barnett No.1 Subdivision (program no. 600) in the total amount of $7,252.50.
D.
Pct. #3 BCAP (1312):
Approval of 2012 interdepartmental transfer from BCAP Jardin Terrace Subdivision, program no. 348, to BCAP Regal Estates Subdivision, program no. 606 in the total amount of $23,859.50.
Approval of 2012 interdepartmental transfer from BCAP Jardin Terrace Subdivision, program no. 348, to BCAP Regal Estates Subdivision, program no. 606 in the total amount of $23,859.50.
E.
Workers' Comp:
Approval of 2012 interdepartmental transfer from Claims Servicing (Program 066) to Hidalgo County W/C (Program 060) in the total amount of $161,500.00.
Approval of 2012 interdepartmental transfer from Claims Servicing (Program 066) to Hidalgo County W/C (Program 060) in the total amount of $161,500.00.
4.
Interfund transfers:
A.
Pct. 1 TXDOT (1315):
Approval of 2012 interfund transfer from Pct. 1 Road Maintenance (fund 1200, program #005) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $1,496.00 to fund lighting services for expressway 83 in the Pct. 1 area.
Approval of 2012 interfund transfer from Pct. 1 Road Maintenance (fund 1200, program #005) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $1,496.00 to fund lighting services for expressway 83 in the Pct. 1 area.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal requests for employees #122335 & 114723
7.
Budget & Management:
A.
Salary Sweep (1100):
Approval to sweep lapsed salaries and allowances from various departments to the Countywide Administration-Contingency account.
Approval to sweep lapsed salaries and allowances from various departments to the Countywide Administration-Contingency account.
B.
Approval of the Monthly Budget Status Reports for the months of August, September, and October 2012.
C.
1. Approval of reimbursement in the amount of $911,623.40 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/24/12 to 12/07/12.
2. Approval of wire transfer to cover claims paid.
| 11/24-30/12 | $393,046.11 |
| 12/01-07/12 | $518,577.29 |
| TOTAL | $911,623.40 |
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval for County to exercise the final (2-years) extension (as provided under the current contract) for "Consulting Services for Worker's Compensation Actuarial Study" for Hidalgo County, under the same rates, terms and conditions with AMI Risk Consultants, Inc. (C-10-261-01-18)
B.
Approval for Hidalgo County to exercise the third (3rd) year extension option as provided under the current contract for "Turnkey Interactive Voice Response System' for Hidalgo County Elections Department, under the same rates, terms and conditions with Drake Communications Inc. (E-12-045-01-17).
C.
Requesting authority to exercise the additional one (1) year term option to extend/renew as provided in the current Contract# C-11-230-12-06 for the purposes of: "Countywide Mailing Services" for Hidalgo County, under the same rates, terms and conditions with UPPER VALLEY MAIL SERVICES, LLP, effective 01/01/13.
D.
1. Approval to clarify and amend previous action taken by CC on 03/13/12-AI#31418 with Votec Corporation to reflect "for the purchase of any future hardware, software, maintenance, technical support/updates/upgrades/licenses and any other pertinent related to services through the life term of the equipment/hardware/software/maintenance/technical support/updates/upgrades/licenses support in place";
2. Approval to pay the annual VEMACS License software support fees on Invoice #11416 in the amount of $53,033.10 by Purchase Order 683742 and the Field Systems software support fees on Invoice 11469 in the amount of $14,400.00 by Purchase Order #683741 with Votec Corporation.
2. Approval to pay the annual VEMACS License software support fees on Invoice #11416 in the amount of $53,033.10 by Purchase Order 683742 and the Field Systems software support fees on Invoice 11469 in the amount of $14,400.00 by Purchase Order #683741 with Votec Corporation.
E.
370th District Court:
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services with ending date of November 30, 2013 through assigned purchase order (no signed documents required only purchase order) with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for Hidalgo County 370th Judicial District Court - Toshiba E281C-#CDJ513662 through Requisition #225858 in the amount of $819.72.
Acceptance and approval for Hidalgo County to purchase the continuation of the maintenance services with ending date of November 30, 2013 through assigned purchase order (no signed documents required only purchase order) with Office Communications Systems Inc. d/b/a Toshiba Business Solutions for Hidalgo County 370th Judicial District Court - Toshiba E281C-#CDJ513662 through Requisition #225858 in the amount of $819.72.
F.
Approval of Presentation for consideration, discussion, acceptance and approval of the following with Saenz Utility Contractors, LTD contracted vendor for Munoz Estates Subdivision, Pct. No. 3 as submitted through project engineer Javier Hinojosa Engineering. (C-CAP-12-019-01-31):
a. Application for payment No. 2 (Retainage) in the amount of $18,748.36;
b. "Certificate of Construction Completion" reflecting the completion date of August 30, 2012.
a. Application for payment No. 2 (Retainage) in the amount of $18,748.36;
b. "Certificate of Construction Completion" reflecting the completion date of August 30, 2012.
G.
Presentation for consideration, discussion, acceptance and approval of the following with Saenz Utility Contractors, LTD contracted vendor for Havana Subdivision, Pct. No. 3 as submitted through project engineer Javier Hinojosa Engineering. (C-CAP-12-020-01-24):
a. Application for payment No. 2 (Retainage) in the amount of $7,741.47;
b. "Certificate of Construction Completion" reflecting the date of August 30, 2012.
a. Application for payment No. 2 (Retainage) in the amount of $7,741.47;
b. "Certificate of Construction Completion" reflecting the date of August 30, 2012.
H.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc. in the total amount of $189,191.33:
| Ivoice # | P.O. # | Amount | Project Name | Contract # |
| 11324313 | 683229 | $84,435.25 | Tom Gill/Liberty Road Project | C-12-247-10-01 |
| 11324327 | 682473 | $25,755.68 | US 83-La Joya Relief Route | C-12-247-10-01 |
| 11324321 | 625224 | $3,140.00 | FM 681-FM 2221 to SH 107 | C-09-192-06-08 |
| 11324322 | 625225 | $2,750.00 | FM 681-FM 364 | C-09-192A-06-08 |
| 11324320 | 671613 | $65,370.00 | La Homa | C-11-312-02-07 |
| 11324305 | 682472 | $7,740.40 | Abatement Air Monitor | C-12-123-05-22 |
I.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements agreement etc.) as attached hereto for: Hidalgo County Sheriff's Office- "Electronic Security System Maintenance & Repair Services"- RFB No.: 2013-007-00-00-SGS-including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
J.
Requesting authority to advertise and approval of procurement packet (i.e. legal notice, specifications, etc.) for a request for bids for "Additional Laboratory Services" for Health and Human Services Department. (Bid No.: 2012-290-CGA)
K.
Acceptance and approval of Invoice #11324294-for $6,982.68 from L & G Consulting Engineers, Inc. contracted engineer for "On Call Services for MPO and HCRMA Representation"-contract #C-11-054-04-12.
L.
Acceptance and approval of request for payment for the following invoices as submitted by L&G Engineering amid Contract #C-08-417-12-09 for professional engineering services for the "FM 493 from US 281 (Military Highway) to Business 83" project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Invoice #11324311 in the amount of $ 3,000.00 - Work Authorization #1-PO#617489
Invoice #11324316 in the amount of $27,000.00 - Work Authorization #2-PO#644483
Invoice #11324311 in the amount of $ 3,000.00 - Work Authorization #1-PO#617489
Invoice #11324316 in the amount of $27,000.00 - Work Authorization #2-PO#644483
M.
Requesting approval of
Invoice# M167231 in the amount of
($ 43,378.00) submitted by
HALFF ASSOCIATES INC. in connection to Professional Engineering Services Agreement#
C-12-291-01-24 (WA#1) PO# 681398 for: "Building Repairs/Renovations, Alteration and/or Additions to County Owned Buildings" (on an as needed basis), utilized by various departments for projects located within Hidalgo County Precinct #4 area
(PROJECT: MODULARS BUILDING ANNEX AT COURTHOUSE).
N.
Acceptance and approval of the following invoices for "On Call Services for MPO and HCRMA Representation" contract #C--11-054-04-12:
| Vendor | Invoice Date/Invoice Number | Amount |
| L&G Engineering | 08-31-12 / 11324228 | $6,982.68 |
| L&G Engineering | 11-29-12 / 11324324 | $6,982.68 |
O.
Requesting authority to purchase staff portraits (2) 8"x10" at $15.00/each, (2) 5"x7" at $15.00/pair, sitting fee at $25.00/each and a CD of image at $25.00 with Treviño's Digital Photography Inc. through requisition # 227607.
P.
1. Requesting acceptance and approval of payment for
Invoice #11324310 ($ 7,367.60) submitted by
L&G Consulting Engineers, Inc. in connection to Contract#C-11-234-09-13 (WA#1-PO#663995) for "JOB SPECIFIC PROJECT":
"FM 1925 (Kenyon Rd. to FM 907)" within Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Invoice #11324309 ($ 67,128.47) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#682998) for:"JOB SPECIFIC PROJECT": "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
3. Requesting approval of payment for Invoice #4 ($ 1,020.95) as submitted by PRODIGY with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-235-10-25 (PO#666986), for "Professional Construction Management Services" for the "New Administration Offices/Building" (Storage Facility) for Hidalgo County Precinct No. 4
2. Requesting acceptance and approval of payment for Invoice #11324309 ($ 67,128.47) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#682998) for:"JOB SPECIFIC PROJECT": "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
3. Requesting approval of payment for Invoice #4 ($ 1,020.95) as submitted by PRODIGY with authority for County Auditor to review and complete processing procedures and for County Treasurer to issue payment in connection to Contract #C-11-235-10-25 (PO#666986), for "Professional Construction Management Services" for the "New Administration Offices/Building" (Storage Facility) for Hidalgo County Precinct No. 4
Q.
Acceptance through CC action of the explanation presented through Fire Marshal Office in connection with duplicate items received, kept and embroidered for use through Invoice #s 401926-$84.57 & 401127-$197.34 for a total $281.91 from GT Distributors (TASB-BuyBoard contract #363-10 with authority for payment by Hidalgo County Treasurer after the auditing protocol completed by Hidalgo County Auditor.