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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING December 28, 2012 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
0.
2013 Interdepartmental Transfers:
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Facilities Management (1100)
B.
2012 - Texas A&M AgriLife Extension Service (1287)
C.
2012 - WIC (1292)
D.
2012 - J.P. 4/1 (1100)
E.
2012 - J.P. 4/1 (1100)
F.
2012 - I.T. Department (1100)
G.
2012 - Constable Pct. #1 (1100)
H.
2012 - Constable Pct. 3 (1100)
I.
2012 - Constable Pct. #4 (1100)
J.
2012 - Constable Pct. #4 (1100)
K.
2012 - County Auditor's Office (1100)
L.
2012 - Pct. #1 R&B (1200)
M.
2012 - Pct #1 SAN (1100)
N.
2012 - PCT. 1 PARKS ( 1100 )
O.
2012 - Pct.2 R&B (1200)
P.
2012 - Pct. 2 Administration (1200)
Q.
2012 - Pct 4 Rd. Maint (1200)
3.
2012 Interdepartmental transfers:
A.
Fire Marshal (1100):
Approval of 2012 interdepartmental transfer from program (001) to programs (007,018) in the total amount of $9,000.00 to fund fire calls.
Approval of 2012 interdepartmental transfer from program (001) to programs (007,018) in the total amount of $9,000.00 to fund fire calls.
B.
Pct. 1 CO's 2010 A & B (1342):
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $29,600.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of November 2012 (PP #22-24).
Approval of 2012 interdepartmental transfer from Pct. 1 Roads, program #041, to Bar Ditches, program #087, and HCCID #9 Drain Channels, program #092, in the amount of $29,600.00 to fund the Pct. 1 Drainage Improvement labor reimbursements for the month of November 2012 (PP #22-24).
C.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $39,857.34), and to North Branch Drain (program 049 - $16,513.63) in the total amount of $56,370.97 to fund November 2012 Drainage - Labor (PP#22,23&24) & Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $39,857.34), and to North Branch Drain (program 049 - $16,513.63) in the total amount of $56,370.97 to fund November 2012 Drainage - Labor (PP#22,23&24) & Fuel Reimbursements.
D.
Alternative Incarceration Program (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Alternative Incarceration Program in the amount of $20,400.00 to fund various operating expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Alternative Incarceration Program in the amount of $20,400.00 to fund various operating expenditures.
4.
Interfund transfers:
A.
HIDTA US Treasury (1252)/ Constable Pct. 3 US Treasury (1257):
Approval of interfund transfer from HIDTA US Treasury (1252) to Constable Pct. 3 US Treasury Fund (1257) in the amount of $10,000.00.
Approval of interfund transfer from HIDTA US Treasury (1252) to Constable Pct. 3 US Treasury Fund (1257) in the amount of $10,000.00.
B.
Co. Wide Adm (1100):
Approval of 2012 interfund transfer from Pct. 4 Rd Maint (fund 1200, prg 007) to Co. Wide Adm-Contingency (fund 1100, prg 002) in the amount of $139,429.93 to reduce transfer out to Pct. 4 Rd Maint to fund the creation of two positions (AI-35978 & 35980).
Approval of 2012 interfund transfer from Pct. 4 Rd Maint (fund 1200, prg 007) to Co. Wide Adm-Contingency (fund 1100, prg 002) in the amount of $139,429.93 to reduce transfer out to Pct. 4 Rd Maint to fund the creation of two positions (AI-35978 & 35980).
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Monthly Fee Reports:
A.
District Clerk
Fee Report for the Month of November 2012 $402,559.44
Fee Report for the Month of November 2012 $402,559.44
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal request for employee #144355
8.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| H2042.00.000.001A.00 | TR Valley Land & Holdings | $ 6,640.81 |
| T2100.00.243.0005.04 | Chase Home Finance | $ 5,514.56 |
| Acct# | Payer | Amt |
| E3200.00.00D.0003.01 | Vale Arturo & Celia P | $ 2,690.71 |
| G1100.00.000.0003.00 | Wells Fargo | $ 3,676.81 |
| K2400.00.000.0113.20 | First National Bank | $ 6,861.81 |
| P2750.01.000.0012.00 | Tanguma Esequiel | $ 3,550.27 |
| P4401.00.000.0036.00 | Corelogic | $ 4,334.30 |
| Q0950.00.002.0001.00 | AHMSI Mortgage | $ 3,066.01 |
| S2200.00.03C.0003.00 | Juarez Jennifer L & Hector Juarez | $ 6,336.03 |
9.
Membership Dues:
A.
Pct. #1:
Approval of 2013 IRWA Membership Dues for Alberto R. Gonzales and Daniel A. Guzman in the amount of $410.00 (Req#227633) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Approval of 2013 IRWA Membership Dues for Alberto R. Gonzales and Daniel A. Guzman in the amount of $410.00 (Req#227633) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
B.
Pct. #2:
Approval of 2013 IRWA Membership Dues for Jaime Salinas and Guadalupe Rodriguez in the amount of $410.00 with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Approval of 2013 IRWA Membership Dues for Jaime Salinas and Guadalupe Rodriguez in the amount of $410.00 with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
C.
District Attorney's Office:
Requesting approval to pay 2013 membership dues to the Texas Independant Bar Association, with authority for County Treasurer to issue check after review, audit and process procedures are completed by County Auditor.
Requesting approval to pay 2013 membership dues to the Texas Independant Bar Association, with authority for County Treasurer to issue check after review, audit and process procedures are completed by County Auditor.
D.
District Attorney's Office:
Requesting approval to pay 2013 membership dues for TDCAA for the District Attorney's Office employees, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2013 membership dues for TDCAA for the District Attorney's Office employees, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
10.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of November 2012.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval of Application for Payment No. 3 (Final) in the amount of $163,749.33 from 2GS, LLC, contracted vendor for Acevedo Subdivision #4 as submitted by Javier Hinojosa Engineering project engineer (C-CAP-12-138-07-24.)
B.
Acceptance and approval of request for payment of the following invoices as submitted by G.A.S. Enterprises, Inc. under Contract #C-11-201-11-29-PO#667949 for Construction Management Services for the "Design and Construction of a New Constable Building" for Precinct No. 1 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
| Invoice No. | Date Of Report Service | Amount |
| 1 | 09/14/11 to 01/26/12 | $3,268.65 |
| 2 | 01/27/12 to 02/26/12 | $3,268.65 |
| 3 | 02/27/12 to 03/26/12 | $3,268.65 |
| 4 | 03/27/12 to 04/26/12 | $3,268.65 |
| 5 | 04/27/12 to 05/26/12 | $3,268.65 |
| 6 | 05/27/12 to 06/26/12 | $3,268.65 |
| 7 | 06/27/12 to 07/26/12 | $3,268.65 |
| 8 | 07/27/12 to 08/26/12 | $3,268.65 |
| 9 | 08/27/12 to 09/26/12 | $3,268.65 |
| 10 | 09/27/12 to 10/26/12 | $3,268.65 |
C.
Information Technology Department:
Acceptance and approval for Hidalgo County to purchase the continuation of the support maintenance services through our membership/participation with (US COMMUNITIES) awarded vendor Insight Public Sector, Inc. RQ09-997736-42B through assigned purchase order (no signed documents required only purchase order) through Requisition #225579 in the amount of $1,050.00-2-1100-415-00-200-002-0-336.
Acceptance and approval for Hidalgo County to purchase the continuation of the support maintenance services through our membership/participation with (US COMMUNITIES) awarded vendor Insight Public Sector, Inc. RQ09-997736-42B through assigned purchase order (no signed documents required only purchase order) through Requisition #225579 in the amount of $1,050.00-2-1100-415-00-200-002-0-336.
D.
1. Approval for Hidalgo County to continue membership/participation with, including, but not limited to, the following Federal, State, and All Other Cooperative Purchasing Programs/Agencies (as listed, detailed and attached hereto) for the purpose of acquiring Goods/Services (on an as needed basis) or as long as Hidalgo County maintains membership and participation with:
a. Texas Procurement and Support Services (TPASS), (TXMAS) Texas Multiple Award Schedule, (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance;
2. Approval for Purchasing Agent to acquire all needed goods/services from all awarded vendors under the Purchasing Cooperative Programs captioned above through the established and approved requisition and purchase order system including all necessary verification processes without the need to place on CC agenda's for all the following: Elected Offices, Departments, Programs, Agencies, Specialized Local Entities, etc. (i.e. all applicable funding sources).
a. Texas Procurement and Support Services (TPASS), (TXMAS) Texas Multiple Award Schedule, (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance;
2. Approval for Purchasing Agent to acquire all needed goods/services from all awarded vendors under the Purchasing Cooperative Programs captioned above through the established and approved requisition and purchase order system including all necessary verification processes without the need to place on CC agenda's for all the following: Elected Offices, Departments, Programs, Agencies, Specialized Local Entities, etc. (i.e. all applicable funding sources).
E.
Acceptance and approval of request for payment of Invoice #1223400-3 in the amount of $79,543.27 submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project amid PO#682714 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
F.
Presentation of a recommendation by project engineer, TEDSI Infrastructure Group for Commissioners Court's discussion and action to award to the responsible vendor submitting the lowest and best bid to Texas Cordia Construction , LLC in the amount of $232,566.82 for Bid No. CAP-12-112-11-07-YSI "Road & Drainage Const for Dimas 2 & 3 Subdivisions."
G.
Approval to exercise the option to renew/extend for a one (1) year term as stipulated and provided in the Lease Agreement between Hidalgo County and Jose Ramirez, Jr. for the tract of land (aka, the Penitas Landfill located in Penitas, Texas) described herein under the same rates, terms and conditions.
H.
Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2013.
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners, (NJPA) National Joint Powers Alliance awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2013.
I.
Approval to add/delete additional fuel card(s) and/or driver(s) for:
1. Sheriff Office - Delete fuel card users
2. Sheriff Office - Add Fuel card users and fuel card
3. District Attorney - Add Fuel cards user
1. Sheriff Office - Delete fuel card users
2. Sheriff Office - Add Fuel card users and fuel card
3. District Attorney - Add Fuel cards user
J.
Acceptance and approval of a rebate check from The Local Government Purchasing Cooperative and Buyboard program in the amount of $ 21,701.48 for the participation in the Cooperative for 2011-2012 fiscal year.
K.
Acceptance and approval of request for payment of Invoice #1102707-11 in the amount of $37,308.38 submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
L.
1. Authority to exercise the one (1) year extension option as provided under current interlocal agreement for the, "Use of Council Chambers Facility for Hidalgo County Commissioners' Court Meeting," under the same rates, terms, and conditions with the City of Edinburg.
2. Authority to exercise the one (1) year extension option as provided under current interlocal agreement for the, "Use of Landfill," under the same rates, terms, and conditions with the City of Edinburg.
2. Authority to exercise the one (1) year extension option as provided under current interlocal agreement for the, "Use of Landfill," under the same rates, terms, and conditions with the City of Edinburg.