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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING January 15, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution in honor of Joel Quintanilla
B.
Presentation and acknowledgement of I-69 TxDot Advisory Committee Report and Recommendations
C.
Resolution in support of proposed legislation authorizing assessments to residential property owners for solid waste collection and disposal in unincorporated areas of Hidalgo and Cameron Counties.
D.
Request by La Joya ISD for proclamation declaring January 2013 School Board Recognition Month.
E.
1. Approval of Interlocal Agreement for services by and between Hidalgo County and the Alliance for Interstate 69 Texas.
2. Approval to pay membership dues to the RGV Mobility Task Force in the amount of $7,500.00 with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
2. Approval to pay membership dues to the RGV Mobility Task Force in the amount of $7,500.00 with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Environmental Compliance:
Requesting permission to allow Martin Ramirez to travel to Corpus Christi, Texas to attend the Smoke School/Visible Emissions Workshop on January 20-22, 2013.
Requesting permission to allow Martin Ramirez to travel to Corpus Christi, Texas to attend the Smoke School/Visible Emissions Workshop on January 20-22, 2013.
D.
Facilities Management:
Requesting direction/approval regarding changes to modular buildings as requested by Court Judges from CC7, CC8, Master Court 1 & 2 and Child Protection Court as discussed at the December 18, 2012 Commissioners' Court meeting
Requesting direction/approval regarding changes to modular buildings as requested by Court Judges from CC7, CC8, Master Court 1 & 2 and Child Protection Court as discussed at the December 18, 2012 Commissioners' Court meeting
E.
County Commissioners:
Approval to process payment of claims from RGV Educational Broadcasting, Inc. for broadcasting of court meetings (due to PO #682588 being liquidated); with authority for County Treasurer to issue payment after review and auditing procedures are completed as follows:
Approval to process payment of claims from RGV Educational Broadcasting, Inc. for broadcasting of court meetings (due to PO #682588 being liquidated); with authority for County Treasurer to issue payment after review and auditing procedures are completed as follows:
| Invoice # and date | Amount | Month of: |
| 8070 dated 10/31/12 | 12,500.00 | October 2012 |
| 8122 dated 11/30/12 | 9,500.00 | November 2012 |
F.
Public Defenders:
Requesting permission to advertise/hire for the following two (2) vacant positions:
Requesting permission to advertise/hire for the following two (2) vacant positions:
| Position | Slot # | Salary |
| (1) Public Defender II | 001 | $50,487.00 |
| (1) Public Defender II | 007 | $50,487.00 |
8.
Constables:
A.
Constable Pct. #1:
Discussion, consideration, and approval for Hidalgo County Constable Pct. 1 continued participation in Texas 1033 Surplus Property Program.
Discussion, consideration, and approval for Hidalgo County Constable Pct. 1 continued participation in Texas 1033 Surplus Property Program.
B.
Constable Pct. #1:
1. Discussion, consideration, and approval to appoint Deputy Constables by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.011:
2. Discussion, consideration, and approval to appoint Reserve Deputy Constables by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012:
1. Discussion, consideration, and approval to appoint Deputy Constables by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.011:
| Jaime T. Cano | Julio Gonzalez |
| Jose Espinoza | Mario Cavazos, Jr. |
| Pedro Escalon, Jr. | Salvador Quiroz, Jr. |
| Martin Blanco, Jr. | Daniel Marichalar |
| Raul Lozano, Jr. | D'Omar Galvan |
| Sara Flores | Abimael Garcia |
2. Discussion, consideration, and approval to appoint Reserve Deputy Constables by Constable Celestino Avila, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012:
| Greg Phillips | Rolando Gonzalez |
| Melissa Escalon | George P. Garrett |
| Adrian Pena | Sonny Mendez |
| John Paul Sauceda | Jose Fuentes |
| Tomas Salazar |
C.
Constables:
Discussion and approval of grant extension for the Local Border Security Program expiring on January 31, 2013; to be extended until May 31, 2013
Discussion and approval of grant extension for the Local Border Security Program expiring on January 31, 2013; to be extended until May 31, 2013
9.
County Courts at Law:
A.
County Court at Law #8:
1. Approval to set salary for the following:
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule
1. Approval to set salary for the following:
| Position | Slot # | Recommended Salary by Judge R. Cantu (subject to ratification/approval by Board of Judges on 1/31/13) |
| Court Reporter | 0002 | $73,000.00 |
2. Approval of intradepartmental transfer
3. Approval of revised salary schedule
10.
Sheriff's Office:
A.
Sheriff's Office (1100)/ COPS Universal Hiring 13 (1284)
1. Approval to redistribute the cost allocations for various positions to cover 100% from the COPS Univeral Hiring 13 Grant, as listed on Exhibit A, effective 01/01/2013.
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedules.
1. Approval to redistribute the cost allocations for various positions to cover 100% from the COPS Univeral Hiring 13 Grant, as listed on Exhibit A, effective 01/01/2013.
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedules.
11.
District Clerk - Laura Hinojosa:
A.
Discussion, consideration, and approval of the Odyssey Public Access Subscriber Agreement and Subscription Fee.
12.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
C.
Requesting approval to process the following invoice as a claim with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
| Vendor | Invoice # | Date | Amount | Purpose |
| Sign Language Services | HCHHSD-DEC 3 | 01/04/13 | 80.00 | Interpreter Services |
| Date of Service - 12/03/12 | $80.00 | |||
D.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
| Vendor | Invoice # | Date | Amount | Purpose |
| Quests Diagnostics | 9142834111 | 03/27/12 | 108.00 | Lab Services |
| Quests Diagnostics | 9143981060 | 06/26/12 | 14.00 | Lab Services |
| Quests Diagnostics | 9145299322 | 09/25/12 | 10.00 | Lab Services |
| Quests Diagnostics | 9146319965 | 11/27/12 | 45.00 | Lab Services |
| Quests Diagnostics | 9146158383 | 11/27/12 | 8.00 | Lab Services |
| $185.00 | Total |
E.
Requesting approval to process the following invoice as claim with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
| Vendor | Invoice # | Date | Amount | Purpose |
| Gloria Flores Interpreting Services | 122612 | 11/01/12 | 125.00 | Interpreting Services |
| Gloria Flores Interpreting Services | 122612 | 11/07/12 | 100.00 | Interpreting Services |
| Gloria Flores Interpreting Services | 122612 | 11/27/12 | 100.00 | Interpreting Services |
| Gloria Flores Interpreting Services | 122612 | 12/04/12 | 200.00 | Interpreting Services |
| Gloria Flores Interpreting Services | 122612 | 12/06/12 | 100.00 | Interpreting Services |
| $625.00 | Total |
13.
Urban County - Diana Serna:
A.
TDHCA Community Development Program (1288):
1. Discussion, consideration, and approval to delete the following positions, effective January 15, 2013.
1. Discussion, consideration, and approval to delete the following positions, effective January 15, 2013.
| Slot No. | Position Title | Budgeted Salary |
| 0001 | Inspector | 35,391.00 |
| 0002 | Inspector | 35,391.00 |
| 0003 | Clerk II | 22,303.00 |
2. Approval of revised salary schedule.
14.
Elections Administration - Yvonne Ramon:
A.
Request by the City of Edinburg to use the Elections Department Annex building during Early voting and on Election Day for their election to be held on May 11, 2013. Use of the facility will keep polling locations consistent as we work towards familiarity in all elections.
15.
WIC - Norma Longoria:
A.
Requesting approval to submit Application for Electricity Services
with deposit and filing fees in the amount of $125.00 for the new Las Milpas WIC Clinic,125 E. Las Milpas Rd. Ste. 4, payable to Magic Valley Electric Cooperative, Inc.,with authority for County Auditor to complete review and processing procedures and for County Treasurer to issue payment. (Req.#228848)
16.
Precinct #1 - Comm. Cuellar:
A.
Pct. 1 (1100/1200):
Approval of the following personnel actions for Road & Bridge and Sanitation:
1. Delete the following positions:
2. Create the following positions:
Approval of the following personnel actions for Road & Bridge and Sanitation:
1. Delete the following positions:
| Department | Slot No. | Position Title | Budgeted Salary |
| Road Maintenance | 0056 | Truck Driver III | $24,705.00 |
| Road Maintenance | 0110 | Truck Driver III | $31,404.00 |
| Sanitation | 0033 | Accounts Payable Specialist I | $29,078.00 |
| Total | $85,187.00 |
2. Create the following positions:
| Department | Slot No. | Position Title | Budgeted Salary |
| Road Maintenance | 0130 | Maintenance II | $24,705.00 |
| Road Maintenance | 0131 | Maintenance III | $31,404.00 |
| Sanitation | 0035 | Maintenance III | $29,078.00 |
| Total | $85,187.00 |
3. Approval of the revised salary schedules.
17.
Precinct #2 - Comm. H. Palacios:
A.
Pct. 2 (1200):
Approval of the following personnel actions for 2013 Budget Year:
1. Delete the following positions:
2. Create the following position:
3. Approval of interdepartmental transfer.
4. Approval of the revised salary schedule.
Approval of the following personnel actions for 2013 Budget Year:
1. Delete the following positions:
| Department | Slot No. | Position Title | Budgeted Salary |
| Road Maintenance | 0009 | Assistant Field Operations Director | $ 40,765.00 |
| Administration | 0005 | Executive Assistant | $ 70,298.00 |
| Total | $111,063.00 |
2. Create the following position:
| Department | Slot No. | Position Title | Budgeted Salary |
| Road Maintenance | 0090 | Director, Field Operations | $79,750.00 |
| Total | $79,750.00 |
3. Approval of interdepartmental transfer.
4. Approval of the revised salary schedule.
18.
Precinct #4 - Comm. J. Palacios:
A.
Appointment of Benjamin Worsham to the Commuter Rail District
B.
1. Discussion, consideration and approval to create the following full-time positions effective 01/01/2013:
2. Approval to ratify the continued employment to include the payment of back pay commencing 01/01/13 to the following employees:
3. Approval of transfer
4. Approval of revised salary schedule.
| Program | Slot No. | Position Title | Budgeted Salary |
| 124-036 Drainage Imp. |
0001 | Director of Operations | $67,800.00 |
| 124-036 Drainage Imp. |
0005 | Heavy Equipment Operator | $32,445.00 |
| 124-036 Drainage Imp. |
0017 | Excavator/Heavy Equipment Operator | $43,698.00 |
| 124-036 Drainage Imp. |
0018 | Truck Driver III | $30,503.00 |
| 124-036 Drainage Imp. |
0021 | Truck Driver III | $30,503.00 |
2. Approval to ratify the continued employment to include the payment of back pay commencing 01/01/13 to the following employees:
| Slot No. | Employee No. |
| 0001 | 170976 |
| 0005 | 195944 |
| 0017 | 171018 |
| 0018 | 164976 |
| 0021 | 191990 |
3. Approval of transfer
4. Approval of revised salary schedule.
19.
Budget & Management - Sergio Cruz:
A.
Approval to correct the 2013 budgeted salary amounts as illustrated in exhibit A due to a data restriction in a query done during the preparation of the adopted salary schedule.
B.
Precinct #1 TXDOT:
Approval of payment to TXDOT in the amount of $2,500.00 for the approximated direct state costs above the previously paid amount of $4,320.00 for the CR-825 (Mile 2 West Rd.) @ Drainage Ditch for Off-System Bridge Replacement Project
with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
Approval of payment to TXDOT in the amount of $2,500.00 for the approximated direct state costs above the previously paid amount of $4,320.00 for the CR-825 (Mile 2 West Rd.) @ Drainage Ditch for Off-System Bridge Replacement Project
with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
C.
Discussion, consideration and approval to submit an Economically Disadvantaged County Program Application and Affidavit for consideration of local participation reduction for the 10th Street Extension (SH 107 to FM 1925)(CSJ: 0921-02-300) Project.
D.
Budget Appropriations:
1.
Jail Landmark (1100):
a. Approval to undesignate the amount of $4,149,673.30 in the year 2013 for expenditures related to repairs and maintenance of the County Jail in connection to the Landmark Case.
b. Approval of 2013 appropriation of funds in the amount of $4,149,673.30 to fund jail repairs.
a. Approval to undesignate the amount of $4,149,673.30 in the year 2013 for expenditures related to repairs and maintenance of the County Jail in connection to the Landmark Case.
b. Approval of 2013 appropriation of funds in the amount of $4,149,673.30 to fund jail repairs.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Acceptance and approval of pre-qualified firms submitting Statements of Qualifications for establishment of a "Pool" (as listed on the RFQ Acceptance Sheet attached hereto) for engagement through the established statutory and local protocol (i.e.-nomination by user, ranking by cc, negotiation of an agreement, etc.) on an "As Needed basis" per project by all County Departments and/or applicable Programs requiring said services as set forth in the requirements stated in the County's Request for Qualifications packet for the following listed Professional Services:
a. Architectural Services (RFQ No. 2013-001-12-05-YSI)
b. Engineering Services (RFQ No. 2013-002-12-05-YZV)
c. Engineering Services -Geotechnical & Construction Materials Testing (RFQ No. 2013-003-12-05-SMA)
d. Appraiser Services (RFQ No. 2013-004-12-05-SGS)
e. Surveyor Services (RFQ No. 2012-005-12-05-MEG)
f. Construction Management Services (RFQ No. 2013-006-12-12-MSS)
with the effective date of said "pools" February 09, 2013.
a. Architectural Services (RFQ No. 2013-001-12-05-YSI)
b. Engineering Services (RFQ No. 2013-002-12-05-YZV)
c. Engineering Services -Geotechnical & Construction Materials Testing (RFQ No. 2013-003-12-05-SMA)
d. Appraiser Services (RFQ No. 2013-004-12-05-SGS)
e. Surveyor Services (RFQ No. 2012-005-12-05-MEG)
f. Construction Management Services (RFQ No. 2013-006-12-12-MSS)
with the effective date of said "pools" February 09, 2013.
B.
Pct. 4
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional appraisal services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for (on call and as needed basis) for Precinct No. 4
c. Authority for the Purchasing Department to negotiate a professional (Appraisal Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional appraisal services for (on call and as needed basis) for Precinct No. 4
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for (on call and as needed basis) for Precinct No. 4
| Evaluator | Leonel Garza Jr., Associates | HLH Appraisal Services | Professional Appraisal Services |
| Evaluator 1 | 96 | 93 | 91 |
c. Authority for the Purchasing Department to negotiate a professional (Appraisal Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional appraisal services for (on call and as needed basis) for Precinct No. 4
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (on call and as needed basis) for Precinct No. 4
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services for (on call and as needed basis) for Precinct No. 4.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (on call and as needed basis) for Precinct No. 4
| Evaluator | HALFF Associates | Dannenbaum Engineering | Hinojosa Engineering |
| Evaluator 1 | 98 | 95 | 94 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional (Engineering Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services for (on call and as needed basis) for Precinct No. 4.
3.
Acceptance of proposal received from awarded vendor, Facility Solutions Group in the amount of $24,603.75 through the County's participation/membership with Buy Board for the "Hidalgo County Precinct No. 4 -"Turnkey Purchase and Installation of New Electrical Service and LED Lighting at San Manuel Park" with authority to process requisition when submitted through Procurement Project#2013-039-MSS
C.
Co. Wide
1.
a. Approval to re-assign an evaluation committee member under the new Commissioner for Pct. 1 for the purpose of evaluating the proposals received for "Section 125-Voluntary Insurance Products" for Hidalgo County.
b. Acceptance of originally schedule date of Wednesday, January 16, 2013 by 9:30a.m. to change thru Addendum No. 1 to the new acceptance date of Friday, January 18, 2013 by 10:00a.m. and thereafter a meeting set for Wednesday, January 23, 2013 with all evaluation committee members.
b. Acceptance of originally schedule date of Wednesday, January 16, 2013 by 9:30a.m. to change thru Addendum No. 1 to the new acceptance date of Friday, January 18, 2013 by 10:00a.m. and thereafter a meeting set for Wednesday, January 23, 2013 with all evaluation committee members.
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Rosalio Espinoza
D.
C-3856-12-C; Mayra Y. Garcia individually and a/k/f of Daniel Garcia, a minor v. Hidalgo County
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Rosalio Espinoza
D.
C-3856-12-C; Mayra Y. Garcia individually and a/k/f of Daniel Garcia, a minor v. Hidalgo County
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn