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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING January 15, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental transfers:
A.
2012 - Emergency Management (1100)
B.
2012 - TXDOT Pct. #1 Mile 2 West CR-825 Off-System Bridge Replacement Project (1315)
C.
2012 - Facilities Management (1100)
D.
2012 - Health & Human Service Dept. (1100)
E.
2012 - Jail (1100)
F.
2012 - Hidalgo County Sheriff's Office (1100)
G.
2012 - CO2010A&B Sheriff Subst Pct 1 (1342)
H.
2012 - Sheriff's Office (1100)
I.
2012 - County Auditor's Office (1100)
J.
2012 - WIC Adm (1292)
K.
2012 - Urban County (1100)
L.
2012 - Tax Office (1100)
M.
2012 - Pct. #1 Parks (1100)
N.
2012 - Precinct #1 Sanitation (1100)
O.
2012 - Precinct #1 Rd Maint (1200)
P.
2012 - Pct #3 Parks (1100)
Q.
2012 - Pct #3 Rd. Maint. (1200)
R.
2012 - Pct. #4 BCAP (1312)
3.
2013 Intradepartmental transfers:
A.
2013 - Co Wide Adm (1100)
B.
2013 - CCL 1 (1100)
C.
2013 - CCL 8 (1100)
D.
2013 - County Judge (1100)
E.
2013 - Auxilary Court (1100)
F.
2013 - Purchasing (1100)
G.
2013 - Treasurer's Office (1100)
H.
2013 - Tax Office (1100)
I.
2013 - Justice Crt Tech (1242)
J.
2013 - County Auditors (1100)
K.
2013 - DBM Budget Division (1100)
L.
2013 - Courthouse Security (1241)
M.
2013 - Health & Human Services Dept - TDH PHPSB (1293)
N.
2013 - Pct. #1 Rd Maint. (1200)
O.
2013 - Pct. #4 Parks (1100)
P.
2013 - Pct. #4 Adm. (1200)
Q.
2013 - Pct. #4 Parks (1100)
R.
2013 - Pct. #4 Rd Maint. (1200)
S.
2013 - Constable Pct. #2 (1100)
T.
2013 - Constable Pct. #2 (1100)
4.
2012 Interdepartmental transfers:
A.
Planning Dept (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Planning Dept in the amount of $633.00 to fund fuel expenditures through Dec 2012.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Planning Dept in the amount of $633.00 to fund fuel expenditures through Dec 2012.
B.
Various Departments (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $24,763.12 to fund telephone & utility expenditures thru December 2012.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $24,763.12 to fund telephone & utility expenditures thru December 2012.
C.
Co Comm (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Co Comm in the amount $2,483.55 to fund the use of the Edinburg City Hall council chambers for Commissioners' Court for the month of December 2012.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Co Comm in the amount $2,483.55 to fund the use of the Edinburg City Hall council chambers for Commissioners' Court for the month of December 2012.
D.
Criminal District Attorney (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Crim. DA in the amount of $11,855.20 to fund advertising and postage expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Crim. DA in the amount of $11,855.20 to fund advertising and postage expenditures.
E.
Jail (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Jail in the amount of $82,374.00 to fund room & board expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Jail in the amount of $82,374.00 to fund room & board expenditures.
F.
Autopsies (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Autopsies in the amount of $38,125.00 to fund autopsy services.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Autopsies in the amount of $38,125.00 to fund autopsy services.
G.
BCAP (1312):
Approval of 2012 interdepartmental transfer from various programs to Hacienda De Los Vegas, program #300, in the total amount of $16,112.67 to fund road & drainage construction expenditures.
Approval of 2012 interdepartmental transfer from various programs to Hacienda De Los Vegas, program #300, in the total amount of $16,112.67 to fund road & drainage construction expenditures.
H.
Co Wide Adm (1100):
Approval of 2012 interdepartmental transfer from Various Departments to Co. Wide Adm-Contingency in the amount of $275,101.65 to fund pending obligations.
Approval of 2012 interdepartmental transfer from Various Departments to Co. Wide Adm-Contingency in the amount of $275,101.65 to fund pending obligations.
I.
Pct. 1 Sanitation (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Pct. 1 Sanitation in the amount of $10,000.00 to fund disposal expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Pct. 1 Sanitation in the amount of $10,000.00 to fund disposal expenditures.
J.
Pct. 3 Sanitation (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 3 Sanitation in the amount of $35,600.00 to fund disposal and gasoline expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 3 Sanitation in the amount of $35,600.00 to fund disposal and gasoline expenditures.
K.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $31,420.82), and to North Branch Drain (program 049 - $2,806.68) in the total amount of $34,227.50 to fund December 2012 Drainage - Labor (PP#25&26) & Fuel Reimbursements.
Approval of 2012 interdepartmental transfer within Certificate of Obligations Series 2010A&B - Precinct #4 Drainage Improvement Project from (program 036) to Dickerson Pond (program 048 - $31,420.82), and to North Branch Drain (program 049 - $2,806.68) in the total amount of $34,227.50 to fund December 2012 Drainage - Labor (PP#25&26) & Fuel Reimbursements.
L.
Pct. 4 Sanitation (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Pct 4 Sanitation in the amount of $83,041.00 to fund disposal expenditures.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Pct 4 Sanitation in the amount of $83,041.00 to fund disposal expenditures.
5.
2013 Interdepartmental transfers:
A.
Pct. 2 R & B (1200):
Approval of 2013 interdepartmental transfer from Road Maint., program #006, to Administration, program #005, in the amount of $500.00 to fund dues & memberships expenditures.
Approval of 2013 interdepartmental transfer from Road Maint., program #006, to Administration, program #005, in the amount of $500.00 to fund dues & memberships expenditures.
B.
430th DC (1100):
Approval of interdepartmental transfer from Co Wide Adm-Contingency to 430th DC in the amount of $10,189.80 to fund rental expenditures for the month of January 2013.
Approval of interdepartmental transfer from Co Wide Adm-Contingency to 430th DC in the amount of $10,189.80 to fund rental expenditures for the month of January 2013.
6.
Interfund transfers:
A.
Pct. 1 TXDOT (1315):
Approval of 2012 interfund transfer from Pct. 1 Road Maintenance (fund 1200, program #005) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $2,463.65 to fund lighting services for expressway 83 in the Pct. 1 area.
Approval of 2012 interfund transfer from Pct. 1 Road Maintenance (fund 1200, program #005) to TXDOT-US 83 Illumination (fund 1315, program #031) in the amount of $2,463.65 to fund lighting services for expressway 83 in the Pct. 1 area.
7.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
8.
Right of Way - Permits:
A.
Texas Eastern Transmission, LP:
Bore a 30" gas line 15' West of existing line and no less than 5' under Minnesota Rd.
Bore a 30" gas line 15' West of existing line and no less than 5' under Minnesota Rd.
9.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal request for employee #095117 & 018902
10.
Membership Dues:
A.
398th District Court:
Approval to pay the Texas Department of Licensing & Regulation (TDLR) the amount of $50.00 in relation to the 2013 licensed court interpreter renewal fee for Christobal Garces, Jr., with authority for Co. Treasurer to issue check after review, audit, and processing procedures are completed by the Co. Auditor.
Approval to pay the Texas Department of Licensing & Regulation (TDLR) the amount of $50.00 in relation to the 2013 licensed court interpreter renewal fee for Christobal Garces, Jr., with authority for Co. Treasurer to issue check after review, audit, and processing procedures are completed by the Co. Auditor.
B.
Constable Pct. #1:
Approval to pay 2013 membership dues to the Justice of the Peace and Constables Association of Texas in the total amount of $550.00 for the following employees (Req #229054); with authority for Co. Treasurer to issue check after review, audit, and processing procedures are completed by the Co. Auditor:
Approval to pay 2013 membership dues to the Justice of the Peace and Constables Association of Texas in the total amount of $550.00 for the following employees (Req #229054); with authority for Co. Treasurer to issue check after review, audit, and processing procedures are completed by the Co. Auditor:
| Jaime T. Cano | Martin Blanco, Jr. |
| Julio Gonzalez | Daniel Marichalar |
| Jose Espinoza | Raul Lozano, Jr. |
| Mario Cavazos, Jr. | D'Omar Galvan |
| Pedro Escalon, Jr. | Sara Flores |
| Krystal Garate | Juan Hernandez |
| Salvador Quiroz, Jr. | Abimael Garcia |
| Celestino Avila, Jr. |
C.
Health & Human Services:
1. Requesting authorization to renew the Texas Association of Local Health Officials (TALHO) membership for 2013 in the amount of $2,100.00.
2. Requesting authorization for Hidalgo County Health & Human Services Chief Administrative Officer to attend the TALHO Board and Membership meetings scheduled for 2013.
1. Requesting authorization to renew the Texas Association of Local Health Officials (TALHO) membership for 2013 in the amount of $2,100.00.
2. Requesting authorization for Hidalgo County Health & Human Services Chief Administrative Officer to attend the TALHO Board and Membership meetings scheduled for 2013.
11.
Urban County:
A.
Request approval to enter into one (1) "Homebuyer Assistance Program" Contract under the Home Program.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Requesting acceptance and approval of payment for Inv#s 11324347 (28,570.79) & 11324348 ($ 85,548.00) Total amount of ($114,118.00), submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-11-234-09-13 (WA#1-PO#663995) for "JOB SPECIFIC PROJECT": "FM 1925 (Kenyon Rd. to FM 907)" within Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Invoice #11324353 ($ 84, 232.56) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#682998) for:"JOB SPECIFIC PROJECT": "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Invoice #11324353 ($ 84, 232.56) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#682998) for:"JOB SPECIFIC PROJECT": "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
B.
Approval of disbursements of funds be sent to project disbursing administrator, SurTec Information Systems, Inc. ("Surety") as requested by awarded vendor, (approved by Commissioners Court on December 28, 2012) Texas Cordia Construction, LLC as a condition to their Surety and thus directing all contract proceedings earned and to be earned under project #CAP-12-112-11-07-YSI/contract #C-CAP-12-112-12-28 Road & Drainage Construction for Dimas 2 & 3 Subdivisions directly to project disbursing administrator for Texas Cordia Construction, LLC – SurTec Information Systems, Inc
C.
Requesting authority to re-advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for the following Hidalgo County Pct 3 BCAP projects (cc previously approved on 11-06-12):
1. Road & Drainage Construction for Ramirez, Ramirez II, & Ramirez III Subdivisions;
2. Road & Drainage Construction for Randolph Barnett I Subdivisions;
3. Road & Drainage Construction for Regal Estates Subdivision.
1. Road & Drainage Construction for Ramirez, Ramirez II, & Ramirez III Subdivisions;
2. Road & Drainage Construction for Randolph Barnett I Subdivisions;
3. Road & Drainage Construction for Regal Estates Subdivision.
D.
Approval of Request for Payment-Application No. 2 in the amount of $12,628.97 from Holchemont, LTD, awarded contractor for the, "Construction Of New Constable Precinct No. 1 Offices", and as certified for payment by project architect, Alcocer Garcia Associates, Inc. (C-028-07-24)
E.
Requesting approval of payment for Invoice# M169037- ($ 2,627.00) - HALFF ASSOCIATES, INC., in connection to Contract#C-10-340-10-19 under (WA#2-PO# 662524) PROJECT: "Courthouse Life Safety-Fire Suppression System".
F.
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-10-376-12-14, Invoice #3256 for Minnesota Drain Project in the amount of $5,907.86.
G.
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-310-01-24, Invoice #3254 for Thomas Rd. Project in the amount of $8,600.40.
H.
Approval to add/delete fuel card(s) and/or driver(s) for:
1. Fire Marshal - Fuel cards users.
2. Constable Pct No. 2 - Fuel card users
3. Constable Pct No. 2 - Delete fuel card users
4. Constable Pct No. 1- Fuel card users
5. Safety Department - Delete card user
6. Constable Pct No. 4- New cards
1. Fire Marshal - Fuel cards users.
2. Constable Pct No. 2 - Fuel card users
3. Constable Pct No. 2 - Delete fuel card users
4. Constable Pct No. 1- Fuel card users
5. Safety Department - Delete card user
6. Constable Pct No. 4- New cards