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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING January 22, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Budget & Management - Sergio Cruz:
A.
Discussion, consideration, and possible action on proposed policy restricting salary schedule changes after budget adoption proceedings.
B.
Jail Landmark (1100):
Approval to designate the amount of $26,400.00 in the year 2012 for expenditures related to repairs and maintenance of the County Jail in connection with the Landmark case.
Approval to designate the amount of $26,400.00 in the year 2012 for expenditures related to repairs and maintenance of the County Jail in connection with the Landmark case.
C.
Budget Appropriations:
1.
Pct. #4 Drainage Improvement Project (1200):
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds for Pct. #4 Drainage Improvement Project (program 036) in the amount of $47,290.56 (Labor Reimbursements - November 2012).
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds for Pct. #4 Drainage Improvement Project (program 036) in the amount of $47,290.56 (Labor Reimbursements - November 2012).
2.
Jail Landmark (1100):
a. Approval to undesignate the amount of $26,400.00 in the year 2013 for expenditures related to repairs and maintenance of the County Jail in connection to the Landmark Case.
b. Approval of 2013 appropriation of funds in the amount of $26,400.00 to fund jail repairs.
a. Approval to undesignate the amount of $26,400.00 in the year 2013 for expenditures related to repairs and maintenance of the County Jail in connection to the Landmark Case.
b. Approval of 2013 appropriation of funds in the amount of $26,400.00 to fund jail repairs.
7.
County Judge's Office:
A.
Appointment of board member to the Tropical Texas Behavioral Center Board of Trustees for a two year term, effective January 22, 2013.
B.
1. Acceptance of resignation of Emily Rickers from Subdivision Advisory Board
2. Acceptance of new appointment to Subdivision Advisory Board
2. Acceptance of new appointment to Subdivision Advisory Board
C.
Approval of Proclamation in support of the Children's Advocacy Center, Estrella's House
D.
1. Approval of appointment of interns from Business, Education and Technology Academy in Edinburg:
• Marisela Prieto
• Marcela Hernandez-Flores
• Cecilia Garza
• Juanita Isabel Rea
2. Authorization for County Judge or authorized representative (Karina Cardoza, Public Affairs Director) to sign Affiliation Agreement for Internship-Preceptorship Program
• Marisela Prieto
• Marcela Hernandez-Flores
• Cecilia Garza
• Juanita Isabel Rea
2. Authorization for County Judge or authorized representative (Karina Cardoza, Public Affairs Director) to sign Affiliation Agreement for Internship-Preceptorship Program
8.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Requesting authority for Executive Officer to process all outstanding invoices related to the Office of Constable Pct. #5 for the year ending December 31, 2012, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
D.
County Commissioners:
Approval to process payment of invoice/claim from RGV Educational Broadcasting, Inc. for broadcasting of court meetings (due to PO #682588 being liquidated); with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor as follows:
Approval to process payment of invoice/claim from RGV Educational Broadcasting, Inc. for broadcasting of court meetings (due to PO #682588 being liquidated); with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor as follows:
| Invoice # and Date | Amount | Month of: |
| 8130 dated 12/31/12 | 9,500.00 | December 2012 |
| *invoice received on 1/15/13 |
E.
Discussion and approval of an Order Regulating Parking in the Parking Lot of the Old Administration Building and Providing for Towing and Storage of Unauthorized Parked Vehicles
F.
Facilities Management:
Requesting permission to advertise/hire for the following position:
Requesting permission to advertise/hire for the following position:
| Position Title | Slot # | Budgeted Salary |
| Welder I | 0097 | $ 24,087.00 |
G.
Safety Division:
Approval to accept settlement check from Farmers Insurance Company in the amount of $2,510.58 to settle auto accident with County vehicle. (Constable P3)
Approval to accept settlement check from Farmers Insurance Company in the amount of $2,510.58 to settle auto accident with County vehicle. (Constable P3)
H.
Texas A&M AgriLife Extension Service:
Requesting permission to allow Christina L. Perez to travel to Alice, Texas to attend the 2013 District 12 4-H Consumer Decision Making Contest on January 27, 2013
Requesting permission to allow Christina L. Perez to travel to Alice, Texas to attend the 2013 District 12 4-H Consumer Decision Making Contest on January 27, 2013
I.
Texas A&M AgriLife Extension Service:
Requesting permission to allow Christina L. Perez to San Antonio, Texas on February 10, 2013 to February 15, 2013 to attend the 2013 San Antonio Stock Show & Rodeo.
Requesting permission to allow Christina L. Perez to San Antonio, Texas on February 10, 2013 to February 15, 2013 to attend the 2013 San Antonio Stock Show & Rodeo.
J.
Elections Dept.:
Requesting permission to allow Yvonne Ramon, Elections Administrator, to attend the Election Center 2013 Special Workshop and Professional Education Program sponsored by the Texas Association of Elections Administrators. The workshop/training will be held February 27,2013 through March 3, 2013 in New Orleans, Louisiana.
Requesting permission to allow Yvonne Ramon, Elections Administrator, to attend the Election Center 2013 Special Workshop and Professional Education Program sponsored by the Texas Association of Elections Administrators. The workshop/training will be held February 27,2013 through March 3, 2013 in New Orleans, Louisiana.
K.
Approval to process payment of claims from Ricardo Palacios, Attorney at Law totaling $2,210.00 in connection with legal representation of indigent defendants; (due to statute of limitations to bill county have expired), with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
9.
Constables:
A.
Constable Pct. #2 (1100):
1. Approval to reset the salary to the following regular full-time position:
2 . Approval of revised salary schedule.
1. Approval to reset the salary to the following regular full-time position:
| Slot No. | Position Title | Current Step | Reset Step |
| 0002 | Chief Deputy Constable I | S2 | S5 |
B.
Constable Pct. #4:
Discussion, consideration, and approval for Hidalgo County Constable Pct. 4 continued participation in Texas 1033 Surplus Property Program.
Discussion, consideration, and approval for Hidalgo County Constable Pct. 4 continued participation in Texas 1033 Surplus Property Program.
C.
Constable Pct. #4:
Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Vendor | Invoice No. | Invoice Date | Invoice Amount |
| Video Sound & Lights | 12-0399 | 9/7/2012 | $149.00 |
| Video Sound & Lights | 12-0400 | 9/7/2012 | $306.80 |
| Video Sound & Lights | 12-0413 | 9/28/2012 | $84.78 |
| Video Sound & Lights | 12-0415 | 9/4/2012 | $149.00 |
| Video Sound & Lights | 12-0440 | 10/12/2012 | $61.90 |
D.
Constable Pct. #4:
Requesting authorization for the County Judge to execute the FY 2012 Equitable Sharing Agreement and Certification Report for the Hidalgo County Constable Pct. 4., as required by the U.S. Department of Justice & the U.S. Department of the Treasury.
Requesting authorization for the County Judge to execute the FY 2012 Equitable Sharing Agreement and Certification Report for the Hidalgo County Constable Pct. 4., as required by the U.S. Department of Justice & the U.S. Department of the Treasury.
10.
District Courts:
A.
370th District Court (1100):
1. Approval of salary adjustments for the following positions:
2. Approval of revised salary schedule.
1. Approval of salary adjustments for the following positions:
| Slot No. | Position Title | 2013 Budgeted Salary |
Proposed Budgeted Salary |
Total Adjustment |
| 0002 | Court Coordinator | 63,860.00 | 67,000.00 | 3,140.00 |
| 0003 | Assistant Coordinator | 61,800.00 | 65,000.00 | 3,200.00 |
| 0004 | Bailiff | 55,064.00 | 56,500.00 | 1,436.00 |
2. Approval of revised salary schedule.
B.
398th District Court - Judge Aida S. Flores:
Indigent Defense (1100):
1. Approval to reclassify the following full time position:
2. Approval of revised salary schedule
Indigent Defense (1100):
1. Approval to reclassify the following full time position:
| Slot | Emp# | Current Position Title | 2013 Budgeted Salary | Proposed Position Title | Proposed Salary |
| 0001 | 033871 | Program Manager | 62,646.00 | Indigent Defense Director | 70,000.00 |
2. Approval of revised salary schedule
11.
Human Resources - Esther Cortez:
A.
Civil Service (1100):
Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to process the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor.
| Vendor | Invoice | Date | Amount | Purpose |
| Business Languages Inc. | 121312 | 12/13/12 | $200.00 | Interpreter Services for Civil Service Hearing |
| $200.00 | Total |
12.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Co Clerks (1100):
1. Approval of the following salary adjustments:
2. Approval of revised salary schedule
County Clerk Record Archive (1100):
1. Approval of the following salary adjustments:
2. Approval of revised salary schedule.
1. Approval of the following salary adjustments:
| Slot | Position Title | 2013 Budgeted Salary | Proposed Salary | Increase |
| 0031 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0034 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0035 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0037 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0040 | Deputy County Clerk I | 26,924.00 | 27,000.00 | 76.00 |
| 0044 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0045 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0047 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0051 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0052 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0054 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0057 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0061 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0072 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0073 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0074 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0075 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
2. Approval of revised salary schedule
County Clerk Record Archive (1100):
1. Approval of the following salary adjustments:
| Slot | Position Title | 2013 Budgeted Salary | Proposed Salary | Increase |
| 0002 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0005 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0006 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0008 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
| 0009 | Deputy County Clerk I | 26,014.00 | 27,000.00 | 986.00 |
2. Approval of revised salary schedule.
13.
Sheriff's Office:
A.
Requesting approval of partial payment for invoice # 9431 in the amount of $520.00 (hanlon recharge for fire extinguisher).
B.
Pursuant to Hidalgo County Cellular Telephone Policy (Contract: DIR-SDD-1780), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Card Request) for the following:
1. Approval for requisition #229419 for 33 Unlimited Data Access Air Card Connections for Modems ($37.99 each per month).
1. Approval for requisition #229419 for 33 Unlimited Data Access Air Card Connections for Modems ($37.99 each per month).
C.
Discussion, approval, and authorization for County Auditor to pay Invoice No. WIEC0028702 from Holt Cat for $1,483.81 as submitted by vendor.
D.
Requesting approval of payment for invoice #T493556 in the amount of $143.63 to CDW Government.
14.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
15.
HIDTA - Task Force - Dora Munoz:
A.
Authorization and approval for the Hidalgo County HIDTA Task Force Investigators to be paid for overtime-straight time worked for 2013.
16.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Surveying Services;
Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the Precinct No. 4, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-589-000-6887/ DRS 220068) Alberta Drain Project.
2. Authority to negotiate a professional surveying service contract with the No. 1 ranked firm of
for the provision of surveying services for an Urban County Program GLO Contract No. 12-589-000-6887/DRS 220068 Precinct No. 4, Alberta Drainage Improvements project located between Owassa Road and Alberta Road on Tower Road in Edinburg, Texas.
Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the Precinct No. 4, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-589-000-6887/ DRS 220068) Alberta Drain Project.
| Professional Service Firm | Grade | Ranked |
| Dos Land Surveying, Inc. | 96.66% | |
| Quintanilla, Headley & Assoc. | 95% | |
| Sames, Inc. | 91% |
for the provision of surveying services for an Urban County Program GLO Contract No. 12-589-000-6887/DRS 220068 Precinct No. 4, Alberta Drainage Improvements project located between Owassa Road and Alberta Road on Tower Road in Edinburg, Texas.
B.
Requesting approval to amend the 2009 Community-Based Development Organization Agreement for the Neighborhood Stabilization Program (NSP) between the County of Hidalgo Urban County Program (UCP) and Proyecto Azteca, a non-profit corporation, by increasing the agreement by $50,000 for a total contract amount of $781,100.00.
C.
Urban County Program on behalf of the City of Progreso is requesting consideration and action to award and enter into a construction contract with 2GS, LLC for a street improvements project located within the City of Progreso. Total contract amount $485,154.95 utilizing UCP - City of Progreso FYs' 23, 24 & 25 (2010, 2011 & 2012) street improvements funds.
D.
Urban County Program – CDBG (1288):
1. Discussion, consideration and approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Discussion, consideration and approval of the following personnel actions:
| Action | Program | Slot No. | Position Title | Budgeted Salary |
| Delete | Urban County Program - CDBG | 0007 | Compliance Monitor | 49,834.00 |
| Create | Urban County Program - CDBG | 0031 | Monitor III | 52,002.00 |
2. Approval of revised salary schedule.
E.
Hidalgo County Precinct No. 3 requests approval from Hidalgo County Commissioner's Court to enter into an Interlocal Agreement with Hidalgo County Irrigation District No. 6 in the amount of $46,305.00.
17.
Juvenile Probation - Buddy Silva:
A.
1. Approval to apply for the Juvenile Accountability Block Grant (JABG) for 2013 from the Governor's Criminal Justice Division (CJD).
2. Authorization for County Judge to sign (electronically certify) application as authorized official.
3. Approval of resolution to apply for the Juvenile Accountability Block Grant (JABG)
2. Authorization for County Judge to sign (electronically certify) application as authorized official.
3. Approval of resolution to apply for the Juvenile Accountability Block Grant (JABG)
18.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Self-Assessment Schedule
B.
Discussion/Approval on Request of Amendment No. 1 to Lease Agreement C-12-022-08-08 Between Hidalgo County and The Estate of Lusi E. Ortiz, for "Classroom Space" in the City of Mission Where the Lessor Desires to Lease for an Additional Two (2) Months at the Same Terms and Conditions
C.
Discussion/Approval on Request to Purchase Classroom/Teaching Aid Supplies & Equipment through the Hidalgo County's Membership/Participation with the Texas Association School Board (TASB) Buyboard's Multiple Awarded Vendors for the Term of the TASB Contract Expiring on 10.31.15
| 1. Hatch, Inc | 5. Positive Promotions |
| 2. Kaplan Early Learning Company | 6. School Speciality, Inc. |
| 3. National Educational Systems, Inc. | 7. Brewer Educational Resources |
| 4. Oriental Trading Company |
D.
Discussion/Approval on Request to Enter into a Thirty-Six (36) Month New Copier Lease Agreement for Fifty-Five (55) Copiers through Hidalgo County's Membership/Participation in the State of Texas Department of Information Resources (DIR) Awarded Vendor, Kyocera Document Solutions America, Inc., DIR Contract DIR-SDD-1664
E.
Discussion/Approval on Request to Purchase Office Supplies through the Hidalgo County's Membership/Participation with the Texas Association School Board (TASB) Buyboard's Multiple Awarded Vendors for the Term of the TASB Contract Expiring on 10.31.15
1. Gulf Coast Paper Company
2. Staples Contract and Commercial, Inc.
1. Gulf Coast Paper Company
2. Staples Contract and Commercial, Inc.
F.
Request Approval of Application and Certificate for Payment No. 4 in the Amount of $34,149.31 Submitted by Del Sol Homes, LLC, Awarded Contractor; Pursuant to Action Taken by Commissioners' Court on 10.23.12 for Proposed Building Relocation Palmview I Center, and as Certified by Project Architect, Dannenbaum Engineering Company, McAllen, LLC
G.
Request Approval of Application and Certificate for Payment No. 3 in the Amount of $27,825.75 Submitted by Del Sol Homes, LLC, Awarded Contractor; Pursuant to Action Taken by Commissioners' Court on 10.23.12 for Proposed Building Relocation Palmview I Center, and as Certified by Project Architect, Dannenbaum Engineering Company, McAllen, LLC
19.
Public Defender's Office - Jaime Gonzalez:
A.
Public Defenders (1100):
1. Discussion, consideration and approval to create one (1) full-time Public Defender II position, slot 0018, budgeted salary $50,487.00, effective upon commissioners court approval.
2. Approval of interdepartmental transfer
3. Approval of revised salary schedule
1. Discussion, consideration and approval to create one (1) full-time Public Defender II position, slot 0018, budgeted salary $50,487.00, effective upon commissioners court approval.
2. Approval of interdepartmental transfer
3. Approval of revised salary schedule
20.
WIC - Norma Longoria:
A.
Approval to make payment of the following invoice #7013SC-F-01/claim to Antonio Esparza, M.D. in the amount of $2,772.00 for lease of office space for the month of January 2013, with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
B.
WIC Obesity Prev. (1292, prog. #014):
Approval to amend the Program Attachment #01 to Contract 2012-041053: Nutrition Physical Activity and Obesity Prevention Grant (acct #3-1292-441-00-350-014-3-XXX), between the Department of State Health Services (DSHS) and the Hidalgo County Health and Human Services effective on 12-11-12. Purpose of amendment is to modify the Statement of Work.
Approval to amend the Program Attachment #01 to Contract 2012-041053: Nutrition Physical Activity and Obesity Prevention Grant (acct #3-1292-441-00-350-014-3-XXX), between the Department of State Health Services (DSHS) and the Hidalgo County Health and Human Services effective on 12-11-12. Purpose of amendment is to modify the Statement of Work.
21.
Planning Department - Raul Sesin:
A.
1. Reimbursement of a Cash Deposit
a. Cardinal Lake Subdivision – Pct. 4 (Cardinal Lots, Ltd.)
a. Cardinal Lake Subdivision – Pct. 4 (Cardinal Lots, Ltd.)
22.
District Attorney's Office - Roy Cazares:
A.
Bond Forfeiture Commission funds:
1. Discussion, consideration, and action of Order returning Bond Forfeiture Commission funds, collected on behalf of the District Attorney, to the District Attorney's Bond Forfeiture Commissions General Fund reserved fund account previously transferred to the Road and Bridge fund by the County Auditor through a journal entry.
2. Discussion, consideration and action ordering the reinstatement for the collection of the District Attorney Bond Forfeiture Commission funds.
1. Discussion, consideration, and action of Order returning Bond Forfeiture Commission funds, collected on behalf of the District Attorney, to the District Attorney's Bond Forfeiture Commissions General Fund reserved fund account previously transferred to the Road and Bridge fund by the County Auditor through a journal entry.
2. Discussion, consideration and action ordering the reinstatement for the collection of the District Attorney Bond Forfeiture Commission funds.
B.
District Attorney
1.Bond Forfeiture:
a. Approval of the 2013 District Attorney's Office Bond Forfeiture Commission Budget.
b. Approval of 2013 appropriation of funds District Attorney's Office Bond Forfeiture Commission.
2. Pre-Trial Diversion:
a. Approval of the 2013 District Attorney's Office Pretrial Diversion Budget.
b. Approval of 2013 appropriation of the 2013 District Attorney's Office Pretrial Diversion.
3. Criminal DA/ Pre-Trial Diversion/ Bond Forfeiture/ HB 65/ Civil Litigation/ BPU
a. Approval of the following personnel actions as listed on Exhibit A:
1. salary increases/ decreases
2. reallocation of funds
3. position(s) and employee transfer(s)
4. auto allowance adjustments
5. creation/ deletion of slots
6. title changes
b. Approval of salary schedule(s).
1.Bond Forfeiture:
a. Approval of the 2013 District Attorney's Office Bond Forfeiture Commission Budget.
b. Approval of 2013 appropriation of funds District Attorney's Office Bond Forfeiture Commission.
2. Pre-Trial Diversion:
a. Approval of the 2013 District Attorney's Office Pretrial Diversion Budget.
b. Approval of 2013 appropriation of the 2013 District Attorney's Office Pretrial Diversion.
3. Criminal DA/ Pre-Trial Diversion/ Bond Forfeiture/ HB 65/ Civil Litigation/ BPU
a. Approval of the following personnel actions as listed on Exhibit A:
1. salary increases/ decreases
2. reallocation of funds
3. position(s) and employee transfer(s)
4. auto allowance adjustments
5. creation/ deletion of slots
6. title changes
b. Approval of salary schedule(s).
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (a) (6) any land or right-of-way;
a. Approval to enter into a lease agreement (subject to legal's final review) between Hidalgo County and Joe E. Garcia for the purpose of housing the "Lease of Office Space in the City of Edinburg to House the 430th District Court and/or Other County Offices" in a building located at 323 West Cano, Edinburg, Texas for an initial term of (2) two years with the County's sole option to renew and extend two (2) additional one (1) year terms; or in the alternative and not recommended for action by Purchasing;
b. Requesting authority to exercise the second (2nd) & final one (1) year extension (as provided in the current lease agreement) for the "Lease of Office Space in the City of Edinburg to House the 430th District Court and/or Other County Offices" (under the same rates, terms and conditions) with the Honorable Joe E. Garcia in connection to Lease Agreement# E-12-063-01-24 (C-10-346-01-25), effective, February 01, 2013;
a. Approval to enter into a lease agreement (subject to legal's final review) between Hidalgo County and Joe E. Garcia for the purpose of housing the "Lease of Office Space in the City of Edinburg to House the 430th District Court and/or Other County Offices" in a building located at 323 West Cano, Edinburg, Texas for an initial term of (2) two years with the County's sole option to renew and extend two (2) additional one (1) year terms; or in the alternative and not recommended for action by Purchasing;
b. Requesting authority to exercise the second (2nd) & final one (1) year extension (as provided in the current lease agreement) for the "Lease of Office Space in the City of Edinburg to House the 430th District Court and/or Other County Offices" (under the same rates, terms and conditions) with the Honorable Joe E. Garcia in connection to Lease Agreement# E-12-063-01-24 (C-10-346-01-25), effective, February 01, 2013;
4.
Presentation for discussion, consideration and approvals in connection with: Bank Depository and/or Remittance Processing (Lockbox) Agreement including but not limited to, the following:
a. Authority to Advertise Bank Depository and/or Remittance Processing (Lockbox) Agreement pursuant to Texas Local Government Code, Chapter 116 (Vernon 1988 and Supp. 1999), "Depositories for County Public Funds" (copies of Chapter 116 and proposed ad copy attached hereto);
b. Approval of the proposed advertising dates for Bank Depository and/or Remittance Processing (Lockbox) Agreement Specifications Packets subject to legal review and therefore the publication dates proposed are:
1. January 26, February 02 and February 09 with acceptance date for bank of applications/proposals/bids at CC Agenda Meeting of February 26, 2013; or,
2. February 02nd, 09th and 16th with acceptance date for bank of applications/proposals/bids at CC Agenda Meeting of March 05, 2013 pursuant to 116.
c. Appointment or designation of "Evaluation Committee" to score and evaluate Bank Depository & Remittance-Processing (Lockbox) Bank Applications filed with the Court;
Notes:
a. Authority to Advertise Bank Depository and/or Remittance Processing (Lockbox) Agreement pursuant to Texas Local Government Code, Chapter 116 (Vernon 1988 and Supp. 1999), "Depositories for County Public Funds" (copies of Chapter 116 and proposed ad copy attached hereto);
b. Approval of the proposed advertising dates for Bank Depository and/or Remittance Processing (Lockbox) Agreement Specifications Packets subject to legal review and therefore the publication dates proposed are:
1. January 26, February 02 and February 09 with acceptance date for bank of applications/proposals/bids at CC Agenda Meeting of February 26, 2013; or,
2. February 02nd, 09th and 16th with acceptance date for bank of applications/proposals/bids at CC Agenda Meeting of March 05, 2013 pursuant to 116.
c. Appointment or designation of "Evaluation Committee" to score and evaluate Bank Depository & Remittance-Processing (Lockbox) Bank Applications filed with the Court;
1. Historically Hidalgo County Investment Committee (comprised of the County Treasurer, County Judge, & Budget Officer) including Purchasing Department, and County Tax Assessor as consultant to Evaluation Committee:
2. In recent past County Judge has chosen not to participate in Evaluation Committee inasmuch as a member of Commissioner Court which will select and award;
a. ___________________________
b. ___________________________
c. ___________________________
d. ___________________________
e. ___________________________
2. In recent past County Judge has chosen not to participate in Evaluation Committee inasmuch as a member of Commissioner Court which will select and award;
a. ___________________________
b. ___________________________
c. ___________________________
d. ___________________________
e. ___________________________
5.
a. Acceptance and approval to utilize through the Department Of Information Resources (DIR) Contract #DIR-TEX-AN-NG-CTSA-005 between State Of Texas, acting by and through the Department Of Information Resources and AT&T Corporation thus allowing Hidalgo County to utilize services offered under this contract; and,
b. Acceptance and approval of IT Department's request to migrate the County's existing T-1 Circuit Lines billing service by AT&T to the new DIR-TEX-AN-NG-CTSA-005 allowing the billing services to be provided by DIR to the County at contract rates which serves to the County's best interest.
b. Acceptance and approval of IT Department's request to migrate the County's existing T-1 Circuit Lines billing service by AT&T to the new DIR-TEX-AN-NG-CTSA-005 allowing the billing services to be provided by DIR to the County at contract rates which serves to the County's best interest.
B.
Pct. 1
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid for the purpose of CC ranking the sole member of the County's approved "pool" of professional review appraisal services providers as qualified to continue to the next step of the process (on an as needed basis) for Precinct No. 1;
Evaluators HLH Appraisal Services
Score 97
Ranking
c. Authority for the Purchasing Department to negotiate a professional (review appraisal services) contract with the sole "qualified" firm of __________________________ for: the provision of professional review appraisal services, for (on an as needed basis) for Precinct No. 1.
b. Presentation of scoring grid for the purpose of CC ranking the sole member of the County's approved "pool" of professional review appraisal services providers as qualified to continue to the next step of the process (on an as needed basis) for Precinct No. 1;
Evaluators HLH Appraisal Services
Score 97
Ranking
c. Authority for the Purchasing Department to negotiate a professional (review appraisal services) contract with the sole "qualified" firm of __________________________ for: the provision of professional review appraisal services, for (on an as needed basis) for Precinct No. 1.
C.
Pct. 2
1.
Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
D.
IT Department:
1.
a. Requesting approval by CC of an "exception" to Hidalgo County's Purchasing Policies and Procedures that requires at least three (3) quotes for requisitions of $1K but less that $5K for the IDTECH Human Interface Devices w/Software Programming Services acquired through PO#679807 to Hamer Enterprises-$4,500.00 as two (2) usable quotes were secured and two (2) "no bids" received and further complicated by time sensitive constraints in order to complete;
b. Acceptance and approval of Invoice#2194 (through PO#679807) dated 8-31-2012 in the amount of $4,500.00 from Hamer Enterprises with authority for Hidalgo County Treasurer to issue payment once all processing procedures completed by Hidalgo County Auditor;
c. Acceptance, approval and adoption of the following change(s) to applicable Articles 8.02 and 8.03 under the current Hidalgo County Purchasing Policies & Procedures effective today, January 22, 2013 to reflect the addition of item d below:
1. Article 8.02 Non-Delegate Purchaises Not Exceeding $5,000.00-Page 10 of 73:
8.02.01 An authorized personal shall complete a Form HCPD-01 which shall include the listing of at least three (3) potential suppliers, together with verbal or telephone quotations from such suppliers. Vendors who are locate throughout the County and state should be contacted. A record of all quotations (written or taken by telephone) shall be maintained. The list of vendors contacted should be rotated so hat over time, all vendors are contacted approximately equally.;
2. Article 8.03 Purchases Between $5,000.01 and $25,0000.00:
8.03.01 An authorized person shall compelte a Form HCPD-01 which shall include the listing of at least three (3) potentional suppliers. Vendors who are located throughout the County and state should be contacted. A record of all the quotations shall be maintained. The list of cndors contacted should be rotated so that over time, all venodrs are contacted approximately equally.
d. Unless the Purchasing Agent determines and states in writing that the required three (3) verbal, telephone or written quotations could not be obtained and that due diligence was attempted and demonstrated by the department(s).
b. Acceptance and approval of Invoice#2194 (through PO#679807) dated 8-31-2012 in the amount of $4,500.00 from Hamer Enterprises with authority for Hidalgo County Treasurer to issue payment once all processing procedures completed by Hidalgo County Auditor;
c. Acceptance, approval and adoption of the following change(s) to applicable Articles 8.02 and 8.03 under the current Hidalgo County Purchasing Policies & Procedures effective today, January 22, 2013 to reflect the addition of item d below:
1. Article 8.02 Non-Delegate Purchaises Not Exceeding $5,000.00-Page 10 of 73:
8.02.01 An authorized personal shall complete a Form HCPD-01 which shall include the listing of at least three (3) potential suppliers, together with verbal or telephone quotations from such suppliers. Vendors who are locate throughout the County and state should be contacted. A record of all quotations (written or taken by telephone) shall be maintained. The list of vendors contacted should be rotated so hat over time, all vendors are contacted approximately equally.;
2. Article 8.03 Purchases Between $5,000.01 and $25,0000.00:
8.03.01 An authorized person shall compelte a Form HCPD-01 which shall include the listing of at least three (3) potentional suppliers. Vendors who are located throughout the County and state should be contacted. A record of all the quotations shall be maintained. The list of cndors contacted should be rotated so that over time, all venodrs are contacted approximately equally.
d. Unless the Purchasing Agent determines and states in writing that the required three (3) verbal, telephone or written quotations could not be obtained and that due diligence was attempted and demonstrated by the department(s).
E.
Sheriff's Office
1.
Presentation by (awarded vendor) O. E. INVESTMENTS, LTD on acquisition of company in connection to contract #E-12-205-07-31 (LA JOYA TOWER SITE) as of (August 16, 2012 pursuant to date of Bill of Sale) by "SBA TOWERS IV, LLC.
F.
Co. Wide
1.
Approval to re-assign an evaluation committee member under the new Commissioner for Pct. 1 for the purpose of evaluating the proposals received for "Section 125-Voluntary Insurance Products" for Hidalgo County.
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Porfirio Sauceda
D.
C-4070-12-F; Maricela Gutierrez v. County of Hidalgo and Joel Quintanilla
E.
Claim of Rosalio Espinoza
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Porfirio Sauceda
D.
C-4070-12-F; Maricela Gutierrez v. County of Hidalgo and Joel Quintanilla
E.
Claim of Rosalio Espinoza
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn