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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING January 29, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - TDH PHPSB (1293)
B.
2013 - Health & Human Services Dept. (1100)
C.
2013 - Health Adm. (1100)
D.
2013 - I. T. Dept. (1100)
E.
2013 - Elections Department (1100)
F.
2013 - Purchasing (1100)
G.
2013 - Fire Marshal (1100)
H.
2013 - Insurance (1100)
I.
2013 - Executive Office (1100)
J.
2013 - Facilities Management (1100)
K.
2013 - Co Wide Adm (1100)
L.
2013 - Emergency Management (1100)
M.
2013 - Sheriff's Office Federal Sharing - U.S. Department of Justice (Fund 1229)
N.
2013 - Safety Division (1100)
O.
2013 - Constable Pct 2 (1100)
P.
2013 - Constable Pct. 4 (1100)
Q.
2013 - 139th District Court (1100)
R.
2013 - 370th District Court (1100)
S.
2013 - 430th District Court (1100)
T.
2013 - 449th DC (1100)
U.
2013 - JP Pct 2/Pl 2 (1100)
V.
2013 - J.P. Pct. 3, Pl. 1 (1100)
W.
2013 - J.P. Pct. 4, Pl. 1 (1100)
X.
2013 - Pct. #1 Sanitation (1100)
Y.
2013 - Pct. 2 R&B (1200)
Z.
2013 - Pct.2 Parks (1100)
AA.
2013 - Pct. 2 Sanitation (1100)
BB.
2013 - Pct.4 CRC (1100)
CC.
2013 - Pct 4 Parks (1100)
3.
2012 Interdepartmental transfers:
A.
Co. Wide Adm. (1100):
Approval of 2012 interdepartmental transfer from Various Depts to Co Wide Adm-Contingency in the amount of $234,748.10 to fund room & board expenditures for the Juvenile Probation Dept.
Approval of 2012 interdepartmental transfer from Various Depts to Co Wide Adm-Contingency in the amount of $234,748.10 to fund room & board expenditures for the Juvenile Probation Dept.
B.
Juvenile Probation (1100):
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Juvenile Probation in the amount of $240,000.00 to partially fund room & board expenditures thru year end.
Approval of 2012 interdepartmental transfer from Co. Wide Adm-Contingency to Juvenile Probation in the amount of $240,000.00 to partially fund room & board expenditures thru year end.
4.
2013 Interdepartmental transfers:
A.
Co. Comm (1100):
Approval of interdepartmental transfer from Co. Wide Adm-Contingency to Co Comm in the amount of $77,500.00 to fund annual membership dues.
Approval of interdepartmental transfer from Co. Wide Adm-Contingency to Co Comm in the amount of $77,500.00 to fund annual membership dues.
B.
Public Defender (1100):
Approval of 2013 Interdepartmental transfer from Co. Wide Adm. - Contingency to Public Defender in the amount of $1,500.00 to fund invoice for payment to Alaniz Counseling and Behavioral Center for witness court appearance.
Approval of 2013 Interdepartmental transfer from Co. Wide Adm. - Contingency to Public Defender in the amount of $1,500.00 to fund invoice for payment to Alaniz Counseling and Behavioral Center for witness court appearance.
C.
Pct#2 Alamo CRC (1100):
Approval of 2013 interdepartmental transfer within General Fund 1100 from program (008) to program (018) in the amount of $1,700.00
Approval of 2013 interdepartmental transfer within General Fund 1100 from program (008) to program (018) in the amount of $1,700.00
D.
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (005) in the amount of $8,000.
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (005) in the amount of $8,000.
E.
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (084) in the amount of $64,255.19
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (084) in the amount of $64,255.19
F.
Pct#2 San Juan CRC (1100):
Approval of 2013 interdepartmental transfer within General Fund 1100 from program (008) to program (018) in the amount of $2,200.00
Approval of 2013 interdepartmental transfer within General Fund 1100 from program (008) to program (018) in the amount of $2,200.00
G.
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (005) in the amount of $22,650.00.
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (005) in the amount of $22,650.00.
H.
Pct#2 R&B (1200):
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (062) in the amount of $133,745.30.
Approval of 2012 interdepartmental transfer within R&B Fund 1200 from program (006) to program (062) in the amount of $133,745.30.
I.
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (063) in the amount of $14,000.00.
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (063) in the amount of $14,000.00.
J.
Sheriff Substation-Sheriff (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Other to Sheriff Substation-Sheriff in the amount of $870.00 to fund estimated water utility expenditures to North Alamo Water Supply thru June 2013.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Other to Sheriff Substation-Sheriff in the amount of $870.00 to fund estimated water utility expenditures to North Alamo Water Supply thru June 2013.
5.
Planning Department:
A.
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal requests for employee #148598 & #069507
7.
Tax Refunds:
A.
| Acct# | Payer | Amt |
| H4100.00.000.0010.00 | First National Bank | $ 35,135.98 |
| H4100.00.000.0010.00 | First National Bank | $ 3,441.17 |
| P9280.02.000.0054.00 | First American Real Estate Tax Service | $ 2,600.00 |
| V4340.11.000.0015.00 | Tejas Advantage LLC | $ 3,308.81 |
8.
Membership Dues:
A.
Fire Marshal's:
Approval to pay 2013 annual membership dues to the Rio Grande Valley Firemen's & Fire Marshals' Association in the amount of $ 100.00 (Req # 228805) for Hidalgo County Fire Marshal, Juan Martinez; with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay 2013 annual membership dues to the Rio Grande Valley Firemen's & Fire Marshals' Association in the amount of $ 100.00 (Req # 228805) for Hidalgo County Fire Marshal, Juan Martinez; with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
9.
Budget & Management:
A.
Worker's Compensation Fund (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 1-15, 2013 in the amount of $ 55,597.56 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 1-15, 2013 in the amount of $ 55,597.56 and requesting approval of wire transfer.
10.
IT Department - Renan Ramirez:
A.
Planning Dept.:
Authorization and approval to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-611 with awarded vendor SPRINT for the following:
Authorization and approval to deactivate wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-611 with awarded vendor SPRINT for the following:
| Employee Name: | Employee ID: | Plan Description: | MDN: |
| Tomas J. Arredondo | 105899 | Simply Business Plan @ $89.99 | 956-225-5223 |
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
County Court at Law #5:
Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 3550X through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Court at Law #5 through Requisition #217507 in the total amount of $93.48/month, effective upon approval.
B.
Tax Office:
Requesting authority to purchase fax service agreement through a purchase order with company's response as to acceptance of purchase order not executed agreement, with Copy Graphics through Requisition # 228900 for the following: Total of $125.00/month per year for (2) Panasonic UF-585.
Requesting authority to purchase fax service agreement through a purchase order with company's response as to acceptance of purchase order not executed agreement, with Copy Graphics through Requisition # 228900 for the following: Total of $125.00/month per year for (2) Panasonic UF-585.
C.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County(all funding sources)-Traffic Road Signs & Other Related Misc. Equipment" Bid No. 2013-013-00-00-SMA including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.
D.
Auxiliary Court:
Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 5745 (Low Range III) through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Auxiliary Court through Requisition #228168 in the total amount of $178.63/month, effective upon approval.
Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 5745 (Low Range III) through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Auxiliary Court through Requisition #228168 in the total amount of $178.63/month, effective upon approval.
E.
Pct. #2
Requesting authority to enter into a 36 month copier lease agreement with Canon/Copy Graphics thru our membership/participation with TPASS 985-L2 thru requisition 229179 (Old Administration Building) in the amount of $122.10/month .
Requesting authority to enter into a 36 month copier lease agreement with Canon/Copy Graphics thru our membership/participation with TPASS 985-L2 thru requisition 229179 (Old Administration Building) in the amount of $122.10/month .
F.
Acceptance and approval of the continuation of the Membership Agreement between National Joint Powers Alliance (NJPA) and Hidalgo County (previously approved by CC on 02/01/11), thus allowing the County to continue being a member of the "Municipal Contracts Agency" for the utilization of the procurement resources that are compliant with the bidding requirements.
G.
Approval of request by awarded contractor "Holchemont LTD" (previously approved by CC on 07/24/12) for disbursement of funds to be sent to project disbursing administrator and underwriting manager "Maguire Insurance Agency, Inc." as a condition by/from their Surety "Philadelphia Indemnity Insurance Company", thus directing all contract payment proceeds under AIA Contract #C-12-028-07-24 with Holchmont, LTD for the "Construction Of New Constable Building In Precinct One" to be directed to Maguire Insurance Agency.
H.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County( all funding sources, programs & entities)-Type D Hot Mix Asphalt (gravel & limestone) RFB No.: 2013-011-00-00-SGS. Including the re-advertising of project in the event no bid responses are received and/or are rejected and the project is still required.
I.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (All funding sources,programs & entities)- "Hot Mix Cold Laid Road Material" RFB No.: 2013-012-00-00-SGS. Including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
J.
Acceptance and approval for payment of Invoices #20121438 in the amount of $37,648.54 & #20121392 in the amount of $96,096.76 submitted by project engineer, TEDSI Infrastructure Group, Contract# C-12-119-07-31, in connection with engineering services for Dicker Road Project.
K.
Requesting approval of a "waiver" from Hidalgo County's newly adopted "Exiting Elected Official Expenditure Policy"- CC on 11-27-12 for the Purchase Orders with Invoices attached herein inasmuch as the incoming Tax Assessor Collector-Elect, Paul Villarreal, Jr. (was the Chief of Operations) under the exiting TAC-Hon. Armando Barrera, Jr. and thus recommended the purchase of items contained in POs so as to have a smooth and seamless transition for new term of office commencing 01-01-13.
L.
Approval of a correction to AI#36621 to reflect new requisition #229943 necessary from requisition #227697 as previously approved on December 28, 2012 due to ending of fiscal year 2012 and requiring a new requisition to be resubmitted under fiscal year 2013.