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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING February 5, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
1. Approval of appointment of interns from Business, Education and Technology Academy in Edinburg:
a. Marisela Prieto
b. Marcela Hernandez-Flores
c. Cecilia Garza
d. Juanita Isabel Rea
2. Authorization for County Judge or authorized representative (Karina Cardoza, Public Affairs Director) to sign Affiliation Agreement for Internship-Preceptorship Program
a. Marisela Prieto
b. Marcela Hernandez-Flores
c. Cecilia Garza
d. Juanita Isabel Rea
2. Authorization for County Judge or authorized representative (Karina Cardoza, Public Affairs Director) to sign Affiliation Agreement for Internship-Preceptorship Program
B.
Approval of request from the Rio Grande Valley Partnership for local contribution in the amount of $40,000 for the 2013 Regional Mobility Study.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Request permission by Linebarger, Goggan, Blair & Sampson, LLP (tax attorneys) to use the Courthouse Auditorium for Public Auction of Properties on Saturday, April 6, 2013 and Saturday, June 1, 2013
D.
Texas A&M AgriLife Extension Service:
Requesting permission to allow Adelia F. Munoz to travel to Columbus, Texas on February 26-28, 2013 to attend the South Region FCS Retreat.
Requesting permission to allow Adelia F. Munoz to travel to Columbus, Texas on February 26-28, 2013 to attend the South Region FCS Retreat.
E.
Purchasing Department:
Requesting approval for Oscar Garza, Procurement Specialist to attend the 4 Clicks Regional Introductory Class on February 13-14 2013 in San Antonio, Texas
F.
Elections Department:
Requesting permission to advertise/hire for the following:
Requesting permission to advertise/hire for the following:
| Position | Slot # | Salary |
| Data Entry Clerk I (temporary) | T147 | $17,636.00 |
| Data Entry Clerk I (temporary) | T148 | $17,636.00 |
G.
1. Approval to accept settlement agreement from Travelers Insurance Company in the amount of $17,652.30 to settle total loss auto accident with County vehicle. (Constable P3)
2. Approval to authorize Ramon Garcia, Hidalgo County Judge, to sign Power of Attorney forms for title purposes to settle total loss auto claim with Travelers Insurance Company.
2. Approval to authorize Ramon Garcia, Hidalgo County Judge, to sign Power of Attorney forms for title purposes to settle total loss auto claim with Travelers Insurance Company.
H.
Approval to accept settlement check from Lindsay General Insurance Agency in the amount of $17,074.76 for a total loss auto accident with County vehicle. (Precinct 4)
I.
Approval to accept settlement check from Allstate Insurance Company in the amount of $1,325.92 for auto accident with County vehicle. (Precinct 2)
8.
County Court at Laws:
A.
County Court at Law #8:
1. Approval of Order setting salary for the following:
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Approval of Order setting salary for the following:
| Position | Slot # | Salary (approved by Board of Judges on 1/31/13) |
| Court Reporter | 0002 | $73,000.00 |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
9.
Constables:
A.
Constable Pct. #1:
Discussion, consideration, and approval to appoint John Paul Sauceda as Deputy Constable by Constable Celestino Avila Jr, Constable Pct.1 in accordance with Texas Local Goverment Code Section 86.011.
Discussion, consideration, and approval to appoint John Paul Sauceda as Deputy Constable by Constable Celestino Avila Jr, Constable Pct.1 in accordance with Texas Local Goverment Code Section 86.011.
B.
Constable Pct. 4 (1100):
Pursuant to the Hidalgo County Fuel Policy, requesting approval to reimburse Chief Deputy, Joel Rivera for the purchase of fuel in the amount of $148.80 for county vehicle unit #420, with authority for the County Treasurer's Office to issue payment/check after the Auditor's Office processing procedures are completed.
Pursuant to the Hidalgo County Fuel Policy, requesting approval to reimburse Chief Deputy, Joel Rivera for the purchase of fuel in the amount of $148.80 for county vehicle unit #420, with authority for the County Treasurer's Office to issue payment/check after the Auditor's Office processing procedures are completed.
10.
Sheriff's Office:
A.
Operation Stonegarden (1284):
1. Authorization and approval to accept an extension for the 2010 Operation Stonegarden Grant (New termination date is 4/30/13).
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
3. Authorization to de-obligate remaining amounts in twelve (12) of the participating cities and three (3) of the Hidalgo County Constable Precincts (PCT. 2, PCT. 3, and PCT. 4) and transferring of amounts to the 2010 Operation Stonegarden Sheriff's Office, PCT. 3 and PCT. 4 grant budgets.
1. Authorization and approval to accept an extension for the 2010 Operation Stonegarden Grant (New termination date is 4/30/13).
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
3. Authorization to de-obligate remaining amounts in twelve (12) of the participating cities and three (3) of the Hidalgo County Constable Precincts (PCT. 2, PCT. 3, and PCT. 4) and transferring of amounts to the 2010 Operation Stonegarden Sheriff's Office, PCT. 3 and PCT. 4 grant budgets.
| Alamo - $206.66 | Pharr - $5,377.63 |
| Alton - $14,509.52 | San Juan - $3997.15 |
| Donna - $16,162.10 | Sullivan City - $7,812.82 |
| Hidalgo - $5,074.66 | Weslaco - $32,542.59 |
| Mercedes - $3,506.71 | Pct. #2 - $4,365.90 |
| Mission - $3,163.98 | Pct. #3 - $2,208.77 |
| Palmview - $6,743.02 | Pct. #4 - $148.41 |
| Penitas - $120.59 |
B.
1. Approval to authorize for the Hidalgo County Sheriff's Office to continue participation in the Texas 1033
Surplus Property Program.
2. Authorization for the County Judge, as authorized official, to sign the required documents.
Surplus Property Program.
2. Authorization for the County Judge, as authorized official, to sign the required documents.
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
12.
Adult Probation - Arnold K. Patrick:
A.
1. Veterans Treatment Court Grant:
a. Approval to apply for a continuation of the Veterans Treatment Court Grant through Office of the Governor (Criminal Justice Division)
b. Approval of resolution to be designated the authorized official for the grant
2. DWI Court:
a. Approval to apply for the continuation of the DWI Court Grant through the Office of the Governor (Criminal Justice Division)
b. Approval of resolution to be designated the authorized official for the grant
3. Re-Entry Court Grant:
a. Approval to apply for a Re Entry Court Grant through the Office of the Governor (Criminal Justice Division)
b. Approval of resolution to be designated the authorized official for the grant
4. Intake Unit Grant:
a. Approval to apply for an Intake Unit Grant through the Office of the Governor (Criminal Justice Division)
b. Approval of resolution to be designated the authorized official for the grant
a. Approval to apply for a continuation of the Veterans Treatment Court Grant through Office of the Governor (Criminal Justice Division)
b. Approval of resolution to be designated the authorized official for the grant
2. DWI Court:
a. Approval to apply for the continuation of the DWI Court Grant through the Office of the Governor (Criminal Justice Division)
b. Approval of resolution to be designated the authorized official for the grant
3. Re-Entry Court Grant:
a. Approval to apply for a Re Entry Court Grant through the Office of the Governor (Criminal Justice Division)
b. Approval of resolution to be designated the authorized official for the grant
4. Intake Unit Grant:
a. Approval to apply for an Intake Unit Grant through the Office of the Governor (Criminal Justice Division)
b. Approval of resolution to be designated the authorized official for the grant
13.
Emergency Management - Oscar Montoya:
A.
Texas Safe Shelter Initiative Grant (TSSI):
1. Approval to accept the Safe Shelter grant on behalf of La Joya Independent School District (ISD) in the amount of $2,400,000.00 with a 25% match of $600,000.00 to be provided by La Joya ISD; this grant was awarded by the Federal Emergency Management Administration (FEMA) through the State of Texas Division of Emergency Management (TDEM).
2. Requesting approval to accept the Memorandum of Agreement (MOU) between Hidalgo County and La Joya ISD.
1. Approval to accept the Safe Shelter grant on behalf of La Joya Independent School District (ISD) in the amount of $2,400,000.00 with a 25% match of $600,000.00 to be provided by La Joya ISD; this grant was awarded by the Federal Emergency Management Administration (FEMA) through the State of Texas Division of Emergency Management (TDEM).
2. Requesting approval to accept the Memorandum of Agreement (MOU) between Hidalgo County and La Joya ISD.
14.
Community Service Agency:
A.
1. Requesting approval to accept 2013 CSBG [COMMUNITY SERVICE BLOCK GRANT] Contract No. 61130001583
2. Requesting Electronic Authorization for Reporting process between CHCSA and funding source.
2. Requesting Electronic Authorization for Reporting process between CHCSA and funding source.
15.
IT Department - Renan Ramirez
A.
County Judge:
Authorization and approval to transfer wireless device and continue wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for the following:
Authorization and approval to transfer wireless device and continue wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 for the following:
| Description: | Device: | Department Name: | Department Account Number: | Plan Description: | MDN: |
| Transfering From | Data Card | Executive Office | 3-1100-413-00-125-001-0-532 | Unlimited Data Plan | 956-310-1305 |
| Transfering To | Data Card | County Judge's Office | 3-1100-415-00-110-006-0-532 | Unlimited Data Plan | 956-310-1305 |
B.
Comm. Pct. #2:
Authorization and approval to continue wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to continue wireless service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Requisition No: | Wireless Device Type: | MDN: | Monthly Plan: | Employee No: | Employee Name: |
| 228256 | Cell Phone | 956-369-0823 | Nationwide Talk Small Business Share 1,400 mins @ $80.00 + $5.00 X 12months = $1,020.00 | 083909 | Ricardo Cuellar |
| 228256 | Cell Phone | 956-457-5627 | Nationwide Talk Small Business Share 1,400 mins @ $9.99 + $5.00 X 12months = $179.88 | 164313 | Eralio Palacios |
16.
Elections Administration - Yvonne Ramon:
A.
1. Requesting approval to apply for the Texas Secretary of State's Countywide Election Precinct Polling Place Program for the November 5, 2013 Constitutional Election.
2. Authorization for Yvonne Ramón, Elections Administrator, to sign Notice of Intent to Participate.
2. Authorization for Yvonne Ramón, Elections Administrator, to sign Notice of Intent to Participate.
17.
TX. Agri-Life Extension Services:
A.
Presentation of certificate to Commissioner Hector "Tito" Palacios for attending the District 12 Continuing Education Conference for County Officials in Laredo, TX on December 12, 2012.
B.
Discussion of the South Texas Master Gardeners Educational Garden ongoing project.
18.
Right of Way - Joe Pena:
A.
Consideration and Approval to purchase a certain tract of land also known as Parcels 14 &17 for the Minnesota Drainage Project. (Pct.2)
19.
Auditor's Office - Ray Eufracio:
A.
TxDOT & CO's 2006 (FUND 1315 & 1336):
1. Approval of certification of revenues as certified by the County Auditor for various TxDOT projects and the 10th St. project.
2. Approval of 2012 appropriation of funds for various TxDOT projects and the 10th St. project in the total amount of $2,969,497.16.
1. Approval of certification of revenues as certified by the County Auditor for various TxDOT projects and the 10th St. project.
2. Approval of 2012 appropriation of funds for various TxDOT projects and the 10th St. project in the total amount of $2,969,497.16.
20.
Precinct #1 - Comm. Cuellar:
A.
Authorization to approve the naming of a private service road as recommended by the LRGVDC 9-1-1.
PROPOSED Name: Diego SR
PROPOSED Name: Diego SR
B.
Approval of appointment to the Hidalgo County Regional Mobility Authority Board of Directors, Effective Feb. 5, 2013
C.
Authorization and approval to appoint Concepcion Villanueva, Melissa Perez, and Gilberto M. Hinojosa to the Emergency Services District #2 Board for the term of January 1, 2013 thru December 31, 2014 and Oscar Garza for the term of January 1, 2013 thru December 31, 2013 pursuant to Texas Health and Safety Code Section 775.034
21.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Courthouse Security (1241):
Approval of 2013 appropriation of funds into Courthouse Security Fund (1241) in the amount of $1,500.00 to fund repairs of metal detector at Courthouse.
Approval of 2013 appropriation of funds into Courthouse Security Fund (1241) in the amount of $1,500.00 to fund repairs of metal detector at Courthouse.
2.
Justice Court Technology (1242):
Approval of 2013 appropriation of funds into Justice Court Technology Fund (1242) in the amount of $410,492.91 to fund two phases of the Constable Automation Project.
Approval of 2013 appropriation of funds into Justice Court Technology Fund (1242) in the amount of $410,492.91 to fund two phases of the Constable Automation Project.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
a. Presentation of tabulation for action by CC to award to multiple vendors that submitted the lowest bid by category/item and meeting all specifications and requirements with approval of contract to multiple vendors for: "Pipes (Reinforced Concrete tongue and Groove, Rubber Gasket Joint Pipe, Polyethylene Pipe, Polyvinyl Chloride (PVC) Pipe, Corrugated PVC, Steel Storm Sewer Pipes, Inlets, Manholes and Additional Miscellaneous Items" RFB 2013-025-01-09-YZV.
b. Requesting authority to re-advertise and approval of procurement packet (i.e., specifications, requirements, legal notice and draft contract etc.,) "Pipes (Reinforced Polyethylene Pipe, Corrugated PVC Storm Sewer Pipes, Corrugated Steel Storm Sewer Pipe, Plumbing Pipes and Additional Miscellaneous Items)" RFB 2013-025a-02-27-YZV.
b. Requesting authority to re-advertise and approval of procurement packet (i.e., specifications, requirements, legal notice and draft contract etc.,) "Pipes (Reinforced Polyethylene Pipe, Corrugated PVC Storm Sewer Pipes, Corrugated Steel Storm Sewer Pipe, Plumbing Pipes and Additional Miscellaneous Items)" RFB 2013-025a-02-27-YZV.
4.
a. Requesting approval to exercise option to "terminate" agreement with Coca-Cola Refreshments USA, Inc. f/k/a Coca-Cola Enterprises Inc., by issuing the contractual stated thirty (30) day written notice under contract# C-12-031-09-18 for the purposes of "Vending Machine Services" (on an as needed basis) for the County of Hidalgo, due to non responsive and/or default by awarded successful vendor;
b. Requesting authority to advertise the Request for Proposals (RFP): "Vending Machine Services" (on an as needed basis) for Hidalgo County with approval of draft procurement packet (RFP No. 2013-000-00-00-SMA)
b. Requesting authority to advertise the Request for Proposals (RFP): "Vending Machine Services" (on an as needed basis) for Hidalgo County with approval of draft procurement packet (RFP No. 2013-000-00-00-SMA)
5.
Presentation for discussion, consideration and applicable action of change order(s) request and ADA Plan Review including any other topic relevant to the modular buildings project due to proposed changes and in conjunction by Edinburg City Council/Fire Marshall/Sheriff's Office.
6.
Recommending award of bid and approval of contract to multiple bidders as attached hereto meeting all specifications and/or requirements as detailed and reflected in documentation attached for Bid No. 2012-198-11-07-SMA-Hidalgo County Sign Language Services for Hearing Impaired (Courtroom & Non-Courtroom)
B.
Executive Officer
1.
Presentation for discussion, consideration and applicable action for the nomination of at least three (3) firms from the HC current approved "Pool" of "Construction Management Services" for the contracting of a vendor (after the selection protocol is completed" for the following projects:
a. Construction of the Renovations/Remodeling of the first and second floors of theformer Administration Bldg. located at 100 E. Cano, Edinburg, Texas through contractor, D. Wilson Construction and project architect, Alcocer/Garcia Associates Design Consultants; and/or
b. Renovation of the former Hidalgo County Restitution Center located on Richardson/Schunior and M. Road for use by Precinct #4 and Others (as maybe determined);
c. Nominations:
1._________________________________;
2._________________________________;
3._________________________________
a. Construction of the Renovations/Remodeling of the first and second floors of theformer Administration Bldg. located at 100 E. Cano, Edinburg, Texas through contractor, D. Wilson Construction and project architect, Alcocer/Garcia Associates Design Consultants; and/or
b. Renovation of the former Hidalgo County Restitution Center located on Richardson/Schunior and M. Road for use by Precinct #4 and Others (as maybe determined);
c. Nominations:
1._________________________________;
2._________________________________;
3._________________________________
C.
Pct. 4
1.
Requesting approval of a "project title error" to Exhibit D-1 in connection to WA#2 (approved by CC 12/04/12) and as corrected and submitted by L & G Consulting Engineers, LLC d/b/a L & G Engineering in connection to contract #C-11-234-09-13 for "job specific project" - FM 1925 (Part II of Phase I) from Kenyon Road East to FM 907 (Old Alamo Road) within Hidalgo County Precinct No. 4.
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Michael Navarro
D.
Claim of Rodolfo Espinoza III
E.
C-4070-12-F; Maricela Gutierrez v. County of Hidalgo and Joel Quintanilla
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Michael Navarro
D.
Claim of Rodolfo Espinoza III
E.
C-4070-12-F; Maricela Gutierrez v. County of Hidalgo and Joel Quintanilla
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn