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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING February 5, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - Crim DA (1100)
B.
2013 - Planning Dept. (1100)
C.
2013 - Facilities Management (1100)
D.
2013 - Elections (1100)
E.
2013 - Indigent Defense (1100)
F.
2013 - Purchasing (1100)
G.
2013 - Co Wide Adm (1100)
H.
2013 - County Clerk's Office (1100)
I.
2013 - CC County Rec Mgmt (1238)
J.
2013 - County Judge (1100)
K.
2013 - Human Services (1100)
L.
2013 - Health & Human Services Dept. (1100)
M.
2013 - WIC Mini Obesity (1292)
N.
2013 - SHRF Fed Sharing - US Treas (1228)
O.
2013 - Sheriff's Office Federal Sharing - U.S. Department of Justice (Fund 1229)
P.
2013 - Probate Court (1243)
Q.
2013 - CCL 5 (1100)
R.
2013 - CCL #8 (1100)
S.
2013 - 93rd DC (1100)
T.
2013 - JP Pct 1/Pl 1 (1100)
U.
2013 - J.P. Pct. #2, Pl. 1 (1100)
V.
2013 - JP Pct 4/Pl 2 (1100)
W.
2013 - Justice of the Peace Pct 5, Place 1 (1100)
X.
2013 - Constable Pct. #2 (1100)
Y.
2013 - Constable Pct. 3 (1100)
Z.
2013 - Precinct #1 Administration (1200)
AA.
2013 - Precinct 1 Parks (1100)
BB.
2013 - Pct. 2 CRC (1100)
CC.
2013 - Pct. 2 CW Mechanic Shop (1200)
DD.
2013 - Pct.2 Sanitation (1100)
EE.
2013 - Pct 3 Adm (1200)
FF.
2013 - Pct 3 Sanitation (1100)
GG.
2013 - Pct 3 Parks (1100)
HH.
2013 - Pct 4 Rd. Maint (1200)
II.
2013 - Pct 4 Parks (1100)
3.
2013 Interdepartmental transfers:
A.
Child Protection Court (1100):
Approval of 2013 interdepartmental transfer from Child Welfare Defense to Child Protection Court in the amount of $20,721.00 to fund operating budget.
Approval of 2013 interdepartmental transfer from Child Welfare Defense to Child Protection Court in the amount of $20,721.00 to fund operating budget.
B.
Various Departments (1100):
Approval of 2013 inter-departmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $2,314.00 to fund telephone expenditures through year end.
Approval of 2013 inter-departmental transfer from Co. Wide Adm-Contingency to Various Departments in the amount of $2,314.00 to fund telephone expenditures through year end.
C.
Pct. 1 CRC (1100):
Approval of 2013 interdepartmental transfer from Pct. 1 Parks to Pct. 1 CRC in the amount of $39.00 to fund telephone expenditures through year end.
Approval of 2013 interdepartmental transfer from Pct. 1 Parks to Pct. 1 CRC in the amount of $39.00 to fund telephone expenditures through year end.
D.
Pct. 2 Adm (1200):
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint to Pct. 2 Adm in the amount of $2,750.00 to fund telephone expenditures through year end.
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint to Pct. 2 Adm in the amount of $2,750.00 to fund telephone expenditures through year end.
E.
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program(s) (047,051) in the total amount of $65,000.00.
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program(s) (047,051) in the total amount of $65,000.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Attorney's Office - Processing Fees Report - December 2012
6.
Right of Way - Permits:
A.
North Alamo Water Supply Corporation:
Mile 2 West: From centerline of Mile 11N go South 5,000 feet to the centerline of Mile 10N. Proposing to replace and install a 4 inch waterline of the 8 foot alignment of the East R.O.W. of Mile 2 West.
Mile 2 West: From centerline of Mile 11N go South 5,000 feet to the centerline of Mile 10N. Proposing to replace and install a 4 inch waterline of the 8 foot alignment of the East R.O.W. of Mile 2 West.
7.
Membership Dues:
A.
Sheriff's Office:
Requesting approval for 2013 membership dues to the FBI LEEDA for Captain Andres Guzman Jr. in the amount of $50.00 (Requisition# 230044) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting approval for 2013 membership dues to the FBI LEEDA for Captain Andres Guzman Jr. in the amount of $50.00 (Requisition# 230044) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
B.
Sheriff's Office:
Requesting approval of payment for year 2013 membership dues for Captain Andres Guzman Jr. to the American Association of Police Polygraphists, Inc. for the amount of $125.00 (Req# 230041).
Requesting approval of payment for year 2013 membership dues for Captain Andres Guzman Jr. to the American Association of Police Polygraphists, Inc. for the amount of $125.00 (Req# 230041).
8.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $848,459.39 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 01/05/13 to 01/18/13.
2. Approval of wire transfer to cover claims paid.
| 01/05-11/13 | $419,901.28 |
| 01/12-18/13 | $428,558.11 |
| TOTAL | $848,459.39 |
2. Approval of wire transfer to cover claims paid.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Planning Department:
Requesting authority to enter into a 48 month renewal of annual on-line lease agreement with Carson Map Company for the Planning Dept. in the total amount of $1,272.50/yearly lease, (total of 8 users) from 1/1/13 through 12/31/16 for requisition #228627; (3-1100-419-10-210-001-0-534).
Requesting authority to enter into a 48 month renewal of annual on-line lease agreement with Carson Map Company for the Planning Dept. in the total amount of $1,272.50/yearly lease, (total of 8 users) from 1/1/13 through 12/31/16 for requisition #228627; (3-1100-419-10-210-001-0-534).
B.
Requesting approval & authority to execute a 12-month security monitoring agreement with Safehouse Security Systems for the Precinct #3 Penitas Landfill for requisition #228445 in the amount of $20 per month, effective upon approval; (3-1100-432-00-123-001-0-413).
C.
Approval of Request for Payment-Application No. 1 in the amount of $107,350.00 from HighMark Construction Company, LLC, awarded contractor for the,"Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"(C-12-021A-09-25), as certified for payment by project architect, Dannenbaum Engineering Company, with authority to issue payment after audit and processing procedures are completed by County Auditor.
D.
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-10-376-12-14, Invoice #3280 for Minnesota Drain Project in the amount of $5,907.86.
E.
Requesting authority to enter into agreement for 36 months with Argus Security Systems, to install alarm system with a monthly service cost of $19.00 through Requisition#227809 for the WIC Department.
F.
Requesting approval of payment for Invoice No.3262-$4,162.80 (3rd Call) Rancho Escondido Subdivision) as submitted by project engineer, R. Gutierrez Engineering Corporation.
G.
Authority to exercise the additional one (1) year option to extend/renew as provided in the current agreement with ACS Government Records Services Inc. in connection to Contract # C-08-448-02-09 for the puposes of:"Records Management and Imaging System, Photostat Re-Creation and Computerized Indexing of Land Records for Real Property, Uniform Commercial Code and Vital Statistics Records" for the Hidalgo County Clerk's Office, Effective-02/09/13-02/08/14
H.
Requesting approval of a "waiver" from Hidalgo County's newly adopted "Exiting Elected Official Espenditure Policy"-CC-11-27-12 for Purchase Order #684466 issued to Doggett Heavy Machinery Services, LLC-$1,663.62 as the parts were required since the repairs were being done by the County-Wide Shop on the 1990 DYNAPAC/CA 15/ROLLER-UNIT#RO15 and a "work stoppage" was very probable not only for the former administration but would have definitely hampered the operations of the new and in-coming administration.
I.
Approval of Application for Payment No. 5 (Final) in the amount of $1,046.70 from Asago LLC, dba Asago Construction, contracted vendor for Mid Valley Estates Subdivision (Pct 1) as submitted by TEDSI Infrastructure Group, project engineer-C-CAP-12-049-05-01.
J.
Law Library:
Approval of Clarification of agenda item AI-33204 previously approved on 07/17/2012 for a 48 month lease for the Law Library thru Copy Graphics, authorized dealer for Canon thru the Texas Procurement and Support Services (TPASS) Contract #985-L2.
Approval of Clarification of agenda item AI-33204 previously approved on 07/17/2012 for a 48 month lease for the Law Library thru Copy Graphics, authorized dealer for Canon thru the Texas Procurement and Support Services (TPASS) Contract #985-L2.
K.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County (all funding sources) Welding Supplies and Other Related Misc. Items Bid No. 2013-015-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.
L.
1. Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current contract: C-10-001-03-16 - for "Registered Pharmacist Services" for Hidalgo County Health and Human Services Department, under the same rates, terms and conditions with: David M. Castro - Effective 03/24/2013, Expiring 05/22/2013 or (upon completion of the procurement process which ever comes first).
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc) as attached hereto for - Hidalgo County - Health and Human Services Department "Registered Pharmacist Services" RFP No. 2013-008-02-27-YZV. Including the authority to re-advertise project in the event that no proposals are received and/or are rejected and project is still required.
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice and draft contract etc) as attached hereto for - Hidalgo County - Health and Human Services Department "Registered Pharmacist Services" RFP No. 2013-008-02-27-YZV. Including the authority to re-advertise project in the event that no proposals are received and/or are rejected and project is still required.
M.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County Pct 1 & Pct 3- Roadway Light Fixtures & Maintanance" Bid No. 2013-014-00-00-MEG including the re-advertising of project in the event bids are received and project is still required.