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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING February 12, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2012 Intradepartmental Transfers:
A.
2012 - Sheriff's Office Jail Commissary (2102)
3.
2013 Intradepartmental transfers:
A.
2013 - Tax Office (1100)
B.
2013 - Insect Eradication (1100)
C.
2013 - County Judge (1100)
D.
2013 - Elections Department (1100)
E.
2013 - Treasurer's Office (1100)
F.
2013 - Facilites Mgmt. (1100)
G.
2013 - County Auditor's Office (1100)
H.
2013 - Fire Marshal (1100)
I.
2013 - IT County Wide (1100)
J.
2013 - I. T. Department (1100)
K.
2013 - WIC BF PRG (1292)
L.
2013 - WIC (1292)
M.
2013 - District Clerk (1100)
N.
2013 - HIDTA US Treasury (1252)
O.
2013 - Sheriff's Office Stonegarden FY 2010 (1284)
P.
2013 - Sheriff's Office Stonegarden FY 2011 (1284)
Q.
2013 - Health & Human Services Dept. (1293)
R.
2013 - 398th DC (1100)
S.
2013 - 449th DC (1100)
T.
2013 - Probate Court (1100)
U.
2013 - CCL 6 (1100)
V.
2013 - CCL#8 (1100)
W.
2013 - Master Court (1100)
X.
2013 - Constable Precinct No. 1- LBSP (1284)
Y.
2013 - Constable Pct. 3 (1100)
Z.
2013 - Precinct #1 Administration (1200)
AA.
2013 - Pct 2 Adm (1200)
BB.
2013- Pct 4 ADM (1200)
4.
2013 Interdepartmental transfers:
A.
BCAP (1200):
Approval of 2013 interdepartmental transfer from CW ADM-Contingency to BCAP in the amount of $25,450.00.
Approval of 2013 interdepartmental transfer from CW ADM-Contingency to BCAP in the amount of $25,450.00.
B.
Pct# 3 C.O. 2009:
Approval of 2013 interdepartmental transfer from CO2009 Moorefield-Lasuena (program 097) to CO2009 Drainage Improvement Other (program 049) in the amount of $50,776.00
Approval of 2013 interdepartmental transfer from CO2009 Moorefield-Lasuena (program 097) to CO2009 Drainage Improvement Other (program 049) in the amount of $50,776.00
C.
Pct. #4 C.O. 2010 A&B Series (1342):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B - from Courthouse (program 010) to Pct4 Linn-San Manuel Fire Station (program 124) in the total amount of $90,000.00
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2010A&B - from Courthouse (program 010) to Pct4 Linn-San Manuel Fire Station (program 124) in the total amount of $90,000.00
D.
Sheriff Substation-Jail (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Other to Sheriff Substation-Jail in the amount of $2,412.75 to fund annual fire alarm inspection and telephone expenditures through June 2013.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Other to Sheriff Substation-Jail in the amount of $2,412.75 to fund annual fire alarm inspection and telephone expenditures through June 2013.
E.
Sheriff Substation-Sheriff (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Other to Sheriff Substation-Sheriff in the amount of $20.00 to fund fire alarm system monitoring.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Other to Sheriff Substation-Sheriff in the amount of $20.00 to fund fire alarm system monitoring.
5.
Interfund transfers:
A.
Pct.#3 TXDOT(1315):
Approval of 2013 interfund transfer from C.O. 2010 A&B Pct. #3 Admin. Facility to Pct. #3 TXDOT Projects (FM681 and FM2221) in the total amount of $167,000.00.
Approval of 2013 interfund transfer from C.O. 2010 A&B Pct. #3 Admin. Facility to Pct. #3 TXDOT Projects (FM681 and FM2221) in the total amount of $167,000.00.
6.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
7.
Right of Way - Permits:
A.
City of Edinburg: The contractor proposes to bore and install a 24" PVC casing for a 12" PVC Sanitary Sewer line across Wisconsin Road at a distance 3,025.0 feet East of Raul Longoria Road. The 12" PVC Sanitary Sewer line will then run West parallel to and 5.0 feet South on the North Right of Way of Wisconsin Road for a distance of 1,450.0 feet.
8.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| L1300.00.000.0058.03 | Hugo or Oralia Gonzalez | $2,955.54 |
9.
Membership Dues:
A.
District Clerks Office:
1. Requesting approval to pay the 2013 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, District Clerk (Req. No: 230275) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor
2. Requesting approval to pay the 2013 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, District Clerk (Req. No: 230282) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
1. Requesting approval to pay the 2013 Texas Association of Domestic Relations Office (TADRO) membership dues in the total amount of $25.00 for Laura Hinojosa, District Clerk (Req. No: 230275) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor
2. Requesting approval to pay the 2013 Texas District Court Alliance (TDCA) membership dues in the total amount of $50.00 for Laura Hinojosa, District Clerk (Req. No: 230282) with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
B.
County Clerks Office:
Requesting Approval to pay the (IACREOT) International Association of Clerks, Recorders, Election Officials and Treasurers membership dues for Mr. Arturo Guajardo, Jr. in the total amount of $195.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting Approval to pay the (IACREOT) International Association of Clerks, Recorders, Election Officials and Treasurers membership dues for Mr. Arturo Guajardo, Jr. in the total amount of $195.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
C.
Approval to pay membership dues to the R.G.V. Mobility Task Force in the amount of $7,500.00 (Req. #231265) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
10.
Budget & Management:
A.
Workers Compensation Fund (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 16-31, 2013 in the amount of $ 70,622.23 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 16-31, 2013 in the amount of $ 70,622.23 and requesting approval of wire transfer.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval of the following invoice for "On Call Services for MPO and HCRMA Representation" contract #C-11-054-04-12:
| Vendor | Invoice Date/Number | Amount |
| L&G Consulting Engineers | 01-31-13 / 11324378 | $6,982.68 |
B.
Requesting approval of payment for Invoice # 452504/05/XV ($ 861.43) submitted by Dannenbaum Engineering Company in connection to "Architectural Services"under AIA# C-11-097A-02-28 (PO#675757) for: "Building Repairs and/or Additions and Renovations"-Pct 4 for PROJECT: "Restitution Center on "M" Rd located on 1124 N. M Rd. in Edinburg, Texas within Hidalgo County Precinct No. 4"
C.
Approval to add/delete fuel card(s) and/or driver(s) for:
1. Constable Pct No. 2 - Change License plate numbers
2. Head Start - new cards
3. Constable Pct No. 4 - new cards
4. Juvenile Justice Center/Detention - card only
5. Hidalgo County Safety Division- New card/Fuel card Driver
1. Constable Pct No. 2 - Change License plate numbers
2. Head Start - new cards
3. Constable Pct No. 4 - new cards
4. Juvenile Justice Center/Detention - card only
5. Hidalgo County Safety Division- New card/Fuel card Driver
D.
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-09-485-01-12, Invoice #3264 for Tower Road Drainage Project in the amount of $3,200.60.
E.
Approval of the following with 2GS, LLC contracted vendor for Acevedo Subdivision Unit #4, Pct. No. 3 as submitted through project engineer Javier Hinojosa Engineering. (C-CAP-12-138-07-24):
1. Application for payment No. 4 (Retainage) in the amount of $35,450.92;
2. "Certificate of Construction Completion" reflecting the completion date of December 06, 2012.
1. Application for payment No. 4 (Retainage) in the amount of $35,450.92;
2. "Certificate of Construction Completion" reflecting the completion date of December 06, 2012.
F.
Approval and acceptance of Amendment to current contract (E-12-252-09-25) with Network Sciences to include additional licenses for software use.
G.
Purchasing:
1. Requesting approval to pay the 2013 The American Institute of Architects License Renewal in the amount of $3,449.00 (req #231206) with authority for the County Treasures to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Requesting approval to pay the 2013 Annual Membership for Texas Public Purchasing Association in the amount of 50.00 (req # 230421) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
3. Requesting approval to pay the 2013 Texas Comptroller of Public Accounts in the amount of $100.00 (req. # 230418) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
1. Requesting approval to pay the 2013 The American Institute of Architects License Renewal in the amount of $3,449.00 (req #231206) with authority for the County Treasures to issue check after review, audit and processing procedures are completed by the County Auditor.
2. Requesting approval to pay the 2013 Annual Membership for Texas Public Purchasing Association in the amount of 50.00 (req # 230421) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
3. Requesting approval to pay the 2013 Texas Comptroller of Public Accounts in the amount of $100.00 (req. # 230418) with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
H.
Acceptance and approval of request for payment of Invoice #1223400-4 in the amount of $ 251,746.02 submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project amid PO#682714 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
I.
Acceptance and approval of request for payment of Invoice #110270712 in the amount of $44,424.87 submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
J.
1. Requesting acceptance and approval of payment for Inv# 11324366 ($5,380.35) & Inv# 11324369 ($64,161.00) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-11-234-09-13 (WA #1- PO#663995) and (WA #2-PO#684964) for "JOB SPECIFIC PROJECT": "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" within Hidalgo County Precinct No. 4
2. Requesting acceptance and approval of payment for Invoice #11324367 ($ 37,166.25) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#682998) for:"JOB SPECIFIC PROJECT": "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Invoice #11324367 ($ 37,166.25) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#682998) for:"JOB SPECIFIC PROJECT": "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
K.
Authority to exercise the additional one (1) year options to extend/renew provided in the current contracts for in connection to various Contracts (detailed below) for Hidalgo County / Hidalgo County Sheriff's Office, under the same rates, terms and conditions;
1. Contract #C-11-024-02-22-MEMORIAL FUNERAL HOME-HC- effective-03/01/13
2. Contract #C-10-382-02-22-MODEL LAUNDRY, LLC-effective- effective-03/01/13
3. Contract #E-12-075-02-21-SOUTH TEXAS COMMUNICAITONS, INC.- effective-03/01/13
4. Contract #E-12-076-02-21-O. E. INVESTMENTS, LTD.-effective-effective-03/01/13
1. Contract #C-11-024-02-22-MEMORIAL FUNERAL HOME-HC- effective-03/01/13
2. Contract #C-10-382-02-22-MODEL LAUNDRY, LLC-effective- effective-03/01/13
3. Contract #E-12-075-02-21-SOUTH TEXAS COMMUNICAITONS, INC.- effective-03/01/13
4. Contract #E-12-076-02-21-O. E. INVESTMENTS, LTD.-effective-effective-03/01/13