|
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING February 12, 2013 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
1. Approval to accept settlement agreement from Travelers Insurance Company in the amount of $8,080.60 to settle total loss auto accident with County vehicle. (Sheriff Office)
2. Approval to authorize Guadalupe Trevino, Hidalgo County Sheriff, to sign Power of Attorney forms for title purposes to settle total loss auto claim with Travelers Insurance Company.
2. Approval to authorize Guadalupe Trevino, Hidalgo County Sheriff, to sign Power of Attorney forms for title purposes to settle total loss auto claim with Travelers Insurance Company.
D.
Pct. 1 - ROW:
Requesting approval of claim/invoice #2079 from Leonel Garza, Jr. & Associates, LLC as permitted under Contract #C-12-085-03-27, inasmuch Auditor historically had paid these services without a purchase order; in the amount of $1,300.00 in connection with condemnation hearing testimony on Mile 2 West Rd. Phase 2 Project parcel #106 with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval of claim/invoice #2079 from Leonel Garza, Jr. & Associates, LLC as permitted under Contract #C-12-085-03-27, inasmuch Auditor historically had paid these services without a purchase order; in the amount of $1,300.00 in connection with condemnation hearing testimony on Mile 2 West Rd. Phase 2 Project parcel #106 with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the County Auditor.
E.
Discussion, consideration and action on rescheduling/cancelling the Commissioners' Court Meeting of Tuesday, February 19, 2013 due to court members attending education conference in Austin, Texas being held on Feb. 19-21, 2013
F.
Requesting permission to allow Juan Martinez, Fire Marshal, to attend the 2013 Texas Emergency Management Conference in San Antonio, TX. March 25, 2013-March 28, 2013.
G.
Authorization and approval for County Judge to sign Location Release Form with Authentic Entertainment, LLC
7.
County Judge's Office:
A.
Resolution in honor of the Edinburg High School Cheerleaders
B.
Resolution in honor of Iyslah Flores and Isabella Ortiz
C.
Appointment or Re-appointment of board member to the Hidalgo County Regional Mobility Authority Board of Directors for a two year term.
D.
Discussion, consideration, and approval of Amendments to the Hidalgo County Thoroughfare Plan as approved by the Hidalgo County MPO Transportation Policy Committee on January 24, 2013.
E.
Discussion and update on I-69 Alliance meetings in Austin
8.
County Courts at Law:
A.
County Court At Law #7 (1100):
1. Approval of the following salary adjustments:
2. Approval of revised salary schedule.
1. Approval of the following salary adjustments:
| Action | Slot No. | Position Title | Current Budgeted Salary |
Proposed Budgeted Salary |
Total Adjustment |
| Salary Increase | 0003 | Court Coordinator | $ 56,650.00 | $ 63,000.00 | $ 6,350.00 |
| Salary Decrease | 0004 | Asst. Court Coordinator | $ 46,350.00 | $ 40,000.00 | $ (6,350.00) |
2. Approval of revised salary schedule.
9.
Human Resources - Esther Cortez:
A.
Civil Service:
Discussion, consideration and action on appointment/reappointment to Civil Service Commission Board to fill two (2) vacancies.
Discussion, consideration and action on appointment/reappointment to Civil Service Commission Board to fill two (2) vacancies.
10.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
11.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the Hidalgo County Precinct No. 4, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 25 (2012) Precinct No. 4 Street Improvement funds.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________________ for the provision of engineering services for an Urban County Program Year 25 (2012) Precinct No. 4 Street Improvements project located on Moises Flores Street, (from Sunflower Road to FM 493).
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the Hidalgo County Precinct No. 4, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 25 (2012) Precinct No. 4 Street Improvement funds.
| Professional Service Firm | Grade | Ranked |
| Dos Logistics, Inc. | 96.34 | |
| Quintanilla, Headley & Associates | 93.67 | |
| Perez Consulting Engineers | 92.34 |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________________ for the provision of engineering services for an Urban County Program Year 25 (2012) Precinct No. 4 Street Improvements project located on Moises Flores Street, (from Sunflower Road to FM 493).
B.
Urban County Program, on behalf of the City of Palmview, is requesting approval of a best and final negotiated contract for professional engineering services with SAMES, Inc. in the amount of $29,105.50 utilizing Year 25 (2012) Urban County funds for street improvements on the Abram Road Bridge in Palmview, Texas.
C.
1. Urban County Program, on behalf of Precinct No. 2, is requesting approval of Change Order no.1 for a construction contract with DOS Logistics, Inc. under the General Land Office (GLO) Contract No. 10-5066-000-5043 (formerly TDRA DRS010068), Pct. 2 Minnesota Drain Project. The Change Order will
increase the construction contract amount from $332,037.95 to $388,008.20 for a total
increase of
$55,970.25, utilizing Hidalgo County Precinct No. 2 FY 2013 Certificate of Obligation Matching funds ($34,186.10) and Urban County GLO funds ($21,784.15).
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders/ and or Amendments pertaining to GLO Contract No. 10-5066-000-5043.
2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders/ and or Amendments pertaining to GLO Contract No. 10-5066-000-5043.
12.
Public Defender's Office - Jaime Gonzalez:
A.
Approval of 2014 Hidalgo County Resolution Indigent Defense Discretionary Grant Program.
13.
Planning Department - Raul Sesin:
A.
1. Approval of Interlocal Agreement between City of Peñitas and Hidalgo County, allowing Hidalgo County to install Culvert Pipes in Upper Valley Estates Subdivision.
2. Approval of Project under the Interlocal Agreement with the City of Peñitas for installation of culvert pipes in Upper Valley Estates in accordance with Texas Government Code Section 791.014.
2. Approval of Project under the Interlocal Agreement with the City of Peñitas for installation of culvert pipes in Upper Valley Estates in accordance with Texas Government Code Section 791.014.
B.
1. Variance Request
a. Discussion and possible action to grant a variance request to the Hidalgo County Subdivision Rules:
Appendix (5) Section 3.4 Drainage Requirements for proposed Sharyland ISD Pioneer High School
Subdivision.
b. Discussion and possible action to grant a variance request to the Hidalgo County Subdivision Rules:
Appendix (5) Section 2.4.2 Road, Drainage and General Utility Construction Specifications for proposed
Aurora Valley Phase 2 Subdivision.
2. Development Permit Request
a. Discussion and Possible action to allow a conditional development permit for the construction of
Sharyland ISD Pioneer High School
a. Discussion and possible action to grant a variance request to the Hidalgo County Subdivision Rules:
Appendix (5) Section 3.4 Drainage Requirements for proposed Sharyland ISD Pioneer High School
Subdivision.
b. Discussion and possible action to grant a variance request to the Hidalgo County Subdivision Rules:
Appendix (5) Section 2.4.2 Road, Drainage and General Utility Construction Specifications for proposed
Aurora Valley Phase 2 Subdivision.
2. Development Permit Request
a. Discussion and Possible action to allow a conditional development permit for the construction of
Sharyland ISD Pioneer High School
14.
Precinct #1 - Comm. Cuellar:
A.
Pct. #1 (1200):
1. Approval of the following personnel actions:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedules.
1. Approval of the following personnel actions:
| Action | Pgm. | Slot No. | Position Title | Budgeted Salary |
| Delete | Administration | 0010 | Clerk IV | $38,110.00 |
| Create | Rd. Maintenance | 0132 | Construction Inspector | $38,110.00 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedules.
B.
Authorization and approval to appoint Concepcion Villanueva, Melissa Perez, and Gilberto M. Hinojosa to the Emergency Services District #2 Board for the term of January 1, 2013 thru December 31, 2014 and Oscar Garza for the term of January 1, 2013 thru December 31, 2013 pursuant to Texas Health and Safety Code Section 775.034
15.
Precinct #3 - Comm. Flores:
A.
Appointment of board member to the Tropical Texas Behavioral Center Board of Trustees for a two year term, effective February 12, 2013.
16.
Precinct #4 - Comm. J. Palacios:
A.
Requesting approval to process the following invoice as a claim with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
| Vendor | Invoice # | Date | Amount |
| Mobile Relays Partners, LTD | AIR0030994 | 01/01/13 | $865.90 |
17.
Budget & Management - Sergio Cruz:
A.
1. Discussion, consideration, acceptance and approval of Advance Funding Agreement between the State of Texas and the County of Hidalgo for preliminary engineering to construct of four lane urban roadway on Thomas Road. Limits are from FM 2061 (Jackson Road) to FM 2557 (Stewart Road). (CSJ#0921-02-302)
2. Authority for County Judge to sign the following Advance Funding Agreements on the above mentioned project.
3. Approval of 2013 interfund transfer from Pct.2 Rd. Maintenance (1200) to TxDOT Project (1315) in the total amount of $44,169.00 to fund initial payment by the County to the State.
2. Authority for County Judge to sign the following Advance Funding Agreements on the above mentioned project.
3. Approval of 2013 interfund transfer from Pct.2 Rd. Maintenance (1200) to TxDOT Project (1315) in the total amount of $44,169.00 to fund initial payment by the County to the State.
B.
Discussion, consideration, and approval to set the indirect cost allocation rate at 10% for grant fiscal year 2013 effective 10/1/12 through 9/30/13 for the WIC Program.
C.
Budget Appropriations:
1.
Pct. #1 Drainage Improvement Project (1200):
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement Project labor reimbursements.
b. Approval of 2012 appropriation of funds for the Pct. 1 Drainage Improvement Project (program 052) in the amount of $38,562.22 to fund payroll expenditures.
a. Approval of certification of revenues as certified by the County Auditor for Pct. 1 Drainage Improvement Project labor reimbursements.
b. Approval of 2012 appropriation of funds for the Pct. 1 Drainage Improvement Project (program 052) in the amount of $38,562.22 to fund payroll expenditures.
2.
Pct. #4 Drainage Improvement Project (1200):
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds for Pct. #4 Drainage Improvement Project (program 036) in the amount of $29,750.29 (Labor Reimbursements - December 2012).
a. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Drainage Improvement Project Labor Reimbursements.
b. Approval of 2012 appropriation of funds for Pct. #4 Drainage Improvement Project (program 036) in the amount of $29,750.29 (Labor Reimbursements - December 2012).
D.
Salary Schedule Changes:
1.
a. Approval to transfer, adjust, remove and authorize allowances for various positions in accordance with the Law Enforcement pay plan and Hidalgo County Longevity Pay Policy, as illustrated on Exhibit A.
b. Approval to reset the salary for the following positions in accordance with the Law Enforcement/ Constable's pay plan:
c. Approval of transfer.
d. Approval of revised salary schedules.
b. Approval to reset the salary for the following positions in accordance with the Law Enforcement/ Constable's pay plan:
| Dept. | Slot No. | Current Position Title |
Proposed Position Title |
Current Budgeted Step |
Proposed Budgeted Step |
Effective Date |
| 280-001 | 0032 | Sergeant Step II | Sergeant Step III | S2 | S3 | 02/05/2013 |
| 293-001 | 0016 | Deputy Constable Step I | Deputy Constable Step II | S1 | S2 | 01/01/2013 |
c. Approval of transfer.
d. Approval of revised salary schedules.
18.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services, for Construction Materials Testing Services (on call ) for Precinct No. 3
c. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services, for Construction Materials Testing Services (On Call) for Precinct No. 3.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services, for Construction Materials Testing Services (on call ) for Precinct No. 3
| Evaluator | Professional Services Industries | L&G Engineering | Millennium Engineering Group |
| Evaluator 1 | 94 | 100 | 92 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services, for Construction Materials Testing Services (On Call) for Precinct No. 3.
4.
Acceptance and approval of "Certificate of Substantial Completion" from contractor, D. Wilson Construction Co., reflecting the completion date of December 20, 2012 for the "Construction of the Sheriff's Office Substation in the Pct 1 Area," as submitted and certified by project architect, Gignac Architects, LLP.
B.
Pct. 4
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms nominated, graded and evaluated through the County's approved "pool" of professional architectural services, for the design and construction of the new San Carlos Community Resource Center facility/building located in Pct No. 4;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms nominated, graded and evaluated through the County's approved "pool" of professional architectural services, for the design and construction of the new San Carlos Community Resource Center facility/building located in Pct No. 4;
| Total Scores | Mata & Garcia Architects | EGV Architects | Dannenbaum |
| Evaluator 1 | 98 | 95 | 94 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional architectural services contract with the No. 1 ranked firm of __________________________ for: the provision of professional architectural services in connection the design and construction of the new San Carlos CRC facility/building located in Pct No. 4.
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Verizon
D.
Claim of Hidalgo County vs Maria Teresa Zamora
E.
Claim of Hidalgo County vs Dora Perez
F.
Claim of Hidalgo County vs Norma Duque
G.
CL-13-0324-E; Lidia Flores v. Hidalgo County, David Esquivel and Sylvia Esquivel
H.
Claim of Edinburg Real Estate Network
I.
Claim of Fabian Ybarra, Felix Ramos and Victor Garcia
20.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Verizon
D.
Claim of Hidalgo County vs Maria Teresa Zamora
E.
Claim of Hidalgo County vs Dora Perez
F.
Claim of Hidalgo County vs Norma Duque
G.
CL-13-0324-E; Lidia Flores v. Hidalgo County, David Esquivel and Sylvia Esquivel
H.
Claim of Edinburg Real Estate Network
I.
Claim of Fabian Ybarra, Felix Ramos and Victor Garcia
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn