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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING February 26, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution Honoring Jesse Trevino
B.
Resolution regarding 1944 Guadalupe Water Treaty
C.
Resolution in support of Medicaid expansion
D.
Discussion and appropriate action regarding Hidalgo County's Legislative Agenda for the 83rd Session of the Texas Legislature and other legislative issues affecting Hidalgo County
E.
1. Presentation by the Hidalgo County Historical Commission.
2. Approval of the appointment/reappointment of members to the Hidalgo County Historical Commission for the 2013-2014 term.
2. Approval of the appointment/reappointment of members to the Hidalgo County Historical Commission for the 2013-2014 term.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Environmental Compliance:
Reporting the submittal Hidalgo County's Tier 2 Chemical Inventory Report for 2012 to Texas Department of State Health Services and requesting payment of the associated fee of $100.00 based on types and quantities of materials stored by county.
Reporting the submittal Hidalgo County's Tier 2 Chemical Inventory Report for 2012 to Texas Department of State Health Services and requesting payment of the associated fee of $100.00 based on types and quantities of materials stored by county.
D.
Constable Pct. #5:
Requesting authorization for Valde Guerra, Executive Officer to submit, on behalf of Constable Pct. 5 Office, the FY2012 Chapter 59 Asset Forfeiture Report, as required by the Office of the Attorney General with authority for County Judge/Executive Officer to execute same.
Requesting authorization for Valde Guerra, Executive Officer to submit, on behalf of Constable Pct. 5 Office, the FY2012 Chapter 59 Asset Forfeiture Report, as required by the Office of the Attorney General with authority for County Judge/Executive Officer to execute same.
E.
Fire Marshal's Office:
Requesting permission to allow Rolando Casas, Deputy Fire Marshal to attend the 58th Texas IAAI Fire & Arson Investigators Seminar in Austin, TX, March 17-22, 2013.
Requesting permission to allow Rolando Casas, Deputy Fire Marshal to attend the 58th Texas IAAI Fire & Arson Investigators Seminar in Austin, TX, March 17-22, 2013.
F.
Texas A&M AgriLife Extension Service:
Requesting authorization to travel for Adelita F. Munoz to Falfurrias, Texas on March 21, 2013 for the 2013 TEEA Spring Conference.
Requesting authorization to travel for Adelita F. Munoz to Falfurrias, Texas on March 21, 2013 for the 2013 TEEA Spring Conference.
G.
Public Defense:
Approval to process payment of claims from court-appointed attorneys as follows:
in connection with legal representation of indigent defendants; (due to statute of limitations to bill county have expired), with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
Approval to process payment of claims from court-appointed attorneys as follows:
| Attorney | Total Claim Amount |
| Ricardo Palacios | $1,200.00 |
| Noel Gonzalez | $3,375.00 |
in connection with legal representation of indigent defendants; (due to statute of limitations to bill county have expired), with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
H.
Elections Department:
Requesting permission to advertise/hire for the following:
Requesting permission to advertise/hire for the following:
| Position | Slot # | Salary |
| GIS Operator Assistant | 0133 | $30,342.00 |
I.
Human Resources (1100):
Requesting permission to advertise and hire for the following vacant positions:
Requesting permission to advertise and hire for the following vacant positions:
| Position | Slot # | Salary |
| Human Resources Specialist I | 007 | $ 29,078.00 |
| Administrative Assistant III | 012 | $32,769.00 |
J.
Safety Division:
Approval to accept settlement check from State Farm Insurance Company in the amount of $1,226.17 to settle auto accident with County vehicle. (Sheriff Office)
Approval to accept settlement check from State Farm Insurance Company in the amount of $1,226.17 to settle auto accident with County vehicle. (Sheriff Office)
K.
Safety Division:
Approval to accept settlement check from Travelers Insurance Company in the amount of $17,652.30 to settle total loss auto accident with County vehicle. (Const P3)
Approval to accept settlement check from Travelers Insurance Company in the amount of $17,652.30 to settle total loss auto accident with County vehicle. (Const P3)
L.
Approval of Library Interlocal Agreements between Hidalgo County and the following cities: Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco
M.
Approval of Annual Museum Funding Agreement between County of Hidalgo and Museum of South Texas History for year 2013 in the amount of $ 360,000.00.
8.
Constables:
A.
Constable Pct. #1:
Requesting approval and authorization to submit the 2012 Chapter 59 Asset Forfeiture Audit report as requested by the of the Attorney General Office of Texas.
Requesting approval and authorization to submit the 2012 Chapter 59 Asset Forfeiture Audit report as requested by the of the Attorney General Office of Texas.
B.
Constable Pct. #1:
Requesting authorization for the County Judge to execute the following FY 2012 Equitable Sharing Agreement and Certification Report.
Requesting authorization for the County Judge to execute the following FY 2012 Equitable Sharing Agreement and Certification Report.
C.
Pct. 2 Sanitation/ Constable Pct. 2 (1100):
1. Approval of position and employee transfers from Pct. No. 2 to Constable Pct. No. 2, as stated below:
2. Approval to appoint Leobardo Ortiz Treviño and Leonel R. Vecchio, Jr. as Deputy Constables by Martin N. Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011.
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
1. Approval of position and employee transfers from Pct. No. 2 to Constable Pct. No. 2, as stated below:
| Emp # |
From Dept. |
Slot # |
Position Title |
To Dept. |
Slot # |
Position Title |
Budgeted Salary |
Allowance (Supplem) |
| 174696 |
Comm. Pct. 2 Sanit.
122-001 |
0024
|
Solid Waste
Enforc. Officer II |
Const. Pct. 2
292-001 |
0012
|
Deputy Const.
Step II |
$40,510.00
|
-0- |
| 142913 |
Comm. Pct. 2- Sanit.
122-001 |
0025
|
Solid Waste
Enforc. Officer II |
Const. Pct. 2
292-001 |
0013
|
Deputy
Const. Step II |
$40,510.00
|
$2,700.00 |
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
D.
Constable Precinct No. 2:
Discussion, consideration and approval to appoint Deputy Constables by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011 as follows: Ramiro Martinez & Jaime Puente
Discussion, consideration and approval to appoint Deputy Constables by Constable Martin Cantu, Constable Precinct 2 in accordance with Texas Local Government Code Section 86.011 as follows: Ramiro Martinez & Jaime Puente
E.
Constable Pct. #3:
Requesting authorization for the County Judge to execute the FY 2012 Chapter 59 Asset Forfeiture Report by Law Enforcement Agency.
Requesting authorization for the County Judge to execute the FY 2012 Chapter 59 Asset Forfeiture Report by Law Enforcement Agency.
F.
Constable Pct. #3:
Requesting authorization for the County Judge to execute the FY2012 Equitable Sharing Agreement and Certification Report for the Hidalgo County Constable Precinct 3
Requesting authorization for the County Judge to execute the FY2012 Equitable Sharing Agreement and Certification Report for the Hidalgo County Constable Precinct 3
G.
Constable Pct. 3:
Presentation and discussion of 2012 Racial Profiling Report as presented by Hidalgo County Constable Precinct 3 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
Presentation and discussion of 2012 Racial Profiling Report as presented by Hidalgo County Constable Precinct 3 Department in accordance with Article 2.134 of the Texas Code of Criminal Procedures.
H.
Constable Pct. #4:
Discussion, consideration, and approval to appoint Orlando Lopez as a Reserve Deputy Constable by Constable J.E. "Eddie" Guerra, Constable Precinct 4 in accodance with Texas Local Government Code Section 86.012
Discussion, consideration, and approval to appoint Orlando Lopez as a Reserve Deputy Constable by Constable J.E. "Eddie" Guerra, Constable Precinct 4 in accodance with Texas Local Government Code Section 86.012
I.
Constable Pct. #4:
Requesting authorization for the County Judge to execute the FY2012 Chapter 59 Asset Forfeiture Report, as required by the Office of the Attorney General.
Requesting authorization for the County Judge to execute the FY2012 Chapter 59 Asset Forfeiture Report, as required by the Office of the Attorney General.
9.
District Courts:
A.
370th District Court:
1. Authorization for resubmission of the Young Adult Re-Energize Project Grant in the amount of $124,027.00 to the Office of the Governor - Criminal Justice Division.
2. Approval of resolution to resubmit the Young Adult Re-Energize Project Grant.
1. Authorization for resubmission of the Young Adult Re-Energize Project Grant in the amount of $124,027.00 to the Office of the Governor - Criminal Justice Division.
2. Approval of resolution to resubmit the Young Adult Re-Energize Project Grant.
10.
Sheriff's Office:
A.
Sheriff Investigation HB65 (1227):
1. Approval to create the following full-time position:
2. Approval of appropriation of funds.
3. Approval of revised salary schedule.
1. Approval to create the following full-time position:
| Slot No. | Position Title | Budgeted Salary |
| 0001 | Community Liaison Director | $55,000.00 |
2. Approval of appropriation of funds.
3. Approval of revised salary schedule.
B.
Requesting authorization for the County Judge to execute the 2012 Chapter 59
Asset Forfeiture Report.
Asset Forfeiture Report.
C.
Requesting authorization for the County Judge to execute the 2012 Equitable
Sharing Agreement and Certification Report.
Sharing Agreement and Certification Report.
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
C.
1. Discussion, consideration, and approval to process payment for Invoice No. 1 submitted by The University of Texas Health Science Center at San Antonio in the amount of $59,172.50 pursuant to the interlocal agreement between Hidalgo County and The University of Texas Health Science Center at San Antonio.
2. Discussion, consideration, and approval to process payment for Invoice No. 2 submitted by The University of Texas Health Science Center at San Antonio in the amount of $40,827.50 pursuant to the interlocal agreement between Hidalgo County and The University of Texas Health Science Center at San Antonio.
2. Discussion, consideration, and approval to process payment for Invoice No. 2 submitted by The University of Texas Health Science Center at San Antonio in the amount of $40,827.50 pursuant to the interlocal agreement between Hidalgo County and The University of Texas Health Science Center at San Antonio.
D.
Requesting approval of the Memorandum of Understanding Between South Texas College And Hidalgo County. The purpose of the Agreement is to provide immunization and immunization clinics to students from South Texas College.
E.
1. Requesting approval to accept the Preparedness and Prevention Community Preparedness Section / Bioterrorism Discretionary grant contract #2013-041204 Amendment 003A. The purpose of this amendment is to add additional discretionary projects. The PPCPS/ BDS grant amendment requires a 10% local match ($23,678.00). The effective date of this Amendment is 02/26/13.
2. Requesting approval of the Certification of Revenue in the amount of $213,095.00.
3. Requesting approval to appropriate the grant budget in the amount of $236,773.00.
2. Requesting approval of the Certification of Revenue in the amount of $213,095.00.
3. Requesting approval to appropriate the grant budget in the amount of $236,773.00.
F.
Requesting approval to submit the Texas Department of State Health Services Contractor's Request for Revision to amend Hidalgo County RLSS / Local Public Health System grant contract #2013-041204-002. The purpose of this change request is to request additional grant funding in the amount of $24,021.00.
G.
1. Discussion, consideration, and approval of Hidalgo County's contribution to the 1115 Waiver Program Uncompensated Care for FY 2013 in the total amount of $8,000,000.00.
2. Discussion, consideration, and approval of State Fiscal Year first quarterly draw down in the amount of $2,062,500.00 for the 1115 Waiver Program Uncompensated Care.
3. Discussion, consideration, and approval of State Fiscal Year second quarterly draw down in the amount of $2,020,833.33 for the 1115 Waiver Program Uncompensated Care.
2. Discussion, consideration, and approval of State Fiscal Year first quarterly draw down in the amount of $2,062,500.00 for the 1115 Waiver Program Uncompensated Care.
3. Discussion, consideration, and approval of State Fiscal Year second quarterly draw down in the amount of $2,020,833.33 for the 1115 Waiver Program Uncompensated Care.
H.
1. Requesting approval to issue purchase order to encumber funds to renew the Non-Commercial Political Certificate for Health & Human Services Dept. - Environmental Division employees, Elizardo Ramos Jr. and Ruben Hernandez.
2. Requesting approval to reimburse Health & Human Services Dept. - Environmental Division employees, Elizardo Ramos Jr. and Ruben Hernandez, $12.00 each after payment for the Non-Commercial Political Certificate is made with personal funds. Authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
2. Requesting approval to reimburse Health & Human Services Dept. - Environmental Division employees, Elizardo Ramos Jr. and Ruben Hernandez, $12.00 each after payment for the Non-Commercial Political Certificate is made with personal funds. Authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
I.
Requesting approval of the Memorandum of Understanding Between La Joya Independent School District And County of Hidalgo. The purpose of the Agreement is to provide immunization and immunization clinics to students from La Joya ISD.
12.
Fire Marshal's Office - Juan Martinez:
A.
Requesting approval & authorization to submit 2012 Chapter 59.06(1) Certification report as requested by the Office of the Attorney General.
13.
Adult Probation - Arnold K. Patrick:
A.
Alternative Incarceration Program (1100):
1. Presentation, discussion and consideration of the Hidalgo County Alternative Incarceration Program's growth in operations.
2. Approval to create the following regular full-time positions:
3. Approval of interdepartmental transfer to fund salaries, fringes and other operating expenditures.
4. Approval of revised salary schedule.
1. Presentation, discussion and consideration of the Hidalgo County Alternative Incarceration Program's growth in operations.
2. Approval to create the following regular full-time positions:
| Slot No. | Position Title | Budgeted Salary |
| 0005 | Security Technician | $30,000.00 |
| 0006 | Security Technician | $30,000.00 |
3. Approval of interdepartmental transfer to fund salaries, fringes and other operating expenditures.
4. Approval of revised salary schedule.
14.
Emergency Management - Oscar Montoya:
A.
Hazard Mitigation Grant Program (HMGP):
1. Approval to accept the Hazard Mitigation Grant Program. Total project cost is $133,000 which $99,750.00 (75%) is the federal share awarded for this project and $33,250.00 (25%) is the local match. This grant was awarded by the Federal Emergency Management Administration (FEMA) through the State of Texas Division of Emergency Management (TDEM).
2. Approval of Certification of Revenues as certified by the County Auditor.
3. Approval of 2013 Interfund transfer
4. Approval of 2013 appropriation of funds.
5. Authorization for County Judge to sign the required documents.
1. Approval to accept the Hazard Mitigation Grant Program. Total project cost is $133,000 which $99,750.00 (75%) is the federal share awarded for this project and $33,250.00 (25%) is the local match. This grant was awarded by the Federal Emergency Management Administration (FEMA) through the State of Texas Division of Emergency Management (TDEM).
2. Approval of Certification of Revenues as certified by the County Auditor.
3. Approval of 2013 Interfund transfer
4. Approval of 2013 appropriation of funds.
5. Authorization for County Judge to sign the required documents.
B.
Presentation on the Irrigation Water Allotment by Rio Grande Water Master Erasmo Yarrito and the RGVWA (Rio Grande Valley Water Authority) Executive Director Joe Barrera.
15.
Community Service Agency:
A.
1. Requesting approval to accept FY-2013 CEAP [Comprehensive Energy Assistance Program] Contract No. 58130001631.
2. Requesting approval to accept FY-2013 NTN [Neighbor To Neighbor Program] Agreement
2. Requesting approval to accept FY-2013 NTN [Neighbor To Neighbor Program] Agreement
16.
HIDTA - Task Force - Dora Munoz:
A.
1. Authorization and approval to accept Award Grant No. G13SS0002A, between Hidalgo County and the Executive Office of the President-Office of National Drug Control Policy in the amount of $329,138.00 for the grant period of 01/01/2013 to 12/31/2014.
2. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force Grant.
3. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $329,138.00.
4. Approval of salary schedule.
2. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force Grant.
3. Approval of appropriation of funds for the Hidalgo County HIDTA Task Force in the amount of $329,138.00.
4. Approval of salary schedule.
B.
Requesting authorization for the County Judge to execute the FY 2012 Chapter 59 Asset Forfeiture Report by Law Enforcement Agency- Hidalgo County HIDTA Task Force
C.
Requesting authorization for the County Judge to execute the following:
1. FY 2012 Equitable Sharing Agreement and Certification Report - Hidalgo County HIDTA Task Force
2. FY 2012 Equitable Sharing Agreement and Certification Report - Hidalgo Count District Attorney's Office
1. FY 2012 Equitable Sharing Agreement and Certification Report - Hidalgo County HIDTA Task Force
2. FY 2012 Equitable Sharing Agreement and Certification Report - Hidalgo Count District Attorney's Office
D.
Requesting authorization to amend the 24-month copier service agreement between Copy Graphics, Inc. and the Hidalgo County HIDTA Task Force. The amendment is correcting the color copy rate of $0.011 per copy (after 500 copies) to $0.11 per copy (after 500 copies)
17.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for material testing services.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) material testing firms from the county's approved "pool" as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 17, 18, & 25 (2004, 2005, & 2012) City of Sullivan City Street Improvements on Maro and Valle Streets.
3. Authority to negotiate a material testing contract with the highest ranked firm of for the provision of material testing services for Urban County Program Year 17, 18, & 25 (2004, 2005, & 2012) City of Sullivan City Street Improvements on Maro and Valle Streets.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) material testing firms from the county's approved "pool" as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 17, 18, & 25 (2004, 2005, & 2012) City of Sullivan City Street Improvements on Maro and Valle Streets.
| Professional Service Firm | Grade | Ranked |
| MEG Engineers | 91.34 | |
| L&G Engineering | 90.34 | |
| Terracon | 85.34 |
B.
Urban County Program, on behalf of the City of Sullivan City, is requesting approval of a best and final negotiated contract for construction material testing services with Millennium Engineers Group, Inc. in the amount of $1,893.75 utilizing Year 25 (2012) Urban County funds for street improvements on Maro Street in Sullivan City, Texas.
C.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for construction material testing.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) testing firms from the county's approved "pool" as graded and evaluated by the City of Progreso, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 25 (2012) City of Progreso, Street Improvements project.
3. Authority to negotiate a professional engineering service contract with the highest ranked firm of __________________
for construction material testing for Urban County Program Year 25 (2012) City of Progreso, Street Improvements project.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) testing firms from the county's approved "pool" as graded and evaluated by the City of Progreso, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 25 (2012) City of Progreso, Street Improvements project.
| Professional Service Firm | Grade | Ranked |
| RABA Kistner Constultants, Inc | 99% | |
| L & G Engineering Laboratory | 97.33% | |
| Professional Services Industries, Inc | 94.33% |
for construction material testing for Urban County Program Year 25 (2012) City of Progreso, Street Improvements project.
D.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 25 (2012) San Juan Water/Sewer Improvement funds.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of
for the provision of engineering services for an Urban County Program Year 25 (2012) City of San Juan Water/Sewer Improvements project located on Lincoln (8th to 12th), alley between Standard and Lincoln (11th to 12th), and alley between 11th and 12th (Standard to Lincoln) in San Juan, Texas.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 25 (2012) San Juan Water/Sewer Improvement funds.
| Professional Service Firm | Grade | Ranked |
| Cruz-Hogan Consultants, Inc. | 94.00 | |
| Halff Associates, Inc. | 94.00 | |
| R. Gutierrez Engineering Corp. | 91.67 |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of
for the provision of engineering services for an Urban County Program Year 25 (2012) City of San Juan Water/Sewer Improvements project located on Lincoln (8th to 12th), alley between Standard and Lincoln (11th to 12th), and alley between 11th and 12th (Standard to Lincoln) in San Juan, Texas.
E.
Urban County Program (UCP) is requesting consideration and approval of the following:
1. Rescinding Resolution approved on November 20, 2012 authorizing the submission of a 2012 Colonia Economically Distressed Areas Program (CEDAP) fund application in the amount of $500,000.00,
2. Resolution authorizing the submission of a 2012 Colonia Economically Distressed Areas Program (CEDAP) fund application in the amount of $500,000.00, and
3. Authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Department of Agriculture's Texas Community Development Block Grant Program 2012 CEDAP fund application
1. Rescinding Resolution approved on November 20, 2012 authorizing the submission of a 2012 Colonia Economically Distressed Areas Program (CEDAP) fund application in the amount of $500,000.00,
2. Resolution authorizing the submission of a 2012 Colonia Economically Distressed Areas Program (CEDAP) fund application in the amount of $500,000.00, and
3. Authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Department of Agriculture's Texas Community Development Block Grant Program 2012 CEDAP fund application
F.
Urban County Program on behalf of Hidalgo County Precinct No. 2 is requesting authority to purchase solar lights for El Charro #2 S/D from Facility Solutions Group (contract # 368-10) an approved vendor through Hidalgo County's membership and participation with the State of Texas Buy Board. The total cost for the purchase and installation is $230,400.00 (quote attached hereto) to include shipping and handling, installation and discounts as requested by the Hidalgo County Precinct No. 2 for the UCP FY 25 (2012) Street Improvement line items.
18.
TX. Agri-Life Extension Services:
A.
Texas A&M AgriLife Extension Service:
Presentation by Barbara Storz, County Coordinator on the 2012 Making A Difference Annual Report.
Presentation by Barbara Storz, County Coordinator on the 2012 Making A Difference Annual Report.
19.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Family Income Guidelines and Priority Guidelines for Selection and Enrollment for Program Year 2013-2014
B.
Discussion/Approval to Advertise and Approval of Statement of Qualifications, Requirements and Scope of Services for the Following:
1. Medical and Dental Providers
2. Mental Health Providers
3. Sign Language Interpreting Providers
1. Medical and Dental Providers
2. Mental Health Providers
3. Sign Language Interpreting Providers
C.
Discussion/Approval to Issue Payment to Precinct 3 for Supplies and Materials to Pave the Parking Lot for the Palmview I Head Start Center
20.
Planning Department - Raul Sesin:
A.
1. Reimbursement of Cash Deposit
a. Las Estrellas Phase I – Pct. 3 (CWL Limited)
b. Las Estrellas Phase III – Pct. 3 (CWL Limited)
c. Riviera Ranches Phase II Subdivision – Pct. 1 (Garco, Ltd)
2. Partial Release of Letter of Credit
a. Las Estrellas No. 4 Subdivision – Pct. 3 (Forrest Runnels Jr.)
a. Las Estrellas Phase I – Pct. 3 (CWL Limited)
b. Las Estrellas Phase III – Pct. 3 (CWL Limited)
c. Riviera Ranches Phase II Subdivision – Pct. 1 (Garco, Ltd)
2. Partial Release of Letter of Credit
a. Las Estrellas No. 4 Subdivision – Pct. 3 (Forrest Runnels Jr.)
21.
Precinct #1 - Comm. Cuellar:
A.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
1.Invoice No.6843321272 $74.31
2.Invoice No.6830100346 $74.35
1.Invoice No.6843321272 $74.31
2.Invoice No.6830100346 $74.35
B.
Pct. #1 (1200):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Prgm. | Slot No. | Position Title | Budgeted Salary |
| Delete | Rd Maintenance | 0100 | Clerk III | $24,713.00 |
| Create | Rd Maintenance | 0133 | Maintenance I | $24,713.00 |
| Delete | Rd Maintenance | 0117 | Mechanic II | $29,078.00 |
| Create | Rd Maintenance | 0134 | Tire Repair/Maintenance | $29,078.00 |
2. Approval of revised salary schedule.
22.
Precinct #2 - Comm. H. Palacios:
A.
Pct.2 R&B (1200):
Approval of 2013 Appropriation of funds into Pct.2 Dicker Rd. (program 062) and Minnesota Rd. (program 084) projects in the amounts of $100,000 and $200,000, respectively.
Approval of 2013 Appropriation of funds into Pct.2 Dicker Rd. (program 062) and Minnesota Rd. (program 084) projects in the amounts of $100,000 and $200,000, respectively.
23.
Budget & Management - Sergio Cruz:
A.
Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $7,293.50 (Second Qtr) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents.
B.
Pct 4 - 10th Street Extension Project:
Discussion and action related to the Economically Disadvantaged County (EDC) Program Application for the 10th Street Extension Project (from SH 107 to FM 1925) - CSJ: 0921-02-300
Discussion and action related to the Economically Disadvantaged County (EDC) Program Application for the 10th Street Extension Project (from SH 107 to FM 1925) - CSJ: 0921-02-300
C.
Budget Appropriations:
1.
HIDTA US Justice (1254)
Approval of 2013 appropriation of funds into HIDTA US Justice fund (1254) in the amount of $169,100.00 to fund various operating expenditures.
Approval of 2013 appropriation of funds into HIDTA US Justice fund (1254) in the amount of $169,100.00 to fund various operating expenditures.
24.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Approval for the renewal of an additional one (1) year term (as provided in the letter of engagement) with the Hon. Jesus "Chuy" Ramirez-Law Firm Of Ramirez & Guerrero to serve as the Bond Counsel for Hidalgo County.
4.
Acceptance and approval of ratification of request and notice by contracted vendor, Frontera Materials, approval of a "substitution" of service pits to reflect the Reavis Pit, located on FM 2221 (about 3 miles closer), as the new service site as of date of notice and thus avoid any work stoppage for the Precincts due to the expiration of their contract with the property owner thus eliminating the services of the flexible base crush caliche to be provided at the original awarded Vanderpool Pit site under the following contracts.
E-12-100-03-27 (Original Contract #C-10-088-04-27)-Pct. 2&3
E-12-100A-03-27 (Original Contract #C-10-088A-04-27)-Pcts. 1-3-4
E-12-100-03-27 (Original Contract #C-10-088-04-27)-Pct. 2&3
E-12-100A-03-27 (Original Contract #C-10-088A-04-27)-Pcts. 1-3-4
5.
Approval to assign an evaluation committee member for Commissioner Pct.4 for the purpose of evaluating the applications received for "Bank Depository Project"- for Hidalgo County and Drainage District #1.
6.
Discussion for appoval to clarify CC action taken on 02-05-13 in connection with (AI-36713-B nomination of three (3) Construction Manager Firms for Renovations to former Restitution Building located on M Road to house Pct. 4-all Field Directors) to place a subsequent agenda item for approval of the appointment/designation of Grading Committee Members as communicated CC members to the Purhasing Director with the only information to date received is from Pct. #4 with the name of Mr. Marcos Lopez:
a. Approval to permit Pct. #4's designee to score & grade the three (3) firms nominated on 2-05-13 (Prodigy, GAS & Dannenbaum); or,
b. Approve the assignment/designation of graders from all members of Commissioner's Court to complete the Grading Committee;
County Judge: ______________________;
Precinct #1: ________________________;
Precinct #2: ________________________;
Precinct #3: ________________________.
a. Approval to permit Pct. #4's designee to score & grade the three (3) firms nominated on 2-05-13 (Prodigy, GAS & Dannenbaum); or,
b. Approve the assignment/designation of graders from all members of Commissioner's Court to complete the Grading Committee;
County Judge: ______________________;
Precinct #1: ________________________;
Precinct #2: ________________________;
Precinct #3: ________________________.
B.
Pct. 2
1.
Approval of professional service agreement with Harvey L. Heerssen d/b/a HLH Appraisal Services for the purposes of "Review of Appraisal Services" (on an as needed basis) for projects located with Hidalgo County Precinct No. 2 and (as selected for negotiations through County's protocol from the "POOL" of Appraisals by CC).
2.
Acceptance and approval of the final construction contract documents (awarded by CC-12-28-12) with REIM Construrction, Inc. in the total amount of $122,158.25 for: "Hidalgo County Precinct No. 2 -Minnesota Road West of I Road Paving Improvements (C-12-273-12-28)."
3.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services providers in connection with the design and construction of a New Field Operations Shop;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural services providers in connection with the design and construction of a New Field Operations Shop;
| Evaluators | Alcocer Garcia & Associates | ERO Architects | ROFA Architects, Inc |
| Evaluator 1 | 85 | 96 | 92 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional archiectural services contract with the No. 1 ranked firm of __________________________ for the provision of architecural services for the design and construction of a New Field Operations Shop for Pct. #2.
C.
Pct. 3
1.
Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 (an increase in the amount of ($61,808.22), for current contract with L&G Consulting Engineering, Inc. for the "FM 681 from (FM 2221 to SH 107) for Hidalgo. C-192-06-08
2.
Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 (an increase in the amount of ($27,065.60),for current contract with L&G Consulting Engineering, Inc. for the "FM 2221 from (FM 681 TO SH 364) for Hidalgo. C-192A-06-08
3.
Acceptance and approval to execute a Professional Surveying Services (On an As Needed Basis) contract/agreement for the provision of surveying services for "Projects located within Hidalgo County Precinct No. 3 ," with RODS Surveying, as authorized & approved for negotiations by CC on 12/28/12.
4.
Presentation of bids received as detailed and attached herein for the purpose of award and approval of contract document with the lowest vendor meeting all specifications and/or requirements as attached hereto for: Hidalgo County Precinct 3 - Raw Pit Run and/or Pit Run Caliche - RFB No. 2012-009-01-09-SMA.
D.
Pct. 4
1.
Requesting authority to advertise with approval of draft specifications & contract for Hauling Services for Hot Mix-2013-080-03-20-YSI
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for US 281 & Sh 186 (Linn- San Manuel) beautification projects in Pct No. 4;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for US 281 & Sh 186 (Linn- San Manuel) beautification projects in Pct No. 4;
| Total Scores | DBR Engineering Consultants | HALFF Associates Inc | Urban Infrastructure Group, Inc |
| Evaluator 1 | 95 | 97 | 94 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services for US 281 & SH 186 (Linn-San Manuel) beautification project in Precinct No. 4.
E.
Co. Wide
1.
Reinstatement of effective date of Benefits Agreement between Hidalgo County and Air Evac EMS, Inc, d/b/a/ Air Evac Lifeteam (previously approved by CC on 11-6-12) with participation available to all eligible Hidalgo County Employees at their own cost, including authority for County Judge or Presiding Officer to sign document regarding the "Voluntary (Post Tax) Emergency Air Ambulance Services" project.
25.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
EEOC Complaint #31-C-2013-00121
TWC-CRD Complaint #1A13190; Noe Anzaldua v. Hidalgo County
TWC-CRD Complaint #1A13190; Noe Anzaldua v. Hidalgo County
D.
Claim of Angel De La Mora
E.
Claim of Victor Burton
F.
Claim of Patricia Aguirre
G.
EEOC #31C-2013-00304; TWCCRD #1A13371; Elizabeth Martinez
H.
Claim of Edinburg Real Estate Network
I.
Claim of Daniel Silva, Sr., et al
J.
Civil No. 7:08-CV-217; USA v. 5.77 acres of land, more or less, situated in Hidalgo County, State of Texas, and Daniel E. Arnold, et al
26.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
EEOC Complaint #31-C-2013-00121
TWC-CRD Complaint #1A13190; Noe Anzaldua v. Hidalgo County
TWC-CRD Complaint #1A13190; Noe Anzaldua v. Hidalgo County
D.
Claim of Angel De La Mora
E.
Claim of Victor Burton
F.
Claim of Patricia Aguirre
G.
EEOC #31C-2013-00304; TWCCRD #1A13371; Elizabeth Martinez
H.
Claim of Edinburg Real Estate Network
I.
Claim of Daniel Silva, Sr., et al
J.
Civil No. 7:08-CV-217; USA v. 5.77 acres of land, more or less, situated in Hidalgo County, State of Texas, and Daniel E. Arnold, et al
27.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
28.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
29.
Adjourn