CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
February 20, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Update on UPL Program and possible action on revisions and/or additions to the Contract with Hidalgo County Clinical Services, Inc.
7.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024(a) for professional services with Dos Logistics, Inc. in connection with Hidalgo County Precinct No. 1 on behalf of the City of La Villa for planning services.
2. Approval of professional engineering service agreement with Dos Logistics, Inc. with Hidalgo County Precinct No. 1 on behalf of the City of La Villa for planning services using forfeited Urban County Program Funding from Year 19 (2006) in the amount of $167,501.00.
2. Approval of professional engineering service agreement with Dos Logistics, Inc. with Hidalgo County Precinct No. 1 on behalf of the City of La Villa for planning services using forfeited Urban County Program Funding from Year 19 (2006) in the amount of $167,501.00.
B.
Requesting approval to cancel change order to the Fixed-Unit Price Construction Agreement between Simple Homes, Inc. and Urban County Program for Program Year 18 dated August 22, 2006, as per Contractor's request.
9.
Office of the County Judge:
A.
Approval of Proclamation recognizing Dentists Who Care for their volunteer work.
10.
Elections Administration - Teresa Navarro:
A.
1. Elections Services Agreement (leasing of voting equipment) between the County of Hidalgo and the City of Mission, Texas for their May 12, 2007 City Council Election;
2. Elections Services Agreement (leasing of voting equipment) between the County of Hidalgo and Hidalgo Independent School District for their May 12, 2007 Board of Trustee Election.
2. Elections Services Agreement (leasing of voting equipment) between the County of Hidalgo and Hidalgo Independent School District for their May 12, 2007 Board of Trustee Election.
B.
1. Elections Services Agreement (contract) between the County of Hidalgo and the City of Palmhurst to conduct their May 12, 2007 Municipal Election;
2. Elections Services Agreement (leasing of voting system) between the County of Hidalgo and the City of Palmhurst to conduct their May 12, 2007 Municipal Election.
2. Elections Services Agreement (leasing of voting system) between the County of Hidalgo and the City of Palmhurst to conduct their May 12, 2007 Municipal Election.
C.
Report and Presentation of Parallel Monitoring and Testing from the November 7, 2006 General Election. Hidalgo County was selected by the Secretary of State to participate in Parallel Monitoring (not open to the public). Parallel monitoring is only one of many other tests and security measures that were performed to ensure the integrity of a voting system.
11.
Precinct #2 - Comm. Palacios:
A.
Approval of 2007 appropriation of funds for Precinct 2-Road & Bridge (Fund 1202) in the amount of $1,288,482.44.
12.
Precinct #3 - Comm. Flores:
A.
Requesting approval and authorization for County Judge JD Salinas III, to execute Agreed Order between Hidalgo County and Texas Commission on Environmental Quality concerning the Precinct #3 Landfill.
B.
Requesting addendum to consent for Federal Government to enter upon County Property as approved by Commissioners Court on August 8, 2006.
C.
Approval of appropriation of funds for 2007 Precinct 3 Paved & Unpaved Roads (1203) in the amount of $57,036.71.
13.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
7.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
8.
Presentation for discussion, consideration, acceptance and approval of final Hidalgo County's GASB-34 Roadway Assessment Study Report from TEDSI Infrasturctue Group with a reporting period through December 31, 2006 in Accordance with GASB-34 Criteria/Requirements and fulfills the scope of work of Supplemental #2.
9.
Requesting authority to purchase nine (9) - 30 yard Heavy Duty Roll Off Containers through Hidalgo County's Interlocal Agreement with the Houston-Galveston Area Council's (H-GAC) awarded vendor: B & C Body Company in an the total amount not to exceed $40,586.55 (which includes H-GAC fees) for Hidalgo County Precincts 3 an 4.
10.
Presentation for discussion, consideration and award (through quotes) of a short term contract on an "As Needed Basis" (through 12-31-07, but in no event to exceed $25,000.00) to the lowest responsible bidder for the provision of alcohol breath test services with ___________________.
11.
Requesting authority for Hidalgo County H.I.D.T.A. Task Force to purchase "One (1) 2007 Ford F150 Supercab Truck" with Philpott Motor Company, Port Neches, Texas, through the County's participation/membership with TASB Buyboard for the total purchase price (including Buyboard fee) of $16,834.00.
B.
Prct. 2
1.
A. Requesting modification and increase to purchase order No. 574975 dated 10-17-06 from One (1) New 2007 Model F-250(Ford) Diesel Crew Cab 3/4 ton truck @ $ 25,168.00 to One (1) New 2008 Model F-250 Diesel Crew Cab 3/4 ton truck with an increase of $2,150.00 for a new total of $27,318.00 (because order bank closed on 10-10-06 for Diesel upgrade to comply with a new federal required emissions);
B. Requesting approval to accept the delivered one (1) New Model F-150 (Ford) Regular Cab V8 Short Bed Pickup Truck instead of the V6 originally approved (10-17-06) for purchase by CC @ $14,227.00 due to an error by Philpott Motors at no additional cost (6-381)
B. Requesting approval to accept the delivered one (1) New Model F-150 (Ford) Regular Cab V8 Short Bed Pickup Truck instead of the V6 originally approved (10-17-06) for purchase by CC @ $14,227.00 due to an error by Philpott Motors at no additional cost (6-381)
C.
Prct. 3
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #1 (with a proposed fee of $5,000.00) with L&G Engineering Laboratory, LLC to provide Geotechnical and Construction Material Testinng Services to Hidalgo County Precinct No. 3 for, " Paula Drive and Drainage Improvements." C-06-158-04-11
2.
Approval of Request for Payment Application No. 7 in the amount of $38,968.05 from Joe Williamson Construction Co., Inc., contracted vendor for "Construction of Precinct No. 3 Motor Pool Building" and certified for payment by project engineer, Hinojosa Engineering; C-06-181-07-25
3.
4.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment Invoice No. 06-218 in the amount of $6,830.12, from Hinojosa Engineering, Inc., contracted engineer for Precinct No. 3.
D.
Prct. 4
1.
A. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267784 in the amount of $ 500.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-09-02- "Traffic Study for Intersection of Cesar Chavez and Mile 17" for Precinct No. 4.
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267785 in the amount of $ 2,125.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-09-02- "Traffic Study for Various Roads" for Precinct No. 4.
C. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267786 in the amount of $ 1,250.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-09-02- "Traffic Study for Tex-Mex Between 84th Thru 87th (School Zone Area) San Carlos" for Precinct No. 4.
D. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267787 in the amount of $ 500.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-19-02- "Traffic Study for the Intersection of Terry Road and Rogers Road" for Precinct No. 4.
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267785 in the amount of $ 2,125.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-09-02- "Traffic Study for Various Roads" for Precinct No. 4.
C. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267786 in the amount of $ 1,250.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-09-02- "Traffic Study for Tex-Mex Between 84th Thru 87th (School Zone Area) San Carlos" for Precinct No. 4.
D. Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267787 in the amount of $ 500.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-03-270-19-02- "Traffic Study for the Intersection of Terry Road and Rogers Road" for Precinct No. 4.
2.
Presentation for consideration, discussion acceptance and approval of WORK AUTHORIZATION NO. 1 in the amount of $44,631.00 with QUINTANILLA, HEADLEY & ASSOCIATES, INC. to provide engineering services to Hidalgo County Precinct No. 4 in connection with Contract No. C-06-439-01-29 for the "DEVELOPMENT OF DRAINAGE IMPROVEMENTS AT TAMARRON ESTATES"
3.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment for Invoice No. 267483 in the amount of $ 50,000.00 from T.E.D.S.I. Infrastructure Group, Inc. in connection with Contract No. C-06-144-12-13- "Trenton Road from US 281 to FM 491 Corridor & Alignment Analysis, Environmental Constraints Matrix, Preliminary R.O.W. Project" for Precinct No. 4.
E.
Health Department
1.
A. Presentation for discussion, consideration, acceptance and approval for the purposes of ranking by Hidalgo County Commissioner's Court as "Qualified", the sole response received (David Max Castro) to the RFQ&P in connection with "Registered Pharmacist Services" for Hidalgo County Health Department.
B. Requesting authority for Purchasing Department to negotiate a contract with "David Max Castro" as "Qualified" for Registered Pharmacist Services for Hidalgo County Health Department.
B. Requesting authority for Purchasing Department to negotiate a contract with "David Max Castro" as "Qualified" for Registered Pharmacist Services for Hidalgo County Health Department.
2.
A. Requesting authority to exercise the sixty (60) day grace period (extension) as provided under the current contract C-06-139-03-21 for "Licensed Nurse Practitioner", so as not to have a lapse in services during the procurement process.
B. Requesting authority of advertise and approval of draft qualifications/requirements and scope of services as attached hereto for "Professional Licensed Nurse Practitioner" project.
B. Requesting authority of advertise and approval of draft qualifications/requirements and scope of services as attached hereto for "Professional Licensed Nurse Practitioner" project.
F.
WIC
1.
Presentation for consideration, acceptance and approval of reimbursement to Ms. Norma Longoria in the amount of $27.54 for food items that were needed for staffs feeling dizzy after bloodwork was provided. Items were purchased for the Obesity Prevention Program).
G.
Buildings & Grounds
1.
Presentation for discussion, acceptance and approval of a proposal from Johnson Controls Co.,through the county's participation/membership with TXMAS 05-03FAC020 for the provision of labor and materials (as attached hereto) in an amount not to exceed $ 13,037.53 with authority to issue purchase order for: "Upgrade Equipment and Renovate A/C System for the Bennett Building" (7-035)
2.
Presentation for consideration, discussion, acceptance and approval of a proposal from Tandus US Inc. through the County's participation/membership with Buyboard Contract No. 241-06 for the provision of labor and materials (as attached hereto) turnkey of 720 s/y style Quantum MKI RS color Solar Wind in an amount not to exceed $40,426.30 for: "Floor Renovations and New Carpet for the District Clerk Area" with authority to issue purchase order. (7-060)
H.
Elections Department
1.
Requesting authority to enter into a technical software maintenance agreement through our participation with Cooperative Programs /he State of Texas Dept. of Information Resources contract # SDD-492 awarded vendor (ESRI) Environmental Systems Research Institute for the Elections Department, requisition #104598 in the total amount of $5,000.00/year
I.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS –
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s).
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s).
J.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, acceptance and approval of payment for invoice 2165 in the amount of $6,799.32 submitted by project engineer R. Gutierrez Engineering Corporation in connection with contract C-Cap-05-012-06-01 (P.O. #563459).
K.
Colonia Access Program Pct. 3
1.
A. Presentation for discussion, consideration and approval to rescind bid #06-006-11-01 for Road Construction of Hilda Subdivision(s) awarded by CC on 11-21-06 to S & G Paving, Inc.;
B. Pursuant to bid requirements (item #8 of Information to Bidders), requesting authority to seek forfeiture of the security deposited with submitted bid (5% of bid) by S & G Paving, Inc. through bid bond # B25627ACSTAR Insurance Company;
C. Requesting authority to re-advertise sealed bids for: Road Construction of Hidalgo Subdivdison(s) with the plans and specifications drafted through contracted engineer, Ricardo Hinojosa Engineering under the BCAP for Precinct #3; or, if none of the above are necessary;
D. Approval of final construction contract (including all complying documentation, bonds, etc.) with S & G Paving, Inc., awarded vendor for the: Road Construction of Hilda Subdivision(s) with authority for County Judge or a Court member to execute document(s) and BCAP Director to issue Notice to Proceed;
B. Pursuant to bid requirements (item #8 of Information to Bidders), requesting authority to seek forfeiture of the security deposited with submitted bid (5% of bid) by S & G Paving, Inc. through bid bond # B25627ACSTAR Insurance Company;
C. Requesting authority to re-advertise sealed bids for: Road Construction of Hidalgo Subdivdison(s) with the plans and specifications drafted through contracted engineer, Ricardo Hinojosa Engineering under the BCAP for Precinct #3; or, if none of the above are necessary;
D. Approval of final construction contract (including all complying documentation, bonds, etc.) with S & G Paving, Inc., awarded vendor for the: Road Construction of Hilda Subdivision(s) with authority for County Judge or a Court member to execute document(s) and BCAP Director to issue Notice to Proceed;
L.
Colonia Access Program Pct. 4
1.
A. Presentation for discussion, consideration and action on a recommendation by project engineer J.E. SAENZ & ASSOCIATES to award to the lowest bidder meeting all specifications for bid
1. No CAP-07-001-02-07 Road Construction of COLONIA BIG 5 & BIG 5 ROAD Subdivision(s) subject to TXDOT approval
2. No CAP-07-002-02-07 Road & Drainage Construction of Villa Del Mundo Subdivision(s) subject to TXDOT approval
3. No CAP-07-003-02-07 Road & Drainage Construction of Morningside Estates Subdivision(s) subject to TXDOT approval
B. Presentation for discussion, consideration, acceptance and approval to REJECT all bid(s) received for: BID NO. CAP-07-004-02-07-ROAD & DRAINAGE CONSTRUCTION OF BAR VI SUBDIVISION-(project engineer J.E. SAENZ & ASSOCIATES)
C. Requesting authority to RE-ADVERTISE for: CONSTRUCTION OF BAR VI SUBDIVISION- (project engineer J.E. SAENZ & ASSOCIATES)
14.
Budget & Management - Valde Guerra:
A.
Approval of appropriation of funds for Special Revenue and Internal Service Funds in the amount of $1,556,694.80
B.
Approval of 2007 interfund transfer from Precinct #1 Road and Bridge fund (1201) to TxDOT fund (1315) in the amount of $ 5,000.00 for CR 684 bridge project.
C.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $ 543,026.45 to Hidalgo County Health Insurance claims bank account for Health claims for the periods:
January 23, 2007 thru January 29, 2007 $ 325,336.70
January 30, 2007 thru February 05, 2007 $ 217,689.75
$ 543,026.45
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to transfer $ 543,026.45 to Hidalgo County Health Insurance claims bank account for Health claims for the periods:
January 23, 2007 thru January 29, 2007 $ 325,336.70
January 30, 2007 thru February 05, 2007 $ 217,689.75
$ 543,026.45
2. Approval of wire transfer to cover the claims paid.
D.
Approval of 2006 interfund transfer from County Wide Administration (1100) to COPS South Texas ISD (1284) in the amount of $2.75.
E.
HIDTA - Task Force:
Authorization and approval to revise the salary schedule for Grant Award # I6PSSP573Z between Hidalgo County and the Executive Office of the President - Office of National Drug Control Policy.
Authorization and approval to revise the salary schedule for Grant Award # I6PSSP573Z between Hidalgo County and the Executive Office of the President - Office of National Drug Control Policy.
F.
Approval of 2006 appropriation of funds for the Self Funded Workers' Compensation fund (2202) in the amount of $28,590.15.
G.
Approval of 2006 appropriation of funds for the Health Insurance Fund (2201) in the amount of $212,426.41
H.
Approval of 2006 interdepartmental transfer from County Wide Administration to Various Departments within the General Fund (1100) in the amount of $29,719.48.
I.
Indigent Health Care Program (UPL):
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
check register 02-20-2007 amount not to exceed $ 124,850.87
2. Approval of wire transfer to cover the claims to be paid
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
check register 02-20-2007 amount not to exceed $ 124,850.87
2. Approval of wire transfer to cover the claims to be paid
J.
Approval of 2007 interdepartmental transfer from County Wide Administration to Precinct 3 Sanitation in the amount of $21,732.00 and to Precinct 4 Sanitation in the amount of $21,732.00. (1100) (Ref.:Tx A&M donation)
15.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072 & 551.074 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Discussion of job duties and evaluation of Hidalgo County Buildings & Grounds Director
16.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Discussion and action on job duties & evaluation of Hidalgo County Buildings & Grounds Director
17.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
18.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
19.
Adjourn