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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING March 20, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Authorization for the County Judge to sign a letter of Modification to the Grant Period of Performance to the United States Department of Energy regarding the Energy Efficiency Block Grant Project
C.
Requesting approval to apply for funding from the 2013 Justice and Mental Health Collaboration Program, Category I: Planning
D.
Authorization to submit the Historic Hidalgo County Courthouse Plan to the Texas Historical Commission for review, comment, and approval.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Texas A&M AgriLife Extension Service:
Requesting authorization for Barbara Storz to travel to Washington D.C. on April 22-26, 2013 for the Review for the Community Foods Review Group of National Institute of Food and Agriculture (NIFA), Institute of Food Safety and Nutrition (IFSN).
Requesting authorization for Barbara Storz to travel to Washington D.C. on April 22-26, 2013 for the Review for the Community Foods Review Group of National Institute of Food and Agriculture (NIFA), Institute of Food Safety and Nutrition (IFSN).
D.
Approval to accept settlement check from Travelers Insurance Company in the amount of $8,080.60 to settle total loss auto accident with County vehicle. (Sheriff's Office)
8.
Constables:
A.
Constable Precinct #3 - LBSP (1284):
1. Approval to accept Local Border Security Program FY 2013 (LBSP-13) Grant Award No: LBSP-13-27 in the amount of $40,000.00 from the Texas Department of Public Safety, Texas Ranger Division for the period of January 1, 2013 to August 31, 2013.
2. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2013 (LBSP-13).
3. Approval to appropriate funds from the LBSP grant award in the amount of $40,000.00.
1. Approval to accept Local Border Security Program FY 2013 (LBSP-13) Grant Award No: LBSP-13-27 in the amount of $40,000.00 from the Texas Department of Public Safety, Texas Ranger Division for the period of January 1, 2013 to August 31, 2013.
2. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2013 (LBSP-13).
3. Approval to appropriate funds from the LBSP grant award in the amount of $40,000.00.
B.
Constable Pct. 3 (1257):
Approval of 2013 appropriation of funds from the US Treasury (Equitable Sharing fund 1257) for the Constable Pct. 3 in the amount of $10,000.00.
Approval of 2013 appropriation of funds from the US Treasury (Equitable Sharing fund 1257) for the Constable Pct. 3 in the amount of $10,000.00.
C.
Constable Pct. 3- Invest. HB 65 (1230):
Consideration and approval of 2013 appropriation of funds for the Constable Pct. 3 Investigation HB65 in the amount of $4,621.19.
Consideration and approval of 2013 appropriation of funds for the Constable Pct. 3 Investigation HB65 in the amount of $4,621.19.
D.
Constable Pct. #3 (1100):
Requesting approval to process payment of the following invoice as a claims to Mission Quick Lube, Inc., with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
Requesting approval to process payment of the following invoice as a claims to Mission Quick Lube, Inc., with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
| Invoice Date |
Invoice No |
Amount |
Req. |
| 01/30/13 | 3631758 | $83.65 | 232872 |
9.
Human Resources - Esther Cortez:
A.
Purchasing Department (1100):
1. Approval of the following personnel actions:
2. Requesting permission to advertise/hire for the following full time positions:
3. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Position Title | Slot # | Budgeted Salary |
| Delete | Buyer II | 0016 | 39,108.00 |
| Delete | Administrative Assistant II | 0020 | 31,045.00 |
| Delete | Surplus Specialist | 0022 | 31,404.00 |
| Delete | Clerk II | 0026 | 22,303.00 |
| Create | Inventory Specialist V | 0032 | 43,284.00 |
| Create | Purchase Order Specialist III | 0033 | 40,078.00 |
| Create | Surplus Specialist II | 0034 | 34,360.00 |
2. Requesting permission to advertise/hire for the following full time positions:
| Position Title | Slot # | Salary |
| Inventory Specialist V | 0032 | 43,284.00 |
| Purchase Order Specialist III | 0033 | 40,078.00 |
| Surplus Specialist II | 0034 | 34,360.00 |
3. Approval of revised salary schedule.
B.
Health and Human Services (1100):
1. Approval of the following personnel actions:
2. Requesting permission to advertise/hire for the following full time positions:
3. Approval of the revised salary schedules.
1. Approval of the following personnel actions:
| Action | Dept/Pgm# | Slot # | Position Title | Budgeted Salary |
| Delete | 340-001 Admin. |
0027 | Family Planning Aide | 26,014.00 |
| Delete | 340-001 Admin. |
0033 | Eligibility Specialist I | 24,929.00 |
| Delete | 340-003 Clinics |
0041 | Clerk III | 26,014.00 |
| Create | 340-001 Admin. |
0051 | Medical Technician II | 26,014.00 |
| Create | 340-001 Admin. |
0052 | Clerk II | 24,929.00 |
| Create | 340-003 Clinics |
0133 | Billing Specialist III | 26,014.00 |
2. Requesting permission to advertise/hire for the following full time positions:
| Position Title | Slot No. | Dept/Pgm# | Budgeted Salary |
| Medical Technician II | 0051 | 340-001 Admin. |
26,014.00 |
| Clerk II | 0052 | 340-001 Admin. |
24,929.00 |
| Billing Specialist III | 0133 | 340-003 Clinics |
26,014.00 |
3. Approval of the revised salary schedules.
C.
Health and Human Services Dept. (1100)
Requesting permission to advertise and hire for the following vacant positions:
Requesting permission to advertise and hire for the following vacant positions:
| Program | Slot # | Position Title | Salary |
| Health Clinics (340-003) | 0025 | Licensed Vocational Nurse II | 44,794.00 |
| Health Clinics (340-003) | 0031 | Billing Specialist IV | 32,864.00 |
| Human Services (240-001) | 0011 | Eligibility Specialist II | 28,094.00 |
D.
Pct. 3 Rd Maintenance (1200):
1. Approval to delete the following vacant full time position:
2. Approval of salary adjustment for the following full-time position due to increase in job responsibilities as a result of elimination of the Administrative Assistant IV position:
3. Approval to create the following full time position:
4. Approval of revised salary schedule.
1. Approval to delete the following vacant full time position:
| Slot # | Position Title | Budgeted Salary |
| 0092 | Administrative Assistant IV | $42,000.00 |
2. Approval of salary adjustment for the following full-time position due to increase in job responsibilities as a result of elimination of the Administrative Assistant IV position:
| Slot # | Position Title | Current Budgeted Salary |
Proposed Adjusted Salary |
Total Adjustment/ Increase |
| 0087 | Clerk III | $28,840.00 | $42,000.00 | $13,160.00 |
3. Approval to create the following full time position:
| Slot # | Position Title | Proposed Salary |
| 0095 | Maintenance I | $28,000.00 |
4. Approval of revised salary schedule.
10.
Sheriff's Office:
A.
Sheriff (1100) / Courthouse Security (1241)
1. Approval of employee transfer as follows, pursuant to Section 3.49 of the Civil Service Commission Rules:
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedules.
1. Approval of employee transfer as follows, pursuant to Section 3.49 of the Civil Service Commission Rules:
| FROM | TO | |||||||
| Emp. # | Position/Title | Dept. No./Name | Slot # | Budgeted Salary | Dept. No./Name | Slot # | Budgeted Salary | |
| 051594 | Sergeant | Sheriff (280-001) |
0038 | $52,508.00 | Courthouse Security (125-032) |
0002 | $52,508.00 | |
| 083666 | Sergeant | Courthouse Security (125-032) |
0002 | $52,508.00 | Sheriff (280-001) |
0038 | $52,508.00 | |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedules.
B.
Presentation and discussion of the 2012 Racial Profiling Report as presented by the Hidalgo County Sheriff's
Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
Office, in accordance with Article 2.133 of the Texas Code of Criminal Procedure.
11.
Tax Office - Paul Villarreal:
A.
1. Approval to transfer auto allowance in the amount of $1,500.00 from slot #0028 to slot #0041 and pay allowance to employee #084255 effective next full pay period.
2. Approval of revised salary schedule.
2. Approval of revised salary schedule.
12.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Discussion and approval of 1115 Waiver Documents and/or 1115 Waiver Plan
C.
Requesting approval of the Interlocal Cooperation Agreement between Texas A & M University and Hidalgo County. The purpose of the Agreement is to provide Basic Disaster Life Support and Advanced Disaster Life Support training.
D.
1. Approval to process the following invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
2. Approval to add the following account and phone lines to ATT Contract DIR-TEX-AN-NG-CTSA-005.
| Vendor | Account No. | Billing Date | Amount |
| ATT | 956-383-0111-942-9 | Feb 19, 2013 | $101.08 |
| ATT | 956-262-1141-273-7 | Feb 23, 2013 | $460.47 |
| ATT | 57407-805227770 | 02/03/2013 | $42.53 |
| Verizon | 10-5492-2863047639-10 | 01/01/13 | $287.66 |
| Verizon | 10-5492-2863047639-10 | 02/01/13 | $285.67 |
| Verizon | 10-5492-2863047639-10 | 03/01/13 | $285.67 |
2. Approval to add the following account and phone lines to ATT Contract DIR-TEX-AN-NG-CTSA-005.
| Account Number | Phone Line | |
| Corporate ID | Invoice Ban | |
| 57407 | 805227770 | 956-968-0085 |
| 57407 | 805227770 | 956-968-7541 |
| 57407 | 805227770 | 956-968-7542 |
| 57407 | 805227770 | 956-969-8332 |
| 57407 | 805227770 | 956-969-8470 |
| 57407 | 805227770 | 956-969-8471 |
E.
Approval to process payment of claim for telephone services (Verizon Southwest Inc. Vendor # 251577) for Weslaco Clinic Account # 10 5492 2821135867 03 in the amount of $158.54 (Requisition No 00231977) for dates of services February 28, 2013 - March 27, 2013.
F.
Requesting approval of the Data Use and Service Agreement between the University of Pittsburg - Of the Commonwealth System of Higher Education and Hidalgo County. The purpose of the Agreement is to provide access to relevant data for the purpose of public health surveillance.
G.
Approval to process the following invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Vendor | Account No | Invoice No. | Amount |
| Ground Control Systems | GC020392 | I-94300 | $279.00 |
| Ground Control Systems | GC020392 | I-94578 | $279.00 |
| Total | $558.00 |
H.
Requesting approval to continue to participate with the Texas Infertility Prevention Project for an additional year. The TIPP state project is to promote the prevention of std-related infertility in women.
I.
Requesting approval of the Public Health Emergency Preparedness grant contract amendment #2013-041204-004A. The purpose of the Amendment is to revise the General Provisions to include potential need for utilization of 5% for public health emergencies and / or training. The effective date of this Amendment is 03/20/13.
J.
1. Discussion and/or action on pending IGT transfer for Hidalgo County Fiscal Year 2011 as per the attached document prepared by the County Auditors office.
2. Discussion and/or action on pending IGT transfer for Hidalgo County Fiscal Year 2012 as per the attached document prepared by the County Auditors office.
2. Discussion and/or action on pending IGT transfer for Hidalgo County Fiscal Year 2012 as per the attached document prepared by the County Auditors office.
13.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase one (1) computer work station for the Library. Purchase will be made from Library Interiors of Texas (contract # 337-10) an approved vendor through Hidalgo County's membership and participation with State of Texas Buy Board. The total amount of purchase including installation is $5,044.30 (quote attached) for the Mercedes Library funded thru FY 25 (2012) Mercedes – Public Service (general) line item.
B.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase three (3) computers for the Mercedes Library. Purchase will be made from Dell (contract # DIR-SDD-890-TX) an approved vendor through Hidalgo County's membership and participation with TPPS-DIR. The total amount of computer equipment is $2,298.00 (quote attached) for the Mercedes Library funded thru FY 25 (2012) Public Service (general) line item.
C.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional architectural services;
Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) architectural firms from the County's approved "pool" as graded and evaluated by the Hidalgo County Precinct No. 4, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 21, 22, 23 & 25 (2008, 2009, 2010 & 2012) Precinct No. 4 Parks, Recreational Facility Improvement funds.
2. Authority to negotiate a professional architectural service contract with the No. 1 ranked firm of
for the provision of architectural services for an Urban County Program Year 21, 22, 23, &25 (2008, 2009, 2010 & 2012) Precinct No. 4 Parks, Recreational Facility Improvements project – Complete development of Sunflower Park.
Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) architectural firms from the County's approved "pool" as graded and evaluated by the Hidalgo County Precinct No. 4, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 21, 22, 23 & 25 (2008, 2009, 2010 & 2012) Precinct No. 4 Parks, Recreational Facility Improvement funds.
| Professional Service Firm | Grade | Ranked |
| Mata & Garcia Architects, LLP | 96.00 | |
| GMS Architects | 93.67 | |
| Naismith Engineering Corporation | 88.67 |
for the provision of architectural services for an Urban County Program Year 21, 22, 23, &25 (2008, 2009, 2010 & 2012) Precinct No. 4 Parks, Recreational Facility Improvements project – Complete development of Sunflower Park.
D.
Requesting authority to enter into a 36-month lease thru County's membership with State Awarded vendor Ricoh Corporation thru contract: DIR-SSD-1674 for two digital copier printers. The lease payment in the amount of $883.24/month includes maintenance plan with consumables for the two copiers.
E.
Appointment of one (1) Board of Director to Hidalgo Willacy Housing Finance Corporation to replace Joel Quintanilla
F.
1. Rescind action taken on 1/22/2013 that approved the Interlocal Cooperation Agreement and Project between Hidalgo County and Hidalgo County Irrigation District No.6 for the provision of 21 irrigation crossings for Precinct No.3 street improvements, utilizing CDBG YR 24 (2011) funds in the amount of $46,305.00;
2. Acceptance and approval of a revised Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Irrigation District No. 6 for the provision of 21 irrigation crossings for Precinct No.3 street improvements, utilizing CDBG YR 24 (2011) funds in the amount of $46,305.00;
3. Acceptance and approval of a revised Interlocal Cooperation Agreement Project: provision of the installation of 21 irrigation crossings on Mile 2 for the Precinct No.3 street improvements in Precinct No. 3, utilizing CDBG YR 24 (2011) funds in the amount of $46,305.00.
2. Acceptance and approval of a revised Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Irrigation District No. 6 for the provision of 21 irrigation crossings for Precinct No.3 street improvements, utilizing CDBG YR 24 (2011) funds in the amount of $46,305.00;
3. Acceptance and approval of a revised Interlocal Cooperation Agreement Project: provision of the installation of 21 irrigation crossings on Mile 2 for the Precinct No.3 street improvements in Precinct No. 3, utilizing CDBG YR 24 (2011) funds in the amount of $46,305.00.
14.
Elections Administration - Yvonne Ramon:
A.
Approval of the appointment of members to Hidalgo County Vote Centers Committee based on recommendations from Judge & Commissioners.
15.
WIC - Norma Longoria:
A.
WIC (1292):
1. Approval of Amended WIC Contract# 2013-042599-001A between Hidalgo County Health and Human Services WIC Program and The Department of State Health Services (DSHS) to extend the contract period thru September 30, 2013.
2. Authorization for the County Judge to sign amended WIC contract(s) 2013-042599-001A.
1. Approval of Amended WIC Contract# 2013-042599-001A between Hidalgo County Health and Human Services WIC Program and The Department of State Health Services (DSHS) to extend the contract period thru September 30, 2013.
2. Authorization for the County Judge to sign amended WIC contract(s) 2013-042599-001A.
16.
Right of Way - Joe Pena:
A.
Consideration and approval to grant AEP Texas Central Company to utilize existing easement to install additional facilities to serve new Headstart building located at 1208 Paula St, Palmview, Texas and authorization for County Judge to execute AEP Texas Central Company letter dated February 19, 2013 evidencing approval of same.
17.
Planning Department - Raul Sesin:
A.
Requesting approval for the County Treasurer to issue a check in the amount of $96.00 for the recording fee of the Hidalgo County Precinct No. 1 Constable Office Subdivision
B.
On behalf of the Urban County Program (UCP) the Hidalgo County Planning Department is requesting consideration and approval of the following:
1. Authorizing the submission of an "Identification of Colonia" request to the Texas Water Development Board (TWDB), to ensure the inclusion of Salazar Subdivision within the 2012-2013 Colonia Economically Distressed Areas Program (CEDAP) fund application in the amount of $500,000.00, designating Salazar Subdivision as an officially "Identified Colonia" in which the subdivision will be provided an "M Number"and be included within the list of Hidalgo County's identifiable colonias, and
2. Authorizing the County Judge to sign any and all documents associated with the County's submission of the Identification of Colonia request to the Texas Water Development Board.
1. Authorizing the submission of an "Identification of Colonia" request to the Texas Water Development Board (TWDB), to ensure the inclusion of Salazar Subdivision within the 2012-2013 Colonia Economically Distressed Areas Program (CEDAP) fund application in the amount of $500,000.00, designating Salazar Subdivision as an officially "Identified Colonia" in which the subdivision will be provided an "M Number"and be included within the list of Hidalgo County's identifiable colonias, and
2. Authorizing the County Judge to sign any and all documents associated with the County's submission of the Identification of Colonia request to the Texas Water Development Board.
18.
Precinct #1 - Comm. Cuellar:
A.
Authorization of appointment to the Hidalgo County Emergency Services District No. 1
B.
Authorization of appointment to the MHMR Board
19.
Precinct #2 - Comm. H. Palacios:
A.
Pct. 2 Road Maintenance (1200):
1. Approval to create the following full-time position:
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create the following full-time position:
| Department | Slot No. | Position Title | Budgeted Salary |
| Road Maintenance | 0094 | Construction Inspector | $40,078.00 |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
20.
Precinct #3 - Comm. Flores:
A.
Requesting approval to process the following invoices as a claim with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
| Vendor | Invoice # | Date | Amount |
| Mobile Relays Partners, LTD | AIR0030691 | 11-01-2012 | $1161.83 |
| Mobile Relays Partners, LTD | AIR0030999 | 01-01-2013 | $1161.83 |
21.
Precinct #4 - Comm. J. Palacios:
A.
Discussion, consideration and approval for executed, notarized Warranty Deed in favor of Hidalgo County, Texas transferring ownership of 2.50 acres of land for the purpose of providing a site for erection of a multipurpose facility to be used for emergency services
22.
Budget & Management - Sergio Cruz:
A.
Discussion and action of Economically Disadvantaged County (EDC) Program Application and Affidavit from 0.32 Mi N of US 83 to FM 1924 CSJ: 0921-02-301.
B.
Discussion of Courthouse Financing
C.
Budget Appropriations:
1.
Tax Office Special Vehicle Inventory (1246):
Approval of 2013 appropriation of funds in the amount of $76,870.55 to fund various operating expenditures.
Approval of 2013 appropriation of funds in the amount of $76,870.55 to fund various operating expenditures.
2.
County Clerks Record Archive (1100):
Approval of 2013 appropriation of funds for County Clerks Record Archive in the amount of $599,500.00 to fund the "Restoration and Preservation of Hidalgo County Clerk's Historical Record Books" project.
Approval of 2013 appropriation of funds for County Clerks Record Archive in the amount of $599,500.00 to fund the "Restoration and Preservation of Hidalgo County Clerk's Historical Record Books" project.
3.
2013 Pct. 1 Rd. Maint (1200):
Approval of 2013 appropriation of funds for Pct. 1 Rd. Maint, program #005, in the amount of $60,000.00 to fund fuel expenditures for the months of March & April 2013.
Approval of 2013 appropriation of funds for Pct. 1 Rd. Maint, program #005, in the amount of $60,000.00 to fund fuel expenditures for the months of March & April 2013.
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation of tabulation for action by CC to award to multiple vendors that submitted the lowest bid by category/item and meeting all specifications and requirements with approval to contract to multiple vendors for "Pipes (Reinforced Polyethylene Pipe, Corrugated PVC Storm Sewer Pipes, Corrugated Steel Storm Sewer & Plumbing Pipes and Additional Miscellaneous Items) for RFB No. 2013-064-02-27-YZV
4.
Requesting authority to advertise (RFP) for the provision of Consulting Services to develop a new Hazard Mitigation Action Plan for Hidalgo County with approval of procurement packet
5.
a. Approval to rescind action taken by Commissioners Court on March 05, 2013 Agenda Item #36874(a) for the acceptance, approval to award the best valued proposal to Facilities USA, LLC for project: "Concrete Work and Water Line Improvements to Constable Pct. 1 Building (Project #2013-032-01-16-MSS) due to vendor not being in compliance with contract;
b. Authority to review, consider and negotiate with the second JOC proposal received from Herrera and Hunt for possible acceptance and action/award by CC; or, if necessary,
c. Requesting authority to request proposals from JOC awarded vendors.
b. Authority to review, consider and negotiate with the second JOC proposal received from Herrera and Hunt for possible acceptance and action/award by CC; or, if necessary,
c. Requesting authority to request proposals from JOC awarded vendors.
6.
A. Nomination from Hidalgo County approved "pool" of Architectural Services Providers of at least three (3) firms (as required through County's professional services selection protocol) architectural firms for the Schematic Design Phase for a New Hidalgo County Courthouse Facility;
B. Selection and assignment of Evaluation Committee for the grading/scoring of nominated architectural firms;
C. Authority to advertise a Project Specific Request for Qualifications for the engagement of an architectural firm for the development of the Schematic Design Phase for a New Hidalgo Courthouse Facility.
B. Selection and assignment of Evaluation Committee for the grading/scoring of nominated architectural firms;
C. Authority to advertise a Project Specific Request for Qualifications for the engagement of an architectural firm for the development of the Schematic Design Phase for a New Hidalgo Courthouse Facility.
B.
Pct. 2
1.
Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress for -Hidalgo County Precinct No. 2-"Minnesota Road West of I Road Paving and Drainage Improvements Project"(C-12-273-12-28), requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
C.
Pct. 3
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services at Penitas Landfill project;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional surveying services at Penitas Landfill project;
| TOTAL | HINOJOSA ENGINEERING, INC. | R. GUTIERREZ ENGINEERING CORP. | QUINTANILLA, HEADLEY, AND ASSOC. |
| EVALUATOR 1 | 99 | 94 | 93 |
| RANKING |
c. Authority for the Purchasing Department to negotiate a professional services contract with the No. 1 ranked firm of __________________________ for: the provision of professional surveying services at Penitas Landfill project.
2.
Acceptance of sole bid received and approval of Order Confirming Sale document for request for bids for "Sale of Real Property"-Pct. 3. (Bid No.: 2013-026-02-27-CGA).
D.
Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural service providers for the Linn –San Manuel Emergency Services Project located in Pct No. 4;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural service providers for the Linn –San Manuel Emergency Services Project located in Pct No. 4;
| Evaluator | Negrete & Associates | Naismith Engineering Company | Mata & Garcia Architects |
| Evaluator | 96 | 95 | 98 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional architectural services contract with the No. 1 ranked firm of __________________________ for: the provision of professional architectural services for Linn – San Manuel Emergency Service project located in Pct No. 4.
2.
Requesting approval for payment of invoice no. 11846 for Dubose Interests dba Performance Grade Asphalt through PO No. 682505 dated 10/16/12 in the amount of $6,550.40 for the purchase of MS-1 Emulsifed Asphalt through Hidalgo County contract (E-12-254-09-25).
3.
A. Requesting approval of the final negotiated Professional Engineering Services Agreement (approved for negotiations by CC on 01/15/13) with
HALFF ASSOCIATES, INC. for: "Building Repairs/Renovations, Alteration and/or Additions to County Owned Buildings" (on an as needed basis), utilized by various departments for projects located within Hidalgo County Precinct #4 area.
B. Requesting approval of a professional appraisal services agreement with LEONEL GARZA, JR. & ASSOCIATES, LLC for the purposes of appraisal services for: The Fair Market Value Appraisals in connection with the Acquisition of Land, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 4" (on an as needed basis) and (as selected for negotiations through County's protocol from the "POOL" of Appraisers by C.C. on 01/15/13).
B. Requesting approval of a professional appraisal services agreement with LEONEL GARZA, JR. & ASSOCIATES, LLC for the purposes of appraisal services for: The Fair Market Value Appraisals in connection with the Acquisition of Land, Rights of Way, Easements, Condemnations and Disposition of County owned Property located within Hidalgo County Precinct No. 4" (on an as needed basis) and (as selected for negotiations through County's protocol from the "POOL" of Appraisers by C.C. on 01/15/13).
E.
Constables
1.
Approval to purchase One (1) new or newer 2013 Dodge 1500 Quad through County's membership/participation with HGAC (Houston-Galveston) awarded vendor, Dallas Dodge-Chrysler-Jeep (Contract #VE11-11a) in the amount of $41,817.36 which includes a $600.00, but not limited to administration fee's & delivery for project #2013-108-OGG
F.
Health & Human Services Dept.
1.
Acceptance of sole bid received and approval of contract for the request for bids for: "Additional Laboratory Services" for Hidalgo County Department of Health and Human Services - Bid No.: 2013-040-02-13-CGA.
G.
Co. Wide
1.
Approval and action to reject bids received for:"Hidalgo County- Welding Supplies and Other Misc. Items" Bid No. 2013-015-02-27-MEG, as bidding vendors did not meet specifications with authority to re-advertise.
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
T-1907-09-H, Pharr-San Juan-Alamo Independent School District and South Texas College, Et Al v. Reynaldo Ortiz
D.
Potential Litigation - Electric Service Provider (Reliant) Sales Agreement
E.
Claim of Feliciano Ramos
F.
Claim of Alfredo Villanueva
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
T-1907-09-H, Pharr-San Juan-Alamo Independent School District and South Texas College, Et Al v. Reynaldo Ortiz
D.
Potential Litigation - Electric Service Provider (Reliant) Sales Agreement
E.
Claim of Feliciano Ramos
F.
Claim of Alfredo Villanueva
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn