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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING March 20, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - 2009B&C CO's (1341)
B.
2013 - Co Wide Adm (1100)
C.
2013 - Constable Pct. #4 (1100)
D.
2013 - Public Defenders (1100)
E.
2013 - Adult Detention Facility (1100)
F.
2013 - Sheriff's Office (1100)
G.
2013 - DBM Budget Division (1100)
H.
2013 - Safety Division (1100)
I.
2013 - Purchasing (1100)
J.
2013 - I.T. Department (1100)
K.
2013 – AgriLife Extension Service Texas Citrus Mutual (1287)
L.
2012 - 389th District Court (1100)
M.
2013 - 370th District Court (1100)
N.
2013 - 449th District Court (1100)
O.
2013 - Elections Department (1100)
P.
2013 - Elections Department (1283)
Q.
2013 - CCL#8 (1100)
R.
2013 - Health Adm (1100)
S.
2013 - Health & Human Services Dept. (1293)
T.
2013 - Health & Human Services Dept. (1100)
U.
2013 - Health & Human Services Dept. (1293)
V.
2013 - Health & Human Services Dept. (1293)
W.
2013 - Health & Human Services Dept. (1293)
X.
2013 - Constable Pct. #3 (1100)
Y.
2013 - Constable Pct 2 (1100)
Z.
2013 - Pct. 1 Sanitation (1100)
AA.
2013 - Pct. 1 Rd Maint (1200)
BB.
2013 - Pct #3 Rd Maint (1200)
CC.
2013 - Pct. 4 CRC (1100)
DD.
2013 - Pct. 4 Rd. Maint (1200)
EE.
2013 - Pct #4 Parks (1100)
3.
2013 Interdepartmental transfers:
A.
Juvenile Detention (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Juvenile Detention in the amount of $6,000.00 to fund electricity expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Juvenile Detention in the amount of $6,000.00 to fund electricity expenditures.
B.
Approval of 2013 interdepartmental transfer from Pct. 4 Parks (Program 009) to Sanitation (Program 001) in the amount of $1,553.60.
C.
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (083) in the amount of $10,000.00.
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (006) to program (083) in the amount of $10,000.00.
D.
Pct#2 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1100 from program (008) to program (018) in the amount of $1,650.00.
Approval of 2013 interdepartmental transfer within R&B Fund 1100 from program (008) to program (018) in the amount of $1,650.00.
E.
Various BCAP Projects (1200) :
Approval of 2013 interdepartmental transfer from BCAP program (028) to Ramirez Subdivision program (587) and Ramirez III Subdivision program (589) in the total amount of $8,000.00.
Approval of 2013 interdepartmental transfer from BCAP program (028) to Ramirez Subdivision program (587) and Ramirez III Subdivision program (589) in the total amount of $8,000.00.
F.
PCT. 3 (1312):
Approval of 2013 interdepartmental transfer from program (055) Ariel Hinojosa Subdivision to program (587) Ramirez Subdivision and program (589) Ramirez III Subdivision in the total amount of $3,355.40.
Approval of 2013 interdepartmental transfer from program (055) Ariel Hinojosa Subdivision to program (587) Ramirez Subdivision and program (589) Ramirez III Subdivision in the total amount of $3,355.40.
G.
Approval of 2013 interdepartmental transfer from Pct. 4 Rd Maint (Program 007) to Adm (Program 005) in the amount of $600.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Attorney's Office
Approval of February 2013 Monthly Check Processing Fees Report.
Approval of February 2013 Monthly Check Processing Fees Report.
6.
Right of Way - Permits:
A.
Raba Kistner Consultants - Will be doing vertical boring on some County right of ways to test the ground for a sewer line from City of McAllen plant on Sprague Street all the way west to La Homa road.
7.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| C8230.99.012.0000.00 | First National Bank | $13,491.33 |
8.
Membership Dues:
A.
398th District Court:
Approval to pay 2013 membership renewal to the National Association of Women Judges for Judge Aida Salinas Flores in the amount of $200.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay 2013 membership renewal to the National Association of Women Judges for Judge Aida Salinas Flores in the amount of $200.00 with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
B.
Indigent Defense:
Approval to pay membership dues to Texas Association for Court Administrators in the amount of $75.00 each for Isidro Sepulveda, Jr and David Sinder (requisition # 233055), with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor.
Approval to pay membership dues to Texas Association for Court Administrators in the amount of $75.00 each for Isidro Sepulveda, Jr and David Sinder (requisition # 233055), with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor.
9.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $527,719.98 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/16/13 to 02/28/13.
2. Approval of wire transfer to cover claims paid.
| 02/16-22/13 | $324,374.36 |
| 02/23-28/13 | $203,345.62 |
| TOTAL | $527,719.98 |
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to enter into agreement with ASG Security, for the installation of an alarm system with monitoring services for one year in the total amount of $712.00 for County owned building located at 9805 N. 10th St., McAllen, TX.
B.
Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $10,000.00) as submitted by R. Gutierrez Engineering, for Thomas Road (Mccoll - Jackson) Project, through Contract #C-12-314-01-29.
C.
Acceptance and approval of Request for Payment Application No. 3 in the amount of
$110,700.35 as submitted by Holchemont, LTD, awarded contractor for the "Construction Of A New Constable Building Precinct No. 1 Offices" and as certified for payment by project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
D.
Requesting authority to enter into a 12-month renewal software maintenance agreement through our membership/participation with Department of Information Resources (DIR) awarded vendor CASO Document Management, contract #DIR-SDD-1429 through requisition #228560 in the amount of $9,708.08, effective upon approval-(3-1100-415-15-140-001-0-336).
E.
Requesting recission of one (1) item asset #37156 (Laurant Lateral 20X30 File Cabinet) previously approved by Commissioners' Court on 02/26/13 (AI#37069 Item#16D), due to a transposition error (with net effect of removing the wrong item belonging to another department) and approve the removal of:
The correct asset request for removal from the Texas DPS-McAllen sub-station physical inventory:
ASSET # DESCRIPTION ACQ DATE SERIAL #
31756 HP LASER JET 4000 03-09-1998 USEK028949
with supporting documents attached.
The correct asset request for removal from the Texas DPS-McAllen sub-station physical inventory:
ASSET # DESCRIPTION ACQ DATE SERIAL #
31756 HP LASER JET 4000 03-09-1998 USEK028949
with supporting documents attached.
F.
1. Requesting acceptance and approval of payment for Inv# 11324397 ($143,413.20) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-11-234-09-13 (WA#2-PO#684964) for "JOB SPECIFIC PROJECT": "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
2. Requesting acceptance and approval of payment for Inv# 11324389 ($129,769.52) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-13-027-12-11 (WA#1-PO#688436) for "JOB SPECIFIC PROJECT": "FM 1017 Project (from 0.1 Miles West of US281 to 0.8 Miles West)" located in Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Inv# 11324389 ($129,769.52) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-13-027-12-11 (WA#1-PO#688436) for "JOB SPECIFIC PROJECT": "FM 1017 Project (from 0.1 Miles West of US281 to 0.8 Miles West)" located in Hidalgo County Precinct No. 4.
G.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (All funding sources,programs & entities)- "Flexible Base (Crushed Caliche)" RFB No.: 2013-018-00-00-MEG. Including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.
H.
Acceptance and approval of the following invoices from L&G Consulting Engineers for "On Call Services for MPO and HCRMA Representation" contract #C-11-054-04-12:
| Invoice Date | Invoice # | Amount |
| 02/28/13 | 11324394 | $6,982.68 |
I.
Authority/approval to exercise and continue the automatic renewal of the one (1) year terms, under the same rates, terms and conditions under current Intergovernmental Agreement#C-12-107-04-03, by and between BROOKS COUNTY and HIDALGO COUNTY for the purposes of the "HOUSING OF INMATES" for the HIDALGO COUNTY SHERIFF'S OFFICE.
J.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Health and Human Services- "Testing Systems & Related Supplies" RFB No.: 2013-017-00-00-SMA including the re-advertising of project in the event no bid responses are received and/or are rejected and project is still required.