CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 8, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting authorization and approval to increase Human Services Division's 2007 budget (#7-1100-444-00-240-001-0) by $45,390.00 to purchase computer related equipment in order to provide for a more efficient and productive operations.
2. As a result of the above action, requesting authorization and approval to create object codes #665-Minor Computer Equipment ($27,390.00) and #745-Computer Equipment ($18,000.00) and post the amounts listed to the appropriate object codes per the attached amendment form.
3. Discussion and/or possible action regarding the commencement of the process involved for the purchase of Indigent Health Care Software and Licensing Activity with an estimated annual cost of $ 120,000-$150,000.00
2. As a result of the above action, requesting authorization and approval to create object codes #665-Minor Computer Equipment ($27,390.00) and #745-Computer Equipment ($18,000.00) and post the amounts listed to the appropriate object codes per the attached amendment form.
3. Discussion and/or possible action regarding the commencement of the process involved for the purchase of Indigent Health Care Software and Licensing Activity with an estimated annual cost of $ 120,000-$150,000.00
7.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
IT Department - Renan Ramirez:
A.
Discussion, consideration and approval to purchase one data card for Commissioner Handy Pct. 1.
B.
Discussion, consideration and action on Hidalgo County ID Badge Policy.
C.
Approval of intradepartmental transfer 2007 - Computer Department (1100)
9.
Human Resources - Esther Cortez:
A.
Human Resource Department: Discussion, consideration and action/approval regarding any County employee requesting annual (vacation) leave to work at the Elections Department on a temporary (Temporary Position) basis.
10.
Urban County - Diana Serna:
A.
Approval to award a contract to Ferrara Fire Apparatus, Incorporated for the purchase of fire protective equipment which includes jackets, trousers, helmets, hoods, gloves and boots for the City of Alton Fire Department using Urban County Program Year 19 (2006) Fire Station / Equipment funds in the amount of $9,249.00 Dollars.
B.
The City of Elsa requests approval of change order no. 1 to Lambda Construction I, LTD in the amount of $121,520.00 in order to comply with TCEQ requirements utilizing Urban County funding from Water / Sewer Improvements Year 2001 / 2002 / 2003 / 2004 & 2005.
C.
Approval of a Budget and Program Amendment for the City of Penitas Urban County Program Year 18 (2005) to increase the funding for water/sewer improvements project for Precinct No. 3, in the amount of $100,000.00.
D.
1. Hold Public Hearing to consider public comments on a proposed budget and program amendment for Precinct No. 2 to increase Urban County Program Year 18 (2005) and Year 19 (2006) Parks, Recreational Facilities line item funds and add the development of South Tower Park to the workplan.
2. Consideration and approval of an amendment to the Precinct No. 2 CDBG budget and workplan as follows:
A. Amend the 2005 Parks, Recreational Facilities workplan to add the development of South Tower Park. Increase the 2005 Parks, Recreational Facilities line item in the amount of $29,000.00. Decrease the 2005 Public Services line item in the amount of $9,000.00. Delete the 2005 Sidewalks line item in the amount of $20,000.00.
B. Amend the 2006 Parks, Recreational Facilities workplan to add the development of South Tower Park.
C. Amend the 2006 Street Improvement workplan to add the construction or reconstruction of various streets. Increase the 2006 Parks, Recreational Facilities line item in the amount of $112,818.00. Increase the 2006 Street Improvement line item in the amount of $73,841.00. Delete the 2006 Sidewalks line item in the amount of $136,159.00. Decrease the 2006 Public Services line item in the amount of $32,500.00. Decrease the 2006 General Administration line item in the amount of $18,000.00.
2. Consideration and approval of an amendment to the Precinct No. 2 CDBG budget and workplan as follows:
A. Amend the 2005 Parks, Recreational Facilities workplan to add the development of South Tower Park. Increase the 2005 Parks, Recreational Facilities line item in the amount of $29,000.00. Decrease the 2005 Public Services line item in the amount of $9,000.00. Delete the 2005 Sidewalks line item in the amount of $20,000.00.
B. Amend the 2006 Parks, Recreational Facilities workplan to add the development of South Tower Park.
C. Amend the 2006 Street Improvement workplan to add the construction or reconstruction of various streets. Increase the 2006 Parks, Recreational Facilities line item in the amount of $112,818.00. Increase the 2006 Street Improvement line item in the amount of $73,841.00. Delete the 2006 Sidewalks line item in the amount of $136,159.00. Decrease the 2006 Public Services line item in the amount of $32,500.00. Decrease the 2006 General Administration line item in the amount of $18,000.00.
E.
1. Hold a Public Hearing to consider comments on a proposed budget and program amendment for Precinct No. 3 to increase funds by $467,000.00 for Urban County Program Years (17 & 18) Water / Sewer Improvements line item and add the re-rounting of waterlines project in the existing Year 19 (2006) work plan.
2. Consideration and approval for an amendment to the Precinct No. 3 CDBG budget and work plans as follows:
Hidalgo County Precinct No. 3 is requesting approval of a Budget & Program Amendment for Fiscal Years 17 & 18 (2004 & 2005) of Urban County Program Funds. The Budget & Program Amendment for Year 17 (2005) will create a Water/Sewer Improvements line item for the continued development of waterline re-routing on FM 1924 included in the Fiscal Year 19 (2006) work plan.
2. Consideration and approval for an amendment to the Precinct No. 3 CDBG budget and work plans as follows:
Hidalgo County Precinct No. 3 is requesting approval of a Budget & Program Amendment for Fiscal Years 17 & 18 (2004 & 2005) of Urban County Program Funds. The Budget & Program Amendment for Year 17 (2005) will create a Water/Sewer Improvements line item for the continued development of waterline re-routing on FM 1924 included in the Fiscal Year 19 (2006) work plan.
11.
Office of the County Judge:
A.
Resolution honoring the Hidalgo County Head Start Program Father of the Year
B.
Resolution approving an economic development agreement relating to the development and construction of a retail shopping center
12.
Elections Administration - Teresa Navarro:
A.
Elections Department:
1. Early Voting Sites for the May 12, 2007 Constitutional Amendment Election
2. Election Day Sites for the May 12, 2007 Constitutional Amendment Election
3. Election Services Agreement (conduct of election) between the County of Hidalgo and Red Sands Ground Water Conservation District
4. Election Services Agreement (leasing of equipment) between the County of Hidalgo and Red Sands Ground Water Conservation District
1. Early Voting Sites for the May 12, 2007 Constitutional Amendment Election
2. Election Day Sites for the May 12, 2007 Constitutional Amendment Election
3. Election Services Agreement (conduct of election) between the County of Hidalgo and Red Sands Ground Water Conservation District
4. Election Services Agreement (leasing of equipment) between the County of Hidalgo and Red Sands Ground Water Conservation District
B.
Discussion and action on request by various organizations for the use of the voting system, including but not limited to, setting fees and terms of use
C.
Requesting authorization to allow Elections Department staff to work overtime and accumulate comp. time for the upcoming May 12, 2007 Constitutional Amendment Election, Cities & Schools Election and voter registration.
13.
Right of Way - Joe Pena:
A.
Requesting approval of surveys, title reports, appraisals, and right of way acquisition for CR 684 (Mile 4 North Road) @ Drainage Ditch, Str #AA06-84-001,CSJ: 0921-02-136.
B.
Authorization for County Auditor to issue payment for acquisition on the FM 88 Outfall and the South Alamo Drain, as per authorization granted by Commissioners Court on May 30, 2006 and September 19, 2006.
14.
Tax Office - Armando Barrera:
A.
Approval of Resolution honoring Arnoldo Morin for his years of service and dedication to Hidalgo County
15.
Precinct #3 - Comm. Flores:
A.
Requesting addendum to consent for Federal Government to enter upon County Property as approved by Commissioner's Court on August 8, 2006.
B.
Requesting approval to appropriate funds form Precinct #3 unreserved fund balance into operating budgets in the total amount of $525,000.00.
16.
Precinct #4 - Comm. Garza:
A.
Request authorization to name CR1111 as follows:
Don Juanitos Street
Don Juanitos Street
17.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
7.
Presentation for discussion, consideration, acceptance and approval of claim invoices with authority for auditor to issue payment for the items detailed in "Exhibit A" as attached hereto.
a. Adult Probation for Valley Association for Independent Living (VAIL) for interpreting services needed for defendants. 2007 Invoices #1186 & #1208 in the amount of $36.00 each (for a total of $72.00). Services were rendered without a contract and/or a Purchase Order.
b. 398th District Court for A Sign Language Company for interpreting services for potential juror. 2007 invoice #12369, in the amount of $195.00 and a late fee charge of $2.92. Services were rendered without a contract and/or a Purchase Order.
a. Adult Probation for Valley Association for Independent Living (VAIL) for interpreting services needed for defendants. 2007 Invoices #1186 & #1208 in the amount of $36.00 each (for a total of $72.00). Services were rendered without a contract and/or a Purchase Order.
b. 398th District Court for A Sign Language Company for interpreting services for potential juror. 2007 invoice #12369, in the amount of $195.00 and a late fee charge of $2.92. Services were rendered without a contract and/or a Purchase Order.
8.
Presentation for discussion, consideration and action for Hidalgo County to exercise its option (as permitted under original proposal) to extend all coverages with the offered premium(s) in the amount of $672,573.00 (as detailed in the attachments herein) with the term from July 10, 2007 through December 31, 2007, as presented by and through Montalvo Insurance Agency as follows:
1. Chubb-Federal Insurance Company-----Commercial Property and Commercial Exporters
2. Illionios Union Insurance Company----Gen. Liab., Law Enforcement Liab., Public Officials Liab.and Auto Liability, & Storage Tank Pollution
3. Chubb-Lexington Insurance Company----Auto Physical Damage
4. GE Seguros----Mexico Insurance Liability
1. Chubb-Federal Insurance Company-----Commercial Property and Commercial Exporters
2. Illionios Union Insurance Company----Gen. Liab., Law Enforcement Liab., Public Officials Liab.and Auto Liability, & Storage Tank Pollution
3. Chubb-Lexington Insurance Company----Auto Physical Damage
4. GE Seguros----Mexico Insurance Liability
9.
Requesting authority to purchase computer equipment and peripherals from State Awarded vendors through our participation with TBPC or Cooperative Purchasing Programs for the following:
| REQ. | DEPARTMENT | VENDOR | AMOUNT | ACCOUNT NUMBER |
| 105569 | I.T. | CDW | $54.99 | 7-1100-415-00-200-002-0-665 |
| 105673 | TAX OFFICE | CDW | $273.00 | 7-1100-415-15-140-001-0-336 |
| 105761 | I.T. | DELL | $160.15 | 7-1100-415-00-200-002-0-665 |
| 105784 | PLANNING | COMPUSA | $65.97 | 7-1100-419-10-210-001-0-665 |
| 105869 | DIST. CLERK | CDW | $460.00 | 7-1100-412-00-090-001-0-664 |
| 105870 | DIST. ATTORNEY | CDW | $105.99 | 7-1223-412-00-080-007-0-601 |
| 105888 | DIST. CLERK | CDW | $624.00 | 7-1100-412-00-090-001-0-661 |
| 105890 | DIST. CLERK | CDW | $514.49 | 7-1100-412-00-090-001-0-661 |
| 105629 | AUDITOR | INFORMATION DESIGN |
$750.00 | 7-1100-415-21-170-001-0-336 |
10.
Presentation for consideration, discussion and action (if applicable) to award bidder meeting all specifications and requirements with the approval of contract (subject to legal review) for drinking and/or spring bottled water 2007-20-02-28otm
11.
B. Authority to negotiate an Architectural Contract with the No.1 ranked firm ______________________
for the provision of Architectural Services for the design and construction of additional space at the K-Mart Site.
for the provision of Architectural Services for the design and construction of additional space at the K-Mart Site.
12.
Approval of Request for payment on Invoice No. 25004.07 in the amount of $5,493.00 from Rike Ogden Figueroa Allex Architect, Inc., contracted architect for "Construction of Offices at the Property Formally Known As the Kmart Building." C-05-09-08-23
13.
Presentation for discussion, consideration and action for Hidalgo County to terminate the awarded contracts (as yet not executed by vendors) with VAIL, Inc. and A Sign Language Company inasmuch as both vendors have not met Hidalgo County's specified Insurance requirements.
B.
Prct. 1
1.
A. Requesting authority to purchase through Hidalgo County's membership and participation with TASB-Buy Board's awarded vendor Ingram Compaction, LLC, two (2) New AP-915 Pneumatic Rollers for a total amount of $123,052.00 which includes warranty and delivery fees.(CIP Equipment);
B. Requesting authority to purchase through Hidalgo County's participation through the Interlocal Agreement with HGAC's awarded vendor Lansdowne-Moody Company, LP, one (1) New TEREX-TX870B Back-Hoe Loader for a total amount of $69,561.11which includes warranty and delivery fees.(CIP Equipment);
C. Requesting authority to purchase through Hidalgo County's membership/participation In Texas Building & Procurement Commission's GSA-TXMAS awarded vendor Air Burners LLC, one (1) S-327 Box Burner for a total amount of $$122,763.00 which includes warranty and delivery fees. (CIP Equipment)
B. Requesting authority to purchase through Hidalgo County's participation through the Interlocal Agreement with HGAC's awarded vendor Lansdowne-Moody Company, LP, one (1) New TEREX-TX870B Back-Hoe Loader for a total amount of $69,561.11which includes warranty and delivery fees.(CIP Equipment);
C. Requesting authority to purchase through Hidalgo County's membership/participation In Texas Building & Procurement Commission's GSA-TXMAS awarded vendor Air Burners LLC, one (1) S-327 Box Burner for a total amount of $$122,763.00 which includes warranty and delivery fees. (CIP Equipment)
2.
Requesting authority to purchase computer equipment and peripherals for Precinct 1 Rd. Admin. from State Awarded Vendor through our participation with Cooperative Programs (DIR) from CDW Government, Inc. Requisition #106138 for the amount of $6,686.73.
C.
Prct. 2
1.
A. Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 5 (with a estimated cost of $3,150.00) for "Moore Rd located approx. 1/2 mi east of Tower Rd" with R. Gutierrez Engineering Corporation to provide engineer services to Hidalgo County Precinct No. 2. C-06-251-08-15 (Fund 1202)
B. Presentation for discussion, consideration, acceptance, and approval of Request for Payment Invoice No. 2175 in the amount of $163,346.61 from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, "No. I Rd" with authority for Auditor to issue payment after review, audit, and processing procedures completed.
2.
PRECINCT #2
Presentation for consideration, discussion and action (if applicable) to award bidder meeting all specifications and requirements with the approval of contract (subject to legal review) for " GEO-GRID REINFORCEMENT MATERIAL". RFB No. 2007-19-02-21-otm
Presentation for consideration, discussion and action (if applicable) to award bidder meeting all specifications and requirements with the approval of contract (subject to legal review) for " GEO-GRID REINFORCEMENT MATERIAL". RFB No. 2007-19-02-21-otm
D.
Prct. 4
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization No. 6 in the amount of $ 3,231.03 with L & G ENGINEERING LABORATORY, LLC for "Construction Material Testing of Skinner, Sunflower & Mile 20 Road Construction Projects"-Hidalgo County Precinct No. 4, in connection with Contract No. C-05-253-07-19
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A)(4) '.... a Professional Service' in connection with engineering services for "PAVED/UNPAVED PROJECTS" - HIDALGO COUNTY PCT. 4
B. Authority for the purchasing department to negotiate a "Professional Engineering Service Contract" (subject to legal review) with the No.1ranked firm: of _____________________________________ for "PAVED/UNPAVED PROJECTS" - HIDALGO COUNTY PCT. 4
B. Authority for the purchasing department to negotiate a "Professional Engineering Service Contract" (subject to legal review) with the No.1ranked firm: of _____________________________________ for "PAVED/UNPAVED PROJECTS" - HIDALGO COUNTY PCT. 4
3.
Requesting authority to purchase through Hidalgo County's membership/particiaption In Texas Building & Procurement Commission's GSA-TXMAS awarded vendor Air Burners LLC, one (1) S-327 Box Burner for a total amount of $122,763.00 which includes training, warranty and delivery fees.
7-1336-431-00-124-029-0-742
7-1336-431-00-124-029-0-742
4.
Requesting authority to advertise for the following projects:
A. Bid 07-001-03-28-LRM "Hauling Services of all Rd Materials" – Precinct No 4
B. Bid 07-002-03-28-LRM "Type D Hot Mix (Gravel & Limestone)" –
Hidalgo
County
C. Bid 07-003-03-28-LRM "Hot Mix-Cold Laid" –
Hidalgo
County
B. Bid 07-002-03-28-LRM "Type D Hot Mix (Gravel & Limestone)" –
C. Bid 07-003-03-28-LRM "Hot Mix-Cold Laid" –
and approval of specifications.
E.
IT Department:
1.
Requesting authority to advertise and approval of draft specifications/requirements for Hidalgo County - IT Department - RFP-Consulting Services For Sage Millenium Financial Software Services
2.
Requesting authority to purchase computer equipment and peripherals from State Awarded Vendor through our participation with Cooperative Programs (DIR) with the following vendor CALENCE, LLC. Requisition #105968 for the amount of $7,000.00.
F.
Health Department
1.
Requesting authority to advertise and approval of specifications as attached hereto for: "Oral Contraceptive" as requested by the Hidalgo County Health Dept. ( 7-072)
G.
WIC
1.
Requesting authority to advertise and approval of specifications as attached hereto for:
A. "Lease of Space WIC-Clinic in City of La Joya" (7-008)
B. "Lease of Space WIC Off Premises Storage Area" (7-009)
C. "Lease of Space WIC-Clinic in City of Pharr" (7-010)
A. "Lease of Space WIC-Clinic in City of La Joya" (7-008)
B. "Lease of Space WIC Off Premises Storage Area" (7-009)
C. "Lease of Space WIC-Clinic in City of Pharr" (7-010)
H.
Buildings & Grounds
1.
Presentation for discussion, acceptance and approval of a proposal from Trane Co. through the County's participation/membership with TCPN Region IV The Cooperative Purchasing Network Program for the provision of labor and materials (as attached hereto) including, but not limited to: Clean all A/C Ducts at County of Hidalgo Administration Bldg.in an amount not to exceed $31,110.00 with authority to issue a purchase order.
2.
A. Approval of Request for Payment Application No. 01 in the amount of $31,133.95 from Rigney Construction contracted vendor for: Interior Repairs and Renovations 398th. District Court contract No C-06-176-01-29 PO No. 580665 and certified payment by project architect, AGADC contract No. C-06-177-04-11 PO No. 570477
B. Approval of Request for Payment Invoice No. FOUR in the amount of $1,200.00 from Alcocer Garcia Associates (AGADC) contracted architect for: Interior Repairs and Renovations 398th. District Court contract No. C-06-177-04-11 PO No. 570477
C. Approval of Request for Payment Invoice No. NINE in the amount of $500.00 from Alcocer Garcia Associates (AGADC) contracted architect for: Construction of a Sally Port and Backup Power at the Courthouse Bldg. contract No. C-04-116-03-23 PO No. 555744 (6-089)
B. Approval of Request for Payment Invoice No. FOUR in the amount of $1,200.00 from Alcocer Garcia Associates (AGADC) contracted architect for: Interior Repairs and Renovations 398th. District Court contract No. C-06-177-04-11 PO No. 570477
C. Approval of Request for Payment Invoice No. NINE in the amount of $500.00 from Alcocer Garcia Associates (AGADC) contracted architect for: Construction of a Sally Port and Backup Power at the Courthouse Bldg. contract No. C-04-116-03-23 PO No. 555744 (6-089)
3.
Approval of request for payment Application No. 06 in the amount of $60,515.00 from Spacemaker Construction contracted vendor for: Construction of a Sally Port and Backup Power contract No. C-06-089-07 PO No. 571345 and certified for payment by project architect (AGADC) Alcocer Garcia Associates contract No. C-04-116-03-23 PO No. 555744 (6-089)
4.
Presentation for discussion, consideration and approval for authority to advertise for bids and approval of scope of work for: Renovations-Repairs to Administration Bldg. 1st. floor restrooms and for the Elections Dept. to remove and replace existing flooring with vinyl composition tile (VCT) in four (4) offices. (7-068)
I.
Colonia Access Program Pct. 1
1.
Requesting authority to advertise for Road & Drainage Construction of Mel Gray, La Blanca Hts, La Paloma Subd (under the BorderColonia Access Program Projects -ROUND II) with plans and specification to be drafted by project engineer TEDSI Infrastructure Group.
J.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment Application No. 2 in the amount of $105,777.65, from J.M. Construction, contracted vendor for "Alamo Orchards" and as certified for payment by project engineer, R. Gutierrez Engineering Corporation. C-Cap-06-003-08-01 (P.O. #571906).
K.
Colonia Access Program Pct. 3
1.
Requesting approval to rescind the action taken by CC on 2/20/2007 in connection with agenda items AI-2554 and Posted under Purchasing Dept. as #14.K, Items A, B,C:
A. Presentation for discussion, consideration and approval to rescind bid #06-006-11-01 for Road Construction of Hilda Subdivision(s) awarded by CC on 11-21-06 to S & G Paving, Inc.;
B. Pursuant to bid requirements (item #8 of Information to Bidders), requesting authority to seek forfeiture of the security deposited with submitted bid (5% of bid) by S & G Paving, Inc. through bid bond # B25627ACSTAR Insurance Company;
C. Requesting authority to re-advertise sealed bids for: Road Construction of Hidalgo Sub-division(s) with the plans and specifications drafted through contracted engineer, Ricardo Hinojosa Engineering under the BCAP for Precinct #3; or, if none of the above are necessary;
2. Presentation for discussion, consideration and action on a recommendation by project engineer Hinojosa Engineering to award to the lowest bidder meeting all specifications for bid #006-006-11-01: Road Construction of Hilda Subdivision(s) and approval of contract (including all complying documentation) subject to legal review
A. Presentation for discussion, consideration and approval to rescind bid #06-006-11-01 for Road Construction of Hilda Subdivision(s) awarded by CC on 11-21-06 to S & G Paving, Inc.;
B. Pursuant to bid requirements (item #8 of Information to Bidders), requesting authority to seek forfeiture of the security deposited with submitted bid (5% of bid) by S & G Paving, Inc. through bid bond # B25627ACSTAR Insurance Company;
C. Requesting authority to re-advertise sealed bids for: Road Construction of Hidalgo Sub-division(s) with the plans and specifications drafted through contracted engineer, Ricardo Hinojosa Engineering under the BCAP for Precinct #3; or, if none of the above are necessary;
2. Presentation for discussion, consideration and action on a recommendation by project engineer Hinojosa Engineering to award to the lowest bidder meeting all specifications for bid #006-006-11-01: Road Construction of Hilda Subdivision(s) and approval of contract (including all complying documentation) subject to legal review
L.
Right of Way
1.
A. Requesting exemption from competive bidding requirements under the Texas Local Government Code, Section 262.024 (a)(6) for lease of land;
B. Requesting approval of a lease agreement (property/lot(s))between Genardo Garza Jr., and County of Hidalgo in order to stock pile road construction materials (i.e. caliche, asphalt & dirt) for Border Colonia Access Program Project of road construction- Primavera Subdivision.(Lot 8 and 47, Alamo Land and Sugar Co.)
B. Requesting approval of a lease agreement (property/lot(s))between Genardo Garza Jr., and County of Hidalgo in order to stock pile road construction materials (i.e. caliche, asphalt & dirt) for Border Colonia Access Program Project of road construction- Primavera Subdivision.(Lot 8 and 47, Alamo Land and Sugar Co.)
M.
County Clerk
1.
Requesting approval to enter into an Interlocal Agreement with the Texas Department of State Health Services of Vital Statistics and Hidalgo County for issuance of Birth Certificates at NO COST to the County.
18.
Budget & Management - Valde Guerra:
A.
Certification of appointment of Hidalgo County Auditor
B.
1. Discussion, consideration and approval of a Construction and Maintenance Agreement for FM 88 Drainage Outfall Improvements between the State of Texas and the County of Hidalgo.
2. Authority for County Judge to sign the required documents: Construction and Maintenance Agreement for FM 88 Drainage Outfall Improvements (CSJ: 0698-03-080)
2. Authority for County Judge to sign the required documents: Construction and Maintenance Agreement for FM 88 Drainage Outfall Improvements (CSJ: 0698-03-080)
C.
Health and Human Services- Direct Assistance
1. Discussion, consideration and approval to adjust budgeted salary to position/ slot no. 240-001-0001
2. Approval of interdepartmental transfer
3. Approval of revised salary schedules
1. Discussion, consideration and approval to adjust budgeted salary to position/ slot no. 240-001-0001
2. Approval of interdepartmental transfer
3. Approval of revised salary schedules
D.
County Judge's Office:
1. Discussion, consideration and approval to delete one (1) vacant regular full-time position, slot no. 110-006-014 at $ 24,000.00 and create two (2) regular part-time Administrative Aide positions at $ 12,000.00 each
2. Approval of revised salary schedule
1. Discussion, consideration and approval to delete one (1) vacant regular full-time position, slot no. 110-006-014 at $ 24,000.00 and create two (2) regular part-time Administrative Aide positions at $ 12,000.00 each
2. Approval of revised salary schedule
E.
Purchasing Department:
1. Discussion, consideration, and approval to create a regular full time Inventory Control Specialist and set salary, effective next full pay period (03/19/2007).
2. Approval of revised salary schedule.
1. Discussion, consideration, and approval to create a regular full time Inventory Control Specialist and set salary, effective next full pay period (03/19/2007).
2. Approval of revised salary schedule.
F.
Safety Division:
1. Discussion, consideration and approval to reimburse the Hidalgo County Property & Casualty Claims Fund Bank Account for claims paid by Tristar Risk Management in the amount of $15,028.19 for the period of 1/1/2007 through 1/31/2007.
2. Approval of wire transfer.
1. Discussion, consideration and approval to reimburse the Hidalgo County Property & Casualty Claims Fund Bank Account for claims paid by Tristar Risk Management in the amount of $15,028.19 for the period of 1/1/2007 through 1/31/2007.
2. Approval of wire transfer.
G.
Discussion, consideration, and possible action on the 2007 Rural Emergency Services Contract.
H.
Approval of 2006 appropriation of funds for the Health Insurance Fund (2201) in the amount of $9,769.53.
I.
Approval of 2007 interdepartmental transfer from County Wide Administration to the Tax Office in the amount of $64,000.00. (1100)
J.
Information Technology Dept.
1. Approval to create one (1) new full time regular Multi Media Coordinator position and set salary, effective next full pay period (03/19/07).
2. Approval of revised salary schedule
1. Approval to create one (1) new full time regular Multi Media Coordinator position and set salary, effective next full pay period (03/19/07).
2. Approval of revised salary schedule
K.
Department of Budget and Management:
1. Approval to create one (1) new full-time regular Public Information Officer position and set salary, effective next full pay period (03/19/07).
2. Approval of revised salary schedule
1. Approval to create one (1) new full-time regular Public Information Officer position and set salary, effective next full pay period (03/19/07).
2. Approval of revised salary schedule
L.
Indigent Health Care Program (UPL):
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
check register 03-06-2007 amount not to exceed $213,261.89
2. Approval of wire transfer to cover the claims to be paid
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
check register 03-06-2007 amount not to exceed $213,261.89
2. Approval of wire transfer to cover the claims to be paid
M.
Approval of appropriation of funds for Pct. 1 - C.O.,2006 (1336) in the amount of $110,000.00.
N.
Approval to unappropriate funds from Precinct #2 Road and Bridge Fund (1202) in the amount of $424,578.70.
O.
Approval of appropriation of funds for Pct. 3 - C.O., 2006 (1336) in the amount of $1,295,000.00 to purchase equipment.
P.
Approval of appropriation of funds for Pct. 4 - C.O., 2006 (1336) in the amount of $894,000.00 to purchase equipment.
Q.
Approval of appropriation of funds for Pct. 2 - C.O., 2006 (1336) in the amount of $894,000.00 to purchase equipment.
R.
Discussion, consideration and action on the removal of 100 ft. of fence and reinstallation of 156 ft. from the northeast corner of 107 and Valverde Road in San Carlos, Texas.
S.
Approval of interfund transfer from Precinct #1 P/U Road (1201) to Elkins Property (1100) in the amount of $960.17 for payment of pending invoices.
T.
Health Department:
Approval of 2007 interdepartmental transfer from C.O. Series 2004 (Health Department-Edinburg) to C.O. Series 2004 (Health Department-Mission) in the amount of $16,750.00. (1334)
Approval of 2007 interdepartmental transfer from C.O. Series 2004 (Health Department-Edinburg) to C.O. Series 2004 (Health Department-Mission) in the amount of $16,750.00. (1334)
U.
Workers' Compensation Self-Insurance (2202):
1. Approval of reimbursement to the Hidalgo County Woarkers' Compensation Claims account for claims paid by Tristar Risk Management in the amount of $ 106,033.87 for the period of 02/01/07-02/15/07.
2. Approval of wire transfer.
1. Approval of reimbursement to the Hidalgo County Woarkers' Compensation Claims account for claims paid by Tristar Risk Management in the amount of $ 106,033.87 for the period of 02/01/07-02/15/07.
2. Approval of wire transfer.
V.
Approval of appropriation of funds for Certificate of Obligations Series 2006 in the amount of $8,763,932.00 for the aquisition of property to build the Courthouse Parking lot.
W.
Approval of interfund transfer form Road & Bridge Pct. #1 to TXDOT Projects in the amount of $1,500.00
X.
Approval of interfund transfer from C.O., 2002(1432) and C.O., 2004 (1434) to Refunding Bonds Series 2007 (1438) in the amount of $885,475.99.
Y.
Constable Precinct #4
Approval of interdepartmental transfer from County Wide Administration to Constable Precinct #4 in the of $1,225.58
Approval of interdepartmental transfer from County Wide Administration to Constable Precinct #4 in the of $1,225.58
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Brenda Gutierrez
E.
Claim of Jaime Gonzalez
20.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Claim of Brenda Gutierrez
E.
Claim of Jaime Gonzalez
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
23.
Adjourn