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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING April 2, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
8.
Constables:
A.
Constable Pct. 3
Requesting approval to reimburse Constable Gallardo for the purchase of vehicle tire rims for county vehicle # 329 in the amount of $795.00.
Requesting approval to reimburse Constable Gallardo for the purchase of vehicle tire rims for county vehicle # 329 in the amount of $795.00.
9.
Human Resources - Esther Cortez:
A.
Budget & Management (1100)
Requesting permission to advertise/hire the following full time position:
Requesting permission to advertise/hire the following full time position:
| Slot | Position Title |
| 0021 | Planning Analyst I |
10.
Sheriff's Office:
A.
Requesting approval for reimbursement to Captain Steve Herrera in the amount of $40.00 due to Cpt. Herrera paying for fuel expense out of his pocket after U.S. Voyager gas card did not work.
B.
1. Approval to accept the FY2012 Operation Stonegarden Grant from the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) in the amount of $1,156,464.87 passed through TX Dept. of Public Safety.
2. Authorization to pay Overtime reimbursable under the grant terms and conditions.
3. Authorization for County Judge, as authorized official, to sign (and initial) award and required documents.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY2012 Operation Stonegarden Grant.
5. Approval to appropriate the budget for the Sheriff's Office portion of the FY2012 Operation Stonegarden Grant in the amount of $587,640.82.
2. Authorization to pay Overtime reimbursable under the grant terms and conditions.
3. Authorization for County Judge, as authorized official, to sign (and initial) award and required documents.
4. Approval of Certification of Revenues as certified by the County Auditor for the FY2012 Operation Stonegarden Grant.
5. Approval to appropriate the budget for the Sheriff's Office portion of the FY2012 Operation Stonegarden Grant in the amount of $587,640.82.
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
B.
Requesting approval to submit the renewal grant application for the Regional and Local Services System / Local Public Health Services funding for FY 14 in the amount of $102,403.44.
C.
Requesting approval to apply for the 2013 Binational Health Council funding in the amount of $4,200.00.
D.
1. Requesting approval to submit the renewal grant application for the Title V Child Health FY 14 funding.
2. Requesting approval to submit the renewal grant application for the Title V Prenatal FY 14 funding.
2. Requesting approval to submit the renewal grant application for the Title V Prenatal FY 14 funding.
E.
Requesting approval to apply for the Community Training funding in an amount up to $10,000.00.
F.
Requesting approval to submit renewal grant application for the Immunization FY 14 funding.
G.
Requesting approval to renew the Noncommercial Political certificates for the following Health & Human Services - Environmental Division employees:
| Vendor | Employee | Invoice # | Amount | Purpose |
| TDA | Ronnie Ramirez | 01032270 | 12.00 | License |
| TDA | Jose Alvarez | 01032271 | 12.00 | License |
| TDA | Rogelio Reyes | 01032273 | 12.00 | License |
| TDA | Roberto Serna | 01032274 | 12.00 | License |
| Total | 48.00 |
12.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
13.
IT Department - Renan Ramirez
A.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date/Invoice # | Vendor | Amount |
| 01/28/2013 956 973-7800 | Verizon | $1,127.92 |
| 02/28/2013 956 973-7800 | Verizon | $1,127.92 |
| 02/07/2013 956 968-3423 | Verizon | $331.11 |
| 03/07/2013 956 968-3423 | Verizon | $332.06 |
B.
Requesting approval of the following claims/invoices with authority for the County Treasuer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date/Invoice # | Vendor | Amount |
| 11/01/12 40900309 | Valley Bottle Water | 6.00 |
| 11/01/12 40900242 | Valley Bottle Water | 3.50 |
C.
Indigent Defense:
Authorization to continue wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1780 with awarded vendor SPRINT for the following:
Authorization to continue wireless device service through the County's membership/participation with CONTRACT: DIR-SDD-1780 with awarded vendor SPRINT for the following:
| Description: | Employee Name: | Service Plan: | MDN: | Requisition #: |
| Data Card | Office Use | Unlimited Air Card Access Plan @ $42.99 X 9/months (April-Dec.2013) = $386.91 | 956-207-7195 | 229600 |
14.
Urban County - Diana Serna:
A.
Approval of a Proclamation declaring April 2013 Fair Housing Month, and authorizing County Judge and County Clerk to sign any and all documents relating to this agenda.
B.
Presentation and approval of a Proclamation declaring April 1st through April 8th , 2013, as CDBG week.
C.
1. Request Approval to reallocate FY 2011 HOME funds in the amount of $65,000 from the Community Housing Development Organization (CHDO) Program to the Owner Occupied Rehabilitation Program
2. Request approval to reallocate FY 2011 HOME funds in the amount of $25,000 from the Community Housing Development Organization (CHDO) Program to the Home Buyer Assistance Program
2. Request approval to reallocate FY 2011 HOME funds in the amount of $25,000 from the Community Housing Development Organization (CHDO) Program to the Home Buyer Assistance Program
D.
Requesting approval to submit a Performance Statement & Budget Amendment #1 to the Hidalgo County Colonia Self-Help Center Contract Grant #712013 under the Texas Department of Housing and Community Affairs (TDHCA), Office of Colonia Initiative (OCT) – Colonia Self-Help Center (SHC).
E.
Request approval to increase the 2010 HOME Community Housing Development Organization (CHDO) Contract between the Urban County Program and Proyecto Azteca
F.
Request approval to increase the 2011 HOME Community Housing Development Organization (CHDO) Contract between the Urban County Program and Proyecto Azteca
G.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Appraisal Services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) appraisal service firms from the County's approved "pool" as graded and evaluated by the Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Delta Area Connector/ East Lateral project.
3. Authority to negotiate a professional appraisal service contract with the No. 1 ranked firm of
_____________________________ for the provision of Appraisal Services for the Precinct No. 1 – Delta Area Connector/ East Lateral Project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) appraisal service firms from the County's approved "pool" as graded and evaluated by the Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Delta Area Connector/ East Lateral project.
| Appraisal | Grade | Ranked |
| Leonel Garza Jr. and Associates | 91.34 | |
| HLH Appraisal Services | 90.34 | |
| Professional Appraisal Services | 90.00 |
3. Authority to negotiate a professional appraisal service contract with the No. 1 ranked firm of
_____________________________ for the provision of Appraisal Services for the Precinct No. 1 – Delta Area Connector/ East Lateral Project.
H.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) a professional service;
2. Presentation of the scoring grid for the purpose of CC ranking the sole member of the County's approved "pool" of professional review appraisal service providers as qualified to continue to the next step of the process in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Delta Area Connector/ East Lateral project.
2. Presentation of the scoring grid for the purpose of CC ranking the sole member of the County's approved "pool" of professional review appraisal service providers as qualified to continue to the next step of the process in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Delta Area Connector/ East Lateral project.
| Review Appraisal Services | Grade | Ranked |
| HLH Appraisal Services | 90.67 |
3. Authority to negotiate a professional (review appraisal service) contract with the sole member "qualified" firm ___________________________________ for the provision of professional review appraisal services for Precinct No. 1 – Delta Area Connector/ East Lateral Project.
I.
1. Consideration and approval to authorize the submission of Contract Amendment No. 6 (Performance Statement and Budget Amendment) to the General Land Office (GLO) Contract No. 10-5066-000-5043(formerly known as TDRA Disaster Recovery Program, Contract No. DRS010068). The Performance Statement Amendment will include changes to the Minnesota Drainage Project to reflect modifications/change orders necessary to meet project specifications. The budget amendment will also allow the transfer of surplus funds from other completed projects in Round number 1 for the
completion of this project.
2. Approval of Revised Resolution regarding the funding from the Texas General Land Office (GLO) Disaster Recovery Program and local funds to be committed by Hidalgo County Precinct No. 2.
completion of this project.
2. Approval of Revised Resolution regarding the funding from the Texas General Land Office (GLO) Disaster Recovery Program and local funds to be committed by Hidalgo County Precinct No. 2.
15.
Elections Administration - Yvonne Ramon:
A.
Approval of the appointment of members to Hidalgo County Vote Centers Committee based on recommendations from Judge & Commissioners.
16.
WIC - Norma Longoria:
A.
Requesting approval of the Nutrition Physical Activity and Obesity Prevention grant contract amendment #2012-041053-001A., The purpose of the Amendment is to revise the General Provisions to include potential need for utilization of 5% for public health emergencies and / or training. The effective date of this Amendment is 02/26/2013.
17.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
a. Evergreen Valley Estates Phase V Subdivision – Pct. 4 (Tillmin Welch)
b. Vaquero Estates Phase III Subdivision – Pct. 1 (Norberto Salinas)
c. Tulipan Villas Subdivision – Pct. 4 (Eleazar Rojas)
d. Rio Rico North Subdivision – Pct. 1 (Paul Daniec)
e. Rancho Sarita Subdivision – Pct. 3 (Cesar Flores)
2. Final Approval
a. Idalia Subdivision – Pct. 4 (Vicente Garza)
3. Reimbursement of a Cash Deposit
a. Los Novillos Subdivision – Pct. 4 (KCJC Real Estate Partnership)
a. Evergreen Valley Estates Phase V Subdivision – Pct. 4 (Tillmin Welch)
b. Vaquero Estates Phase III Subdivision – Pct. 1 (Norberto Salinas)
c. Tulipan Villas Subdivision – Pct. 4 (Eleazar Rojas)
d. Rio Rico North Subdivision – Pct. 1 (Paul Daniec)
e. Rancho Sarita Subdivision – Pct. 3 (Cesar Flores)
2. Final Approval
a. Idalia Subdivision – Pct. 4 (Vicente Garza)
3. Reimbursement of a Cash Deposit
a. Los Novillos Subdivision – Pct. 4 (KCJC Real Estate Partnership)
B.
Consideration and Possible Action to require the installation of filling stations in new County subdivisions as part of the development approval process.
18.
Precinct #1 - Comm. Cuellar:
A.
Authorization and approval of name change as recommended by LRGVDC 911
Proposed name: Pilo Galvan St.
Proposed name: Pilo Galvan St.
19.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
PCT. 2 TXDOT (1315)
Approval of 2013 interfund transfer from Pct. 2 Road Maintenance (fund 1200) fund balance to TXDOT-Thomas Rd. (Jackson - Stewart) Project (fund 1315, program#085) in the amount of $178,142 to fund local participation for preliminary engineering as per Advanced Funding Agreement (AFA).
Approval of 2013 interfund transfer from Pct. 2 Road Maintenance (fund 1200) fund balance to TXDOT-Thomas Rd. (Jackson - Stewart) Project (fund 1315, program#085) in the amount of $178,142 to fund local participation for preliminary engineering as per Advanced Funding Agreement (AFA).
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contracts for: Hidalgo County-"Type D Hot Mix Asphalt (Gravel & Limestone)" through Bid No.: 2013-011-02-20-SGS.
4.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County-"Hot Mix Cold Laid Road Material" through project No.: 2013-012-02-20-13-SGS.
5.
Pursuant to Texas Local government code, Chapter 116, including Section .024 - Selection of Depositories and Sub-depositories, discussion, consideration and action, including, but not limited to the following:
1. (a) At the meeting at which banks are to be selected as county depositories, the commissioners court shall:
a. enter in the minutes of the court all applications filed with the county judge; meeting of CC 3-12-13 announcing the submission of four (4) applications and one letter from: BBVA-Compass, Frost Bank, Inter National Bank, Lone Star National Bank and letter from First National Bank;
b. consider all applications and presentation of scoring grid by the Grading Committee for the purpose of ranking the qualified applicant(s) that offer the most favorable terms and conditions for the handling of county funds;
2. Authorization for the grading committee to proceed to finalize a depository bank contract and a lockbox agreement Hidalgo County and/or Hidalgo County Drainage District #1 (if applicable) commencing with the highest ranked applicant.
1. (a) At the meeting at which banks are to be selected as county depositories, the commissioners court shall:
a. enter in the minutes of the court all applications filed with the county judge; meeting of CC 3-12-13 announcing the submission of four (4) applications and one letter from: BBVA-Compass, Frost Bank, Inter National Bank, Lone Star National Bank and letter from First National Bank;
b. consider all applications and presentation of scoring grid by the Grading Committee for the purpose of ranking the qualified applicant(s) that offer the most favorable terms and conditions for the handling of county funds;
2. Authorization for the grading committee to proceed to finalize a depository bank contract and a lockbox agreement Hidalgo County and/or Hidalgo County Drainage District #1 (if applicable) commencing with the highest ranked applicant.
B.
Sheriff's Office
1.
Requesting to reject bids received (since bids did not meet specifications) for "Electronic Security System Maintenance & Repair Service"- RFB NO.: 2013-007-01-23-SGS.
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Dora Herrera
D.
Claim of Maria E. Sanchez
E.
Claim of Jaime Pinon
F.
Claim of Yesenia Alvarez
G.
EEOC Charge No. 451-2013-00146; Delma Cadena
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Dora Herrera
D.
Claim of Maria E. Sanchez
E.
Claim of Jaime Pinon
F.
Claim of Yesenia Alvarez
G.
EEOC Charge No. 451-2013-00146; Delma Cadena
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn