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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING April 9, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Commissioners' Courtroom of the Administration Building, 100 E. Cano, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Proclamation declaring April 2013 as National County Government Month - "Smart Justice: Creating Safer Communities"
C.
Proclamation declaring April 2013 as Sexual Assault Awareness Month
D.
Recognition of Hidalgo County Auditor for receiving the Certificate of Achievement for Excellence in Financial Reporting
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Master Court #2:
Approval to process payment of invoices/claims from A Sign Language Company for interpreting services with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor as follows:
Approval to process payment of invoices/claims from A Sign Language Company for interpreting services with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor as follows:
| Company | Invoice # | Invoice Date | Amount |
| A Sign Language Company | 7394 | 01/26/11 | 261.25 |
| A Sign Language Company | 8812 | 12/18/12 | 261.25 |
D.
Discussion, consideration and approval of General Fund Management Agreement between the County of Hidalgo and Valley Initiative for Development and Advancement (VIDA)
E.
Approval to accept settlement check from MetLife Insurance Company in the amount of $798.90 to settle auto accident with County vehicle. (Const P3)
F.
Approval to accept settlement check from State Farm Insurance Company in the amount of $1,419.83 to settle auto accident with County vehicle. (Constable P1)
G.
Elections Dept:
Requesting permission to allow Brenda Renteria (GIS Operator ) and Hilda Ramos to attend 2013 ESRI International User Conference sponsored by ESRI. The workshop/training will be held July 8, 2013 through July 12, 2013 in San Diego, California.
Requesting permission to allow Brenda Renteria (GIS Operator ) and Hilda Ramos to attend 2013 ESRI International User Conference sponsored by ESRI. The workshop/training will be held July 8, 2013 through July 12, 2013 in San Diego, California.
H.
IT Department:
Requesting permission for Mariano Manzano to travel to Washington, D.C. on April 9-11, 2013 on county business related to Census CQR Program
Requesting permission for Mariano Manzano to travel to Washington, D.C. on April 9-11, 2013 on county business related to Census CQR Program
I.
Discussion and action on allowing county representative to speak on behalf of SB 1425 in Austin, Texas
8.
Human Resources - Esther Cortez:
A.
Fire Marshal's Office (1100):
Requesting permission to advertise/hire for the following full time position:
Requesting permission to advertise/hire for the following full time position:
| Position Title | Slot # | Budgeted Salary |
| Administrative Assistant II | 0006 | $ 32,029.00 |
B.
Information Technology (1100)
1. Approval of the following personnel actions:
2. Requesting permission to advertise/hire for the following:
3. Requesting permission to allow department to advertise/hire for any future/upcoming vacancies due to urgent pending projects (i.e. Oddessy Project)
4. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Position Title | Slot# | Salary |
| Delete | Technician V | 0008 | $47,703.00 |
| Delete | Administrative Assistant II | 0018 | $33,013.00 |
| Delete | Technician I | 0020 | $24,087.00 |
| Create | Application Developer IV | 0039 | $67,803.00 |
| Create | Technical Specialist I | 0040 | $37,000.00 |
| Position Title | Slot# | Salary |
| Application Developer IV | 0039 | $67,803.00 |
| Technical Specialist I | 0040 | $37,000.00 |
3. Requesting permission to allow department to advertise/hire for any future/upcoming vacancies due to urgent pending projects (i.e. Oddessy Project)
4. Approval of revised salary schedule.
C.
Constable Pct. 3 (1100):
1. Approval of the following personnel actions:
1. Approval of the following personnel actions:
| Action | Position Title | Slot # | Salary |
| Delete | Sr. Deputy Constable Step I | 0010 | 43,054.00 |
| Create | Administrative Assistant V | 0023 | 41,120.00 |
2. Approval of revised salary schedule.
9.
District Attorney's Office - Roy Cazares:
A.
1. Requesting approval to reimburse Cristina Espinoza the amount of $244.21 for meals, baggage fees & ground transportation while attending the meeting with the Argentine Forensic Anthropology Team in Washington DC on February 18-21, 2013, with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.
2. Requesting approval to reimburse Rene Guerra in the amount of $628.62 for hotel expenditures incurred by Cristina Espinoza on her trip to Washington DC, with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.
2. Requesting approval to reimburse Rene Guerra in the amount of $628.62 for hotel expenditures incurred by Cristina Espinoza on her trip to Washington DC, with authority for County Treasurer to issue check after auditing procedures have been completed by County Auditor.
10.
Sheriff's Office:
A.
Pursuant to Hidalgo County Cellular Telephone Policy (Contract: DIR-SDD-1780), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Card Request) for the following:
1. Approval for requisition #233649 for 18 Data Cards unlimited data access ($47.99 each per month)
1. Approval for requisition #233649 for 18 Data Cards unlimited data access ($47.99 each per month)
B.
Approval to appropriate $330,200.00 from the unreserved fund balance in the Sheriff's Federal Sharing - U.S. Department of Treasury (Fund 1228).
C.
Authorization and approval of cell phone upgrade plans through the County's membership/participation with Contract # DIR-SDD-1780 through Sprint.
| Qty | Plan | Monthly Rate |
| 7 | Business Advantage Unlimited Messaging & Data 450 | $53.19 |
| 17 | Business Advantage Unlimited Messaging & Data 200 | $45.59 |
| 43 | Business Advantage Unlimited Messaging & Data 300 | $37.99 |
| 67 | Premium Data Charge | $10.00 |
| Estimated Monthly Rate for (67) Cell Phones | $3,450.93 |
D.
Approval to process the following Verizon & AT&T invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Verizon: | |||
| Account # | Telephone # | Billing Date | Amount |
| 10 5492 2826441184 06 | 956-973-160-121018 | 03-16-2013 | $208.52 |
| AT&T (Long Distance) | |||
| Invoice # | Telephone # | Billing Date | Amount |
| 859834797 | 956-973-1606 | 03-16-2013 | $3.52 |
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
B.
1. Requesting approval to accept the RLSS / Local Public Health System grant Amendment #2013-041204-002 A. The purpose of this Amendment is to increase the contract amount by $24,021.00 and to revise the General Provisions to include the potential need for utilization of 5% for public health emergencies and/or training. The effective date of this Amendment is 04/09/13.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor.
3. Requesting approval to appropriate the increase in funding in the amount of $24,021.00.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor.
3. Requesting approval to appropriate the increase in funding in the amount of $24,021.00.
C.
Requesting approval of the Interlocal Cooperation Agreement between City of McAllen and Hidalgo County.
12.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
13.
Facilities Management:
A.
Request to process invoice #6790593106 for Verizon Wireless in the amount of $6,919.65 as a claim with authority for county treasurer to issue payment after review, audit, and processing procedures are completed by county auditor.
14.
Urban County - Diana Serna:
A.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase one (1) toddlers choice model 3 primary inground (playground equipment) for the HEB Park. Purchase will be made from Park Place Recreation Designs, Inc. (contract # 346-10) an approved vendor through Hidalgo County's membership and participation with State of Texas Buy Board. The total amount of purchase including installation is $3,102.10 (quote attached) for the Mercedes HEB Park funded thru FY 24 (2011) Mercedes – Park, Recreational Facilities line item and the city's general funds.
B.
Urban County Program, on behalf of Precinct No.3, is requesting approval of Amendment No. 3 to the existing contract agreement for professional services with Hinojosa Engineering, Contract #5006/08-93-0311-5000-9300. Amendment will modify the scope of work and increase the contract fee by $8,494.00 ($750.00 for 06-358B and $7,744.00 for 06-358C) for the Street Improvements project on Mile 2 (FM 492 to Abram) in the Precinct No.3 area.
C.
Requesting approval of a budget and program amendment to the City of Edcouch's Urban County Program FY's 24 & 25 (2011 & 2012) work plans. The amendment will delete the Sidewalks activity, increase funding to the Water/Sewer Improvements activity, delete the current scope of work and include a new scope of work which consists of the installation of a new SCADA System and permanent electrical wiring conduit for pumps, motor controllers, clarifier scrapper motors and an air compressor. To include but not limited to engineering fees and advertisement as it may pertain to the project completion.
15.
Elections Administration - Yvonne Ramon:
A.
Approval of the appointment of members to Hidalgo County Vote Centers Committee based on recommendations from Judge & Commissioners
B.
Requesting approval to accept donation from Advocacy Alliance Center of Texas in the amount of $500.00 for fees to be paid to use the Edinburg Conference Center at Renaissance on April 17, 2013 for Vote Centers Workshop Presentation by Lubbock County.
16.
Head Start Program - Teresa Flores:
A.
Proclamation for Week of the Young Child
17.
Auditor's Office - Ray Eufracio:
A.
TxDOT (Fund 1315):
1. Approval of certification of revenues as certified by the County Auditor for TxDOT project Mile 6 West.
2. Approval of 2012 appropriation of funds for TxDOT project Mile 6 West in the total amount of $6,962.78
1. Approval of certification of revenues as certified by the County Auditor for TxDOT project Mile 6 West.
2. Approval of 2012 appropriation of funds for TxDOT project Mile 6 West in the total amount of $6,962.78
18.
Planning Department - Raul Sesin:
A.
Release of Letter of Credit/ Replace with a Cash Deposit
1. Las Estrellas No. 4 Subdivision – Pct. 3 (CWL Limited)
1. Las Estrellas No. 4 Subdivision – Pct. 3 (CWL Limited)
B.
Reimbursement of Cash Deposit:
1. Los Feliz Phase I Subdivision – Pct. 4 (Oscar Garza, Jr.)
1. Los Feliz Phase I Subdivision – Pct. 4 (Oscar Garza, Jr.)
19.
Precinct #3 - Comm. Flores:
A.
Requesting approval to change the name of
6th St. in Los Ebanos, Texas to
Jose D. Garza St.
20.
Budget & Management - Sergio Cruz:
A.
Pct. 1 TXDOT (1315):
1. Approval to accept the revised agreement for FM 493 (from US Bus. 83 to US 281) from TXDOT and rescind prior agreement. This revised agreement will decrease the local participation rate from 10% to 1.2%. Ref: ROW CSJ-0863-01-057 and Construction CSJ-0863-01-047
2. Approval to submit payment to TXDOT in the amount of $17,778.00, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
1. Approval to accept the revised agreement for FM 493 (from US Bus. 83 to US 281) from TXDOT and rescind prior agreement. This revised agreement will decrease the local participation rate from 10% to 1.2%. Ref: ROW CSJ-0863-01-057 and Construction CSJ-0863-01-047
2. Approval to submit payment to TXDOT in the amount of $17,778.00, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
B.
Budget Appropriations:
1.
Pct. #2 Road Maint. (1200):
Approval of 2013 appropriation of funds from RD MAINT (1200) unreserved fund balance to Precinct No.2 South Tower Estates and Little Mexico project (program 088) in the total amount of $478,212.19
Approval of 2013 appropriation of funds from RD MAINT (1200) unreserved fund balance to Precinct No.2 South Tower Estates and Little Mexico project (program 088) in the total amount of $478,212.19
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Presentation of bids received as detailed and attached herein for the purpose of award and approval of contract document with the vendor meeting all specifications and/or requirements as attached hereto for: Hidalgo County Precinct 1 & 3 -Roadway Light Fixtures & Maintenance- RFB No. 2013-014-02-27-MEG.
4.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County-"Hot Mix Cold Laid Road Material" through project No.: 2013-012-02-20-13-SGS.
5.
Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contracts for: Hidalgo County-"Type D Hot Mix Asphalt (Gravel & Limestone)" through Bid No.: 2013-011-02-20-SGS.
6.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural service providers for Schematic Design Phase for a New Hidalgo County Courthouse Facility;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional architectural service providers for Schematic Design Phase for a New Hidalgo County Courthouse Facility;
| Alcocer Garcia | Gignac & Assoc., LLP | ERO Architects | Dannenbaum Engineering Company | |
| Evaluator 1 | 87 | 92 | 99 | 89 |
| Evaluator 2 | 78 | 93 | 97 | 86 |
| Evaluator 3 | 77 | 90 | 97 | 82 |
| Evaluator 4 | 78 | 93 | 98 | 86 |
| Evaluator 5 | 79 | 88 | 99 | 92 |
| TOTAL AVERAGES | 79.80 | 91.20 | 98 | 87 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional architectural services contract with the No. 1 ranked firm of __________________ for: the provision of professional architectural services Schematic Design Phase for a New Hidalgo County Courthouse Facility.
7.
a. Acceptance and approval of an Interlocal Cooperation Agreement between Denton County, Texas and Hidalgo County, Texas for the purposes of Denton County to transfer two (2) surplus ballot cabinets to Hidalgo County in accordance with Texas Local Government Code §263.152; and
b. Acceptance by Hidalgo County of the donation by Denton County, Texas, two (2) ballot cabinets to Hidalgo County to serve a public purpose.
b. Acceptance by Hidalgo County of the donation by Denton County, Texas, two (2) ballot cabinets to Hidalgo County to serve a public purpose.
8.
Approval to correct an error in awarding bids/contracts (CC-2-05-13 to Rio Valley Pipe, LLC and L&R Precast Concrete Works" for Category B-INLETS-TYPE CC Pipes ONLY) for project titled: Reinforced Concrete Tongue Groove, Rubber Gasket Joint Pipe, Polyethylene Pipe, Polyvinyl Chloride (PVC) Pipe, Corrugated PVC, Steel Storm Sewer Pipes, Inlets, Manholes and Additional Miscellaneous Items through BID#2013-025-01-09 including by substitution of applicable Exhibit "B" in existing contracts for both vendors.
B.
Pct. 2
1.
Requesting acceptance and approval of Work Authorization No.1 with an estimated cost of $20,280.00 for Rancho Blanco Road (1/4 mile east of Alamo Rd to Tower Rd.) Project, as submitted by R. Gutierrez Engineering Corp., through Contract #C-12-314-01-29.
2.
Requesting authority to advertise with approval of RFB plans and specifications developed by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department for: Hidalgo County Precinct No. 2 -"Little Mexico Subdivision & South Tower Estates Paving & Drainage Project"-RFB No. 2013-127-05-01-MSS.
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Jose Morin
D.
Claim of Meraldo Martinez
E.
Claim of Victor Garcia
F.
Hidalgo County v. Edinburg Real Estate Network
G.
Claim of Brian Valadez
H.
Claim of Robert Gibb
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Jose Morin
D.
Claim of Meraldo Martinez
E.
Claim of Victor Garcia
F.
Hidalgo County v. Edinburg Real Estate Network
G.
Claim of Brian Valadez
H.
Claim of Robert Gibb
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn