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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING April 16, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Resolution honoring Lubbock County Officials
C.
Recognition of Hidalgo County Auditor for receiving the Certificate of Achievement for Excellence in Financial Reporting
D.
Approval for Hidalgo County to participate in the 2013 Tech Prep Job Shadow Days Program
E.
Resolution in support of a medical school for Hidalgo County
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Discussion and possible action on the redemption, under Texas Tax Code § 34.21. et seq., of the property "struck off" to Hidalgo County, Trustee in Cause No. T-841-09-B
8.
Human Resources - Esther Cortez:
A.
Precinct #1 (1200)
1. Approval to delete the following full-time positions:
2. Approval to create the following full-time positions:
3 Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
1. Approval to delete the following full-time positions:
| Action | Prgm. | Slot # | Position Title | Budgeted Salary |
| Delete | Road Administration | 0003 | Administrative Assistant IV | 51,500.00 |
| Delete | Road Administration | 0007 | Accountant III | 51,500.00 |
| Delete | Road Administration | 0017 | Administrative Assistant III | 36,212.00 |
2. Approval to create the following full-time positions:
| Action | Program | Slot # | Position Title | Budgeted Salary |
| Create | Road Maintenance | 0136 | Construction Inspector | 41,500.00 |
| Create | Road Maintenance | 0137 | Maintenance III | 35,500.00 |
| Create | Road Maintenance | 0138 | Maintenance III | 36,212.00 |
| Create | Road Maintenance | 0139 | Maintenance I | 20,500.00 |
3 Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
B.
Safety Division (1100)
1. Approval of the following personnel actions:
1. Approval of the following personnel actions:
| Action | Position Title | Slot # | Budgeted Salary |
| Delete | Safety Officer II | 0011 | 47,703.00 |
| Create | Planning Analyst III | 0012 | 52,002.00 |
2. Approval of revised salary schedule.
C.
Precinct #2 Parks (1100)
1. Approval to create the following temporary part-time positions:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create the following temporary part-time positions:
| Position Title |
Slot # | Budgeted Hourly Rate |
| Lifeguard | T036 | $9.75 |
| Lifeguard | T037 | $9.75 |
| Lifeguard | T038 | $9.75 |
| Lifeguard | T039 | $9.75 |
| Attendant | T040 | $8.90 |
| Attendant | T041 | $8.90 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
D.
Precinct #2 (1100 & 1200)
1. Approval of the following personnel actions:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Pgrm. | Position Title | Slot # | Budgeted Salary |
| Delete | Road Maintenance | Field Operations Director | 0002 | $ 69,173.00 |
| Delete | Administration | Data Entry Clerk II | 0009 | 30,110.00 |
| Delete | Parks | Clerk III | 0035 | 26,014.00 |
| Create | Administration | Director of Administrative Operations | 0018 | 69,000.00 |
| Create | Administration | Systems Support Analyst | 0019 | 34,000.00 |
| Create | Parks | Maintenance Custodian | 0036 | 22,297.00 |
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
E.
Pct. 3 Drainage Improvement Project (1200):
1. Approval of the following personnel actions:
1. Approval of the following personnel actions:
| Action | Position Title | Slot # | Budgeted Salary |
| Delete | Bulldozer/Heavy Equipment Operator | 0005 | 33,619.00 |
| Delete | Assistant Director of Construction | 0014 | 49,440.00 |
| Create | Heavy Equipment Operator | 0021 | 32,000.00 |
| Create | Heavy Equipment Operator | 0022 | 32,000.00 |
2. Approval of the revised salary schedule.
9.
Sheriff's Office:
A.
Authorization and Approval to apply for the FY2013 State Criminal Alien Assistance Program (SCAAP) with the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice.
10.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
B.
1. Discussion, consideration, and approval of Hidalgo County 1115 Waiver Intergovernmental Transfer Policy.
2. Discussion, consideration, and approval to drawdown $8,000,000.00 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Healthcare expenditures.
2. Discussion, consideration, and approval to drawdown $8,000,000.00 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Healthcare expenditures.
11.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
12.
Elections Administration - Yvonne Ramon:
A.
Approval of the appointment of members to Hidalgo County Vote Centers Committee based on recommendations from Judge & Commissioners
B.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and procedures are completed by the County Auditor.
| Invoice Date | Vendor | Description | Amount |
| 02/12/2013 | Superior Alarm | Emergency Service Call | $112.95 |
13.
Head Start Program - Teresa Flores:
A.
Request Approval of Final Application and Certificate for Payment in the Amount of $51,735.50 Submitted by Del Sol Homes, LLC, Awarded Contractor; Pursuant to Action Taken by Commissioners' Court on 10.23.12 for Proposed Building Relocation of Palmview I Center, and as Certified by Project Architect, Dannenbaum Engineering Company, McAllen LLC
14.
WIC - Norma Longoria:
A.
WIC:
1. Approval to process the following Verizon ( P.O. 690482 ), AT&T (P.O. 688371) & Verizon Business invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
2. Approval to add the ATT & Verizon accounts to the ATT Contract DIR TEX-AN-NG-CTSA-005
1. Approval to process the following Verizon ( P.O. 690482 ), AT&T (P.O. 688371) & Verizon Business invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
2. Approval to add the ATT & Verizon accounts to the ATT Contract DIR TEX-AN-NG-CTSA-005
| Vendor # | Acct.# | Billing Date | Amt. |
| ATT | 512-A37-6040 - 14Accts. | 1/13-2/12/13 | 1933.11 |
| ATT | 512-A37-6040 | 2/13/-3/12/13 | 1889.07 |
| ATT | 512-A37-6040 | 3/13-4/12/13 | 1953.24 |
| ATT | 956-783-7251 | 1/3-2/2/13 | 31.11 |
| ATT | 956-783-7251 | 2/3-3/2/13 | 31.11 |
| ATT | 956-783-7251 | 3/3-4/2/13 | 31.11 |
| ATT | 956-783-5471 | 1/3-2/2/13 | 45.69 |
| ATT | 956-783-5471 | 2/3-3/2/13 | 45.61 |
| ATT | 956-783-5471 | 3/3-4/2/13 | 45.61 |
| ATT | 956-381-8620 18 Accts. | 1/9-2/8/13 | 534.35 |
| ATT | 956-381-8620 | 2/9-3/8/13 | 640.23 |
| ATT | 956-381-8620 18 Accts. | 3/9-4/8/13 | 628.53 |
| ATT | 956-318-1609 956-318-1500 956-318-1564 |
1/9-2/8/13 | 87.69 |
| ATT | 956-318-1609 956-318-1500 956-318-1564 |
2/9-3/8/13 | 89.71 |
| ATT | 956-318-1609 956-318-1500 956-318-1564 |
3/9-4/8/13 | 100.42 |
| ATT | 956-581-9768 | 1/11-2/10/13 | 31.22 |
| ATT | 956-581-9768 | 2/11-3/10/13 | 29.24 |
| ATT | 956-581-9768 | 3/11-4/10/13 | 29.24 |
| ATT | 956-519-8551 | 1/23-2/22/13 | 31.26 |
| ATT | 956-519-8551 | 2/23-3/22/13 | 31.29 |
| ATT | 956-519-8551 | 3/23-4/22/13 | 31.24 |
| ATT | 956-519-7161 | 1/23-2/22/13 | 31.26 |
| ATT | 956-519-7161 | 2/23-3/22/13 | 31.29 |
| ATT | 956-519-7161 | 3/23-4/22/13 | 31.24 |
| ATT | 956-702-7740 | 1/23-2/12/13 | 58.44 |
| ATT | 956-702-7740 | 2/13-3/12/13 | 58.48 |
| ATT | 956-702-7740 | 3/13-4/12/13 | 58.48 |
| ATT | 956-316-1394 | 1/1- 1/31/13 | 62.72 |
| ATT | 956-316-1394 | 2/1/-2/28/13 | 62.72 |
| ATT | 956-584-9531 | 1/7-2/6/13 | 31.28 |
| Verizon | 956-488-0500 -105475289514332403 | 1/28-2/27/13 | 359.45 |
| Verizon | 956-488-0500-105475289514332403 |
2/28-327/13 | 359.45 |
| Verizon | 956-849-1459-105477284012568506 | 1/25-2//24/13 | 263.34 |
| Verizon | 956-849-1459-105477284012568506 | 2/25-3/24/13 | 263.51 |
| Verizon | 956-849-1459-105477284012568506 | 3/25-4/24/13 | 266.49 |
| Verizon | 956-968-0594-105492286215112206 | 12/19-1/19/13 | 292.00 |
| Verizon | 956-968-0594-105492286215112206 | 1/19-2/19/13 | 292.01 |
| Verizon | 956-968-0594-105492286215112206 | 2/19-3/19/13 | 293.89 |
| Verizon | 956-968-3516-105492286557897606 | 1/16-2/15/13 | 290.29 |
| Verizon | 956-968-3516-105492286557897606 | 2/16-3/15/13 | 289.99 |
| Verizon | 956-968-3516-105492286557897606 | 3/16-4/15/13 | 307.54 |
| Verizon | 956-AB5-0773-105475288523452104 | 1/7-2/6/13 | 620.59 |
| Verizon | 956-AB5-0773-105475288523452104 | 2/7-3/6/13 | 620.59 |
| Verizon | 956-AB5-0773-105475288523452104 | 3/7-4/6/13 | 620.59 |
| Verizon | Y239-4668 | 01/01-31/13 | 78.92 |
| Verizon | Y239-4668 | 02/01-28/13 | 68.61 |
15.
Planning Department - Raul Sesin:
A.
1. Preliminary Plat Approval with Variance Request.
a. Huisache Acres No. 10 Subdivision – Pct. 4 (Rick Harbison)
2. Preliminary Plat Approval
a. Cohiba Subdivision – Pct. 3 (Daniel Acevedo)
3. Final Plat Approval
a. Aurora Valley Phase II Subdivision – Pct. 1 (Mike Rhodes)
a. Huisache Acres No. 10 Subdivision – Pct. 4 (Rick Harbison)
2. Preliminary Plat Approval
a. Cohiba Subdivision – Pct. 3 (Daniel Acevedo)
3. Final Plat Approval
a. Aurora Valley Phase II Subdivision – Pct. 1 (Mike Rhodes)
16.
Precinct #1 - Comm. A.C. Cuellar:
A.
Recognition in honor of Placido Salazar
17.
Precinct #2 - Comm. H. Palacios:
A.
Request Approval of Interlocal Cooperation Agreement between the City of Hidalgo and the County of Hidalgo for the construction of McColl Road from (Dicker Road to Anaya Road).
18.
Budget & Management - Sergio Cruz:
A.
Presentation and status update on Operation Clean Slate.
B.
Budget Appropriations:
1.
2013 Pct. 1 Rd. Maint (1200):
Approval of 2013 appropriation of funds for Pct. 1 Rd. Maintenance, program #005, in the amount of $80,000 to fund road materials & equipment/vehicle R&M supplies.
Approval of 2013 appropriation of funds for Pct. 1 Rd. Maintenance, program #005, in the amount of $80,000 to fund road materials & equipment/vehicle R&M supplies.
2.
Precinct No.2 RD MAINT (1200):
Approval of 2013 appropriation of funds from RD MAINT unreserved fund balance into Precinct No.2 McColl Road (Dicker to Anaya) project (program 087) in the amount of $389,748.45.
Approval of 2013 appropriation of funds from RD MAINT unreserved fund balance into Precinct No.2 McColl Road (Dicker to Anaya) project (program 087) in the amount of $389,748.45.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
As requested by Patriot Bank, Lessor, presentation for acceptance and approval of an "Amendment" to the current lease agreement with Hidalgo County (of office space to house HC's Urban County Program) to authorize a management company, Tarantino Properties, Inc. to receive said lease payments -C-13-035-12-18.
B.
County Judge's Office:
1.
Presentation for consideration, action and approval to accept proposal from SAIC, (through Hidalgo County's membership participation with Cooperative Purchasing Agreement HGAC-EN06-10) for the purposes of assisting Hidalgo County in updating and developing Hidalgo County's Hazard Mitigation Plan in an amount not to exceed $ 75,000.00, with authority to issue Purchase Order for same.
C.
Pct. 1
1.
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice # | Vendor | Amount | Account# |
| 12/01/12 | 21323922 | ASG Security | $25.00 | 3-1200-431-00-121-004-0-413 |
| 01/01/13 | 21451485 | ASG Security | $26.50 | 3-1200-431-00-121-004-0-413 |
| 02/01/13 | 21569402 | ASG Security | $26.50 | 3-1200-431-00-121-004-0-413 |
| 03/01/13 | 21770441 | ASG Security | $26.50 | 3-1200-431-00-121-004-0-413 |
| 04/01/13 | 22015112 | ASG Security | $26.50 | 3-1200-431-00-121-004-0-413 |
| 12/01/12 | 21304359 | ASG Security | $26.50 | 3-1200-431-00-121-005-0-413 |
| 01/01/13 | 21451484 | ASG Security | $26.50 | 3-1200-431-00-121-005-0-413 |
| 02/01/13 | 21569401 | ASG Security | $26.50 | 3-1200-431-00-121-005-0-413 |
| 03/01/13 | 21770440 | ASG Security | $26.50 | 3-1200-431-00-121-005-0-413 |
| 12/01/12 | 21304361 | ASG Security | $26.65 | 3-1100-452-00-121-013-0-413 |
| 01/01/13 | 21451486 | ASG Security | $26.65 | 3-1100-452-00-121-013-0-413 |
| 02/01/13 | 21601284 | ASG Security | $26.65 | 3-1100-452-00-121-013-0-413 |
| 03/01/13 | 21804732 | ASG Security | $26.65 | 3-1100-452-00-121-013-0-413 |
| 12/01/12 | 21304362 | ASG Security | $23.45 | 3-1100-452-00-121-013-0-413 |
| 01/01/13 | 21451487 | ASG Security | $23.45 | 3-1100-452-00-121-013-0-413 |
| 02/01/13 | 21569403 | ASG Security | $23.45 | 3-1100-452-00-121-013-0-413 |
| 03/01/13 | 21770442 | ASG Security | $23.45 | 3-1100-452-00-121-013-0-413 |
| 04/01/13 | 22015113 | ASG Security | $23.45 | 3-1100-452-00-121-013-0-413 |
| 04/01/13 | 22015111 | ASG Security | $26.50 | 3-1100-431-00-121-005-0-413 |
| Total | $487.35 | |||
D.
Pct. 2
1.
Requesting authority to advertise with approval of RFB plans and specifications developed by project engineer, Raul Sesin, P.E., Hidalgo County Planning Department for: Hidalgo County Precinct No. 2 -"McColl Road Overlay & Curb and Gutter Improvements"-RFB No. 2013-139-05-08-MSS.
E.
Pct. 3
1.
Accept and approve final negotiated "On-Call" professional appraisal services agreement on an as needed basis with Leonel Garza Jr. & Associates, LLC for, "Various Projects" for Precinct No. 3 as ranked/approved for negotiations on CC 2/26/13.
F.
Pct. 4:
1.
a. Requesting approval of a "professional engineering services" agreement with
HALFF ASSOCIATES INC. for: "Professional Engineering Services" in connection to
"job specific"
PROJECT: "US 281 and SH 186 (Linn-San Manuel) Beautification Project" located within
Hidalgo County Precinct No. 4
b. Requesting approval of Work Authorization No. 1 ($ 6,000.00) from HALFF ASSOCIATES INC. for "Professional Engineering Services" in connection to "job specific" PROJECT: "US 281 and SH 186 (Linn-San Manuel) Beautification Project" located within Hidalgo County Precinct Number 4
b. Requesting approval of Work Authorization No. 1 ($ 6,000.00) from HALFF ASSOCIATES INC. for "Professional Engineering Services" in connection to "job specific" PROJECT: "US 281 and SH 186 (Linn-San Manuel) Beautification Project" located within Hidalgo County Precinct Number 4
G.
Health & Human Services Dept.
1.
a. Presentation and action in connection with the sole response received for RFP No 2013-008-03-13-YZV-"Registered Pharmacist Services" for the purpose of HCCC ranking it as "qualified" in order to continue to the next phase (i.e. negotiations) of the proposal process;
b. Requesting authority for Purchasing department to negotiate with the sole "qualified" proposer in order to finalize a contract for consideration and award.
b. Requesting authority for Purchasing department to negotiate with the sole "qualified" proposer in order to finalize a contract for consideration and award.
H.
Colonia Access Program Pct. 4
1.
a. Requesting approval of "Supplemental Agreement No. 2" to C-CAP-08-031A-09-02 between Hidalgo County and Quintanilla, Headley & Associates Inc. to replace "Exhibit D1" with "Exhibit D1 REVISED" resulting in an increase of $8,840.00 in the estimated amount;
b. Requesting approval of Work Authorization No. 2 (with a proposed fee of $8,840.00) with Quintanilla, Headley & Associates Inc. Raba Kistner Consultants, Inc. to provide engineering services for Hidalgo County Pct 4 Border Colonia Access Program Round III Hoehn Drive Subdivision.
b. Requesting approval of Work Authorization No. 2 (with a proposed fee of $8,840.00) with Quintanilla, Headley & Associates Inc. Raba Kistner Consultants, Inc. to provide engineering services for Hidalgo County Pct 4 Border Colonia Access Program Round III Hoehn Drive Subdivision.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Potential Litigation - Electric Service Provider (Reliant) Sales Agreement
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Potential Litigation - Electric Service Provider (Reliant) Sales Agreement
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn