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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING April 23, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Proclamation declaring May 2, 2013 as National Day of Prayer in Hidalgo County
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Veterans Services:
Requesting permission to allow Emilio De Los Santos and 2 staff members to travel to San Antonio, Texas to attend the Texas Veterans Commission 2013 Spring Training Conference on May 20-23, 2013 (TVC will pay for lodging and food expenses)
Requesting permission to allow Emilio De Los Santos and 2 staff members to travel to San Antonio, Texas to attend the Texas Veterans Commission 2013 Spring Training Conference on May 20-23, 2013 (TVC will pay for lodging and food expenses)
D.
Texas A&M AgriLife Extension Service:
1. Requesting permission to allow Barbara Storz travel to Galveston, Texas on April 30, 2013 through May 3, 2013 to attend the Professional Development Seminar & Program Conference.
2. Requesting permission for agents, Barbara Storz, Brad Cowan, Adelita F. Munoz and Christina L. Perez travel to South Padre Island, Texas on May 14-16, 2013 to attend the District 12 Spring Faculty Meeting.
1. Requesting permission to allow Barbara Storz travel to Galveston, Texas on April 30, 2013 through May 3, 2013 to attend the Professional Development Seminar & Program Conference.
2. Requesting permission for agents, Barbara Storz, Brad Cowan, Adelita F. Munoz and Christina L. Perez travel to South Padre Island, Texas on May 14-16, 2013 to attend the District 12 Spring Faculty Meeting.
E.
Purchasing Department:
Requesting approval for Darlene H. Betancourt and Leticia H. Saenz to attend the 2013 Lone Star Conference (Hosted by: SAPPA ) Public Purchasing Association on May 1- 3, 2013 in San Antonio, Texas.
Requesting approval for Darlene H. Betancourt and Leticia H. Saenz to attend the 2013 Lone Star Conference (Hosted by: SAPPA ) Public Purchasing Association on May 1- 3, 2013 in San Antonio, Texas.
F.
Fire Marshal:
Requesting permission to allow Wesley Bradley, Chief Deputy, to attend the 2013 IAAI Annual Training Conference in Orlando, Florida on May 5-10, 2013.
Requesting permission to allow Wesley Bradley, Chief Deputy, to attend the 2013 IAAI Annual Training Conference in Orlando, Florida on May 5-10, 2013.
G.
Safety Division:
Requesting permission/approval of travel for Armando Guzman and Rene Parrao to attend the OSH502 90 - Update for Construction Industry Outreach Trainers Course to be held in San Antonio, Texas on June 24-26, 2013.
Requesting permission/approval of travel for Armando Guzman and Rene Parrao to attend the OSH502 90 - Update for Construction Industry Outreach Trainers Course to be held in San Antonio, Texas on June 24-26, 2013.
8.
Constables:
A.
Constable Pct. #1:
Requesting approval to process payment of the following invoices as claims to Slik Pitt Wash And Lube, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor
Requesting approval to process payment of the following invoices as claims to Slik Pitt Wash And Lube, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor
9.
County Treasurer - Norma Garcia:
A.
1. Discussion and possible action on Hidalgo County Wage Overpayment/Underpayment Policy
2. Discussion and possible action on Hidalgo County Wage Deduction Authorization Agreement
2. Discussion and possible action on Hidalgo County Wage Deduction Authorization Agreement
10.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
B.
Presentation regarding the MORE Health @ UTPA Conference, April 25 – 27, 2013.
C.
Requesting approval to process the following AT&T invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Billing Date | Amount |
| AT&T | 956-383-0111-942-9 | Mar 19, 2013 | $100.93 |
| AT&T | 956-843-7463-001-7 | Mar 29, 2013 | $1,702.55 |
| AT&T | 956-262-1141-273-7 | Mar 23, 2013 | $3,123.21 |
| Total | $4,926.69 | ||
D.
Approval to process payment of claim for telephone services (Verizon Southwest Inc. Vendor #251577) for Weslaco Clinic Account # 10 5492 2821135867 03 in the amount of $168.56 for dates of services March 28 - April 27, 2013.
E.
Requesting approval of claim/invoice submitted by The University of Texas Health Science Center at San Antonio for the preparation of the 1115 Waiver Program Plan in the amount of $20,000.00, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
11.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
12.
IT Department - Renan Ramirez
A.
Constables:
Authorization and approval to purchase new wireless devices and service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
Authorization and approval to purchase new wireless devices and service through the County's membership/participation with CONTRACT: DIR-SDD-1779 with awarded vendor VERIZON WIRELESS for the following:
| Requisition#: | Description: | Monthly Plan: | Equipment Cost: | Employee Name: | Accessories: |
| 232721 | Data Card | 4G Unl. Mobile Broadband Plan @ $37.99 X 20 (data cards) X 9/mo (April-Dec.2013) = $6,838.20 | VZW MIFI4620L @ $0. | Office Use | VPC(one time cost car chargers) @ $19.49 X 20 = $389.80 |
13.
HIDTA - Task Force - Dora Munoz:
A.
Requesting approval to process the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor:
| Vendor Name | Inv. Date | Invoice No. | Amount |
| McCreery Aviation Co., Inc. | 10/25/12 | 2012-263427(Nov.) | $50.00 |
| McCreery Aviation Co., Inc. | 11/25/12 | 2012-265428(Dec.) | $50.00 |
| McCreery Aviation Co., Inc. | 12/25/12 | 2012-267690(Jan.) | $50.00 |
| McCreery Aviation Co., Inc. | 01/25/13 | 2013-269504(Feb.) | $50.00 |
14.
Urban County - Diana Serna:
A.
The Urban County Program on behalf of the Hidalgo County Precinct No. 4 is requesting approval and award of best and final negotiated contract with Dos Logistics, Inc. in the amount of $ 35,976.00 utilizing CDBG FY (2012) Street Improvements Project.
B.
Urban County Program on behalf of the City of San Juan is requesting approval of a best and final negotiated contract with Cruz-Hogan Consultants, Inc. in the amount of $22,430.00 utilizing Year 25 (2012) funds for engineering and surveying services for water/sewer improvements on Lincoln Avenue and alley between 11th and 12th Street in San Juan, Texas.
15.
Elections Administration - Yvonne Ramon:
A.
Approval of the appointment of members to Hidalgo County Vote Centers Committee based on recommendations from Judge & Commissioners
16.
Head Start Program - Teresa Flores:
A.
End of Year Activities - May 2013
B.
Recruitment Report for Program Year 2013-2014
C.
Presentation of Nutrition Program Contest 2013 Winners
D.
Discussion/Approval of Summer Work Schedule
E.
Discussion/Approval to Eliminate Perfect Attendance
F.
Discussion/Approval of Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and The University of Texas Pan American
G.
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One Year Term the Contract for Services for Air Conditioning, Plumbing Maintenance Services with Roberto Ontiveros, dba, JR Electric
H.
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional One Year Term the Lease Agreements for Facilities (under same terms and conditions) with the Following Private Entities
| Texas Regional Properties: | |
| Donna IV H/S Center | Mercedes II H/S Center |
| Edinburg III H/S Center | Mission III H/S Center |
| La Herencia H/S Center | Mcallen VI H/S Center |
| Las Milpas H/S Center | Mcallen IV H/S Center |
| Mission IV H/S Center |
| Guillermina Garcia: |
| Weslaco III H/S Center |
17.
Right of Way - Joe Pena:
A.
Authorization for County Judge to sign Closing Documents for FM 681/ FM 2221 Project, Parcel 31. Approved by Commissioners Court on February 15, 2013.
18.
Precinct #1 - Comm. Cuellar:
A.
Requesting approval of Amendment to Interlocal Cooperation Agreement between City of Mercedes and County of Hidalgo for the Mile 2 West Project.
19.
Precinct #3 - Comm. Flores:
A.
Requesting approval to process the following invoices a claim with authority for County Treasurer to issue payment after review, audit, and processing procedures are competed by County Auditor. PO # 625224 and PO #625225
| Vendor | Invoice # | Date | Amount |
| L&G Consulting Engineers | 11324402 | 03-31-2013 | $84,375.62 |
| L&G Consulting Engineers | 11324401 | 03-31-2013 | $50,185.60 |
20.
Budget & Management - Sergio Cruz:
A.
Pct. 1 TXDOT (1315):
1. Approval to accept the revised agreement for FM 493 (from US Bus. 83 to US 281) from TXDOT and rescind prior agreement. This revised agreement will decrease the local participation rate from 10% to 1.2%. Ref: ROW CSJ-0863-01-057 and Construction CSJ-0863-01-047
2. Approval to submit payment to TXDOT in the amount of $17,778.00, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
3. Approval of Second Amendment and Restatement of Interlocal Cooperation Agreement between the County of Hidalgo and City of Donna, Texas concerning certain improvements to FM 493 from Champion St. south to US Highway 281.
1. Approval to accept the revised agreement for FM 493 (from US Bus. 83 to US 281) from TXDOT and rescind prior agreement. This revised agreement will decrease the local participation rate from 10% to 1.2%. Ref: ROW CSJ-0863-01-057 and Construction CSJ-0863-01-047
2. Approval to submit payment to TXDOT in the amount of $17,778.00, with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor:
3. Approval of Second Amendment and Restatement of Interlocal Cooperation Agreement between the County of Hidalgo and City of Donna, Texas concerning certain improvements to FM 493 from Champion St. south to US Highway 281.
B.
Salary Schedule Changes:
1.
Sheriff's Office (1100):
a. Approval to authorize clothing allowance as follows, effective 01/01/13.
a. Approval to authorize clothing allowance as follows, effective 01/01/13.
| Slot No. |
Position Title | Allowance | Budgeted Amount |
| 0028 | Sergeant (Step I) | Clothing | $500.00 |
| 0052 | (Sr.) Deputy Sheriff (Step II) | Clothing | $500.00 |
b. Approval of interdepartmental transfer.
c. Approval of revised salary schedule.
c. Approval of revised salary schedule.
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
a. Report from Commissioners Court's assigned "committee" on the negotiations conducted with the applicant, Lone Star National Bank, if applicable:
b. Acceptance of final negotiated rates, fees, terms and conditions, award, and/or approval of the final negotiated Hidalgo County Depository Bank and/or Remittance Processing (Lockbox) with if applicable, Trust and/or Other Related Service Agreements with Lone Star National Bank, with the effective date upon expiration of current agreement and expiring on Commissioners Court May term of________________ ; or in the alternative,
c. Recommendation to cease negotiations with Lone Star National Bank, Pharr, Texas and re-advertise pursuant to Chapter 116, Texas Local Government Code, for the selection of a County Depository Bank as other ranked Banks do not meet all requirements set forth by Hidalgo County with current depository bank remaining as such until new bank is selected and permitted by statute.
b. Acceptance of final negotiated rates, fees, terms and conditions, award, and/or approval of the final negotiated Hidalgo County Depository Bank and/or Remittance Processing (Lockbox) with if applicable, Trust and/or Other Related Service Agreements with Lone Star National Bank, with the effective date upon expiration of current agreement and expiring on Commissioners Court May term of________________ ; or in the alternative,
c. Recommendation to cease negotiations with Lone Star National Bank, Pharr, Texas and re-advertise pursuant to Chapter 116, Texas Local Government Code, for the selection of a County Depository Bank as other ranked Banks do not meet all requirements set forth by Hidalgo County with current depository bank remaining as such until new bank is selected and permitted by statute.
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of City of Palmview, Texas
D.
Claim of Cristobal Vela
E.
Claim of Patrick McNeely
F.
Claim of Joel Resendez
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of City of Palmview, Texas
D.
Claim of Cristobal Vela
E.
Claim of Patrick McNeely
F.
Claim of Joel Resendez
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn