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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING April 30, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Approval of Proclamation proclaiming the month of May as "Elder Abuse Prevention Month"
C.
Resolution honoring Sheriff Guadalupe "Lupe" Trevino for being a recipient of the 2013 County Best Practices Award from the Texas Association of Counties.
D.
Acceptance of modification to the period of performance for the Energy Efficiency Conservation Block Grant DE-EE0000912 to September 30, 2013 with authorization for the County Judge to sign appropriate documents.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to authorize Ramon Garcia, Hidalgo County Judge, to sign the Property Damage Release form to settle total loss auto accident with County vehicle. (Sheriff Office)
D.
Approval to accept settlement check from National Unity Insurance Company in the amount of $12,412.24 to settle total loss auto accident with County vehicle. (Sheriff Office)
E.
Approval to accept settlement check from Endeavor General Agency, LLC in the amount of $1,871.95 to settle auto accident with County vehicle. (Sheriff Office)
F.
County Court #7:
Approval to process payment of invoices/claims from A Sign Language Company for interpreting services with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor as follows:
Approval to process payment of invoices/claims from A Sign Language Company for interpreting services with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor as follows:
| Company | Invoice # | Invoice Date | Amount |
| A Sign Language Company | 8811 | 12/17/12 | 261.25 |
| Total | 261.25 |
8.
Constables:
A.
Constable Pct. #1:
Discussion, consideration, and approval to appoint Francisco Sanchez as Reserve Deputy Constable by Constable Celestino Avila Jr., Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012.
Discussion, consideration, and approval to appoint Francisco Sanchez as Reserve Deputy Constable by Constable Celestino Avila Jr., Constable Precinct 1 in accordance with Texas Local Government Code Section 86.012.
B.
Constable Pct. #4 Investigation HB 65 (1231):
Approval of 2013 appropriation of funds into the Constable Pct 4 Investigation 65 in the amount of $20,000.78 to fund police gear and training.
Approval of 2013 appropriation of funds into the Constable Pct 4 Investigation 65 in the amount of $20,000.78 to fund police gear and training.
9.
County Treasurer - Norma Garcia:
A.
1. Discussion and possible action on Hidalgo County Wage Overpayment/Underpayment Policy
2. Discussion and possible action on Hidalgo County Wage Deduction Authorization Agreement
2. Discussion and possible action on Hidalgo County Wage Deduction Authorization Agreement
10.
District Courts:
A.
Indigent Defense:
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit, and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice Number | Vendor | Amount |
| 1-27-13 | 632018816-062 | Sprint | $ 35.99 |
| 2-27-13 | 632018816-063 | Sprint | $ 35.99 |
| 3-27-13 | 632018816-064 | Sprint | $ 42.99 |
11.
Human Resources - Esther Cortez:
A.
Purchasing Department (1100):
Requesting permission to advertise/hire for the following:
Requesting permission to advertise/hire for the following:
| Position Title | Slot # | Budgeted Salary |
| Inventory Specialist III | 0013 | $ 38,507.00 |
| Inventory Specialist IV | 0012 | $ 40,898.00 |
B.
Civil Service (190-001):
Requesting approval to process payment as follows:
Requesting approval to process payment as follows:
| Vendor | Meeting date | Amount | PO # |
| Subway Sandwiches & Salads | 03/21/13 | $ 49.00 | 685920 |
C.
Health & Human Services Health Div.- Admin/ Clinics (1100):
1. Approval of the following personnel actions:
2. Requesting permission to advertise/hire for the following positions:
3. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Program # | Position Title | Slot # | Budgeted Salary |
| Delete | 340-003 (Clinics) | Laboratory Technician | 0042 | $25,772.00 |
| Delete | 340-001 (Admin) | Eligibility Specialist I | 0030 | $24,929.00 |
| Create | 340-003 (Clinics) | Medical Technician I | 0134 | $25,772.00 |
| Create | 340-001 (Admin) | Clerk II | 0054 | $24,929.00 |
| Program # | Position Title | Slot # | Budgeted Salary |
| 340-003 (Clinics) | Medical Technician I | 0134 | $25,772.00 |
| 340-001 (Admin) | Clerk II | 0054 | $24,929.00 |
| 340-003 (Clinics) | Clerk III | 0036 | $26,330.00 |
| 340-003 (Clinics) | Clerk II | 0050 | $22,303.00 |
| 240-001 (Human Services) | Eligibility Specialist I | 0032 | $24,087.00 |
3. Approval of revised salary schedule.
D.
Fire Marshal's Office (1100):
Requesting permission to advertise/hire for the following:
Requesting permission to advertise/hire for the following:
| Position | Slot # | Budgeted Salary |
| Clerk III | 0007 | $ 26,014.00 |
12.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
B.
1. Requesting approval of First Amendment to the interlocal agreement between The University of Texas Health Science Center at San Antonio and Hidalgo County for the preparation of the 1115 Waiver Program Plan for a total amount of $120,000.00, with authority for County Judge to execute the amendment.
2. Approval to process payment for Invoice No. 3 submitted by The University of Texas Health Science Center at San Antonio in the amount of $20,000.00 pursuant to the amended interlocal agreement between The University of Texas Health Science Center at San Antonio and Hidalgo County, with authority for County Treasurer to issue payment after auditing procedures are completed by the County Auditor.
2. Approval to process payment for Invoice No. 3 submitted by The University of Texas Health Science Center at San Antonio in the amount of $20,000.00 pursuant to the amended interlocal agreement between The University of Texas Health Science Center at San Antonio and Hidalgo County, with authority for County Treasurer to issue payment after auditing procedures are completed by the County Auditor.
C.
1. Discussion, consideration, and approval of Hidalgo County 1115 Waiver Intergovernmental Transfer Revised Policy.
2. Discussion, consideration, and approval to transfer up to $2,858,335.50 (maximum share) to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Demonstration Year 1 Delivery System Reform Incentive Payment (DSRIP).
3. Approval of Letter as requested by Health and Human Services Commission in reference to the Demonstration Year 1 Delivery System Reform Incentive Payment (DSRIP) to Hidalgo County, with authority for County Judge to execute the letter.
2. Discussion, consideration, and approval to transfer up to $2,858,335.50 (maximum share) to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Demonstration Year 1 Delivery System Reform Incentive Payment (DSRIP).
3. Approval of Letter as requested by Health and Human Services Commission in reference to the Demonstration Year 1 Delivery System Reform Incentive Payment (DSRIP) to Hidalgo County, with authority for County Judge to execute the letter.
D.
Requesting approval to submit renewal grant application for the Public Health Emergency Preparedness (PHEP) program for FY 14 in the amount of $587,198.00. This grant requires a ten percent local funding match.
E.
1. Requesting approval to accept the Preparedness and Prevention Community Preparedness Section / Bioterrorism Discretionary grant contract #2013-041204 Amendment 003B. The purpose of this Amendment is to revise the budget to reflect the correct amount for the Equipment budget category and the Match cost. The effective date of this Amendment is 04/30/13.
2. Requesting approval of the Budget Appropriation.
2. Requesting approval of the Budget Appropriation.
13.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
14.
IT Department - Renan Ramirez
A.
CCL #7:
Authorization and approval to purchase wireless device through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to purchase wireless device through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Description: | Username: | Plan Description: | Equipment Cost: | MDN: |
| Data Card | Office Use | Unlimited Data Plan @ $37.99 X 8/months = $303.92 | $0 | New Activation |
15.
Urban County - Diana Serna:
A.
Urban County Program, on behalf of the City of San Juan, is requesting consideration and action to award and enter into a construction contract with Castle Enterprises, LLC. for the Flood Drainage Improvements project in the amount of $229,973.00, utilizing funds from UCP Year 24 (2011), Urban County Flood Drainage Improvements line item.
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for construction material testing.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) testing firms from the county's approved "pool" as graded and evaluated by the Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 22, 23, 24 & 25 (2009, 2010, 2011 & 2012) Precinct No.1 - Street Improvements funds.
3. Authority to negotiate a professional engineering service contract with the highest ranked firm of
for construction material testing for Urban County Program Years 22, 23, 24 & 25 (2009, 2010, 2011 & 2012) Precinct No.1 - Street Improvements funds.
2. Presentation of the scoring grid for the purpose of ranking by Commissioner's Court of at least three (3) testing firms from the county's approved "pool" as graded and evaluated by the Precinct No. 1, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 22, 23, 24 & 25 (2009, 2010, 2011 & 2012) Precinct No.1 - Street Improvements funds.
| Professional Service Firm: | Grade | Ranked |
| MEG Engineers | 95% | |
| TERRACON | 92% | |
| Professional Services Industries, Inc. | 87.67% |
3. Authority to negotiate a professional engineering service contract with the highest ranked firm of
for construction material testing for Urban County Program Years 22, 23, 24 & 25 (2009, 2010, 2011 & 2012) Precinct No.1 - Street Improvements funds.
C.
On behalf of the Hidalgo County Precinct No. 1, Urban County Program is requesting approval to reject all bids received on March 6, 2013 for the Precinct No. 1-Street Improvements Project – Saenz Ave for FY 20, 21 & 22 (2007, 2008 & 2009).
D.
The Urban County Program on behalf of the Hidalgo County Precinct No. 4 is requesting approval and award of best and final negotiated contract with Mata-Garcia Architects, LLP. in the amount of $48,070.00 utilizing CDBG FY (2008) Parks, Recreational Facility Improvements Project funds.
E.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) a professional service;
2. Presentation of the scoring grid for the purpose of CCC ranking the sole member of the County's approved "Professional Appraisal Services Pool" for the Appraisal Review of appraisal services as qualified to continue to the next step of the process in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068: Peñitas Drain project.
3. Authority to negotiate a professional (Appraisal Review Services) contract with the sole member "qualified" firm
___________________________________ for the provision of Professional Appraisal Review Services for Precinct No. 3 – Peñitas Drain.
2. Presentation of the scoring grid for the purpose of CCC ranking the sole member of the County's approved "Professional Appraisal Services Pool" for the Appraisal Review of appraisal services as qualified to continue to the next step of the process in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068: Peñitas Drain project.
| Review Appraisal Services | Grade | Ranked |
| HLH Appraisal Services | 92.67 |
3. Authority to negotiate a professional (Appraisal Review Services) contract with the sole member "qualified" firm
___________________________________ for the provision of Professional Appraisal Review Services for Precinct No. 3 – Peñitas Drain.
F.
Urban County Program is requesting approval of a program amendment for the City of La Joya, Urban County Program Year 25 (2012). The amendment will delete various street locations and add additional street locations to the work plan.
16.
Elections Administration - Yvonne Ramon:
A.
Approval of the appointment of members to Hidalgo County Vote Centers Committee based on recommendations from Judge & Commissioners
B.
Approval of Lease Contract for Election Services between Hidalgo County and the City of McAllen for their election to be held on May 11, 2013.
C.
Approval of Full Contract for Election Services between Hidalgo County and the City of Mercedes for their election to be held on May 11, 2013.
D.
Approval of Full Contract for Election Services between Hidalgo County and the Hidalgo Independent School District for their Special Election to be held on May 11, 2013.
E.
Approval of Lease Contract for Election Services between Hidalgo County and the City of La Joya for their election to be held on May 11, 2013.
F.
Approval of Lease Contract for Election Services between Hidalgo County and the City of Edinburg for their election to be held on May 11, 2013.
17.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. Mystical Star Subdivision – Pct. 4 (Hermina E. Cuevas)
a. Mystical Star Subdivision – Pct. 4 (Hermina E. Cuevas)
18.
Precinct #2 - Comm. H. Palacios:
A.
Requesting acceptance and approval of license request to construct two Gatewell Structures (concrete box culvert) on the South Levee of IBWC Main Floodway located south of Juan Balli Road and East of Border Road. Authority for County to submit letter to IBWC.
19.
Precinct #3 - Comm. Flores:
A.
Approval of 2013 appropriation of funds from the Precinct #3 R&B unreserved fund balance into Pct 3 Rd. Maint. in the amount $602,000.00 to fund operating expenditures.
20.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Pct. #2 Road Maint. (1200):
Approval of 2013 appropriation of funds from RD MAINT (1200) unreserved fund balance to Thomas Road Project McColl to Jackson (program 083) in the total amount of $141,000.00
Approval of 2013 appropriation of funds from RD MAINT (1200) unreserved fund balance to Thomas Road Project McColl to Jackson (program 083) in the total amount of $141,000.00
2.
Pct #3 R&B (1200)
Approval of 2013 appropriation of funds from Precinct #3 fund balance into Precinct #3 BCAP Ramirez Subd. (prog. 587), Ramirez Subd. #2 (prog. 588), and Ramirez Subd. #3 (prog. 589) in the total amount of $19,300.00.
Approval of 2013 appropriation of funds from Precinct #3 fund balance into Precinct #3 BCAP Ramirez Subd. (prog. 587), Ramirez Subd. #2 (prog. 588), and Ramirez Subd. #3 (prog. 589) in the total amount of $19,300.00.
3.
Countywide Mechanic Shop (1200):
Approval of 2013 appropriation of funds for Countywide Mechanic Shop in the amount of $54,000.00 to fund operating expenditures.
Approval of 2013 appropriation of funds for Countywide Mechanic Shop in the amount of $54,000.00 to fund operating expenditures.
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
a. Recommendation by Investment/Negotiation Committee for acceptance of final negotiated rates, fees, terms, and conditions for award and/or approval of the final Hidalgo County Depository Bank, Remittance processing (Lockbox), and, if applicable, Trust Services and other Related Services Agreements with Lone Star National Bank, with the effective date upon expiration of current agreement and expiring on Commissioners Court May term of 2017 with statutory option for re-negotiations in 2015; or, in the alternative,
b. Cease all negotiations with the number one-LSNB and proceed to re-advertise the project as no other applicants can be considered as all required services are not available with current bank FNB remaining in place until such time as new depository and lockbox agreements are awarded as per statute.
b. Cease all negotiations with the number one-LSNB and proceed to re-advertise the project as no other applicants can be considered as all required services are not available with current bank FNB remaining in place until such time as new depository and lockbox agreements are awarded as per statute.
B.
Pct. 1
1.
a. Acceptance and approval to increase original PO#680750 for Holchemont LTD. as approved by the Architect of record "Alcocer Garcia Associates" thru
AIA Document G701-2001 Change Order #001 in the amount of
$47,697.86 for change request as outlined in the Summary Of Change Order No. 1 to include but not limited to an
extension of Seventy Eight (78) days for the continuation of construction at Pct. #1 Constable Building; in addition to
b. AIA Document G701-2001 Change Order #002 request to utilize the amount of $1,986.11 of the $7,800.00 Betterment Allowance as defined under page 3 of the AIA Contract Document A101-2007, 4.4 of Article 4 Contract Sum.
b. AIA Document G701-2001 Change Order #002 request to utilize the amount of $1,986.11 of the $7,800.00 Betterment Allowance as defined under page 3 of the AIA Contract Document A101-2007, 4.4 of Article 4 Contract Sum.
2.
a. Pursuant to Texas Local Government Code, 263.151, discussion and approval to declare as "surplus" as show in exhibit "A" including establishing a total fair market value in the amount of $722,998.36.
b. Discussion, consideration and approval of an order of the County of Hidalgo authorizing the sale of certain personal property to the Hidalgo County Drainage District Number One.
b. Discussion, consideration and approval of an order of the County of Hidalgo authorizing the sale of certain personal property to the Hidalgo County Drainage District Number One.
3.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice # | Vendor | Amount | Account# |
| 4/1/13 | 22048655 | ASG Security | $26.65 | 3-1100-452-00-121-013-0-413 |
| Total | $26.65 | |||
C.
Pct. 2
1.
Requesting approval of Supplemental Agreement No.2 for R. Gutierrez Engineering Corporation contract #C-11-310-01-24 resulting in an estimated cost increase of $5,000.00 for services under Work Authorization No.5 for Minnesota Drain Project.
D.
Pct. 4
1.
Requesting approval to exercise option to
"terminate" agreement with
Matias Pena, Jr. d/b/a
PENA FARMS, by issuing the contractual stated thirty (30) day written notice under lease agreement# E-12-241-09-11 (C-11-224-09-27) for the purposes of
"Lease of Farm Land within
Hidalgo County Precinct No. 4 (approximately 300 AC)".
2.
Requesting Approval of "PLANS" and CORRECTION to Multiple Use Agreement (MUA) by the State of Texas by and between the Texas Department of Transportation and Hidalgo County, Texas (for US 281 & SH 186 Linn-San Manuel Beautification Project) and, (as approved by CC on 03/05/13)
E.
Sheriff's Office
1.
Acceptance and approval of final negotiated contract between Hidalgo County (Sheriff's Office/Department) and Four Paws Animal Hospital for provision of Veterinary Services.
2.
Presentation of bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Sealed Quotes (RFSQ) titled: Hidalgo County Sheriff's Office-"Purchase of New Correctional Safety Mattresses & Replacement Covers" through project No.: 2013-054-02-28-SGS.
F.
Co. Wide
1.
Recommending award of bid and approval of contract to multiple bidders as attached hereto meeting all specifications and/or requirements as detailed and reflected in documentation attached for Hidalgo County - Flexible Base Material (Crushed Caliche)- RFB No. 2013-018-04-10-MEG.
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Fabian Ybarra
D.
Claim against Roberto Ysaguirre, Jr.
E.
Civil Action No. 7:12-cv-00502; Carla Davis v. Hidalgo County
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Fabian Ybarra
D.
Claim against Roberto Ysaguirre, Jr.
E.
Civil Action No. 7:12-cv-00502; Carla Davis v. Hidalgo County
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn