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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING April 30, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - Pct. 1 Sanitation (1100)
B.
2013 - Pct. #1 CRC (1100)
C.
2013 - Pct. #2 Parks (1100)
D.
2013 - Pct. #2 Administration (1200)
E.
2013 - Pct. #2 (1200)
F.
2013 - Pct. #2 CRC (1100)
G.
2013 - Fire Marshal's Office (1100)
H.
2013 - 398th District Court (1100)
I.
2013 - Treasurer's Office (1100)
J.
2013 - Human Resources (1100)
K.
2013 - County Auditor's Office (1100)
L.
2013 - County Court at Law #1 (1100)
M.
2013 - Adult Probation (1100)
N.
2013 - Texas A&M AgriLife Extension Service (1100)
O.
2013 - Jail (1100)
P.
2013 - Constable Pct. #4 (1100)
Q.
2013 - County Court at Law #5 (1100)
R.
2013 – County Wide Mechanic Shop (1200)
S.
2013 - Hidalgo County Clerk's Office (1100)
T.
2013 - County Court at Law #6 (1100)
U.
2013 - WIC NPAOP (1292)
V.
2013 - Safety Division (1100)
W.
2013 - Elections Department (1100)
X.
2013 - Purchasing (1100)
Y.
2013 - Justice Court Tech (1242)
3.
2013 Interdepartmental transfers:
A.
Various Depts.:
Approval of 2013 interdepartmental transfer from Co. Wide Adm. - Bank Fees to various departments in the amount of $18,096.08.
Approval of 2013 interdepartmental transfer from Co. Wide Adm. - Bank Fees to various departments in the amount of $18,096.08.
B.
Civil Service (1100):
Approval of 2013 interdepartmental transfer from General Litigation to Civil Service in the amount of $30,000.00 to fund legal services.
Approval of 2013 interdepartmental transfer from General Litigation to Civil Service in the amount of $30,000.00 to fund legal services.
C.
Health and Human Services (1100):
Approval of 2013 interdepartmental transfer from County Wide Admin (Dept 115) to the Health & Human Services (Dept 240) in the amount of $2,858,335.50 to fund the anchor entity DSRip Projects within Hidalgo County.
Approval of 2013 interdepartmental transfer from County Wide Admin (Dept 115) to the Health & Human Services (Dept 240) in the amount of $2,858,335.50 to fund the anchor entity DSRip Projects within Hidalgo County.
D.
Pct.#2 Rd Maintenance (1200):
Approval of 2013 interdepartmental transfer from Rd. Maint program (006) to program (028) in the amount of $75,000.00
Approval of 2013 interdepartmental transfer from Rd. Maint program (006) to program (028) in the amount of $75,000.00
E.
Pct. #2 CO (1342):
Approval of 2013 interdepartmental transfer within CO Cesar Chavez, program no. 039 to CO Minnesota, program no. 058 in the total amount of $8,401.36.
Approval of 2013 interdepartmental transfer within CO Cesar Chavez, program no. 039 to CO Minnesota, program no. 058 in the total amount of $8,401.36.
F.
Pct.2 (1200):
Approval of 2013 interdepartmental transfer from Road Maint. program (006) to El Dora Rd (RETMA-Cesar Chavez) program(052) in the amount of $500.00.
Approval of 2013 interdepartmental transfer from Road Maint. program (006) to El Dora Rd (RETMA-Cesar Chavez) program(052) in the amount of $500.00.
G.
Pct.3 BCAP (1200):
Approval of 2013 interdepartmental transfer from BCAP Ramirez Subdivision, program no. 587, to BCAP Ramirez II Subdivision, program no. 588 in the total amount of $4,000.00.
Approval of 2013 interdepartmental transfer from BCAP Ramirez Subdivision, program no. 587, to BCAP Ramirez II Subdivision, program no. 588 in the total amount of $4,000.00.
H.
Certificate of Obligation Series 2006 (1336) Precinct #4:
Approval of 2013 interdepartmental from CO2006 - Admin Building (program 043) to CO2006 - PCT 4 Drain Improvement (program 036) the amount of $915,000.00 for the purchase of heavy equipment.
Approval of 2013 interdepartmental from CO2006 - Admin Building (program 043) to CO2006 - PCT 4 Drain Improvement (program 036) the amount of $915,000.00 for the purchase of heavy equipment.
I.
CO,2006 (1336):
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2006 from various programs to CONST PCT.1 (Program 042) in the amount of $47,697.86.
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2006 from various programs to CONST PCT.1 (Program 042) in the amount of $47,697.86.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
County Treasurers:
A.
Approval of the Hidalgo County monthly investment report for November 2012 & December 2012.
6.
Monthly Fee Reports:
A.
District Clerk
Approval of March 2013 Monthly Fee report.
Approval of March 2013 Monthly Fee report.
B.
District Attorney's Office
Approval of March 2013 Monthly Ckeck Processing Fees Report
Approval of March 2013 Monthly Ckeck Processing Fees Report
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #115487
B.
Elections Dept:
Requesting permission to allow Brenda Renteria (GIS Operator ) and Hilda Ramos to attend 2013 ESRI International User Conference sponsored by ESRI. The workshop/training will be held July 8, 2013 through July 12, 2013 in San Diego, California.
Requesting permission to allow Brenda Renteria (GIS Operator ) and Hilda Ramos to attend 2013 ESRI International User Conference sponsored by ESRI. The workshop/training will be held July 8, 2013 through July 12, 2013 in San Diego, California.
C.
Pct. #4:
Requesting approval to reimburse Commissioner Joseph Palacios the amount of $ 2,786.16 and Jesus M. Ozuna the amount of $ 96.00 for travel expenses to Washington, D.C. on April 9-11, 2013 with authority for County Treasurer to issue payment/check after review and auditing procedures are completed by County Auditor
Requesting approval to reimburse Commissioner Joseph Palacios the amount of $ 2,786.16 and Jesus M. Ozuna the amount of $ 96.00 for travel expenses to Washington, D.C. on April 9-11, 2013 with authority for County Treasurer to issue payment/check after review and auditing procedures are completed by County Auditor
8.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| L1100.02.003.0114.11 | Castaneda Geronimo & Noemi | $3,099.84 |
| M5500.00.026.0001.00 | D & M Finance CO LLC | $4,839.66 |
| R9999.94.UPR.0001.00 | Union Pacific Railroad | $2,862.97 |
| S5950.00.010.0002.00 | US Bank Mortgage | $7,637.77 |
| T3800.00.000.0047.00 | Reynaldo Ortiz | $2,760.78 |
| W3800.00.171.0000.15 | First National Bank | $3,095.48 |
9.
Membership Dues:
A.
Health Dept.:
Requesting approval to renew the OSSF Designated Representative license for the following Health & Human Services - Environmental Division employee:
Requesting approval to renew the OSSF Designated Representative license for the following Health & Human Services - Environmental Division employee:
| Vendor | Employee | Invoice No. | Amount | Purpose |
| TCEQ | Elizardo Ramos Jr. | OS0006937 | $111.00 | OSSF License |
| Total | $111.00 |
B.
Sheriff Department:
Requesting approval to pay 2013 membership dues to FBI LEEDA for Commander Jose Padilla in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2013 membership dues to FBI LEEDA for Commander Jose Padilla in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
10.
Urban County:
A.
Request for approval of one (1) applicant in the City of Mercedes and one (1) applicant in the City of San Juan under the HOME Owner-Occupied Housing Rehabilitation Program.
11.
Budget & Management:
A.
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 1-15, 2013 in the amount of $ 54,616.99 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of April 1-15, 2013 in the amount of $ 54,616.99 and requesting approval of wire transfer.
B.
1. Approval of reimbursement in the amount of $783,010.69 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 04/01/13 to 04/12/13.
2. Approval of wire transfer to cover claims paid.
| 04/01-05/13 | $306,855.73 |
| 04/06-12/13 | $476,154.96 |
| TOTAL | $783,010.69 |
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to exercise the sixty (60) day extension option as provided under the current contract between Hidalgo County and Lewis & Ellis, Inc. for " Actuarial Consulting Services for Part I- GASB 43 and /or 45 OPEB Valuation Analysis and Part II- Health Benefits Reserve Analysis" under the same rates, terms and conditions for contract number (E-12-178-06-02).
B.
Requesting approval for payment to project engineer, R. Gutierrez Engineering Corporation, Contract #C-11-310-01-24, Invoice #3297 for Border Rd. Project in the amount of $4,800.00.
C.
1. Rescind action taken on 03/26/13-AI#37730 for request of Pay App #1 with Invoice #1233200-1 in the amount of $38,295.72 as submitted by CAS Companies in connection with the Hidalgo County Clerks Re-roof project amid PO#686416 inasmuch as incorrect invoice amount was submitted/attached; and
2. Acceptance and approval of request for payment of Invoice #1233200-1 in the amount of $53,131.87 as submitted by CAS Companies in connection with the Hidalgo County Clerks Re-roof project amid PO#686416 with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
D.
Acceptance and approval of the following invoices from L&G Consulting Engineers for "On Call Services for MPO and HCRMA Representation" contract #C-11-054-04-12:
| Invoice Date | Invoice # | Amount |
| 03/31/13 | 11324405 | $6,982.68 |
E.
Requesting approval to rescind action taken on 02/28/2012/AI-31187 line 20. A. 5 (b) 1. inasmuch as proposals from job order contractors' were over budget and project was cancelled.
F.
1. Acceptance and approval of payment for Inv.oice# 11324414 ($14,669.21) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#1-PO#663995) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
2. Acceptance and approval of payment for Invoice# 11324413 ($ 85,985.40) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO# 684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Acceptance and approval of payment for Invoice# 11324400A ($ 9,058.12) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-13-027-12-11 (WA#1-PO#688436) for "Job Specific" PROJECT: "FM 1017 Project (from 0.1 Miles West of US281 to 0.8 Miles West)" located in Hidalgo County Precinct No. 4.
2. Acceptance and approval of payment for Invoice# 11324413 ($ 85,985.40) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO# 684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Acceptance and approval of payment for Invoice# 11324400A ($ 9,058.12) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-13-027-12-11 (WA#1-PO#688436) for "Job Specific" PROJECT: "FM 1017 Project (from 0.1 Miles West of US281 to 0.8 Miles West)" located in Hidalgo County Precinct No. 4.
G.
1. Presentation for discussion, consideration, acceptance, and approval to exercise the
one (1) year extension (on an annual basis) as stated in the current
"Memorandum of Understanding" (MOU)-E-12-132-05-08 (C-07-225-05-08) for
"Prenatal Health Care Services of Inmates" between the
Hidalgo County Sheriff's Office and
Hidalgo County Health Department.
2. Requesting authority to exercise the additional one (1) year period as provided in current contract #C-11-016-04-19 for: "Service and Maintenance for Generators at the Jail / Law Enforcement Center / Etc..." for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with CLIFFORD POWER SYSTEMS, INC.
2. Requesting authority to exercise the additional one (1) year period as provided in current contract #C-11-016-04-19 for: "Service and Maintenance for Generators at the Jail / Law Enforcement Center / Etc..." for the Hidalgo County Sheriff's Office, under the same rates, terms and conditions with CLIFFORD POWER SYSTEMS, INC.
H.
Acceptance and approval of request for payment of Invoice #1223400-6 in the amount of $ 169,689.23 submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project-PO#682714.
I.
Requesting authority to exercise the
Second (2nd) Year of the additional four (4) one (1) year terms as provided in current contract# E-12-150-05-22 (C-11-099-05-24) for: "Ground Water, Gas Monitoring and Groundwater Data Evaluation at Closed Landfill Site" located at Hidalgo County Precinct No. 4, under the same rates, terms and conditions with
MODERN TECHNOLOGY-MODERN ENVIRONMENT.
J.
1. Requesting authority to exercise the First (1st) Year of the additional two (2) one (1) year periods as provided in current contract# C-12-023-05-01 for: "PEST CONTROL SERVICES" for HIDALGO COUNTY, under the same rates, terms and conditions with ROBERT SANCHEZ d/b/a KILL A BUG PEST CONTROL.
2. Requesting authority to exercise the second (2nd) & Final year of the additional two (2) one (1) year periods as provided in current contract# E-12-141-05-15 (C-10-010-05-25) for: "PURCHASE OF UNIFORMS and/or ACCESSORIES" for HIDALGO COUNTY, under the same rates, terms and conditions with PREMIERE UNIFORMS d/b/a PREMIER UNIFORMS TACTICAL SUPPLY.
2. Requesting authority to exercise the second (2nd) & Final year of the additional two (2) one (1) year periods as provided in current contract# E-12-141-05-15 (C-10-010-05-25) for: "PURCHASE OF UNIFORMS and/or ACCESSORIES" for HIDALGO COUNTY, under the same rates, terms and conditions with PREMIERE UNIFORMS d/b/a PREMIER UNIFORMS TACTICAL SUPPLY.
K.
Requesting authority to enter into a 36-month new copier (capital) lease for a WC7530P copier through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Court at Law #2 through Requisition #230890 in the amount of $273.93/month, effective upon approval.
L.
Approval of Application for Payment No. 2 in the amount of $113,364.22, from Jimmy Closner & Sons Construction Co., Inc., contracted vendor for Casa De Los Vecinos Subdivision (Pct. 3) as submitted by Javier Hinojosa Engineering project engineer (C-CAP-12-197-10-16.)
M.
Requesting authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract, etc.) as attached hereto for: "Hidalgo County Sheriff's Office- Drug Test Collection Services" Bid No. 2013-077-MEG including the re-advertising of project in the event bids are received and project is still required.
N.
Requesting approval for the destruction of the salvaged departmental uniforms in the interest of safety and security against possible misuse of said items(as they contain county logo) with Purchasing Department witnessing said documenting same.
Declare "salvage" (TxLGC 262.151) uniforms described in attachment:
Declare "salvage" (TxLGC 262.151) uniforms described in attachment:
O.
Authority to exercise the one (1) year extension option as provided under current contract for "Auctioneer & Storage Services" for Hidalgo County under the same rates, terms, and conditions with Rod Robertson Enterprises, Inc.
P.
Authority to exercise sixty (60) day grace period option as provided under current contract for "Testing System and Related Supplies" for the Health and Human Services Dept. under the same rates, terms, and conditions with Stanbio Laboratory C-10-071-05-03.
Q.
Requesting approval of payment for Invoices (set forth below) submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-AIA Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4";
a) Invoice# 452501/06A/XV in the amount of $ 234.63
b) Invoice# 452501/06B/XV in the amount of $1,475.01
c) Invoice# 452501/07/XV in the amount of $1,308.92
b) Invoice# 452501/06B/XV in the amount of $1,475.01
c) Invoice# 452501/07/XV in the amount of $1,308.92
$3,018.56