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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING May 7, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Presentation on 2013 South Texas Hurricane Conference
C.
Approval to appoint/re-appoint member to the Hidalgo County Housing Authority Board for a two year term.
D.
Appointment to the Hidalgo County Subdivision Advisory Board and the Board of Building Line Adjustments.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Master Court I, II & Child Welfare:
Requesting approval to process payment of the following invoices:
with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor
Requesting approval to process payment of the following invoices:
| Vendor | Invoice Date | Invoice Amt. |
| A Sign Language Company (Master Court I) | 01/23/12 | $403.75 |
| Sign Language Services (Master Court I & II) | 08/03/12 | $595.00 |
| Sign Language Services (Child Welfare/Child Protection Court) | 10/17/2012 | $340.00 |
| Sign Language Services (Child Welfare/Child Protection Court) | 08/30/12 | $340.00 |
with authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor
D.
Discussion and action, if applicable of the following:
1. Biometric Electronic Clock Policy
2. Public Accountablility Policy
3. Modified Policy on leave for FLSA Exempt Employees
1. Biometric Electronic Clock Policy
2. Public Accountablility Policy
3. Modified Policy on leave for FLSA Exempt Employees
8.
Constables:
A.
Constable Pct. #2:
Discussion, consideration and approval to appoint Henry Landin as reserve deputy constable by Constable Martin "Marty" Cantu, Constable Precinct 2 in accordance with Texas Local Government Code 86.012.
Discussion, consideration and approval to appoint Henry Landin as reserve deputy constable by Constable Martin "Marty" Cantu, Constable Precinct 2 in accordance with Texas Local Government Code 86.012.
9.
County Treasurer - Norma Garcia:
A.
1. Presentation of recommendations submitted by Hidalgo County Auditor to Ms. Norma G. Garcia, Hidalgo County Treasurer for the previously approved Depository Bank and/or Lockbox Agreement(s)-(through HCCC action of 04-30-13) including, but not limited to action to accept and/or reject all or only some of the recommendations for inclusion in the as yet not executed Depository and/or Lockbox Agreement(s);
2. Approval of signatories for new depository bank;
3. Authorization for County Treasurer to facilitate and coordinate the opening of all new County bank accounts as well as the closing of County bank accounts for auditing purposes.
2. Approval of signatories for new depository bank;
3. Authorization for County Treasurer to facilitate and coordinate the opening of all new County bank accounts as well as the closing of County bank accounts for auditing purposes.
10.
Human Resources - Esther Cortez:
A.
Pct #3 Rd Maintenance (1200):
1. Requesting approval of salary adjustment for the following full-time position:
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Requesting approval of salary adjustment for the following full-time position:
| Slot # | Position Title | Current Budgeted Salary | Proposed Budgeted Salary | Total Adjustment |
| 0082 | Right of Way Agent V | $ 56,162.00 | $ 64,349.00 | $ 8,187.00 |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
B.
County Judge's Office (1100):
1. Approval to change one (1) Executive III position, slot #0007, from regular full time to regular part time work status, budgeted salary $61,800.00 (hrly rate $29.7115), effective 05/07/13.
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to change one (1) Executive III position, slot #0007, from regular full time to regular part time work status, budgeted salary $61,800.00 (hrly rate $29.7115), effective 05/07/13.
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
13.
HIDTA - Task Force - Dora Munoz:
A.
Authorization, approval and execution of Service Agreement upgrading the internet service for the Hidalgo County HIDTA Task Force with Time Warner Cable.
B.
Requesting approval to process the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor:
Vendor Name Invoice Date Invoice No. Amount
South Padre Boat Yard 04/24/2013 5182 $2,448.00
Vendor Name Invoice Date Invoice No. Amount
South Padre Boat Yard 04/24/2013 5182 $2,448.00
14.
Urban County - Diana Serna:
A.
Public Hearing regarding the 2013-2014 Hidalgo County Urban County Program's One Year Action Plan and the Five (5) Year Consolidated Plan for Program Years 26-30 (2013-2018).
B.
Approval of a Resolution authorizing the County of Hidalgo Urban County Program to submit its Five Year Consolidated Plan Strategy for Years 2013-2017 to the U.S. Department of Housing and Urban Development
(HUD).
(HUD).
C.
Approval of a Resolution authorizing the County of Hidalgo County Urban County Program to submit its 2013-2014 Annual Action Plan (Year 26) to the U.S. Department of Housing and Urban Development (HUD).
D.
The Urban County Program is requesting authorization to use the County's Right of Way Agents to coordinate the following: survey metes and bounds, title reports, title policies, appraisals, review appraisals, and acquisition related to the Round 2.1 projects known as the "Delta Area Connector/ East Lateral" in Precinct No.1, Penitas Drain for Precinct No.3 and for the Round 2.2 project known as "Alberta Drain" in Precinct No. 4.
E.
The Urban County Program is requesting the award of bids and approval of contract for the demolition and reconstruction of the following:
1. (1) Unit in the City of Weslaco in the amount of $53,680 to G & G Contractors.
1. (1) Unit in the City of Weslaco in the amount of $53,680 to G & G Contractors.
F.
Urban County Program is requesting approval of a best and final negotiated contract for Professional Appraisal Services with Leonel Garza Jr. and Associates in the amount of $2,000.00 each for an estimated total of 50 parcels utilizing Texas General Land Office (GLO) Round 2.1 funds for the Delta Area Connector/ East Lateral Project in Precinct No.1.
G.
Urban County Program is requesting approval of a best and final negotiated contract for the Professional Review Appraisal Services with HLH Appraisal Services in the amount of $450.00 each for an estimated total of 50 parcels utilizing Texas General Land Office (GLO) Round 2.1 funds for the Delta Area Connector/ East Lateral Project in Precinct No.1.
H.
Hidalgo County Urban County Program is requesting $5,260.00 from the County's General Fund for an expense incurred for a Precinct No.3 Water/Sewer Improvements project in Vallejo Subdivision that consisted of septic tank and water meter installations. The project was determined to be ineligible due to misclassifying the benefit by area instead of by household.
15.
Elections Administration - Yvonne Ramon:
A.
Approval of the appointment of members to Hidalgo County Vote Centers Committee based on recommendations from Judge & Commissioners
B.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are complete by the County Auditors.
| Invoice Date | Vendor | Invoice No. | Amount |
| 04/11/13 | Verizon Wireless | 9702118175 | $145.28 |
16.
Precinct #1 - Comm. Cuellar:
A.
Authorization to approve the name of Camino de Verdad beginning East of FM 1015 to Mile 2 1/2 West with the same holding true for Camino Real Viejo beginning East of FM 1015 to Mile 2 1/12 West in Weslaco
B.
Approval to appoint Sergio Diaz to the Hidalgo County Housing Authority Board for a two year term.
C.
Approval of Interlocal Cooperation Agreement Between the County of Hidalgo, and The City of Progreso for the capture and transport of stray cats and dogs within Progreso city limits.
17.
Precinct #2 - Comm. H. Palacios:
A.
1. Requesting approval of Interlocal Cooperation Agreement Project.
2. Requesting approval of Interlocal Cooperation Agreement between the City of Alamo, City of San Juan and the County of Hidalgo for Ridge Road Project limits (South Cesar Chavez Rd. to Rudy Villarreal Road)
2. Requesting approval of Interlocal Cooperation Agreement between the City of Alamo, City of San Juan and the County of Hidalgo for Ridge Road Project limits (South Cesar Chavez Rd. to Rudy Villarreal Road)
18.
Precinct #3 - Comm. Flores:
A.
Pct# 3 (1342):
1. Approval of 2013 interdepartmental transfer from C.0. 2010 A&B Pct 3 Admin. Facility Building to C.O. 2010 A&B Pct 3 - M2N (Moorefield to La Homa Rd.) in the amount of $42,256.26.
Pct# 3 (1200):
2. Approval of 2013 interdepartmental transfer from Pct 3 Rd Maint to Pct 3 - M2N (Moorefield to La Homa Rd.) in the amount of $12,514.64.
1. Approval of 2013 interdepartmental transfer from C.0. 2010 A&B Pct 3 Admin. Facility Building to C.O. 2010 A&B Pct 3 - M2N (Moorefield to La Homa Rd.) in the amount of $42,256.26.
Pct# 3 (1200):
2. Approval of 2013 interdepartmental transfer from Pct 3 Rd Maint to Pct 3 - M2N (Moorefield to La Homa Rd.) in the amount of $12,514.64.
19.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
Precinct No.2 (1200):
Approval of 2013 appropriation of funds from RD MAINT (1200) unreserved fund balance to Ridge Road (Cesar Chavez-Rudy Villarreal) program 089 in the total amount of $180,000.00
Approval of 2013 appropriation of funds from RD MAINT (1200) unreserved fund balance to Ridge Road (Cesar Chavez-Rudy Villarreal) program 089 in the total amount of $180,000.00
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
Acceptance and approval of Interlocal Governmental Agreement by and between Hidalgo County Appraisal District and the County of Hidalgo in connection with participation in (a) Hidalgo County's "Self-Funded Health Insurance Program, Stop Loss Insurance and Life/AD&D Insurance"; (b) Voluntary Products limited however to Dental and Vision insurance, including execution of document.
4.
a. Presentation of the approved Hidalgo County Professional Pool of Engineers for the purpose of nominating at least three (3) firms (in order to score, evaluate, rank, negotiate and engage an engineering firm) in connnection with "On-Call Project-MPO AND HCRMA, Traffic Studies, Etc.";
Nominated Firms:
1.______________________;
2.______________________;
3.______________________;
b. Selection/designation/assignment of evaluation committee to score, grade and evaluate the firms nominated so as to have CC rank and proceed with negotiation process for final contract for: On-Call Project-MPO and HCRMA, Traffic Studies, Etc.:
Graders:
1.______________________;
2.______________________;
3.______________________;
4.______________________;
5.______________________;
Nominated Firms:
1.______________________;
2.______________________;
3.______________________;
b. Selection/designation/assignment of evaluation committee to score, grade and evaluate the firms nominated so as to have CC rank and proceed with negotiation process for final contract for: On-Call Project-MPO and HCRMA, Traffic Studies, Etc.:
Graders:
1.______________________;
2.______________________;
3.______________________;
4.______________________;
5.
a. Acceptance and approval to amend the Sole Source Declaration with "The Library Corporation" as previously approved on 02/16/10 (AI#19873) following with additional approval on 08/24/10 (AI#22605) thus allowing for services to be rendered efficiently and effectively to the
Hidalgo County Library Syste
m including the purchase of any future hardware, software maintenance, technical support/updates/licenses and any other pertinent related services through the life term of the equipment/software/hardware/maintenance/support services in place; and
b. Approval to pay through requisition #235197, the annual library software support, Dell Server Support, Dell Webserver Support, Library Solution License, OPAC Enrichment Renewal and Norton AV Renewal in connection to the purchases of the "Library Solution System and Automation System" (02/16/10-AI#19873) and "Library•Solution Integrated Software Package" (01/17/12-AI#30424) as follow:
Invoice#2012090197-Library Solution Software Support and OPAC Enrichment Renewal-$20,546.00
Invoice#2012122492-Norton AV Renewal-$290.00
Invoice#201320173-Dell Server Support-Dell Webserver Support-Library Solution License-$6,365.00
b. Approval to pay through requisition #235197, the annual library software support, Dell Server Support, Dell Webserver Support, Library Solution License, OPAC Enrichment Renewal and Norton AV Renewal in connection to the purchases of the "Library Solution System and Automation System" (02/16/10-AI#19873) and "Library•Solution Integrated Software Package" (01/17/12-AI#30424) as follow:
Invoice#2012090197-Library Solution Software Support and OPAC Enrichment Renewal-$20,546.00
Invoice#2012122492-Norton AV Renewal-$290.00
Invoice#201320173-Dell Server Support-Dell Webserver Support-Library Solution License-$6,365.00
6.
A. Pursuant to Texas Local Government Code, 263.151, discussion and approval to declare as "surplus" as detailed in Exhibit "A" including establishing of a total fair market value in the amount of $ 874,424.00;
B. Acceptance and approval by Hidalgo County Commissioners Court evidenced by an "ORDER" authorizing the sale of certain personal property (as described in attachments herein) to Hidalgo County Drainage District No. 1 for the amount approved as the fair market value.
C. Requesting authority to remove said assets listed on exhibit "A" (attached hereto) from the Hidalgo County inventory list after finalizing the sale of equipment to Drainage District #1.
B. Acceptance and approval by Hidalgo County Commissioners Court evidenced by an "ORDER" authorizing the sale of certain personal property (as described in attachments herein) to Hidalgo County Drainage District No. 1 for the amount approved as the fair market value.
C. Requesting authority to remove said assets listed on exhibit "A" (attached hereto) from the Hidalgo County inventory list after finalizing the sale of equipment to Drainage District #1.
7.
Requesting approval for the AIA Agreement for Professional Architect Services between Hidalgo County and ERO Architects, (as approved for negotiation on CC 03/05/13) in connection with the construction of "Precinct No. 2 New Field Operations Shop."
B.
Pct. 3
1.
Acceptance and approval to execute an agreement for the provision of professional surveying services at the Penitas Landfill Project with Hinojosa Engineering, as authorized & approved for negotiations by CC on 03/20/13.
2.
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 (an increase in the amount of ($54,770.90), for current contract with L&G Consulting Engineering, Inc. for the "Mile 2 Rd project from Inspiration Rd West to SH 364 (La Homa Rd)" for Precinct No. 3. C-11-195-08-16
C.
Pct. 4
1.
Approval of an "Exception" on the provision under
paragraph #2, in connection to existing Professional Engineering Services Agreement #C-12-122-06-12 with
L&G Engineering Laboratory for "on call" "Construction Material Testing Services" for projects in Precinct #4, as it relates to the following language:
"The Laboratory will not begin to work or incur costs until authorized in writing by the County with each "Work Authorization", and, thus, requiring the issuance of a Purchase Order prior to the commencement of any work and since (
PO# 690629 was
approved on 04/08/13) and (
WA#2
approved on 04/16/13) in the amount of
$ 5,647.67, to include the payment of all invoices in connection to WA#2 and PO# identified herein.
2.
Acceptance and approval of "Amendment" to the AIA B101-2007 Standard Form of Agreement (C-11-097A-02-28) with Dannenbaum Engineering Company for the purposes of "Building Repairs/Renovations, Additions and/or Alterations to the Hidalgo County Restitution Center located at 1124 "M" Road, Edinburg, Texas within Hidalgo County Precinct No. 4" to modify "original scopes/plans" to renovate to house Hidalgo County Precinct No. 4 (Field Staff which includes Drainage and Road & Bridge) with an increase in Architectural fees in the amount of ($ 13,094.00).
D.
IT Department:
1.
Requesting approval to enter into a client support and software update service agreement with Tyler Technologies, Inc. in the total amount of $16,852.00.
E.
Colonia Access Program Pct. 3
1.
Presentation and recommendation by project engineer, Javier Hinojosa Engineering to award to lowest bidder meeting all specifications: Reim Construction, Inc. in the amount of $255,390.25 for Bid No. CAP-13-048-02-13-YSI "Road & Drainage Construction for Ramirez, Ramirez II, & Ramirez III Subdivisions."
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Civil Action No. 7:12-cv-00502; Carla Davis v. Hidalgo County, Texas; In the United States District Court for the Southern District of Texas McAllen Division
D.
Claim of Odette Prado
E.
Claim of Daniel Silva
F.
Claim of Ernesto Hernandez and Angelica Hernandez
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Civil Action No. 7:12-cv-00502; Carla Davis v. Hidalgo County, Texas; In the United States District Court for the Southern District of Texas McAllen Division
D.
Claim of Odette Prado
E.
Claim of Daniel Silva
F.
Claim of Ernesto Hernandez and Angelica Hernandez
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn