|
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING May 14, 2013 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Resolution in support of Space X Project
C.
Proclamation declaring May 2013 as Mental Health Awareness Month in Hidalgo County
D.
Approval of Proclamation for National Police Week
E.
Approval of Interlocal Agreement by and among City of La Villa, Hidalgo County, and Tax Increment Reinvestment Zone Number One, City of La Villa, allowing for Hidalgo County to participate in the Tax Increment Reinvestment Zone.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Presentation and acceptance of check by U.S. Fish & Wildlife to Hidalgo County.
D.
Approval to accept settlement check from Old American Insurance Company in the amount of $691.60 to settle auto accident with County vehicle. (Constable P1)
E.
Approval to accept settlement check from Dairyland Insurance Company in the amount of $327.40 to settle auto accident with County vehicle. (Sheriff Office)
8.
Constables:
A.
Constable Pct. #1:
Discussion, consideration and approval to appoint Roberto Alvarez as Deputy Constable by Constable Celestino Avila Jr, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.011.
Discussion, consideration and approval to appoint Roberto Alvarez as Deputy Constable by Constable Celestino Avila Jr, Constable Precinct 1 in accordance with Texas Local Government Code Section 86.011.
B.
Constable Pct. #1:
Discussion, consideration and approval to appoint Frank Zavala as reserve deputy constable by Constable Celestino Avila Jr., Constable Precinct 1 in accordance with Texas Local Government Code 86.012
Discussion, consideration and approval to appoint Frank Zavala as reserve deputy constable by Constable Celestino Avila Jr., Constable Precinct 1 in accordance with Texas Local Government Code 86.012
9.
Human Resources - Esther Cortez:
A.
Tax Office (1100):
1. Approval to decrease auto allowance in the amount of $600.00 for Slot #0019, effective next full pay period.
2. Approval to increase auto allowance in the amount of $600.00 for Slot #0021 effective next full pay period.
3. Approval of revised salary schedule.
1. Approval to decrease auto allowance in the amount of $600.00 for Slot #0019, effective next full pay period.
2. Approval to increase auto allowance in the amount of $600.00 for Slot #0021 effective next full pay period.
3. Approval of revised salary schedule.
B.
Substation-Sheriffs Office/ Jail (1100):
1. Approval to create the following full-time positions:
1. Approval to create the following full-time positions:
| Program | Slot No. | Qty. | Position Title | Budgeted Amount |
| Sheriff (280-038) |
0002 to 0010 | 9 | Sergeant | $50,733.00 |
| Jail (280-039) |
0001 to 0005 | 5 | Sergeant | $42,076.00 |
| Sheriff (280-038) |
0011 to 0013 | 3 | Deputy Sheriff | $39,140.00 |
| Sheriff (280-038) |
0001 | 1 | Lieutenant | $55,805.00 |
| Sheriff (280-038) |
0014 | 1 | Administrative Assistant IV | $37,109.00 |
| Jail (280-039) |
0006 to 0023 | 18 | Detention Officer | $31,364.00 |
| Sheriff (280-038) |
0015 to 0022 | 8 | Administrative Assistant I | $24,087.00 |
2. Approval of interdepartmental transfers.
3. Approval of revised salary schedules.
3. Approval of revised salary schedules.
10.
Sheriff's Office:
A.
Acceptance and approval to process the following Four Paws Animal Hospital invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Invoice# | Date | Amount |
| 35089 | 1-04-2013 | $959.70 |
| 35358 | 1-28-2013 | $107.40 |
| 35418 | 2-04-2013 | $68.75 |
| 35417 | 2-04-2013 | $68.75 |
B.
Requesting approval of partial payment for invoice #5 in the amount of $1,078.72 (amount represents remaining balance for additional parts and labor).
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
B.
Approval of Letter to Health and Human Services Commission in reference to the direction to issue all past or future Uncompensated Care payments based on a pro-rata share of the uncompensated care provided by each one of our providers.
C.
Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec. 121.006, requesting approval of the Immunizations Sliding Fee Schedule effective May 14, 2013. The Sliding Fee Schedule includes a revised vaccine administration fee.
D.
Requesting approval to accept the Memorandum of Agreement between Hidalgo County and the University of Texas Health Science Center at San Antonio. The aim of this Agreement is to establish an agreement for the exchange of information and for cooperative research between both institutions in the field of reportable communicable diseases.
12.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
13.
Facilities Management:
A.
Requesting approval to process invoice #45232 - Guthrie's Locksmith as claim in the amount of $364.95 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
B.
Requesting approval to process the following invoices for Worth Hydrochem as claim with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
| Invoice Date | Amount |
| 12/20/2012 | $115 |
| 1/28/2013 | $115 |
| 1/28/2013 | $195 |
14.
IT Department - Renan Ramirez
A.
HUMAN RESOURCES
Authorization and approval to upgrade service and equipment through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to upgrade service and equipment through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Description: | Requisition #: | MDN: | Equipment/Cost: | Service Plan: | Employee Name: | Employee #: |
| Upgrade | 235886 | 956-330-1796 | Apple iPhone 4-8GB @ $0. | Nationwide Talk & Text & Data Unl. Anytime Mins @ $100.09 + $5.00 X 8 (May-Dec.2013) = $840.72 | Esther A. Cortez | 053074 |
B.
COMM. PCT. 1
Authorization and approval to reactivate and continue wireless device service through the County's membership/participation with VERIZON WIRELESS for the following:
Authorization and approval to reactivate and continue wireless device service through the County's membership/participation with VERIZON WIRELESS for the following:
| Requisition: | Wireless Type: | MDN: | Monthly Plan: | Employee Name: | Employee #: |
| 228796 | Cell Phone | 956-587-2185 | State of TX Local Digital Choice Share 600 Anytime Mins. @ $38.99 + $5.00 X 8(may-dec2013) = $351.92 | Office Use | N/A |
15.
HIDTA - Task Force - Dora Munoz:
A.
Requesting approval and authority of execute an agreement with Hidalgo County HIDTA Task Force and Wall to Wall Media Limited
16.
Urban County - Diana Serna:
A.
Urban County Program (UCP) is requesting consideration and approval of the following:
1. Resolution authorizing the submission of a 2013-2014 Colonia Construction Fund (CCF) application in the amount of up to $500,000.00, and
2. Authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Department of Agriculture's Texas Community Development Block Grant Program 2013-2014 CCF application.
1. Resolution authorizing the submission of a 2013-2014 Colonia Construction Fund (CCF) application in the amount of up to $500,000.00, and
2. Authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Department of Agriculture's Texas Community Development Block Grant Program 2013-2014 CCF application.
B.
Urban County Program on behalf of the City of La Joya is requesting authority to purchase fire
protection equipment through Hidalgo County's membership and participation with Buy Board (Texas Association of School Boards) approved vendor Dooley Tackaberry (contract # 363-10) in the amount of $15,137.30 (quote attached hereto) to include shipping fees. City of La Joya UCP Year 25 (2012) Fire Station Equipment funds will be utilized.
protection equipment through Hidalgo County's membership and participation with Buy Board (Texas Association of School Boards) approved vendor Dooley Tackaberry (contract # 363-10) in the amount of $15,137.30 (quote attached hereto) to include shipping fees. City of La Joya UCP Year 25 (2012) Fire Station Equipment funds will be utilized.
C.
The Urban County Program (UCP) is requesting approval of an Amendment to a Professional Engineering Service Contract with Dos Logistics, Inc.. The Amendment will increase the contract amount of $874,911.00 by $117,500.00, for a total amount of $992,411.00 and will include the following new services: Metes and Bound, Exhibit for each parcel to be signed and sealed by Texas Registered Professional Land Surveyor and setting re-bars on the field for each parcel within the Delta Area Connector/ East Lateral Project in Precinct No.1.
D.
The City of La Villa and Urban County Program are requesting authorization to cancel an existing contract with Noe Garza Engineers, Inc. in the amount of $12,032.46 for the 2003/2005 Water/Sewer Improvements project which consisted of the upgrade valve system at the water treatment plant. This project was included through a different contract in which it has been completed. No payment was made to the Engineer for this project.
E.
The City of La Villa and Urban County Program are requesting authorization to cancel an existing contract with Noe Garza Engineers, Inc. in the amount of $15,609.50 for the 2011 Water/Sewer Improvements project which consisted of various upgrades to the water treatment plant. The City of La Villa has decided to cancel the overall project and will no longer incorporate the plans submitted by Noe Garza Engineers, Inc. Urban County Program has received reimbursement from the City of La Villa for the work completed and paid to the engineer.
F.
The Urban County Program on behalf of the Hidalgo County Precinct No. 1 is requesting approval and award of best and final negotiated contract with Millennium Engineers Group, Inc. in the amount of $17,698.25 utilizing CDBG Year 22 (2009) for the Precinct No. 1 – Street Improvements Minnesota Road (from Val Verde Rd. to Dillon Rd).
G.
Urban County Program on behalf of the City of Mercedes is requesting authority to purchase fire station equipment for the Mercedes Fire Department. Purchase will be made from Wilson Fire Rescue (contract # EE08-11) an approved vendor through Hidalgo County's membership and participation with H-GAC. The total amount of purchase is $11,035.00 (quote attached) for the Mercedes Fire Department funded thru FY 25 (2012) Mercedes – Fire Station/Equipment line item and the city's general funds.
17.
Elections Administration - Yvonne Ramon:
A.
Approval of the appointment of members to Hidalgo County Vote Centers Committee based on recommendations from Judge & Commissioners
B.
Hold a Public Hearing to consider public comments on the County of Hidalgo's participation in the Texas Secretary of State's Pilot Program for Countywide Election Day polling Places.
18.
TX. Agri-Life Extension Services:
A.
Texas A&M AgriLife Extension:
Requesting approval to process the following AT&T invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor. We have requested to be formerly added to the DIR contract through IT department.
Requesting approval to process the following AT&T invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor. We have requested to be formerly added to the DIR contract through IT department.
| Vendor | Account No. | Billing Date | Amount |
| AT&T | 019-174-8219-001 | January 19, 2013 | $19.72 |
| AT&T | 019-174-8219-001 | February 19, 2013 | $20.38 |
| AT&T | 019-174-8219-001 | March 19, 2013 | $19.81 |
| Total | $59.91 |
19.
Precinct #2 - Comm. H. Palacios:
A.
1. Requesting approval of Interlocal Cooperation Agreement Project.
2. Requesting approval of Interlocal Cooperation Agreement between the City of San Juan, Texas and the County of Hidalgo, Texas to improve Thomas Road, of approximately 500 feet are within the city limits of the City.
3. Requesting approval of Interlocal Cooperation Agreement Project.
4. Requesting approval of Interlocal Cooperation Agreement between the City of Pharr, Texas and the County of Hidalgo, Texas to improve Thomas Road, of approximately 2.3 miles are within the city limits of the City.
2. Requesting approval of Interlocal Cooperation Agreement between the City of San Juan, Texas and the County of Hidalgo, Texas to improve Thomas Road, of approximately 500 feet are within the city limits of the City.
3. Requesting approval of Interlocal Cooperation Agreement Project.
4. Requesting approval of Interlocal Cooperation Agreement between the City of Pharr, Texas and the County of Hidalgo, Texas to improve Thomas Road, of approximately 2.3 miles are within the city limits of the City.
20.
Precinct #3 - Comm. Flores:
A.
Requesting approval to process the following invoice as claim with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor. PO # 689012.
| Vendor | Invoice | Date | Amount |
| L&R Precast | 9163 | 3-29-13 | $10,231.00 |
21.
Budget & Management - Sergio Cruz:
A.
Pct.#2 Road Maint (1200):
Approval of 2013 appropriation of funds from RD MAINT (1200) unreserved fund balance to RD MAINT program (006) in the amount of $921,000.00
Approval of 2013 appropriation of funds from RD MAINT (1200) unreserved fund balance to RD MAINT program (006) in the amount of $921,000.00
B.
Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $7,293.50 (Third Qtr) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents.
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
B.
Pct. 1
1.
Approval of a Professional Appraisal Service Agreement #C-13-131-05-14 as reviewed and approved by legal with Leonel Garza, Jr. & Associates, LLC for the purposes of "Appraisal Services" (on call-on an as needed basis) for projects located with Hidalgo County Precinct No. 1 and (as selected for negotiations through County's protocol from the "POOL" of Appraisals by CC on 03/26/13).
C.
Pct. 3
1.
Requesting approval to process the following invoices as claim with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor.
| Vendor | Invoices | Amount |
| Hinojosa Engineering, Inc. | 05-196(A-1) | $ 640.00 |
| 05-196(B) | $ 2,104.00 | |
| 05-196(C) | $ 964.00 | |
| 05-196(D) | $ 1,576.00 | |
| 05-196(E) | $ 1,224.00 |
D.
Pct. 4
1.
Presentation for award of sole responding/qualifying vendor (Roy's Hauling Service Inc.) that submitted bid and met all specifications, and requirements with approval of contract for: "Hauling Services for Hot Mix" (RFB No. 13-080-03-27-YSI.)
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for FM 2220 (Ware Road ) Project in Pct No. 4;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for FM 2220 (Ware Road ) Project in Pct No. 4;
| Evalutators | L&G Engineering Services | Quintanilla, Headley & Associates | Guzman & Munoz Engineering & Surveying |
| Evaluator 1 | 99 | 95 | 93 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional services contract with the No. 1 ranked firm of __________________________ for: the provision of engineering services for FM 2220 (Ware Road) Project Pct No. 4.
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering firms for Mile 22.50 Project in Pct No. 4;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering firms for Mile 22.50 Project in Pct No. 4;
| Evaluators | Le Fevere Environmental & Management Consultant | Quintanilla, Headley & Associates | RABA Kistner, Inc |
| Evaluator 1 | 98 | 94 | 95 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional services contract with the No. 1 ranked firm of __________________________ for: the provision of engineering services for Mile 22.50 Project in Pct. No. 4.
E.
Health & Human Services Dept.
1.
Acceptance and approval of the final negotiated contract with David M. Castro for "Registered Pharmacist Services" RFP No. 2013-008-03-13 for the Hidalgo County Health and Human Services Department.
F.
Budget & Management
1.
Appointment and/or designation by Commissioner's Court to select/assign an evaluation committee to evaluate and score the request for proposals for the RFP No.: 2013-022-05-15-CGA-Actuarial Services for the GASB 43 and 45 OPEB and Health Benefits Reserve" for Hidalgo County".
G.
Colonia Access Program Pct. 3
1.
Requesting approval to reject all bids submitted (Pursuant to Article 3 of Legal Notice to Bidders) and requesting authority to re-advertise and approval of procurement packet (i.e., specifications, legal notice, etc. cc previously approved on 01-15-13) as attached hereto for the following projects:
a. CAP-13-049-02-13-YSI Road & Drainage Construction for Randolph Barnett Subdivisions;
b. CAP-13-050-02-13-YSI Road & Drainage Construction for Regal Estates Subdivision.
a. CAP-13-049-02-13-YSI Road & Drainage Construction for Randolph Barnett Subdivisions;
b. CAP-13-050-02-13-YSI Road & Drainage Construction for Regal Estates Subdivision.
H.
Colonia Access Program Pct. 4
1.
Requesting approval to replace EXHIBIT D1 with "CORRECTED EXHIBIT D1" on Work Authorization No. 2 (with a proposed fee of $8,840.00) with Quintanilla, Headley & Associates Inc. to provide engineering services for Hidalgo County Pct 4 Border Colonia Access Program Round III Hoehn Drive Subdivision (approved by cc on 04-16-13) as original EXHIBIT D1 contained typographical error-dollar amount remains the same.
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
C-2457-13-E; Elsa Flores, individually and as representative of the Estate of Maria Elsa Flores v Donna Irrigation District and Hidalgo County
D.
Claim of Kismeth Leal
E.
Claim of Pedro Mendoza, Cruz
F.
Claim of Maria De Jesus Mendoza
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
C-2457-13-E; Elsa Flores, individually and as representative of the Estate of Maria Elsa Flores v Donna Irrigation District and Hidalgo County
D.
Claim of Kismeth Leal
E.
Claim of Pedro Mendoza, Cruz
F.
Claim of Maria De Jesus Mendoza
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn