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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING May 21, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Recognition of Hidalgo County BETA Interns
C.
Update on legislative efforts to secure medical school in Hidalgo/Cameron Counties
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept settlement check from The Hartford Fire General Agency, Inc. in the amount of $507.82 to settle auto accident with County vehicle. (Precinct 2)
D.
Presentation, discussion, and action as applicable regarding House Bill 2123 and House Bill 1127.
E.
Request permission by Linebarger, Goggan, Blair & Sampson, LLP (tax attorneys) to use the Courthouse Auditorium for Public Auction of Properties on Saturday, June 22, 2013 and not June 01, 2013 as originally approved on 2/5/13.
8.
Human Resources - Esther Cortez:
A.
Pct #4 Rd. Maint (1200):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot No. | Position Title | Budgeted Salary |
| Delete | 0073 | Budget Analyst II | $ 42,354.00 |
| Create | 0077 | Coordinator III | $ 42,354.00 |
2. Approval of revised salary schedule.
B.
Sheriff's Office (1100):
1. Approval to remove clothing allowance as follows, effective next full pay period, 05/20/13:
3. Approval of revised salary schedule.
1. Approval to remove clothing allowance as follows, effective next full pay period, 05/20/13:
| Slot No. | Position Title | Budgeted Amount (Allowance) |
| 0091 | Deputy Sheriff | $500.00 |
| 0132 | Deputy Sheriff | $500.00 |
| 0114 | (Sr) Deputy Sheriff (Step IV) | $500.00 |
| 0198 | Deputy Sheriff | $500.00 |
| 0055 | Deputy Sheriff | $500.00 |
2. Approval to authorize clothing allowance as follows, effective next full pay period, 05/20/13:
| Slot No. | Position Title | Budgeted Amount (Allowance) |
| 0156 | Deputy Sheriff (Step II) | $ 500.00 |
| 0170 | (Sr) Deputy Sheriff (Step III) | $500.00 |
| 0200 | (Sr) Deputy Sheriff (Step I) | $500.00 |
| 0207 | (Sr) Deputy Sheriff (Step I) | $500.00 |
| 0211 | Deputy Sheriff (Step II) | $500.00 |
3. Approval of revised salary schedule.
9.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Resolution in Honor of Sylvia L. Reyes
B.
Recognition of Hidalgo County Clerk's Office for Receiving "Most Innovative Program" Award from The Governmental Collectors Association of Texas
10.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
B.
Requesting approval of Tuberculosis Funding Letter of Intent and authorization for County Judge to sign letter.
C.
Approval to process payment of claim for telephone services (Verizon Southwest Inc. Vendor # 251577) for Weslaco Clinic Account # 10 5492 2821135867 03 in the amount of $168.32 for dates of services April 28, 2013 - May 27, 2013.
11.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
12.
Community Service Agency:
A.
Requesting approval to accept additional 2013 CEAP [Comprehensive Energy Assistance Program] CONTRACT No. 58120001690.
13.
Urban County - Diana Serna:
A.
Requesting authorization to amend the subrecipient contract with Catholic Charities of the Rio Grande Valley (CCRGV) under the Emergency Solutions Grant (ESG) Program for FY 2011. The amendment will not change the current budget but will increase additional funds for Homeless Prevention activities. Catholic Charities will be able to assist additional families with financial assistance (i.e. rent, utilities and deposits).
B.
Urban County Program, on behalf of the City of Palmview, is requesting approval of a best and final negotiated contract for professional engineering services with SAMES, Inc. in the amount of $22,435.45 utilizing Years 16, 23, & 24 (2003, 2010, & 2011) Urban County funds for street improvements on the Bentsen Palm Bridge in Palmview, Texas.
C.
1. Requesting acceptance and action to adjust the extension to reflect the additional $3,000.00 and increase the grand total from $285,632.45 to $288,632.45, due to contractor's mathematical error.
2. Urban County Program on behalf of Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with O.G. Construction, LLC for the base bid minus line item 2 and replacing it with alternate 2 (items pertaining to caliche base work) for a total contract amount of $304,982.35. Utilizing FYs 22, 23, 24 & 25 (2009, 2010 2011 & 2012) from Precinct No. 1 street improvements funds.
2. Urban County Program on behalf of Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with O.G. Construction, LLC for the base bid minus line item 2 and replacing it with alternate 2 (items pertaining to caliche base work) for a total contract amount of $304,982.35. Utilizing FYs 22, 23, 24 & 25 (2009, 2010 2011 & 2012) from Precinct No. 1 street improvements funds.
14.
Elections Administration - Yvonne Ramon:
A.
Vote Center Selection Committee Update
15.
TX. Agri-Life Extension Services:
A.
Requesting approval for reimbursement to Adelita F. Munoz in the amount of $90.42 for expenses incurred during the South Region FCS Retreat with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
16.
Head Start Program - Teresa Flores:
A.
Discussion/Approval to Desperse Lump Sum Summer Paychecks to Staff Who Resign as of the Last Summer Leave Day/Last Working Day for Position Assigned
B.
Discussion/Approval of Program Calendar for Program Year 2013-2014
C.
Discussion/Approval of the following 2013-2014 Program Plans:
1. Child Nutrition Services Plan
2. Education Services Plan
3. Family Services Plan
4. Health Services Plan
5. Human Resources Plan
6. Mental Health Services Plan
7. Special Services Plan
8. Transition Services Plan
9. Transportation Services Plan
1. Child Nutrition Services Plan
2. Education Services Plan
3. Family Services Plan
4. Health Services Plan
5. Human Resources Plan
6. Mental Health Services Plan
7. Special Services Plan
8. Transition Services Plan
9. Transportation Services Plan
D.
1. Requesting Exemption from Competitive Bidding Under the Texas Local Government Code 262.024 (a)(4) for Professional Services to Provide Medical, Dental, and Mental Health Services, Sign Language Interpreter Services to Head Start Children
2. Presentation of Responses Received for the Purpose of Commissioners' Court Accepting the Providers as "Qualified" in Order to Proceed to the Next Phase of the Procurement Process- Negotiating Contracts
Medical and Dental RFQ #2013-001-04-12
Mental Health #2013-002-04-12
Speech Interpreting Services #2013-003-04-12
Amy Jane Hermansen
Sign Language Interpreters, LLC dba/A Sign Language Company
3. Approval for Head Start to Negotiate Contracts (in a form approved by Legal Counsel)for all the Professional Services Providers as Requested through the Hidalgo County Head Start Program's RFQ for said Services and as Detailed above Attached Hereto
2. Presentation of Responses Received for the Purpose of Commissioners' Court Accepting the Providers as "Qualified" in Order to Proceed to the Next Phase of the Procurement Process- Negotiating Contracts
Medical and Dental RFQ #2013-001-04-12
| Nuestra Clinica Del Valle, Inc. -Medical | Mohammad H. Mirmohammadi, DDS - Dental |
| Dr. Bose, Industrial & Family Medicine, dba/Industrial Health Works -Medical | Nuestra Clinica Del Valle, Inc. - Dental |
Mental Health #2013-002-04-12
| Professional Counseling Services, PLLC | Anita Sandoval | Tony Guzman, DBA/Guzman & Associates |
| Esmeralda Meave | Maricela Medrano | Maria C. Quiliantan Diaz |
| Challenges & Change, PLLC | Anita Flores | Generations Growing Together, Inc. |
Speech Interpreting Services #2013-003-04-12
Amy Jane Hermansen
Sign Language Interpreters, LLC dba/A Sign Language Company
3. Approval for Head Start to Negotiate Contracts (in a form approved by Legal Counsel)for all the Professional Services Providers as Requested through the Hidalgo County Head Start Program's RFQ for said Services and as Detailed above Attached Hereto
E.
Discussion/Approval of Audit Findings and Corrective Action Plan for the Child and Adult Care Food Program
F.
Discussion/Approval of Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and the University of Texas Pan American
17.
WIC - Norma Longoria:
A.
Requesting approval to process the following AT&T and Verizon invoices as claims with authority for County Treasurer to issue check for auditing procedures are completed by County Auditor.
| Vendor | Acct. # | Billing Date | Amount |
| AT&T | 956-783-5471 | April 3-May 2, 2013 | 45.52 |
| AT&T | 956-783-7251 | April 3 - May 2,2013 | 31.02 |
| AT&T | 956-381-8620 | April 9 - May 8,2013 | 626.51 |
| AT&T | 956-318-1609 | April 9 - May 8,2013 | 87.42 |
| AT&T | 956-581-9768 | April 11 - May 10,2013 | 29.14 |
| AT&T | 956-702-7740 | April 13 - May 12,2013 | 58.26 |
| AT&T | 512-A37-6040 (14 Accounts) | April 13 - May 12,2013 | 1929.15 |
| AT&T | 956-519-7161 | April 23 - May 22,2013 | 31.17 |
| AT&T | 956-519-8551 | April 23 - May 22,2013 | 31.17 |
| Verizon | 956-AB5-0773 10 5475 2885234521 04 |
April 7 - May 6,2013 | 591.04 |
| Verizon | 956-968-3516 956-968-8321 956-968-3548 956-968-3744 956-968-5835 10 5492 2865578976 06 |
April 16 - May 15,2013 | 307.58 |
| Verizon | 956-968-0594 956-969-4433 956-447-8496 956-968-0595 956-969-2534 10 5492 2862151122 06 |
March 19 - April 19,2013 | 309.86 |
| Verizon | Y2394668 Invoice 64824956 |
March 1 - March 31,2013 | 65.87 |
| Verizon | 956-849-1459 956-849-1453 956-849-1460 956-849-1470 956-849-1481 10 5477 2840125685 06 |
April 25 - May 24,2013 | 266.48 |
| Verizon | 956-488-0500 956-488-8356 956-488-8320 956-488-8391 956-488-8324 956-488-8352 10 5475 2895143324 03 |
March 28 - April 27,2013 | 356.36 |
| Verizon | 956-488-0500 956-488-8356 956-488-8320 956-488-8391 956-488-8324 956-488-8352 10 5475 2895143324 03 |
April 28 - May 27,2013 | 358.80 |
| Verizon Wireless | 956-279-7850 956-578-5972 956-720-1796 956-907-4943 956-929-1042 822603189-00011 |
Dec 24,2012 - Jan 23,2013 | 235.25 |
| Verizon Wireless | 956-279-7850 956-578-5972 956-720-1796 956-907-4943 956-929-1042 822603189-00011 |
Jan 24 - Feb 23,2013 | 256.78 |
| Verizon Wireless | 956-279-7850 956-578-5972 956-720-1796 956-907-4943 956-929-1042 822603189-00011 |
Feb 24 - March 23,2013 | 235.25 |
18.
Precinct #4 - Comm. J. Palacios:
A.
Resolution in Honor of Jose Maria Ochoa
19.
Budget & Management - Sergio Cruz:
A.
Justice Court Building Security Fund (1245):
Approval of appropriation of funds for the Justice Court Building Security Fund in the total amount of $83,061.25 to cover cost of security equipment and installation for the JP Precinct 1 office.
Approval of appropriation of funds for the Justice Court Building Security Fund in the total amount of $83,061.25 to cover cost of security equipment and installation for the JP Precinct 1 office.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
A. Requesting approval to declare the items listed in Exhibit "A" (office furniture, equipment and vehicles) attached herein as surplus for the purpose of sale through auction (scheduled for 6-5-2013) in accordance with Texas Local Government Code 263.152 (a)(1); and, in the event "no bids" received;
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or othewise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subdivision (1) at auction on 6-5-2013 resulted in no bids were received.
C. Requesting authority to publish advertisment for the auction of surplus equipment and vehicles scheduled for 6-5-2013, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
B. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or othewise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subdivision (1) at auction on 6-5-2013 resulted in no bids were received.
C. Requesting authority to publish advertisment for the auction of surplus equipment and vehicles scheduled for 6-5-2013, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
B.
Pct. 2
1.
Recommendation by project engineer Raul Sesin, P.E., Hidalgo County Planning Dept., to award the following- Hidalgo County Precinct No. 2 projects to the lowest bidder meeting all specifications:
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Project Title:
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Awarded Items
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Awarded Vendor
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Total Bid Award Amount
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Project No.
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a.
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Little Mexico Subdivision and South Tower Estates Paving & Drainage Improvements Project
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-Base Bid (minus line items: 11,12,13,17,23,24 & 28). -Bid Alternates: 2,3,4,5 & 6. |
2GS, LLC
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$468,569.70
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2013-127-05-01-MSS
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b.
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McColl Road Ovelay & Curb and Gutter Improvements
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-Base Bid
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2GS, LLC
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$408,758.00
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2013-139-05-08-MSS
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2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (On as needed basis) for Projects in Pct No. 2.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (On as needed basis) for Projects in Pct No. 2.
| Evaluators | MEG Engineering | Terracon | Perez Consulting Engineering |
| Evaluators | 97 | 93 | 82 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of __________________________ for: the provision of professional engineering services for (On an as needed basis) for projects in Pct No. 2.
C.
Pct. 3
1.
Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $40,920.00) as submitted by project engineer, Javier Hinojosa Engineering for engineering services for "Marisol Street, Ojo de Agua Street and Regency Acres Street" within Hidalgo County Pct. No. 3 through Contract #C-12-277-12-28.
D.
Sheriff's Office
1.
Presentation of bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Sealed Quotes titled: Hidalgo County Sheriff's Office- "Electronic Security System Maintenance and Repair Service" through project No.: 2013-007A-04-29-SGS.
E.
District Attorney
1.
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software in connection with On-line Research Services for Hidalgo County;
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including, but not limited to, the following Hidalgo County Departments/Elected Offices/Programs or Agencies commencing with the District Attorneys Office.
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including, but not limited to, the following Hidalgo County Departments/Elected Offices/Programs or Agencies commencing with the District Attorneys Office.
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Pedro & Maria De Jesus Mendoza and Angel & Jesus Mendoza, minors
D.
Claim of Maria Losoya
E.
Civil Action No. 1:13-CV-00092; Jesus Guerrero et al v. Sheriff Guadalupe "Lupe" Trevino, the County of Hidalgo and Judge Homer Jasso, Sr.
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Pedro & Maria De Jesus Mendoza and Angel & Jesus Mendoza, minors
D.
Claim of Maria Losoya
E.
Civil Action No. 1:13-CV-00092; Jesus Guerrero et al v. Sheriff Guadalupe "Lupe" Trevino, the County of Hidalgo and Judge Homer Jasso, Sr.
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn