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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING May 28, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - J.P. Pct. #3, Pl. 1 (1100)
B.
2013 - Health & Human Services Dept. (1100)
C.
2013 - Health & Human Services Dept. (1293)
D.
2013 - Health & Human Services Dept. (1293)
E.
2013 - Health & Human Services Dept. (1293)
F.
2013 - Hidalgo County Clerk's (1100)
G.
2013 - Sheriff's Office / Jail (1100)
H.
2013 - 449th District Court (1100)
I.
2013 - 430th District Court (1100)
J.
2013 - 389th District Court (1100)
K.
2013 - Facilities Management (1100)
L.
2013 - Facilities Management (1100)
M.
2013 - Elections Department (1100)
N.
2013 - I. T. Department (1100)
O.
2013 - I.T. Department (1100)
P.
2013 - Adult Probation - AIP (1100)
Q.
2013 - Adult Probation (1100)
R.
2013 - Treasurer's Office (1100)
S.
2013 - Pct. #4 Parks (1100)
T.
2013 - Pct. #4 Parks (1100)
U.
2013 - Constable Pct. 3 (1100)
V.
2013 - Constable Pct. #4 (1100)
3.
2012 Interdepartmental transfers:
A.
General Fund & Special Revenue Funds:
Approval of 2012 interdepartmental transfer from various departments to Capital Leases-Other Debt Principal & Other Debt Interest in the total amount of $345,911.99 to fund capital lease expenditures.
Approval of 2012 interdepartmental transfer from various departments to Capital Leases-Other Debt Principal & Other Debt Interest in the total amount of $345,911.99 to fund capital lease expenditures.
4.
2013 Interdepartmental transfers:
A.
Constable Pct No. 4 (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct 4 in the amount of $20,000.00 to fund fuel expenditures through August 2013.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pct 4 in the amount of $20,000.00 to fund fuel expenditures through August 2013.
B.
Insurance (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm. - Contingency to Insurance in the amount of $394.00 to fund invoice payment for accident insurance coverage for volunteers (refer to AI #38888, CC 5-28-13).
Approval of 2013 interdepartmental transfer from Co. Wide Adm. - Contingency to Insurance in the amount of $394.00 to fund invoice payment for accident insurance coverage for volunteers (refer to AI #38888, CC 5-28-13).
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Right of Way - Permits:
A.
Agua Special Utility District:
1. Waterline will be placed on the East ROW of Chihuahua Rd. approximately with minimum 3 feet of cover not to exceed 4 feet unless there are obstructions. Chihuahua will be bored along FM 1427 and open cut when Chihuahua Rd. veers East and encased with PVC casing in strict accordance with Hidalgo County specifications.
1. Waterline will be placed on the East ROW of Chihuahua Rd. approximately with minimum 3 feet of cover not to exceed 4 feet unless there are obstructions. Chihuahua will be bored along FM 1427 and open cut when Chihuahua Rd. veers East and encased with PVC casing in strict accordance with Hidalgo County specifications.
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #122335
8.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| N7200.00.000.0001.00 | Weingarten Northcross Jv | $8,433.85 |
| S4775.00.000.003A.00 | Ware Industrial Partners Lp | $3,861.81 |
9.
Membership Dues:
A.
Pct #4:
Approval to pay membership dues to International Right of Way Association for Jesus M. Ozuna and Joe Ochoa in the amount of $357.50 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Approval to pay membership dues to International Right of Way Association for Jesus M. Ozuna and Joe Ochoa in the amount of $357.50 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
B.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $150.00 (Requisition #236741) for Maria Arcilia Duran, CPA, Director of Audit, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
10.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of April 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
11.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $698,349.71 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 04/26/13 to 05/10/13.
2. Approval of wire transfer to cover claims paid.
| 04/27-30/13 | $134,998.69 |
| 05/01-03/13 | $196,378.77 |
| 05/04-10/13 | $366,972.25 |
| TOTAL | $698,349.71 |
2. Approval of wire transfer to cover claims paid.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval of request for payment application #cHID-24 in the amount of $88,854.05 submitted by Herrera & Hunt Inc., in connection with the "Baseball Park Lighting Project in Lopezville Pct. #2" Project amid PO#683499 as approved by CC on 10/30/2012 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor
B.
Acceptance and approval of request for payment application #cHID-23 in the amount of $ 65,200.08 submitted by Herrera & Hunt Inc., in connection with the "Lopezville Street and Parking lot Lights Pct. #2" Project amid PO#690099 as approved by CC on 03/26/2013 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
C.
Request acceptance and approval of Work Authorization No. 4 ( with an estimated cost of $ 7,792.07) as submitted by Raba-Kistner Consultants, Inc. for Thomas Rd. Improvements project, through Contract # C-12-212-09-11.
D.
Requesting authority to enter into a 36-month new (capital) lease copier for a Phaser 8570 through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the County Clerk's Office through Requisition # 236793 in the total amount of $169.95/month, effective upon approval.
E.
Approval to add/delete fuel card(s) and/or driver(s) for:
1. Constable Pct No. 2 - Fuel Card
2. Purchasing Department - Driver
3. Adult Probation - Drivers
4. Facilities Management - Fuel Card
5. Safety Department - Driver
6. Constable Pct No. 1- Drivers
1. Constable Pct No. 2 - Fuel Card
2. Purchasing Department - Driver
3. Adult Probation - Drivers
4. Facilities Management - Fuel Card
5. Safety Department - Driver
6. Constable Pct No. 1- Drivers
F.
Recommending award and approval to issue a purchase order to the sole bidder (Hazmat Medical Associates, LTD.) through Request of sealed quotes meeting all specifications and/or requirements for "Hidalgo County Health & Human Services Department-Purchase of One (1) New Morgue Trailer" not to exceed $37,499.00- RFSQ No.: 2013-120-05-09-SMA
G.
1. Approval of Architect's Supplemental Instructions No. 2 (funded from the Allowances/Contingency) in the amount of $13,144.08, to contractor D. Wilson Construction Co., in connection with the "Sheriff's Office Substation in the Pct. 1 Area"-C-11-032-12-13.
2. Approval of Request for Payment-Application No. 12 in the amount of $16,115.87 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct. 1 Area", and as certified for payment by project architect, Gignac & Associates-C-11-032-01-20.
2. Approval of Request for Payment-Application No. 12 in the amount of $16,115.87 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct. 1 Area", and as certified for payment by project architect, Gignac & Associates-C-11-032-01-20.
H.
Requesting authority to renew for a 12 month subscription with PublicData.com for the County Clerk's Collection's Departments use for public database, commencing upon approval of requisition #236668 in the amount of $500.00/yr from 05/2013 - 05/2014.
I.
Acceptance and approval of request for payment of the following invoices as submitted by G.A.S. Enterprises, Inc. under Contract #C-11-201-11-29-PO#667949 for Construction Management Services for the "Design and Construction Of A New Constable Building" for Precinct One with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Invoice #11 for period: 10/27/12 to 11/26/12-$3,268.65
Invoice #12 for period: 11/27/12 to 12/26/12-$3,268.65
Invoice #11 for period: 10/27/12 to 11/26/12-$3,268.65
Invoice #12 for period: 11/27/12 to 12/26/12-$3,268.65
J.
Re-statement and notification of continuing with same rates, terms and conditions under current Intergovernmental Agreement #79-99-0211 (IA-C-09-213-05-05), between U.S. Department of Justice (DJ)-U.S. Marshals Service and Hidalgo County for the purposes of "Detention Services" at the Hidalgo County Sheriff's Adult Detention Facility (County Jail) including other Federal Agencies as set forth below:
1) U.S. Customs
2) Border Protection/Border Patrol
2) Border Protection/Border Patrol