CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
March 21, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
7.
Buildings & Grounds - Daniel Flores:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
8.
County Auditor - Ray Eufracio:
A.
1. Approval to increase slots# 170-001-0027,170-001-0030, and 170-001-0040 due to additional duties.
2. Approval to decrease vacant slot# 170-001- 0041.
3. Approval of revised salary schedule
2. Approval to decrease vacant slot# 170-001- 0041.
3. Approval of revised salary schedule
9.
Urban County - Diana Serna:
A.
Consider awarding bid for the demolition of existing structure, and the reconstruction of one (1) unit in the Countywide area for the total amount of $41,000.00 to GMH Construction and one (1) unit in the City of Granjeno in the total amount of $50,999.98 to Rolando's General Construction.
B.
Requesting approval to cancel application for Cesaria Pena, due to refusal to abide by Urban County Program's policy.
10.
District Attorney's Office - Roy Cazares:
A.
Approval of 2007 appropriation of L.E.O.S.E. funds for the District Attorney's Office in the amount of $1,461.28. (7-1220-412-00-080-004-0)
11.
Elections Administration - Teresa Navarro:
A.
Requesting approval to amend the Election Day locations for the May 12, 2007 Special Constitutional Amendment Election
B.
1. Discussion, consideration and approval to create ten (10) temporary positions
for the Mini Phone-Bank of the upcoming May 12, 2007 Special Constitutional Amendment Election and for the May 12, 2007 City & School Elections.
2. Employment not to exceed 6 months and set salary at $8.00 per hour
3. Approval of revised salary schedule
2. Employment not to exceed 6 months and set salary at $8.00 per hour
3. Approval of revised salary schedule
12.
Office of the County Judge:
A.
Resolution in support of the proposed legislation of House Bill 2510 (Commuter Rail District)
B.
Resolution in support of Indigent Health Care funding.
C.
Recognition of Public Defenders Office Staff and Board for their outstanding 1st year review.
13.
Planning Department - Raul Sesin:
A.
Reimbursement of a Cash Deposit:
1. Nacahuita Acres Subdivision – Pct. 1 (Jon P. Patterson, D.C.)
1. Nacahuita Acres Subdivision – Pct. 1 (Jon P. Patterson, D.C.)
14.
Sheriff's Office - Chief Martinez:
A.
Discussion, consideration and approval to purchase five (5) new cell phones, two (2) data cards and two (2) cell phone upgrades for Hidalgo County Sheriff's Office.
15.
Right of Way - Joe Pena:
A.
Authorization for surveys, appraisals, title reports/policy and acquisition of additional right of way on FM 493 between Mile 10 North and Exwy 83. CSJ 0863-010-049
16.
Colonia Access Program - Agapito Vargas
A.
Discussion and possible action to approve the Funding Agreement for Border Colonia Access Program Amendment #1 for 1 year from May 2007 thru May 2008.
B.
Discussion and approval for Notice of Intent (NOI) Application for storm water discharges on La Homa Road North Subdivision for Precinct No. 3. (Acct. #7-1200-431-00-115-042-0-890)
C.
Notice of Termination for storm water permit for Round I Border Colonia Access Program Project Precinct No. 2 - Primavera II Subdivision
D.
Notice of Termination for storm water permit for Round II Border Colonia Access Program Project Precinct #1 - Capisallo Park Subdivision Project.
17.
Precinct #2 - Comm. Palacios:
A.
Notice of Termination for storm water permit for the Precinct No. 2 - North San Juan Park Project.
18.
Precinct #3 - Comm. Flores:
A.
Requesting approval of Interlocal Cooperation Agreement between the County of Hidalgo and the City of La Joya.
B.
Approval of 2007 appropriation of funds for Parks Precinct 3 in the amount of $60,000.00. (1213)
19.
Precinct #4 - Comm. Garza:
A.
Road & Bridge:
1. Approval to increase slot #124-007-0017 Heavy Equipment Operator III, by $ 2,955.00 due to additional duties
2. Approval of revised salary schedule
1. Approval to increase slot #124-007-0017 Heavy Equipment Operator III, by $ 2,955.00 due to additional duties
2. Approval of revised salary schedule
20.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
New Adult Detention Facility and Law Enforcement Center Projects:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with County-owned building and property, fka, the Kmart Property:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
a) General status report by project architect (when necessary) or purchasing department
b) other related items
5.
A. Approval of Request for Payment Application No. 8 in the amount of $217,521.50 from Joe Williamson Construction Co., Inc., contracted vendor for "Construction of Offices at the Property fka the K-Mart Building," and as certified for payment by project architect Rike Ogden Figueroa Allex Architects; C-06-092-07-25
B. Requesting approval of Change Order No. 2 (Telephone Conduit) in connection with the "Construction of Offices at the Property fka the K-Mart Building " in the amount of $2,683.20 (to be funded by the contingency fund allowance) from contracted vendor, Joe Williamson Construction Co. Inc., and as recommended by project architect, Rike Ogden Figueroa Allex Architects, with authority for County Judge to execute document. C-06-092-07-25
B. Requesting approval of Change Order No. 2 (Telephone Conduit) in connection with the "Construction of Offices at the Property fka the K-Mart Building " in the amount of $2,683.20 (to be funded by the contingency fund allowance) from contracted vendor, Joe Williamson Construction Co. Inc., and as recommended by project architect, Rike Ogden Figueroa Allex Architects, with authority for County Judge to execute document. C-06-092-07-25
6.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new facility to house the Hidalgo County Adult Probation Dept.:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
7.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b Other related items
a) General status report by project architect (when necessary) or purchasing department
b Other related items
8.
A. Presentation for discussion, consideration and action including but not limited to, the following items in connection to "Fixtures, Furnishings & Equipment for Judge Mario E. Ramirez, Jr. Juvenile Justice Center"- Hidalgo County. (Bid No. 2007-0073-03-14-MSS)
B. Recommending bid award to lowest bidder(s) meeting all specifications/requirements for item(s) 1, 2 and 5 identified on herein attached recommendation by project architect V-A Architecture for the Juvenile Justice Center.
B. Recommending bid award to lowest bidder(s) meeting all specifications/requirements for item(s) 1, 2 and 5 identified on herein attached recommendation by project architect V-A Architecture for the Juvenile Justice Center.
9.
A. Presentation for discussion, consideration and action (if applicable) on the type of alcohol testing services for either pre-employment and randon testing (including DOT requirements);
B. Presentation for discussion, consideration and determination of the ratio percentages for randon testing
B. Presentation for discussion, consideration and determination of the ratio percentages for randon testing
10.
Requesting approval of Change Order No. 4 (Change 48" manhole to 60" by 25' in depth to make the final connection for the sanitary sewer line as per the City of Edinburg) in connection with the "Construction of the Juvenile Justice Center" in the amount of $4,960.00 from contracted vendor, Descon Construction, LP, and as recommended by project engineer, Quintanilla, Headley and Associates, Inc., with authority for County Judge to execute document. C-05-007-08-02
11.
Presentation for discussion, acceptance, and approval of the final negotiated contract (subject to legal review) with David Max Castro, in connection with "RFQ No: 2007-014-01-013-VYG-Registered Pharmacist Services" project for Hidalgo County Health Department.
B.
Sheriff's Office:
1.
Presentation for discussion, consideration, acceptance and approval of, including but not limited to, the following:
A. Certificate of Construction Completion submitted by project architect, AGADC for JAMAIL Construction vendor contracted to complete original punch list (those items not completed by original contractor FINCO Construction) and other items;
B. Request for Final Payment Application #4 from JAMAIL Construction in the amount of $995.00 (P.O. #574628);
C. Request for release of retainage submitted by Redland Insurance Company (Bonding company for FINCO(now defunct)) through their legal counsel, Hon. George G. McCarthy, Jr. Request is in the amount of $5,104.83 with authority for auditor to issue payment after review, audit and processing procedures completed.
A. Certificate of Construction Completion submitted by project architect, AGADC for JAMAIL Construction vendor contracted to complete original punch list (those items not completed by original contractor FINCO Construction) and other items;
B. Request for Final Payment Application #4 from JAMAIL Construction in the amount of $995.00 (P.O. #574628);
C. Request for release of retainage submitted by Redland Insurance Company (Bonding company for FINCO(now defunct)) through their legal counsel, Hon. George G. McCarthy, Jr. Request is in the amount of $5,104.83 with authority for auditor to issue payment after review, audit and processing procedures completed.
C.
Prct. 3
1.
Presentation for discussion, consideration, and authority to seek proposals from area job order contractors (Centennial Contractors or Jamail Construction) awarded vendors through the County's participation/membership with cooperative purchasing programs for the scope of work, specifications & requirements as detailed by Hidalgo County for the provision of labor and materials for: " Construction (expand) of an Office at the Motor Pool Building" (7-087)
2.
Presentation for discussion, consideration and approval to execute a professional engineering services contract with L&G Engineering Laboratory, LLC for Construction of Material Testing, for Precinct No. 3 as approved for negotiations on CC 02/20/07.
3.
Approval of request for Payment Request No. 1 in the amount of $163,184.40 from JM Construction, contracted vendor for "Paula Drive Paving & Drainage Improvements" and certified for payment by project engineer Javier Hinojosa Engineering; C-06-181-07-25
D.
IT Department:
1.
Presentation for discussion, consideration and acceptance of a donation of 50 computers (if awarded) by Lockheed Martin Information Technology.
E.
Buildings & Grounds
1.
Approval of request for payment Application No.2 in the amount of $ 34,478.46 from Restoration Services, Inc. contracted vendor for "Repair (re-gasket) of windows at the County Administration Building" contract No. C-06-236-07-25 PO No. 574703 and as certified for payment by project architect, AGADC contract No. C-04-016-03-02 PO No. 543705 (6-236)
2.
Presentation for discussion, consideration and approval to utilize Home Depot Supply (as an additional resource through our participation/membership with U.S. Communities ) for the purchase of hardware tools and materials on an, as needed basis only. (7-152)
3.
Presentation for discussion, consideration, and authority to solicit proposals from area job order contractors (Centennial Contractors or Jamail Construction) awarded vendors through the County's membership/participation with purchasing cooperatives for the Scope of Work, Specifications & Requirements as detailed by Hidalgo County for the provision of labor and materials including, but not limited to: removing existing shingles and wood decking, remove partitions, sinks, toilets & urinals, install new ADA compliant sinks, toilets, urinals & partitions for:
"Delta Lake Park Restrooms ADA Upgrade Renovations" (7-143)
F.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS –
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
G.
Colonia Access Program Pct. 1
1.
Presentation for discussion, consideration and approval of specifications for the following projects Hidalgo County Precinct No 1 Road & Drainage Construction;
· CAP-07-013-00-00 Agua Dulce
· CAP-07-014-00-00 Bernal Heights #1
· CAP-07-015-00-00 Chapa #3
· CAP-07-016-00-00
North Capisallo
and authority to advertise. Project carried by TEDSI Infrastructure Group, Inc.
· CAP-07-013-00-00 Agua Dulce
· CAP-07-014-00-00 Bernal Heights #1
· CAP-07-015-00-00 Chapa #3
· CAP-07-016-00-00
2.
Presentation for discussion, consideration, acceptance and approval of payments for invoice 267841 in the amount of $1,974.44 submitted by Project Engineer TEDSI Infrastructure Group in connection with Contract CAP-05-010-06-01 ( P.O. #562847).
H.
Colonia Access Program Pct. 2
1.
Presentation for consideration, discussion acceptance and approval of Change Order No 2 for "Alamo Orchards Subdivision" C-CAP-06-003-08-01 for material and work adjustments in the amount of $30,775.23 (decrease) project engineer is R. Gutierrez Engineering Corporation and contractor is JM construction a Border Colonia Access Program Project(s).
I.
Colonia Access Program Pct. 3
1.
A. Requesting approval to rescind the action taken by CC on 2/20/2007 in connection with agenda items 2554 14.K.a-c:
a. Presentation for discussion, consideration and approval to rescind bid #06-006-11-01 for Road Construction of Hilda Subdivision(s) awarded by CC on 11-21-06 to S & G Paving, Inc.;
b. Pursuant to bid requirements (item #8 of Information to Bidders), requesting authority to seek forfeiture of the security deposited with submitted bid (5% of bid) by S & G Paving, Inc. through bid bond # B25627ACSTAR Insurance Company;
c. Requesting authority to re-advertise sealed bids for: Road Construction of Hidalgo Subdivision(s) with the plans and specifications drafted through contracted engineer, Ricardo Hinojosa Engineering under the BCAP for Precinct #3; or, if none of the above are necessary;
B. Approval of final construction contract (including all complying documentation of bonds, insurance, etc.) with S & G Paving, Inc. previously approved in Commissioner's Court on 11/21/2006 for the Paving Improvement of Hilda Subdivision(s) recommendation by project engineer Hinojosa Engineering, Inc.
a. Presentation for discussion, consideration and approval to rescind bid #06-006-11-01 for Road Construction of Hilda Subdivision(s) awarded by CC on 11-21-06 to S & G Paving, Inc.;
b. Pursuant to bid requirements (item #8 of Information to Bidders), requesting authority to seek forfeiture of the security deposited with submitted bid (5% of bid) by S & G Paving, Inc. through bid bond # B25627ACSTAR Insurance Company;
c. Requesting authority to re-advertise sealed bids for: Road Construction of Hidalgo Subdivision(s) with the plans and specifications drafted through contracted engineer, Ricardo Hinojosa Engineering under the BCAP for Precinct #3; or, if none of the above are necessary;
B. Approval of final construction contract (including all complying documentation of bonds, insurance, etc.) with S & G Paving, Inc. previously approved in Commissioner's Court on 11/21/2006 for the Paving Improvement of Hilda Subdivision(s) recommendation by project engineer Hinojosa Engineering, Inc.
21.
Budget & Management - Valde Guerra:
A.
Workers' Compensation Self-Insurance (2202):
1. Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 45,754.00 for the period of 02/16/07 - 2/28/07.
2. Approval of wire transfer.
1. Approval of reimbursement to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 45,754.00 for the period of 02/16/07 - 2/28/07.
2. Approval of wire transfer.
B.
Indigent Health Care Program (UPL):
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
check register 03-20-2007 amount not to exceed $206,530.32
2. Approval of wire transfer to cover the claims to be paid.
1. Discussion, consideration, and approval to transfer the following amounts to the County of Hidalgo Medicaid Supplemental Program Escrow Acct. No. 1 for Indigent Health Care expenditures:
check register 03-20-2007 amount not to exceed $206,530.32
2. Approval of wire transfer to cover the claims to be paid.
C.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $ 640,771.80 to Hidalgo County Insurance claims bank account for Health claims for the periods:
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to transfer $ 640,771.80 to Hidalgo County Insurance claims bank account for Health claims for the periods:
| February 06, 2007 thru February 12, 2007 |
$ 320,888.49
|
| February 13, 2007 thru February 19, 2007 |
$ 319,883.31
|
|
Total
|
$ 640,771.80
|
2. Approval of wire transfer to cover the claims paid.
D.
Precinct No. 3:
1. Discussion, consideration and approval to submit an Economically Disadvantaged County Program Application for local participation reduction for FM 676 road project, CSJ: 1064-01-028, from FM 364 to SH 107.
2. Authority for County Judge to sign the required document: Affidavit.
1. Discussion, consideration and approval to submit an Economically Disadvantaged County Program Application for local participation reduction for FM 676 road project, CSJ: 1064-01-028, from FM 364 to SH 107.
2. Authority for County Judge to sign the required document: Affidavit.
E.
County Court at Law # 1:
Discussion, consideration and approval to have asset # 018830 removed from our inventory list. These are law books that do not exist, they have been disposed of and no longer in our possession because they were obsolete.
Discussion, consideration and approval to have asset # 018830 removed from our inventory list. These are law books that do not exist, they have been disposed of and no longer in our possession because they were obsolete.
F.
Approval of 2007 interfund transfer from Pct #1 - R&B (1201) to TXDOT (1315) in the amount of $13,000.00.
G.
Approval of 2007 appropriation of funds for COPS Valley View ISD grant (1284) and COPS Monte Alto ISD grant (1284) in the total amount of $113,035.56 to complete the "Full Budget Cycle" requirement of the grant.
H.
Approval to appropriate 2006 C.O. Funds (1336) to improve and/or renovate acquired Courthouse Parking - Total Amount - $ 1,865,000.00
I.
Approval to appropriate 2006 C.O. Funds (1336), to acquire additional Courthouse Parking - Total Amount $ 1,135,000.00.
J.
Approval to appropriate 2006 C.O. Funds (1336) for a Head Start Program Central Kitchen- Total amount $ 500,000.00
K.
Approval to appropriate 2006 C.O. Funds (Fund 1336) to Precincts #1, #2, #3 & #4 - Total Amount $ 3,185,000.00
L.
Approval of interdepartmental transfer from County Wide Administration to Health & Human Services Dept. in the amt. of 45,390.00.
M.
Budget & Management.:
1. Discussion, consideration and action to create one (1) Economic Development Specialist position.
2. Approval of revised salary schedule
1. Discussion, consideration and action to create one (1) Economic Development Specialist position.
2. Approval of revised salary schedule
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Deborah Hovda vs. Litton Loan Servicing LP, Servicing Agent
23.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Deborah Hovda vs. Litton Loan Servicing LP, Servicing Agent
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn