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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING June 4, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Update on I-69 designation
C.
Requesting approval to appoint Mr. Robert Contreras as intern in Public Affairs Division as part of Academic Leadership Alliance
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept settlement check from Fred Loya Insurance Company in the amount of $97.50 to settle auto accident with County vehicle. (Sheriff Office)
D.
Public Defense:
Approval to process payment of claim from court-appointed attorney as follows:
in connection with legal representation of indigent defendant; (due to statute of limitations to bill county have expired), with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
Approval to process payment of claim from court-appointed attorney as follows:
| Attorney | Total Claim Amount |
| Noel Gonzalez | $4,475.00 |
8.
Constables:
A.
Constable Pct. 3:
Discussion, consideration and approval to appoint Rene Gonzalez as Deputy Constable by Constable Lazaro Gallardo, Jr., Constable Precinct 3 in accordance with Texas Local Government Code Section 86.011.
Discussion, consideration and approval to appoint Rene Gonzalez as Deputy Constable by Constable Lazaro Gallardo, Jr., Constable Precinct 3 in accordance with Texas Local Government Code Section 86.011.
9.
Sheriff's Department:
A.
Authorization and Approval to apply for the FY2013 Operation Stonegarden Grant with the Department of Homeland Security, Federal Emergency Management Agency (FEMA).
10.
Human Resources - Esther Cortez:
A.
Information Technology (1100):
1. Approval to create the following temporary positions effective for six months and or 12/31/2013:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create the following temporary positions effective for six months and or 12/31/2013:
| Slot# | Position Title | Budgeted Salary/ Rate of Pay |
| T041 & T042 | (2) GIS Clerk II | $12,480.00 Annual/$12.00 Hrly |
3. Approval of revised salary schedule.
B.
Facilities Management (220-001):
1. Approval of the following personnel actions:
2. Approval of the revised salary schedule.
1. Approval of the following personnel actions:
| Action | Position/Title | Slot # | Budgeted Salary |
| Delete | Infrastructure Systems Manager | 0090 | $ 67,800.00 |
| Delete | Electrician I | 0108 | 32,769.00 |
| Create | Maintenance Manager | 0113 | 50,000.00 |
C.
Executive Office (125-001):
1. Approval to create the following full time position:
2. Approval of revised salary schedule.
3. Approval of interdepartmental transfer
1. Approval to create the following full time position:
| Slot # | Position Title | Budgeted Salary |
| 0017 | Administrative Operations Coordinator IV | $ 50,000.00 |
2. Approval of revised salary schedule.
3. Approval of interdepartmental transfer
11.
District Attorney's Office - Roy Cazares:
A.
DA INVESTIGATION HB65 (1223):
1. Approval to create the following temporary part-time position(s) not to exceed six (6) months:
1. Approval to create the following temporary part-time position(s) not to exceed six (6) months:
| Slot No. |
Position Title |
Budgeted Salary/ Rate of Pay |
|---|---|---|
| T096 | Clerk I | $3,492.00 Annual/ $9.00 Hrly |
| T097 | Clerk I | $3,492.00 Annual/ $9.00 Hrly |
| T098 | Clerk I | $3,492.00 Annual/ $9.00 Hrly |
| T099 | Clerk I | $3,492.00 Annual/ $9.00 Hrly |
| T100 | Clerk I | $3,492.00 Annual/ $9.00 Hrly |
2. Approval to create the following temporary part-time positions not to exceed six (6) months. Said positions to become effective 07/01/2013 and approval to waive the posting and hiring of the positions:
|
Slot No. |
Position Title |
Budgeted Salary/ Rate of Pay |
|---|---|---|
| T094 | Clerk IV | $8,320.00 Annual / $20.00 Hrly |
| T095 | Criminal Investigator I | $5,999.00 Annual/ $14.42 Hrly |
3. Approval of intradepartmental transfer.
4. Approval of revised salary schedule
4. Approval of revised salary schedule
B.
D.A. STATE SUPPLEMENT (1281):
1. Approval to create the following temporary part-time position. Said positions to be effective 07/01/2013 and approval to waive the posting and hiring of the positions.
2. Approval of revised salary schedule.
1. Approval to create the following temporary part-time position. Said positions to be effective 07/01/2013 and approval to waive the posting and hiring of the positions.
| Slot No. |
Position Title |
Budgeted Salary/ Rate of Pay |
| T010 | Clerk I | $7,146.00 Annual/ $9.00 Hrly |
| T011 | Clerk I | $6,683.00 Annual/ $8.47 Hrly |
2. Approval of revised salary schedule.
12.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
B.
Requesting authorization for Hidalgo County to execute the Interlocal Cooperation Agreement between Hidalgo County and the La Joya Independent School District.
14.
Facilities Management:
A.
Facilities Management:
1. Approval of application for credit with Dealers Electrical Supply, needed in order to purchase electrical supplies from vendor, with authority for Valde Guerra, Executive Officer to sign documents
2. Approval of application for credit with Wholesale Builders Supply, needed in order to purchase supplies from vendor, with authority for Valde Guerra, Executive Officer to sign documents
1. Approval of application for credit with Dealers Electrical Supply, needed in order to purchase electrical supplies from vendor, with authority for Valde Guerra, Executive Officer to sign documents
2. Approval of application for credit with Wholesale Builders Supply, needed in order to purchase supplies from vendor, with authority for Valde Guerra, Executive Officer to sign documents
15.
IT Department - Renan Ramirez
A.
Authorization for the use of the County's Justice Court Technology Fund for the purchase of equipment for the County Constable offices as an extension of their role in supporting the offices of the Justice of the Peace.
B.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date/Invoice # | Vendor | Amount |
| 03/28/2013 956 383 5229 | AT & T | 576.78 |
| 04/28/2013 956 383 5229 | AT & T | 575.71 |
| 04/11/2013 956 581-2244 191 9 | AT & T | 150.05 |
| 05/11/2013 956 581-2244 191 9 | AT & T | 149.22 |
C.
Health & Human Services:
Approval to process the following invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Approval to process the following invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Billing Date | Amount |
| AT&T | 956-787-1531-073-5 | 04/09/13 | $428.81 |
| AT&T | 956-682-6155-728-4 | 04/07/13 | $259.53 |
| AT&T | 956-682-6155-728-4 | 05/07/13 | $259.60 |
| AT&T | 956-387-0118-710-9 | 04/15/13 | $152.80 |
| AT&T | 956-387-0118-710-9 | 05/15/13 | $152.84 |
| AT&T | 956-585-2461-751-2 | 04/17/13 | $177.85 |
| AT&T | 956-585-2461-751-2 | 05/17/13 | $177.97 |
| AT&T | 956-383-0111-942-9 | 04/19/13 | $102.25 |
| AT&T | 805227770 | 04/03/13 | $98.99 |
| AT&T | 805227770 | 05/03/13 | $62.90 |
| Total | $1,873.54 |
D.
HUMAN RESOURCES
Authorization and approval to upgrade service and equipment through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
Authorization and approval to upgrade service and equipment through the County's membership/participation with CONTRACT: DIR-SDD-1779 with VERIZON WIRELESS for the following:
| Description: | Requisition #: | MDN: | Equipment/Cost: | Service Plan: | Employee Name: | Employee #: |
| Upgrade | 235886 | 956-330-1796 | Apple iPhone 4-8GB @ $0. | Nationwide Talk & Text & Data Unl. Anytime Mins @ $100.09 + $5.00 X 7 (June-Dec.2013) = $735.63 | Esther A. Cortez | 053074 |
E.
IT Department:
Requesting approval for reimbursement to Mariano Manzano in the amount of $150.00 for expenses incurred during the Census CQR Program travel to Washington, D.C. as a claim with authority for the County Treasurer to issue a payment/check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval for reimbursement to Mariano Manzano in the amount of $150.00 for expenses incurred during the Census CQR Program travel to Washington, D.C. as a claim with authority for the County Treasurer to issue a payment/check after review, audit and processing procedures are completed by the County Auditor.
16.
Urban County - Diana Serna:
A.
Urban County Program is requesting approval of a best and final negotiated contract for the Professional Appraisal Review Services with HLH Appraisal Services in the amount of $450.00 for each appraisal review report of each parcel (8 parcels) utilizing Texas General Land Office (GLO) Round 2.1 funds for the Peñitas Drain project located within Precinct No.3.
B.
Urban County Program on behalf of Precinct No. 1 is requesting consideration and action to award and enter into a construction contract with Castle Enterprises, LLC for a street improvement project (Saenz Avenue) located within Precinct 1 area. Total contract amount $222,724.05 utilizing Precinct No. 1 FYs 20, 21, 22 & 23 (2007, 2008, 2009 & 2010) street improvements funds.
C.
The Urban County Program wishes to disclose that employee Sergio M. Garcia is applying for a home loan with Affordable Homes of South Texas, Inc., a nonprofit agency. Mr. Garcia monitors the ESG and CDBG programs. He is not involved with the HOME program. Mr. Garcia did not qualify through the Urban County HOME CHDO program because the property is within the Pharr city limits and therefore the house will not be built with Urban County funds. Affordable Homes of South Texas, Inc. has qualified Mr. Garcia for a home loan due to meeting the HUD income limits.
17.
Elections Administration - Yvonne Ramon:
A.
Vote Center Selection Committee Update
B.
Presentation, Discussion and approval of proposed Vote Center locations for the November 5, 2013 Constitutional Amendment Election.
18.
WIC - Norma Longoria:
A.
WIC - Lactation (1292)
1. Approval of 2013 budget amendment for the WIC Lactation Grant in the amount of $17,500.00.
2. Approval of Certification of Revenues as certified by the County Auditor in the amount of $17,500.00.
3. Approval of appropriation of funds for the 2013 WIC Lactation Services Grant.
1. Approval of 2013 budget amendment for the WIC Lactation Grant in the amount of $17,500.00.
2. Approval of Certification of Revenues as certified by the County Auditor in the amount of $17,500.00.
3. Approval of appropriation of funds for the 2013 WIC Lactation Services Grant.
19.
Precinct #1 - Comm. Cuellar:
A.
1. Requesting authorization for Hidalgo County to execute the Interlocal Cooperation Agreeement between Hidalgo County and City of Weslaco for the Mile 9 (Mile 3W to Mile 2W) Project.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project pursuant to the approval of the Interlocal Agreement as stated above.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project pursuant to the approval of the Interlocal Agreement as stated above.
20.
Precinct #2 - Comm. H. Palacios:
A.
Approval of appointment to the Hidalgo County Emergency Services District #4.
21.
Precinct #3 - Comm. Flores:
A.
Requesting approval to process the following invoice as claim with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor. PO # 688203.
| Vendor | Invoice | Date | Amount |
| Mobile Relay Partners | M137497 | 3-4-2013 | $5,094.00 |
22.
Budget & Management - Sergio Cruz:
A.
Discussion, consideration and approval of Amendment #1 to the Advanced Funding Agreements between the State of Texas, acting by and through the Texas Department of Transportation and the County of Hidalgo for the Safe Routes to School Program Projects with the authority for County Judge to sign the required documentation:
| Project | CSJ No. |
| San Carlos & J.F. Kennedy Elementary Schools | 0921-02-265 |
| Carmen Avila Elementary School | 0921-02-263 |
| Esparza & Betts Elementary Schools | 0921-02-269 |
B.
Edward Byrne Memorial:
1. Authorization and approval to apply for the FY 2013 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice.
2. Authorization for County Judge to sign the required documents.
1. Authorization and approval to apply for the FY 2013 Edward Byrne Memorial - Justice Assistance Grant (JAG) Program with the U.S. Department of Justice.
2. Authorization for County Judge to sign the required documents.
C.
Precinct No.1
1. Approval of 2013 unappropriation of funds from proceeds of sale of assets by Precinct No.1 from (1302 Fund) in the amount of $92,376.00.
2. Approval of 2013 appropriation of funds from proceeds of sale of assets by Precinct No.1 to (1100 Fund) in the amount of $92,376.00.
1. Approval of 2013 unappropriation of funds from proceeds of sale of assets by Precinct No.1 from (1302 Fund) in the amount of $92,376.00.
2. Approval of 2013 appropriation of funds from proceeds of sale of assets by Precinct No.1 to (1100 Fund) in the amount of $92,376.00.
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
A. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024(a)(7)(C);
B. Approval of a "Sole Source Declaration" for GTE Southwest, dba, Verizon for the provision of telephone and Related services for Hidalgo County's Elected Offices, Departments, Programs and/or Agencies (all funding sources);
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase phone & related services from GTE Southwest, dba, Verizon inasmuch as this provider has proprietary/exlusive areas/zones.
B. Approval of a "Sole Source Declaration" for GTE Southwest, dba, Verizon for the provision of telephone and Related services for Hidalgo County's Elected Offices, Departments, Programs and/or Agencies (all funding sources);
C. Approval for Hidalgo County Elected Offices, Departments, Programs and/or Agencies to purchase phone & related services from GTE Southwest, dba, Verizon inasmuch as this provider has proprietary/exlusive areas/zones.
4.
Presentation of sole bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bids titled: Hidalgo County - "MS-1 Emulsified Asphalt" through project No.: 2013-052-05-01-SGS.
5.
a. Requesting approval to declare as "surplus" for the purpose of destruction, with the assistance of the Hidalgo County Precinct 4 Road & Bridge) twenty two (22) total emergency/law enforcement light bars (detailed in Exhibit attached).
b. Requesting authorization to remove said assets from Hidalgo County Inventory List
b. Requesting authorization to remove said assets from Hidalgo County Inventory List
6.
A. Presentation for discussion, consideration and acceptance of Resolution #2013-29 by City Of Kingsville authorizing the Mayor to enter into the Mutual Benefit And Use Agreement between the City Of Kingsville and Hidalgo County thus allowing both local governments to work together for the benefit of its citizenry when able to do so; and
B. Approval of the "Mutual Benefit And Use Agreement" as reviewed and approved by legal between the County Of Hidalgo and the City of Kingsville pursuant to the City's Resolution #2013-29 in connection with emergency debris removal services.
B. Approval of the "Mutual Benefit And Use Agreement" as reviewed and approved by legal between the County Of Hidalgo and the City of Kingsville pursuant to the City's Resolution #2013-29 in connection with emergency debris removal services.
B.
Pct. 1
1.
Approval of a Professional Engineering Service Agreement as reviewed and approved by legal with Le Fevre Environmental Management Consulting for the purposes of "Engineering Services" (on-call-on an as needed basis) for projects located within Precinct One and (as selected for negotiations through County's protocol from the "POOL" of Engineering by CC on 03/05/13).
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Civil Action No. 7:12-cv-00502; Carla Davis v. Hidalgo County
D.
Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
E.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red Flower - Tax Abatement and/or 381 Agreement.
G.
Claim of Diego Cletis R. Cavazos
H.
Claim of Rodolfo Trevino
I.
Claim of Domingo Villalpando
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Civil Action No. 7:12-cv-00502; Carla Davis v. Hidalgo County
D.
Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
E.
Civil Action No. 7:13-cv-00262; Ezequiel C. Jurado, et al v Guadalupe Trevino, Sheriff of Hidalgo County & Hidalgo County
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Red Flower - Tax Abatement and/or 381 Agreement.
G.
Claim of Diego Cletis R. Cavazos
H.
Claim of Rodolfo Trevino
I.
Claim of Domingo Villalpando
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn