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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING June 11, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Resolution honoring members of the State Legislative Delegation from Hidalgo County for their accomplishments during the 83rd Legislative Session
C.
Consideration and approval to submit letters to Governor Perry, Lt. Governor Dewhurst, and Speaker Straus in support for transportation funding through SJR 2/HJR 9.
D.
Update on I-69 designation
E.
Requesting approval to submit event request form and application for permit to use common area to La Plaza Mall in McAllen in order to host the "Dare to Prepare" Hurricane Preparedness Fair on Saturday, June 15, 2013 from 11am-1pm
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept two (2) Special Warranty Deeds from North Alamo Water Supply and to pay North Alamo Water Supply the amount of $19,801.00
D.
Approval of Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum
E.
Discussion and action, if applicable of the following:
1. Biometric Electronic Clock Policy
2. Outside Employment Policy
3. Modified Policy on leave for FLSA Exempt Employees
1. Biometric Electronic Clock Policy
2. Outside Employment Policy
3. Modified Policy on leave for FLSA Exempt Employees
8.
Constables:
A.
Constable Pct. #1:
Requesting approval to process the following invoice as a claim, with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor:
Requesting approval to process the following invoice as a claim, with authority for County Treasurer to issue payment after review, audit and processing procedures are completed by County Auditor:
| Vendor | Invoice # and date | Amount |
| Border Animal Hospital | #305136 - 9/17/12 | $ 408.50 |
B.
Constable Precinct 3 STOP Truancy (1285)
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2013-2014 school year:
1. La Joya I.S.D.
2. Mission C.I.S.D.
3. Sharyland I.S.D.
Approval to renew Interlocal Agreements between Hidalgo County and the following school districts - (STOP Truancy Program) for the 2013-2014 school year:
1. La Joya I.S.D.
2. Mission C.I.S.D.
3. Sharyland I.S.D.
9.
Sheriff's Office:
A.
Approval to appropriate $554,444.44 from the unreserved fund balance in the Sheriff's Federal Sharing - U.S. Department of Justice (Fund 1229).
B.
Approval to process the following AT&T invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
Account Number: Billing Date: Amount:
956-383-0373-003-3 3-19-2013 $1,766.68
956-383-0373-003-3 4-19-2013 $1,016.84
Account Number: Billing Date: Amount:
956-383-0373-003-3 3-19-2013 $1,766.68
956-383-0373-003-3 4-19-2013 $1,016.84
10.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
B.
Requesting approval to support UT Pan Am College of Health Sciences & Human Services grant application to The U.S. Department of Health & Human Services. Hidalgo County Health & Human Services will collaborate with UT Pan Am College of Health Sciences & Human Services to assist in meeting the requirements of the funding opportunity purpose, if funding is awarded.
C.
1. Requesting approval to accept the Border Binational Health Week award in the amount of $2,100.00.
2. Approval of the Certification of Revenue as certified by the County Auditor.
3. Approval of the Budget Appropriation in the amount of $2,100.00.
2. Approval of the Certification of Revenue as certified by the County Auditor.
3. Approval of the Budget Appropriation in the amount of $2,100.00.
D.
1. Requesting approval to process the following invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
2. Requesting approval to process partial payment of the following invoices pending resolution of charges dispute with AT&T.
2. Requesting approval to process partial payment of the following invoices pending resolution of charges dispute with AT&T.
| Vendor | Account No. | Billing Date | Amount of Invoice | Amount To Pay |
| AT&T | 956-787-1531-073-5 | 05/09/13 | $2,306.09 | $706.72 |
| AT&T | 956-843-7463-001-7 | 04/29/13 | $1,844.66 | $554.66 |
| AT&T | 956-262-1141-273-7 | 04/23/13 | $1,537.10 | 1,537.10 |
| AT&T | 956-383-0111-942-9 | 05/19/13 | $108.77 | $108.77 |
| Total | $2,907.25 |
E.
1. Requesting approval to accept the Do Well grant contract # 2013-043641-001 in the amount of $10,000.00.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor.
3. Requesting approval of the Budget Appropriation.
2. Requesting approval of the Certification of Revenue as certified by the County Auditor.
3. Requesting approval of the Budget Appropriation.
11.
Human Resources - Esther Cortez:
A.
Pct. 3 Road Maintenance (1200):
1. Discussion, consideration and approval to create the following temporary full time position not to exceed six (6) months:
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
1. Discussion, consideration and approval to create the following temporary full time position not to exceed six (6) months:
| Slot No. | Position Title | Budgeted Salary/Rate of Pay |
| T096 | Office Clerk | $9,360.00 Per Year/ $9.00 per Hour |
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
B.
Precinct # 3 (1200):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Position Title | Slot # | Budget Salary |
| Delete | Maintenance I | 005-0059 | $28,840.00 |
| Create | Receptionist/Clerk | 005-0097 | $28,000.00 |
2. Approval of revised salary schedule.
12.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
13.
Urban County - Diana Serna:
A.
Approval of a Proclamation declaring June 2013 Home Ownership Month within the County of Hidalgo
B.
Requesting approval to enter into contract with Proyecto Azteca for the purpose of implementing the 2012-2016 Hidalgo County Urban County Program (UCP) Colonia Self-Help Center Project.
C.
Urban County Program on behalf of the City of La Villa, is requesting authority to purchase Fire Station/Equipment (compressor) for the La Villa Volunteer Fire Department which shall be an integral part of the building. Purchase will be made from Casco Industries, Inc. (contract #363-10) a Buyboard vendor. The total amount for the purchase is $36,048.60 (quote attached), as requested by the La Villa Volunteer Fire Department utilizing UCP FY 25 (2012) Fire Station/Equipment line item and City of La Villa general funds.
D.
1. Hold a Public Hearing to consider public comments for Hidalgo County Urban County Program Substantial Amendment to the existing Urban County Program work plan for FY 26 (2013).
2. Requesting approval of a Substantial Amendment for Hidalgo Urban County Program Fiscal Year 26 (2013) Annual Action Plan. The proposed substantial amendment is required due to final funding allocation being released by Congress. The Annual Action Plan was originally submitted to the Housing and Urban Development HUD office on May 10, 2013 with preliminary numbers.
2. Requesting approval of a Substantial Amendment for Hidalgo Urban County Program Fiscal Year 26 (2013) Annual Action Plan. The proposed substantial amendment is required due to final funding allocation being released by Congress. The Annual Action Plan was originally submitted to the Housing and Urban Development HUD office on May 10, 2013 with preliminary numbers.
14.
Elections Administration - Yvonne Ramon:
A.
Update and Discussion of proposed Vote Centers Pilot Program for the November 5, 2013 Constitutional Amendment Election
15.
Right of Way - Joe Pena:
A.
Discussion, consideration and approval to purchase a certain tract of land also known as Parcel 4b, South McColl Offsite Drainage Project.
16.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. Los Vientos Estates Subdivision – Pct. 4 (Kathryin I. East)
b. Mirage Ranches Subdivision – Pct. 4 (Richard Garza)
2. Final Approval
a. Aza Subdivision – Pct.1 (Jose Cruz Aza)
a. Los Vientos Estates Subdivision – Pct. 4 (Kathryin I. East)
b. Mirage Ranches Subdivision – Pct. 4 (Richard Garza)
2. Final Approval
a. Aza Subdivision – Pct.1 (Jose Cruz Aza)
17.
Precinct #2 - Comm. H. Palacios:
A.
Acceptance and approval of Certificate of Completion for the Minnesota West Project for paving and drainage projects as certified by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department.
18.
Budget & Management - Sergio Cruz:
A.
Budget & Management:
Approval to process payment of invoice #13107155 from Atomic Energy Industrial Laboratories as a claim with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor as follows:
Approval to process payment of invoice #13107155 from Atomic Energy Industrial Laboratories as a claim with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor as follows:
| Company | Invoice # | Invoice Date | Amount |
| Atomic Energy Industrial Laboratories | 13107155 | March 31, 2013 | 104.10 |
B.
Budget Appropriations:
1.
Precinct No. 2 RD MAINT (1200):
Approval of 2013 appropriation of funds from Pct.# 2 RD MAINT unreserved fund balance into Precinct No. 2 Road Maintenance - other (program 006) in the amount of $800,000.00.
Approval of 2013 appropriation of funds from Pct.# 2 RD MAINT unreserved fund balance into Precinct No. 2 Road Maintenance - other (program 006) in the amount of $800,000.00.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" in connection with professional engineering services required for Projects (on an as needed basis) for "On Call Services-MPO and HCRMA , Traffic Studies County Wide Projects.
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County's approved "pool" in connection with professional engineering services required for Projects (on an as needed basis) for "On Call Services-MPO and HCRMA , Traffic Studies County Wide Projects.
| TEDSI Infrastructure | L&G Engineering | Cortran Engineering | |
| Evaluator 1 | 95 | 94 | 97 |
| Evaluator 2 | 97 | 91 | 98 |
| Evaluator 3 | 80 | 100 | 88 |
| Evaluator 4 | 86 | 100 | 82 |
| Evaluator 5 | 98 | 95 | 98 |
| Average | 91.2 | 96 | 92.6 |
| Ranking |
c. Authority for the Purchasing Department to negotiate a professional services contract with No. 1 ranked firm of __________________________for the provision of "On call -Project - MPO and HCRMA, Traffic Studies" County Wide Projects
4.
Acceptance and approval of "Certificate of Substantial Completion" as submitted by contractor, CAS Companies, reflecting the completion date of April 12, 2013 for "PROJECT NUMBER 2012-315-12-28-OGG-Project Renovation and Repair of the roof area for Hidalgo County Clerks Office".
5.
Requesting approval for modifications to Hidalgo County Autopsy Facility, as requested by the Texas Accessibility Standards (TAS) and noted on pages 3&4 of the plan review report under toilet facilities section 213 to rooms #114 & #115 to include but limited to sinks and any other appurtenances as may be required for ADA compliance in the amount of $33,622.19 to current contractor CAS Companies, LP. contract #JOC-R5004 amid PO #663746 project #11-039-OGG.
B.
Pct. 1
1.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedure are completed by the County Auditor.
| Invoice Date | Invoice # | Vendor | Amount | Account # |
| 3/25/13 | E426693 | Escobar's Auto Electric Inc. | $89.90 | 3-1200-431-00-121-005-0-432 |
| Total | $89.90 | |||
C.
Pct. 4
1.
Approval to purchase herein listed heavy equipment through County's membership/participation with HGAC (Houston-Galveston) and Buy Board contract awarded vendors, in the amounts quoted including delivery and administration fees:
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Description
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Qty
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Total
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Vendor:
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Thru Co-op Awarded Contract
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1
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One New Doosan DL-250 Loader
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1
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$161,107.76
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H & V Equipment, Inc.
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Buy Board
Contract # 345-10
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2
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One New Doosan DX-490LC Hydraulic Excavator
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1
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$495,487.00
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H & V Equipment, Inc.
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Buy Board Contract # 345-10
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3
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One Cat Model CT660 Dump Truck
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1
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$118,753.00
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Holt Texas, LTD DBA Holt Cat
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National Joint Powers Alliance Contract # 060311-CAT (Gov-11-NJPA) |
D.
Elections Department
1.
Pursuant to Texas Local Government code, 263.151 (1) approval to declare as "Salvage Property" including authority to remove the detailed items below from the Hidalgo County Surplus inventory, with the assistance of Facilities Management to dismantle and sell as scrap metal.
| Asset Number | Description | Serial Number |
| 13-0371 | Total of 65 - Large Metal Boxes (15 x 11 x 17) | N/A |
| 13-0372 | Total of 6- Small Metal Boxes (13 1/2 x 8 1/2 x 8 1/2) | N/A |
E.
County Clerk
1.
Presentation for award of sole responding/qualifying vendor (Master Fibers Inc.) that submitted bid and met all specifications, and requirements with approval of contract for: "Hidalgo County Clerk's Office- Purchase, Removal & Related Services for Shredded & Recyclable Materials" (RFB No.2013-023-05-15-SMA.)
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Musketeer - Tax Abatement.
D.
C-2749-13-G; Leihliana Ruelas and Deyanira Ruelas v. Hidalgo County Sheriff Department and Gilbert Flores
E.
C-0929-12-F; Johnny Partain v. Constable J.E. "Eddie" Guerra, Hidalgo County Precinct 4 in his official capacity and individually, and et al
F.
Claim of State Farm Insurance Company
G.
Claim of Chuck Vallbaum
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Musketeer - Tax Abatement.
D.
C-2749-13-G; Leihliana Ruelas and Deyanira Ruelas v. Hidalgo County Sheriff Department and Gilbert Flores
E.
C-0929-12-F; Johnny Partain v. Constable J.E. "Eddie" Guerra, Hidalgo County Precinct 4 in his official capacity and individually, and et al
F.
Claim of State Farm Insurance Company
G.
Claim of Chuck Vallbaum
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn