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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING June 18, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Resolution honoring U. S. Army Specialist Kevin Cardoza
C.
Authorization for County Judge to sign and submit the ASAP Officials Update form as per Department of Energy grant requirements and designate point of contact(s).
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
8.
Constables:
A.
Constable Pct. #1:
Requesting approval to pay the following claim/invoice with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor:
Requesting approval to pay the following claim/invoice with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor:
| Vendor Name | Invoice# | Date | Amount |
| Video Sound & Light Enterprises | 13-0905 | 5-10-13 | $244.60 |
9.
Human Resources - Esther Cortez:
A.
District Clerk's Office (1100):
1. Approval to create the following full time positions:
2. Approval of interdepartmental transfer.
3. Approval of revised salary schedule.
1. Approval to create the following full time positions:
| Slot # | Position Title | Budgeted Salary |
| 0076 | Deputy District Clerk I | $26,014.00 |
| 0077 | Deputy District Clerk I | $26,014.00 |
3. Approval of revised salary schedule.
B.
Tax Office (1100):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Slot # |
Position Title | Action | Budgeted Salary |
Proposed Salary |
Difference |
| 0009 | Computer System Administrator | reduce budgeted salary & remove auto allowance |
$49,264.00 $1,500.00 |
$40,000.00 -0- |
($9,264.00) ($1,500.00) |
| 0024 | Deputy Clerk II | reduce budgeted salary | $36,020.00 | $26,020.00 | ($10,000.00) |
| 0008 | Accountant IV | salary increase | $52,002.00 | $54,002.00 | $2,000.00 |
| 0128 | Administrative Assistant III | salary increase & add auto allowance |
$32,960.00 -0- |
$34,005.00 $1,500.00 |
$1,045.00 $1,500.00 |
| 0018 | Deputy Clerk III | salary increase | $40,347.00 | $42,566.00 | $2,219.00 |
| 0057 | Deputy Clerk I | salary increase | $27,213.00 | $29,213.00 | $2,000.00 |
| 0084 | Deputy Clerk I | salary increase | $26,014.00 | $28,014.00 | $2,000.00 |
| 0088 | Deputy Clerk I | salary increase | $26,014.00 | $28,014.00 | $2,000.00 |
| 0096 | Deputy Clerk I | salary increase | $26,014.00 | $28,014.00 | $2,000.00 |
| 0100 | Deputy Clerk I | salary increase | $26,014.00 | $28,014.00 | $2,000.00 |
| 0117 | Deputy Clerk I | salary increase | $26,014.00 | $28,014.00 | $2,000.00 |
| 0133 | Deputy Clerk I | salary increase | $26,014.00 | $28,014.00 | $2,000.00 |
2. Approval of revised salary schedule.
10.
Tax Office - Paul Villarreal:
A.
Requesting Increase in Change Fund in the amount of $12,750.00, as per approval from County Auditor.
11.
Sheriff's Office:
A.
| Invoice Date | Amount |
| January 29, 2013 | $1,295.00 |
| February 22, 2013 | $2,220.00 |
| March 19, 2013 | $2,035.00 |
| April 2, 2013 | $ 925.00 |
| April 19, 2013 | $ 370.00 |
| May 11, 2013 | $1,295.00 |
| May 21, 2013 | $ 925.00 |
| May 23, 2013 | $2,220.00 |
| Total | $11,285.00 |
B.
Approval to process the following Autozone and O'Reilly Auto Parts invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| VENDOR | INVOICE # | DATE | AMOUNT |
| O'REILLY'S | 1582-368703 | 4-08-13 | 38.18 |
| 1582-369770 | 4-12-13 | 79.76 | |
| 1582-369739 | 4-12-13 | 79.60 | |
| 1582-370421 | 4-15-13 | 123.92 | |
| 1582-370670 | 4-16-13 | 159.99 | |
| 1582-371563 | 4-19-13 | 86.34 | |
| 1582-372346 | 4-23-13 | 79.60 | |
| 1582-372608 | 4-24-13 | 37.36 | |
| 1582-372784 | 4-25-13 | 79.76 | |
| VENDOR | INVOICE # | DATE | AMOUNT |
| AUTOZONE | 1392625967 | 1-03-13 | 38.79 |
| 1392626718 | 1-04-13 | 11.98 | |
| 1392637807 | 1-23-13 | 28.71 | |
| 1392643327 | 2-01-13 | 34.99 | |
| 1392701956 | 4-24-13 | 31.62 |
| VENDOR | INVOICE # | DATE | AMOUNT |
| AUTOZONE | |||
| (partial invoice amount considered "open market items") | 1392637341 | 1-22-13 | 121.17 |
| 1392637799 | 1-23-13 | 150.94 |
C.
Pursuant to Hidalgo County Cellular Telephone Policy (Sprint: Contract DIR-SDD-1780), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Card Request) for the following:
1. Approval for requisition #237885 for 93 Data Link Hosted Access for Vehicle Modems ($47.99 each per month) for six months.
1. Approval for requisition #237885 for 93 Data Link Hosted Access for Vehicle Modems ($47.99 each per month) for six months.
D.
Authorization to accept the Grant Award Adjustment Notice in reference to the Local Border Security Program FY 2012 (LBSP-12) and authorization and approval for County Judge, as authorized official, to sign required document.
12.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
B.
Authorization for County Judge to sign and submit the 2013 Eligibility Certification Form for the Texas Homeland Security State Administrative Agency (THSSAA)
14.
Facilities Management:
A.
1. Approval of Commercial Service Application and Service Agreement with the City of Mcallen Public Utility to initiate utility services at 9805 N. 10th St., McAllen, Texas with authority for Executive Officer to sign documents
2. Approval of Service Agreement/Application and Service Agreement with the City of Mcallen Public Works to initiate solid waste collection services at 9805 N. 10th St., McAllen, Texas with authority for Executive Officer to sign documents
2. Approval of Service Agreement/Application and Service Agreement with the City of Mcallen Public Works to initiate solid waste collection services at 9805 N. 10th St., McAllen, Texas with authority for Executive Officer to sign documents
15.
IT Department - Renan Ramirez
A.
Requesting approval of the following claim/invoices with authority for the County Treasurer to issue a payment/check after review, audit and processing procedures are completed by the County Auditor.
| Vendor | Invoice Number | Invoice Date | Amount |
| DELL Marketing L.P. | XJ1WNRF48 | 12/05/2012 | $1,427.35 |
| DELL Marketing L.P. | XJ1DD8K83 | 11/16/2012 | $513.42 |
| DELL Marketing L.P. | XJ27N7MJ9 | 12/21/2012 | -$1,317.36 |
| DELL Marketing L.P. | XJ2FNNTJ6 | 01/07/2013 | $1,317.36 |
| Total: | $1,940.77 |
B.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue a payment/check after review, audit and processing procedures are completed by the County Auditor
| Invoice Date | Invoice # | Vendor | Amount |
| 04/03/2013 | 803358989 | AT & T Long Distance | $214.11 |
| 05/03/2013 | 803358989 | AT & T Long Distance | $280.32 |
C.
Appointment of volunteer intern for Summer 2013 at the IT Department: Adriel Rios
16.
HIDTA - Task Force - Dora Munoz:
A.
Requesting approval to process the following invoices as claims with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Account No. | Vendor | Amount | Billing Date |
| 956381-04447233 | AT&T | $325.96 | 04/09/13 |
| 956381-04447233 | AT&T | $91.57 | 05/09/13 |
17.
WIC - Norma Longoria:
A.
Requesting approval to process the following AT&T invoices as claims with authority for County
Treasurer to issue check for auditing procedures are completed by County Auditor.
Treasurer to issue check for auditing procedures are completed by County Auditor.
| Vendor | Acct.# | Billing Date | Amount |
| ATT | 956-783-7251 | May 03-June 02, 2013 | 31.02 |
| ATT | 956-783-5471 | May 03-June 02, 2013 | 45.49 |
| ATT | 956-381-8620 | May 09-June 08, 2013 | 626.71 |
| ATT | 956-318-1609 | May 09-June 08, 2013 | 87.45 |
| ATT | 956-581-9768 | May 11-June 10, 2013 | 29.15 |
| ATT | 512-A37-6040 (14 accounts) |
May 13-June 12, 2013 | 1,932.26 |
| ATT | 956-702-7740 | May 13-June 12, 2013 | 58.30 |
| ATT | 956-519-8551 | May 23-June 22,2013 | 31.20 |
| ATT | 956-519-7161 | May 23-June 22,2013 | 31.20 |
B.
Requesting approval for Kismeth Leal to apply and participate if selected in the Texas WIC Dietetic Internship for the period of January 2014 through August 2015.
18.
Urban County - Diana Serna:
A.
Consideration and request of approval of a Budget and Program Amendment for Hidalgo County Precinct No.3's Years 16, 20, 21, & 22 (2003, 2007, 2008, & 2009) work plans. The proposed amendment will reallocate funds in the total amount of $122,130.00 from the Water/Sewer Improvements activity into the existing Street Improvements activity.
B.
The Urban County Program is requesting the award of bids and approval of contract for the demolition and reconstruction of the following:
1. (1) Unit in the City of Mercedes and (1) unit in the City of Granjeno in the amount of $99,360.00 to G & G Contractors.
1. (1) Unit in the City of Mercedes and (1) unit in the City of Granjeno in the amount of $99,360.00 to G & G Contractors.
C.
Urban County Program is requesting approval of a best and final negotiated contract for Professional Appraisal Services with Leonel Garza Jr. and Associates in the amount of $2,000.00 each for an estimated total of 8 parcels utilizing Texas General Land Office (GLO) Round 2.2 funds for the Alberta Drain Project in Precinct No.4.
D.
The City of Edcouch and Urban County Program are requesting authorization to cancel an existing contract with Quintanilla, Headley and Associates, Inc. in the amount of $8,650.00 for the 2011 Water/Sewer Improvements Project. The City recently amended the project description to add a new SCADA system to the Water Treatment Plant, therefore increasing the cost estimate by 65 %. UCP's recommendation is to cancel the contract and re- evaluate for professional engineering services.
E.
Urban County Program is requesting approval of a best and final negotiated contract for the Professional Review Appraisal Services with HLH Appraisal Services in the amount of $450.00 each for an estimated total of 8 parcels utilizing Texas General Land Office (GLO) Round 2.2 funds for the Alberta Drain Project in Precinct No.4.
19.
Elections Administration - Yvonne Ramon:
A.
Presentation, Discussion and approval of proposed Vote Center locations for the November 5, 2013 Constitutional Amendment Election.
20.
Precinct #2 - Comm. H. Palacios:
A.
Approval of Interlocal agreement between the City of San Juan and The County of Hidalgo to reconstruct Cesar Chavez Road from Carroll Road to South Business 83.
21.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Interlocal Cooperation Agreement between Hidalgo County and McAllen Independent School District for Parking Lot and Paving Projects
22.
Budget & Management - Sergio Cruz:
A.
Approval of revised Designated Applicant's Agent form with Primary/Secondary Agent and Chief Financial Officer/Certifying Officer information in connection with Public Assistance for FEMA related documentation.
B.
Edward Byrne Memorial:
1. Public Hearing on the FY 2013 Edward Byrne Justice Assistance Grant (JAG) Program Application/Strategies/Narrative.
2. Discussion, consideration, review, and approval of the program application/strategies/narrative of the FY 2013 Edward Byrne Justice Assistance Grant.
1. Public Hearing on the FY 2013 Edward Byrne Justice Assistance Grant (JAG) Program Application/Strategies/Narrative.
2. Discussion, consideration, review, and approval of the program application/strategies/narrative of the FY 2013 Edward Byrne Justice Assistance Grant.
C.
WIC Adm (1292):
1. Approval of certification of revenues, as certified by the County Auditor, for 2012 capital lease expenditures.
2. Approval of 2012 appropriation of revenues and expenditures in the total amount of $654,878.23 to fund capital lease expenditures (agreements) for WIC Adm.
1. Approval of certification of revenues, as certified by the County Auditor, for 2012 capital lease expenditures.
2. Approval of 2012 appropriation of revenues and expenditures in the total amount of $654,878.23 to fund capital lease expenditures (agreements) for WIC Adm.
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation for acceptance and approval of Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
2.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
Including, but not limited to, the following items in connection with New Adult Detention Center:
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
3.
A. Requesting approval to declare as "Surplus" for the purpose of destruction, with the assistance of Hidalgo County Sheriff's Office, three (3) Point Blank Body Armor, two (2) Blue Shield Body Armor, one (1) Portable Breath Tester (Detailed in Exhibit attached)
B. Requesting authorization to remove said assets from Hidalgo County Inventory List
B. Requesting authorization to remove said assets from Hidalgo County Inventory List
B.
Pct. 2
1.
Acceptance and approval to execute an "On Call" professional engineering services contract with Millenium Engineers Group for, "Construction Material Testing for All Projects" for Precinct No. 2 as approved for negotiations on CC 5/21/13.
2.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional appraisal services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for (on call and as needed basis) for Precinct No.2
c. Authority for the Purchasing Department to negotiate a professional (Appraisal Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional appraisal services for (on call and as needed basis) for Precinct No. 2
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional appraisal services for (on call and as needed basis) for Precinct No.2
c. Authority for the Purchasing Department to negotiate a professional (Appraisal Services) contract with the No. 1 ranked firm of __________________________ for: the provision of professional appraisal services for (on call and as needed basis) for Precinct No. 2
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Edinburg Real Estate Network
D.
Civil No. 7:13-cv-00282; Benito Gutierrez v. Hidalgo County, Hidalgo County Irrigation District & A.C. Cuellar, Jr.
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Edinburg Real Estate Network
D.
Civil No. 7:13-cv-00282; Benito Gutierrez v. Hidalgo County, Hidalgo County Irrigation District & A.C. Cuellar, Jr.
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn