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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING June 25, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - Health & Human Services Dept. (1100)
B.
2013 - Health & Human Services Dept. (1293)
C.
2013 - Health & Human Services Dept. (1293)
D.
2013 - Health & Human Services Dept. (1293)
E.
2013 - Health & Human Services Dept. (1293)
F.
2013 - Human Services (1100)
G.
2013 - County Court at Law #5 (1100)
H.
2013 - Courthouse Security (1241)
I.
2013 - Adult Detention Facility (1100)
J.
2013 - Elections Department (1100)
K.
2013 - Purchasing Dept. (1100)
L.
2013 - 449th District Court (1100)
M.
2013 - 449th District Court (1100)
N.
2013 - County Court at Law #7 (1100)
O.
2013 - Facilities Management (1100)
P.
2013 - Constable Pct. #3 (1100)
Q.
2013 - County Wide Mechanic Shop (1200)
R.
2013 - Pct. #1 R&B (1200)
S.
2013 - Pct. 2 Road Maint. (1200)
T.
2013 - Pct. #2 Adm. (1200)
U.
2013 - Pct. #3 Parks (1100)
V.
2013 - Pct. #3 Adm. (1200)
W.
2013 - Pct. #4 Rd. Maint. (1200)
X.
2013 - Pct. #4 Rd. Maint (1200)
Y.
2013 - Pct. #4 Sanitation (1100)
Z.
2013 - Pct. #4 Parks (1100)
3.
2013 Interdepartmental transfers:
A.
Co Wide Adm(1100):
Approval of 2013 interdepartmental transfer from TxDPS to Co Wide Adm-Contingency in the amount of $4,810.00.
Approval of 2013 interdepartmental transfer from TxDPS to Co Wide Adm-Contingency in the amount of $4,810.00.
B.
LRGVDC (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to LRGVDC in the amount of $4,810.00 to fund annual dues.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to LRGVDC in the amount of $4,810.00 to fund annual dues.
C.
Planning Department (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Planning Department in the amount of $717.66 to fund the purchase of telephone equipment.
Approval of 2013 interdepartmental transfer from Co Wide Adm-Contingency to Planning Department in the amount of $717.66 to fund the purchase of telephone equipment.
D.
Approval of 2013 interdepartmental transfer from CO2006 Pct. 4 Drain Imprv Prj- Heavy Equip (Program 036) to CO2006 Pct. 4 Curry Drain (Program 052) and CO2006 Pct. 4 Sunflower Park (Program 132) in the total amount of $106,050.00.
E.
Pct 2 Border Rd(Ridge-El Gato) (1200):
Approval of 2013 Interdepartmental transfer from Pct 2 Road Maintenance Program (006) into Pct 2 Border Rd (Ridge - El Gato) program (063) in the amount of $ 645,000.00.
Approval of 2013 Interdepartmental transfer from Pct 2 Road Maintenance Program (006) into Pct 2 Border Rd (Ridge - El Gato) program (063) in the amount of $ 645,000.00.
F.
Pct. #2 Rancho Blanco Rd. (1200):
Approval of 2013 interdepartmental transfer from Pct. #2 Road Maintenance fund (1200) to Pct. #2 Rancho Blanco (1/4M E. Alamo-Tower) fund (1200) in the amount of $1,000.00.
Approval of 2013 interdepartmental transfer from Pct. #2 Road Maintenance fund (1200) to Pct. #2 Rancho Blanco (1/4M E. Alamo-Tower) fund (1200) in the amount of $1,000.00.
G.
Pct#2 Minnesota Rd (1200):
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint. to Pct. 2 Minnesota Road in the amount of $30,000.00.
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint. to Pct. 2 Minnesota Road in the amount of $30,000.00.
4.
Interfund transfers:
A.
Pct. #2 TxDot-Thomas Rd(Jackson-Stewart)Prj(1315):
Approval of 2013 interfund transfer from various Certificates of Obligation 2010 A&B Fund (1342) projects to Pct. #2 TxDot - Thomas Road (Jcksn-Stewart) Fund (1315) Road Project in the amount of $807,366.16.
Approval of 2013 interfund transfer from various Certificates of Obligation 2010 A&B Fund (1342) projects to Pct. #2 TxDot - Thomas Road (Jcksn-Stewart) Fund (1315) Road Project in the amount of $807,366.16.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Right of Way - Permits:
A.
North Alamo Water Supply Corporation:
1. Jesus Bazan Street bore road for a 4 inch sewer service.
1. Jesus Bazan Street bore road for a 4 inch sewer service.
B.
Agua Special Utility District:
1. Agua SUD proposes to install two waterline bores, of 1" waterlines with 2" PVC casings, 25 ft. across Jose Garcia Street in Los Ebanos, Texas, approximately 300 feet north of Federico Flores Street.
1. Agua SUD proposes to install two waterline bores, of 1" waterlines with 2" PVC casings, 25 ft. across Jose Garcia Street in Los Ebanos, Texas, approximately 300 feet north of Federico Flores Street.
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #044695
8.
Tax Refunds:
A.
| Account Number | Payer | Amount |
| M0359.00.000.0003.00 | Gracy Title, A Stewart Company | $12,966.45 |
B.
| Account Number | Payer | Amount |
| 44516.90.000.0005.40 | Jerry Rental & Specialties Co. | $5,353.83 |
| M1950.99.000.0007.99 | Cit Group Inc. | $7,093.86 |
| M5840.01.000.0053.00 | Young Newt W & Alberta C | $2,758.46 |
| P6400.99.000.0004.20 | Cit Group Inc. | $2,525.87 |
| R3052.99.001.0001.L1 | Aeropostale Inc # 3248 | $13,083.65 |
C.
| Account Number | Payer | Amount |
| A1800.00.054.0001.01 | Bac Tax Services | $4,433.47 |
| L2945.00.000.0059.00 | Corelogic | $2,829.74 |
| P8500.00.000.0215.01 | Siembre LLC | $4,664.72 |
9.
Membership Dues:
A.
Auditors Office:
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $150.00 for Leticia Chavez, Compliance Audit Supervisor, and $150.00 for Pedro Luis Ramirez, Internal Auditor II, (Requisition #238451 ) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $150.00 for Leticia Chavez, Compliance Audit Supervisor, and $150.00 for Pedro Luis Ramirez, Internal Auditor II, (Requisition #238451 ) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
B.
Lower Rio Grande Valley Development Council:
Approval to pay 2013 membership dues to the Lower Rio Grande Valley Development Council in the amount of $43,810.00 (Req. #238832) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay 2013 membership dues to the Lower Rio Grande Valley Development Council in the amount of $43,810.00 (Req. #238832) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
10.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of May 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
11.
Budget & Management:
A.
Pct.1 TXDOT (1315):
Approval of 2013 Interfund Transfer from Pct.1 Road Maintenance (fund 1200, Program #005) to TXDOT-US83 Illumination (Fund 1315, program #031) in the amount of $12,000 to fund lighting services for expressway 83 in the Pct. 1 area.
Approval of 2013 Interfund Transfer from Pct.1 Road Maintenance (fund 1200, Program #005) to TXDOT-US83 Illumination (Fund 1315, program #031) in the amount of $12,000 to fund lighting services for expressway 83 in the Pct. 1 area.
B.
Approval to issue check payable to Texas Department of Transportation Trust Fund in the amount of $44,169.00 for local participation to construct a four lane urban roadway on Thomas Road. Limits are from FM 2061 (Jackson Road) to FM 2557 (Stewart Road). CSJ# 0921-02-302.
C.
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 1-15, 2013 in the amount of $ 33,736.57 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 1-15, 2013 in the amount of $ 33,736.57 and requesting approval of wire transfer.
D.
1. Approval of reimbursement in the amount of $924,232.39 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 05/25/13 to 06/07/13.
2. Approval of wire transfer to cover claims paid.
| 05/25-31/13 | $972,872.94 |
| 06/01-07/13 | ($ 48,640.55) |
| TOTAL | $924,232.39 |
2. Approval of wire transfer to cover claims paid.
12.
IT Department - Renan Ramirez:
A.
Requesting approval for reimbursement to Mariano Manzano in the amount of $150.00 for expenses incurred during the Census CQR Program travel to Washington, D.C. as a claim with authority for the County Treasurer to issue a payment/check after review, audit and processing procedures are completed by the County Auditor.
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval to add/delete fuel card(s) and/or driver(s) for:
1. Fire Marshal - fuel card
1. Fire Marshal - fuel card
B.
1. Acceptance and approval of public purpose for the purchase of plaques for presentation to Valley Legislative Delegation Members at HCCC meeting of 6-07-13 in recognition of efforts in passing of medical school bill;
2. Ratification of PO#693397 issued on 6-10-13 to Ramon Garcia, (with requisition entered on 6-7-13 so as to order) with authority for County Treasurer to issue to check in the amount of $245.00 after processing procedures completed by County Auditor.
2. Ratification of PO#693397 issued on 6-10-13 to Ramon Garcia, (with requisition entered on 6-7-13 so as to order) with authority for County Treasurer to issue to check in the amount of $245.00 after processing procedures completed by County Auditor.
C.
1. Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract: for"Lubricants (Grease, Oil Hydraulic Fluids) and Anti Freeze Products" for Hidalgo County, under the same rates terms and conditions with Arguindegui Oil Company E-12-159-06-05 and Oil Patch Fuel and Supply E-12-159A-06-05 - effective July 15, 2013 thru September 11, 2013 or (upon completion of the procurement process which ever is most advantageous to HC);
2. Requesting authority to advertise and approval of procurement packet (i.e.,specifications - requirements, legal notice and draft contract etc.) as attached hereto for - Hidalgo County - Facilities Management Department "Lubricants (Grease - Oil - Hydraulic Fluids - Antifreeze) RFB 2013-021. Including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required.
2. Requesting authority to advertise and approval of procurement packet (i.e.,specifications - requirements, legal notice and draft contract etc.) as attached hereto for - Hidalgo County - Facilities Management Department "Lubricants (Grease - Oil - Hydraulic Fluids - Antifreeze) RFB 2013-021. Including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required.
D.
Authority to exercise the six (6) months extension option as provided under current lease agreement for "Lease of Office Space" for Hidalgo County Urban Program under the same rates, terms, and conditions with Patriot Bank.
E.
Requesting approval of payment for Invoice No. 1 in the amount of $3,435.74 (Pct 2, 3rd Call, La Milpa Subdivision) as submitted by project engineer, SAM Engineering & Surveying, Inc. (C-CAP-12-193-07-10.)
F.
1. Approval of the following with Asago Construction contracted vendor for Rancho Escondido Subdivision Pct. No. 2 as submitted through project engineer R. Gutierrez Engineering (C-CAP-12-206-10-23):
a. Application for payment No. 5 (Final) in the amount of $12,123.00;
b. Application for payment No. 6 (Retainage Release) in the amount of $37,834.53;
c. Change Order No. 4 reflecting final quantity adjustments resulting in a net decrease of $1,218.00 and an additional 12 days;
d. "Certificate of Construction Completion" reflecting the date of March 31, 2013.
a. Application for payment No. 5 (Final) in the amount of $12,123.00;
b. Application for payment No. 6 (Retainage Release) in the amount of $37,834.53;
c. Change Order No. 4 reflecting final quantity adjustments resulting in a net decrease of $1,218.00 and an additional 12 days;
d. "Certificate of Construction Completion" reflecting the date of March 31, 2013.
G.
Acceptance and approval to renew an additional year of the Interlocal by and between Hidalgo County and Region VIII Education Service Center's Cooperative Purchasing Program awarded vendor "The Interlocal Purchasing Systems (TIPS)" as additional resource for the procurement of goods and or services through Region VIII awarded vendors, thus allowing the County to still be an active member of the Cooperative Purchasing Program and utilize resources that are compliant with bidding requirements.
H.
Acceptance and approval to renew for an additional year the Master Service Interlocal by and between Hidalgo County and Harris County Department Of Education (HCDE); including the interlocal Addendum #1 with Choice Facility Partners awarded Job Order Contract (JOC) Services and finally the Purchasing Cooperative for purchases of products/services, all under the Harris County Department Of Education Interlocal and thus allowing the County to expand procurement resources that are compliant with the bidding requirements.
I.
CONSTABLE PRECINCT ONE BUILDING PROJECT:
Acceptance and approval of request for Payment Application No. 7 in the amount of $93,252.91 as submitted by Holchemont, LTD, awarded vendor for the "Construction Of A New Constable Building Precinct One Offices" and as certified for project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
J.
Sheriff's Office:
Requesting authority to continue our annual support services agreement with The Percs Index Inc. through an authorized Purchase Order (requisition 238174) in the amount of $350.00/yr for the Quarter Master software, commencing upon approval.
Requesting authority to continue our annual support services agreement with The Percs Index Inc. through an authorized Purchase Order (requisition 238174) in the amount of $350.00/yr for the Quarter Master software, commencing upon approval.
K.
Requesting authority to exercise the SIXTY (60) DAY grace period EXTENSION as provided in the current contract for the:"BOTTLED WATER PRODUCTS and SERVICES" (on an as needed basis) for the Hidalgo County, under the same rates, terms and conditions with VALLEY BOTTLED WATER, LLC - effective 07/01/13, expiring 08/29/13 or (upon completion of the procurement process which ever comes first).
L.
Request acceptance and approval of Work Authorization No.2 (with estimated cost of $1,029,585) as submitted by R. Gutierrez Engineering Corporation, for Thomas Road Project , through Contract #C-12-314-01-29.
M.
Acceptance and approval for payment on Invoice # 20131537 in the amount of $ 12,000.00 for professional services submitted by TEDSI Infrastructure Group, Contract C-12-119-07-31 (wa#2), in connection with environmental scoping for the Dicker Road Project.
N.
Acceptance and approval of request for payment of Invoice #5062 in the amount of $4,185.00 from Guzman & Munoz Engineering & Surveying amid Work Authorization No. 1 under Contract #C-11-202-08-09-PO#665966 for Phase 3-Services during Bidding and Construction in connection to the Design and Construction of a New Constable Building Precinct One with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.