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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING June 25, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Report on bills before the Texas Legislature of interest to Hidalgo County
B.
Recognition of Ernest Aliseda on his appointment to the University of Texas System Board of Regents
C.
Presentation by the Hidalgo County Regional Mobility Authority (RMA) on their annual report.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Discussion and action on cancelling the Commissioners' Court Meeting of July 2, 2013
D.
Approval to accept settlement check from Fred Loya Insurance Agency in the amount of $470.54 to settle auto accident with County vehicle. (Sheriff Office)
E.
Approval to accept settlement Money Order from Ricardo S. Martinez in the amount of $206.42 to settle County property damages. (Precinct 3)
8.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
Approval to select names for the 2013 Grievance Committee, pursuant to Texas Local Government Code Section 152.015.
9.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
B.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Billing Date | Amount of Invoice | Amount To Pay |
| AT&T | 956-843-7463-001-7 | 05/29/13 | ($1,355.24) Credit | $0.00 |
| AT&T | 956-262-1141-273-7 | 05/23/13 | ($742.67) Credit | $0.00 |
| AT&T | 805227770 | 06/03/13 | $145.96 | $145.96 |
| AT&T | 857868885 | 05/16/13 | $54.37 | $54.37 |
| AT&T | 956-682-6155-728-4 | 06/07/13 | $259.60 | $259.60 |
| Verizon | 956-968-7541-711217 | 06/01/13 | $285.26 | $285.26 |
| Total | ($1,352.72) Credit | $745.19 |
C.
Requesting approval to appropriate $100,000.00 into the Health Administration budget for the period of 06/25/13 through 12/31/13.
D.
1. Discussion of the County Health Care Funding District as per Senate Bill 1623 signed and approved by the Governor on June 14, 2013.
2. Approval to proceed with the creation of the County Health Care Funding District.
2. Approval to proceed with the creation of the County Health Care Funding District.
10.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
11.
IT Department - Renan Ramirez
A.
Approval to process the following invoice as a claim for AT&T with authority for County Treasurer to issue payment after review & auditing procedures are completed.
| Invoice Date | Invoice # | Vendor | Amount |
| 06/03/2013 | 803358989 | AT & T Long Distance | $227.06 |
B.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice | Vendor | Amount |
| 05/28/13 | 956 383 5229 | AT & T | $576.81 |
12.
Urban County - Diana Serna:
A.
Requesting approval of Urban County Program Interlocal Agreements with (16) member City Consortium for Urban County Program Year 26 (2013) and authorization for Hidalgo County Judge Ramon Garcia to sign any and all agreements.
B.
Requesting approval of a budget and program amendment for the City of La Villa to its Urban County Program FYs'16, 18, 24 & 25 (2003, 2005, 2011 & 2012) work plans. The amendment will add the following project description: construction of a belt filter press and an aerobic digester at the wastewater treatment plant; delete the ED Direct financial Assistance activity by $225,000.00 and create a Water/Sewer Improvements activity in the amount of $225,000.00 for FY 25 (2012).
C.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 26 (2013) effective July 1, 2013- May 31, 2014. (See attached Agreement)
| Amigos Del Valle, Inc. | Arise South Tower |
| Boys & Girls Club of Alamo/ San Juan | Boys & Girls Club of Edinburg-RGV |
| Boys & Girls Club of Pharr | Avance, Inc.-Rio Grande Valley |
D.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 26 (2013) effective July 1, 2013- May 31, 2014. (See attached Agreement)
| Children's Advocacy Center | CAMP University |
| CASA of Hidalgo County | Easter Seals of the RGV |
| Food Bank of RGV | Pharr Literacy Project, Inc. |
E.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 26 (2013) effective July 1, 2013- May 31, 2014. (See attached Agreement)
| LRGVDC- Foster Grandparent Program | Girl Scouts of Greater South Texas |
| Hope Family Health Center | La Union del Pueblo Entero |
| Women Together Foundation, Inc. |
F.
The Urban County Program requests approval of Sub-Recipient Agreements with the following Non-Profit Agencies for Program Year 26 (2013) effective July 1, 2013- May 31, 2014. (See attached Agreement)
| Nuestra Clinica Del Valle, Inc. | Open Hands Community Charitable Services |
| LRGVDC- Valley Metro | Senior Community Outreach Services, Inc. |
| Boys & Girls Club of Mission |
13.
Elections Administration - Yvonne Ramon:
A.
Approval of Full Contract for Election Services between Hidalgo County and the Sharyland Independent School District for their Special Election to be held on June 22, 2013.
14.
Planning Department - Raul Sesin:
A.
Discussion and Possible Action on County concurrence of plans for Proposed State Highway Improvement - Hidalgo County FM 494 (Shary Road) from 0.38 miles North of Business 83 (Sunset Lane) to 0.27 miles South of US 83 Expressway (Colorado Street) Project No. CSJ 0864-01-065
15.
Precinct #1 - Comm. Cuellar:
A.
1. Approval of Interlocal Cooperation Agreements between Hidalgo County and the following Cities:
a. City of Alamo
b. City of Donna
c. City of Weslaco
d. City of Progreso
e. City of Progreso Lakes
f. City of Mercedes
g. City of Elsa
h. City of Edcouch
i. City of La Villa
2. Approval of an Interlocal Cooperation Agreement Project in which Hidalgo County and the Cities listed above will assist each other on multiple projects.
a. City of Alamo
b. City of Donna
c. City of Weslaco
d. City of Progreso
e. City of Progreso Lakes
f. City of Mercedes
g. City of Elsa
h. City of Edcouch
i. City of La Villa
2. Approval of an Interlocal Cooperation Agreement Project in which Hidalgo County and the Cities listed above will assist each other on multiple projects.
16.
Precinct #2 - Comm. H. Palacios:
A.
1. In Accordance with Section 791.014 of the Texas Government Code, requesting approval to reconstruct a portion of Cesar Chavez Road in Alamo, TX.
2. Approval of Interlocal agreement between the City of Alamo and the County of Hidalgo to negotiate the acquisition of real property required for the reconstruction of Cesar Chavez Road.
2. Approval of Interlocal agreement between the City of Alamo and the County of Hidalgo to negotiate the acquisition of real property required for the reconstruction of Cesar Chavez Road.
17.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Interlocal Cooperation Agreement between the City of Edinburg and the County of Hidalgo, Texas (for cleaning of drainage ditch)
18.
Budget & Management - Sergio Cruz:
A.
Discussion, consideration and approval of Budget Amendment Policy - Personnel-Related Amendments.
B.
Approval of Resolution Authorizing Termination of Paying Agent/Registrar Services and Approving New Paying Agent/Registrar for the County of Hidalgo Outstanding Obligations and Approving Other Matters Incident Thereto.
C.
Approval to submit Form 8038-CP (Return for Credit Payments for Issuers of Qualified Bonds) to the Department of the Treasury for the interest payment due August 15, 2013 on the Certificates of Obligations, Taxable Series 2009C and 2010B (Build America Bonds) with authority for Commissioners' Court Executive Officer to sign form.
D.
Justice Court Building Security Fund (1245):
Approval of appropriation of funds for the Justice Court Building Security Fund in the total amount of $23,900.31 to cover cost of security equipment and installation for the JP Precinct 1 office.
Approval of appropriation of funds for the Justice Court Building Security Fund in the total amount of $23,900.31 to cover cost of security equipment and installation for the JP Precinct 1 office.
19.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
County Judge's Office
1.
Requesting acceptance and approval with authority for County Judge to execute document, of modification to the original scope of work through a (Statement of Work Change Authorization 1) from SAIC (though Hidalgo county's membership participation with Cooperative Purchasing Agreement HGAC-EN06-10) as previously approved by Commissioners Court on 04/16/2013 AI-38090 Regular Agenda, in connection with Consulting Services to assist Hidalgo County in the development of new Hazard Mitigation Plan which reflects no additional costs to be incurred.
B.
Pct. 1
1.
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice # | Vendor | Amount | Account# |
| 5/1/13 | 22192937 | ASG Security | $26.50 | 3-1200-431-00-121-004-0-413 |
| 6/1/13 | 22351932 | ASG Security | $26.50 | 3-1200-431-00-121-004-0-413 |
| 5/1/13 | 22192938 | ASG Security | $23.45 | 3-1100-452-00-121-013-0-413 |
| 6/1/13 | 22351933 | ASG Security | $23.45 | 3-1100-452-00-121-013-0-413 |
| 5/1/13 | 22227058 | ASG Security | $26.65 | 3-1100-452-00-121-013-0-413 |
| 6/1/13 | 22389781 | ASG Security | $26.65 | 3-1100-452-00-121-013-0-413 |
| Total | $153.20 |
C.
Pct. 2
1.
a. Approval to purchase One (1) new 2013 Street Sweeper through County's membership/participation with Buybaord awarded vendor, Kinloch (Contract #348-10) in the amount of $154,402.00, which includes shipping, training & Buyboard fees #2013-197 MEG
b. Approval to purchase Two (2) new 2014 Cat Model CT660 Dump Truck with standard equipment in addition to the additional specifications listed and attached through County's membership/participation with NJPA (National Joint Powers Alliance) Contract CO-OP awarded vendor, HOLT (Contract #060311-CAT) in the amount of $132,096.15.00 each to equal $ 264,192.30 for both Dump Trucks #2013-198 MEG
b. Approval to purchase Two (2) new 2014 Cat Model CT660 Dump Truck with standard equipment in addition to the additional specifications listed and attached through County's membership/participation with NJPA (National Joint Powers Alliance) Contract CO-OP awarded vendor, HOLT (Contract #060311-CAT) in the amount of $132,096.15.00 each to equal $ 264,192.30 for both Dump Trucks #2013-198 MEG
2.
Accept and approve final negotiated "On-Call" professional appraisal services agreement on an as needed basis with Leonel Garza Jr. & Associates, LLC for, "Various Projects" for Precinct No. 2 as ranked/approved for negotiations on CC 6/18/13.
3.
A. Acceptance, and approval of the following final construction contracts to awarded vendor as submitted through project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department for Hidalgo County Precinct No. 2;
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Project Title
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C.C. Award Date
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Vendor
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Amount
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Contract No.
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1.
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Hidalgo County Precinct No. 2-"Little Mexico Subdivision and South Tower Estates Paving & Drainage Project"
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05/21/13
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2GS, LLC
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$468,569.70
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C-13-127-05-21
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2.
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Hid
algo County Precinct No. 2 "McColl Road Overlay & Curb and Gutter Improvements"
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05/21/13
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2GS, LLC
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$408,758.00
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C-13-139-05-21
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B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
D.
Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services –Geotechnical and Construction Materials Testing (on call services) for projects in Pct No. 4.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services –Geotechnical and Construction Materials Testing (on call services) for projects in Pct No. 4.
| Evaluators | L&G Engineering | TSI Laboratories | PSI, Inc |
| Evaluator 1 | 99 | 97 | 95 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional engineering service – geotechnical services (on call services) contract with the No. 1 ranked firm of __________________________ for: projects in Pct No. 4.
2.
A. Requesting approval of a professional engineering services agreement with LE FEVRE ENGINEERING and MANAGEMENT CONSULTANTS, LLC for the purposes of "Professional Engineering Services" for Job Specific Project: "SUNFLOWER ROAD PARK PH I PROJECT within Hidalgo County Precinct No. 4.;
B. Acceptance and approval of WORK AUTHORIZATION No. 1 in the amount of $ 89,270.00 submitted by LE FEVRE ENGINEERING and MANAGEMENT CONSULTANTS, LLC, contracted engineering firm for professional engineering services in connection to Contract #C-13-132-06-25 for Job Specific Project: "SUNFLOWER ROAD PARK PH I PROJECT within Hidalgo County Precinct No. 4;
C. Requesting approval of a professional engineering services agreement with Jorge Perez Consulting Engineers, LLC d/b/a PEREZ CONSULTANTING ENGINEERS, LLC for the purposes of "Professional Engineering Services" for Job Specific Project: "CURRY ESTATES DRAINAGE IMPROVEMENTS PROJECT" within Hidalgo County Precinct No. 4;
D. Acceptance and approval of WORK AUTHORIZATION No. 1 in the amount of $ 16,780.00 submitted by Jorge Perez Consulting Engineers, LLC d/b/a PEREZ CONSULTING ENGINEERS, LLC contracted engineering firm for professional engineering services in connection to Contract #C-13-058-06-25 for Job Specific Project: "CURRY ESTATES DRAINAGE IMPROVEMENTS PROJECT" within Hidalgo County Precinct No. 4.
B. Acceptance and approval of WORK AUTHORIZATION No. 1 in the amount of $ 89,270.00 submitted by LE FEVRE ENGINEERING and MANAGEMENT CONSULTANTS, LLC, contracted engineering firm for professional engineering services in connection to Contract #C-13-132-06-25 for Job Specific Project: "SUNFLOWER ROAD PARK PH I PROJECT within Hidalgo County Precinct No. 4;
C. Requesting approval of a professional engineering services agreement with Jorge Perez Consulting Engineers, LLC d/b/a PEREZ CONSULTANTING ENGINEERS, LLC for the purposes of "Professional Engineering Services" for Job Specific Project: "CURRY ESTATES DRAINAGE IMPROVEMENTS PROJECT" within Hidalgo County Precinct No. 4;
D. Acceptance and approval of WORK AUTHORIZATION No. 1 in the amount of $ 16,780.00 submitted by Jorge Perez Consulting Engineers, LLC d/b/a PEREZ CONSULTING ENGINEERS, LLC contracted engineering firm for professional engineering services in connection to Contract #C-13-058-06-25 for Job Specific Project: "CURRY ESTATES DRAINAGE IMPROVEMENTS PROJECT" within Hidalgo County Precinct No. 4.
E.
Health & Human Services Dept.
1.
Approval of Amendment to Exhibit "A" to Memorandum of Understanding (MOU) by and between Hidalgo County Health Department and Hidalgo County Sheriff's Office for the purposes of "PRENATAL HEALTH CARE SERVICES TO INMATES" in connection to contract#E-13-160-04-30 (C-07-225-05-08).
F.
Colonia Access Program
1.
Requesting approval of the following (for the provision of construction materials testing) pursuant to the provisions of the current contracts:
a. Supplemental Agreement # 1 extending contract #C-CAP-12-157-07-03 between Hidalgo County BCAP Pct. 4 and L&G Engineering Laboratory effective July 04, 2013 through the completion of Laboratory Services in Hidalgo County Colonias approved by the state of Texas under the Third Call of Proposition Three funding;
b. Supplemental Agreement # 1 extending contract #C-CAP-12-168-07-03 between Hidalgo County BCAP Pct. 3 and L&G Engineering Laboratory effective July 04, 2013 through the completion of Laboratory Services in Hidalgo County Colonias approved by the state of Texas under the Third Call of Proposition Three funding;
c. Supplemental Agreement # 1 extending contract #C-CAP-12-194-07-31 between Hidalgo County BCAP Pct. 1 and L&G Engineering Laboratory effective August 01, 2013 through the completion of Laboratory Services in Hidalgo County Colonias approved by the state of Texas under the Third Call of Proposition Three funding.
a. Supplemental Agreement # 1 extending contract #C-CAP-12-157-07-03 between Hidalgo County BCAP Pct. 4 and L&G Engineering Laboratory effective July 04, 2013 through the completion of Laboratory Services in Hidalgo County Colonias approved by the state of Texas under the Third Call of Proposition Three funding;
b. Supplemental Agreement # 1 extending contract #C-CAP-12-168-07-03 between Hidalgo County BCAP Pct. 3 and L&G Engineering Laboratory effective July 04, 2013 through the completion of Laboratory Services in Hidalgo County Colonias approved by the state of Texas under the Third Call of Proposition Three funding;
c. Supplemental Agreement # 1 extending contract #C-CAP-12-194-07-31 between Hidalgo County BCAP Pct. 1 and L&G Engineering Laboratory effective August 01, 2013 through the completion of Laboratory Services in Hidalgo County Colonias approved by the state of Texas under the Third Call of Proposition Three funding.
G.
Colonia Access Program Pct. 3
1.
Acceptance, and approval of the following for C-CAP-13-048-05-07 Ramirez I, II & III Subdivisions between Hidalgo County and REIM Construction Inc. as submitted through project engineer Javier Hinojosa Engineering:
A. Final construction contract (CC previously approved to award on 05-07-13) in the amount of $255,390.25;
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
A. Final construction contract (CC previously approved to award on 05-07-13) in the amount of $255,390.25;
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
H.
Sheriff's Office
1.
Presentation for award of sole responding/qualifying vendor (N.T.C. Drug Testing Services Inc.) that submitted bid and met all specifications, and requirements with approval of contract for: "Hidalgo County Sheriff's Office- Drug Test Collection Services" (RFB No.2013-077-05-22-MEG.)
I.
County Clerk
1.
Acceptance and approval of a License Agent Agreement between Hidalgo County and Texas Parks & Wildlife Department (TPWD) permitting the County Clerk's Office to act as agent for TPWD in issuing licenses, endorsements and similar items to individuals (as authorized by TPWD Code Section 12.702), effective, September 1, 2013, expiring, August 31, 2018 with option to extend an additional five (5) year period under same rates, terms and conditions.
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Leonor Torres
D.
Claim of Jose Roberto Cantu
E.
Claim of Edinburg Real Estate Network
F.
Civil Case Number: 7:12-cv-116; David Duran v. Eddie Guerra, individually and as Elected Official of the County of Hidalgo County Precinct Four of Hidalgo County, Texas
G.
CL-13-1855-A; Alberto Martinez v. Albert A Collins and Hidalgo County
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Leonor Torres
D.
Claim of Jose Roberto Cantu
E.
Claim of Edinburg Real Estate Network
F.
Civil Case Number: 7:12-cv-116; David Duran v. Eddie Guerra, individually and as Elected Official of the County of Hidalgo County Precinct Four of Hidalgo County, Texas
G.
CL-13-1855-A; Alberto Martinez v. Albert A Collins and Hidalgo County
22.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn