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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING July 17, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - Safety Division (1100)
B.
2013 - District Attorney's Office (1223)
C.
2013 - DA Bond Forfeiture Commissions (1100)
D.
2013 - CCL 8 (1100)
E.
2013 - WIC Adm (1292)
F.
2013 - WIC Reg Dietician (1292)
G.
2013 - J.P. Pct. #3, Pl. 1 (1100)
H.
2013 - Emergency Management (1100)
I.
2013 - Health & Human Services Dept. (1293)
J.
2013 - Human Services (1100)
K.
2013 - Co. Wide Shop (1200)
L.
2013 - Human Resources (1100)
M.
2013 - Texas A&M AgriLife Extension Service (1100)
N.
2013 - Health & Human Services Dept. (1293)
O.
2013 - Constable Precinct 3 - (1100)
P.
2013 - Constable Pct. 3 LBSP (1284)
Q.
2013 - Pct.#1 Parks (1100)
R.
2013 - Pct. #1 Road Maint. (1200)
S.
2013 - Pct. #2 Parks (1100)
T.
2013 - Pct. #2 Sanitation (1100)
U.
2013 - Pct. 2 Road Maint. (1200)
V.
2013 - Pct. 2 Adm. (1200)
W.
2013 - Pct. 2 Thomas Road (1200)
X.
2013 - Pct. #3 BCAP (1312)
Y.
2013- Pct. 4 Parks (1100)
Z.
2013- Pct. 4 Rd. Maint (1200)
3.
2013 Interdepartmental transfers:
A.
Pct. #3 BCAP (1312):
Approval of 2013 interdepartmental transfer from BCAP, program no. 028, to Pct.3 BCAP Randolph Barnett No.1 Subdivision, program no. 600 in the total amount of $1,000.00.
Approval of 2013 interdepartmental transfer from BCAP, program no. 028, to Pct.3 BCAP Randolph Barnett No.1 Subdivision, program no. 600 in the total amount of $1,000.00.
B.
Facilities Management (1100):
Approval of 2013 interdepartmental from Co. Wide Adm.- Contingency to Facilities Management program 048 (Courts Modular) in the amount of $6,744.00 to fund various expenditures.
Approval of 2013 interdepartmental from Co. Wide Adm.- Contingency to Facilities Management program 048 (Courts Modular) in the amount of $6,744.00 to fund various expenditures.
C.
MHMR (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to MHMR in the amount of $163,685.00 to fund annual County contribution.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to MHMR in the amount of $163,685.00 to fund annual County contribution.
D.
Pct. 2 Adm. (1200):
Approval of interdepartmental transfer from Pct. 2 Rd. Maint. to Pct. 2 Adm. in the amount of $7,000.00 to fund electricity expenditures thru year end.
Approval of interdepartmental transfer from Pct. 2 Rd. Maint. to Pct. 2 Adm. in the amount of $7,000.00 to fund electricity expenditures thru year end.
E.
Juvenile Detention (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Juvenile Detention in the amount of $46,701.00 to fund electricity.
Approval of 2013 interdepartmental transfer from Co. Wide Adm-Contingency to Juvenile Detention in the amount of $46,701.00 to fund electricity.
F.
Pct. 1 R&B (1200):
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (005) to program (004) in the amount of $2,000.
Approval of 2013 interdepartmental transfer within R&B Fund 1200 from program (005) to program (004) in the amount of $2,000.
G.
Facilities Management (1100):
Approval of 2013 interdepartmental from Co. Wide Adm.- Contingency to Facilities Management in the amount of $ 13,048.51 to fund the purchase of IT equipment & phones for the Morgue Facility.
Approval of 2013 interdepartmental from Co. Wide Adm.- Contingency to Facilities Management in the amount of $ 13,048.51 to fund the purchase of IT equipment & phones for the Morgue Facility.
H.
Facilities Management (1100):
Approval of 2013 interdepartmental from Co. Wide Adm.-Contingency to Facilities Management in the amount of $6,132.87 to fund various expenditures for repairs to the Schuerbach Road Clinic.
Approval of 2013 interdepartmental from Co. Wide Adm.-Contingency to Facilities Management in the amount of $6,132.87 to fund various expenditures for repairs to the Schuerbach Road Clinic.
4.
Interfund transfers:
A.
Pct 2 Rancho Blanco (1200): Approval of 2013 interfund transfer from Pct 2 TxDot Nolana Loop Project (1315) to Pct 2 Rancho Blanco (1/4ME Alamo-Tower) prg 086 (1200) in the amount of $295,450.00 to fund road project expenditures.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Right of Way - Permits:
A.
North Alamo Water Supply:
Mirage Ranches Subdivision:
1. Bore an 8" waterline with 16" PVC casing 1,451 feet west of Val Verde Road on the north and south side of Curry Road.
2. Bore a 1" waterline with 2" PVC casing 1.261 feet west of Val Verde Road on the north and south side of Curry Road.
3. Bore a 1" water service with 2" PVC casing 1. 051 feet west of Val Verde Road on the north and south side of Curry Rd.
San Joaquin Subdivision:
1. Bore an 8" waterline with 16" PVC casing 2,475 feet east of Val Verde Road on the north side of Minnesota Road.
2. Bore an 8" waterline with 16" PVC casing 2,525 feet east of Val Verde Road on the north side of Minnesota Road.
Mirage Ranches Subdivision:
1. Bore an 8" waterline with 16" PVC casing 1,451 feet west of Val Verde Road on the north and south side of Curry Road.
2. Bore a 1" waterline with 2" PVC casing 1.261 feet west of Val Verde Road on the north and south side of Curry Road.
3. Bore a 1" water service with 2" PVC casing 1. 051 feet west of Val Verde Road on the north and south side of Curry Rd.
San Joaquin Subdivision:
1. Bore an 8" waterline with 16" PVC casing 2,475 feet east of Val Verde Road on the north side of Minnesota Road.
2. Bore an 8" waterline with 16" PVC casing 2,525 feet east of Val Verde Road on the north side of Minnesota Road.
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 plan hardship withdrawal requests for employee #125016, 161438 & 134244
B.
Requesting approval of invoices for legal fees, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor for the following:
| Vendor | Invoice Date/# | Amount | Cause# |
| Atlas, Hall & Rodriguez, LLP | 5/07/13 - 1021543 | $21,092.14 | Davis v. Co. |
| Atlas, Hall & Rodriguez, LLP | 6/14/13 - 1022456 | $15,753.87 | Davis v. Co. |
8.
Auditor's Office:
A.
Auditor's Office:
Acceptance of Price Quote with recommendation to purchase a 2-year NU AX Standard Device Connect Renewal (support and maintenance services) from Notable Solutions, Inc. for the Auditor's Office through requisition 239274 in the total amount of $328.00.
Acceptance of Price Quote with recommendation to purchase a 2-year NU AX Standard Device Connect Renewal (support and maintenance services) from Notable Solutions, Inc. for the Auditor's Office through requisition 239274 in the total amount of $328.00.
9.
Budget & Management:
A.
General Fund Fringe Benefits Sweep (1100):
Approval to transfer lapsed fringe benefits from various departments to the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed fringe benefits from various departments to the Co. Wide Adm.-Contingency account.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Tax Office:
Requesting authority to purchase fax service agreement through a purchase order with company's response as to acceptance of purchase order not executed agreement, with Copy Graphics through Requisition # 226313 for the following: Total of $195.00 per year for (2) CANON LC-2050P. Effective dates of agreement from 6-03-13 to 6-02-16.
Requesting authority to purchase fax service agreement through a purchase order with company's response as to acceptance of purchase order not executed agreement, with Copy Graphics through Requisition # 226313 for the following: Total of $195.00 per year for (2) CANON LC-2050P. Effective dates of agreement from 6-03-13 to 6-02-16.
B.
Requesting authority to purchase staff portraits (4) 8"x10" at $15.00/each, (2) 5"x7" at $15.00/pair, (1) CD of Image at $25.00 plus a sitting fee at $25.00/each with Treviño's Digital Photography through requisition # 239159.
C.
Authority to exercise the one (1) year extension option as provided under current contract for "Medical Supplies" for Hidalgo County WIC Program under the same rates, terms, and conditions with QuadMed, Inc. (C-12-053-07-10) and Interboro Packaging Corp. (C-12-053A-07-10).
D.
Presentation of an Agreement or Memorandum of Understanding (whichever is applicable) between the County of Hidalgo and Texas Department of Public Safety in connection with ability to access electronically, Driver records through the Texas Department of Public Safety portal for Hidalgo County Safety Division, with authority to designate Mr. Roy Quintanilha, as Point of Contact for said services related to this agreement.
E.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324477-$417.60 "FM 681- From FM 2221/FM 492:FM 681 to FM 364"-C-09-192A-06-08;
2. Invoice No. 11324470-$23,586.53 "Tom Gill/Liberty Road Project"-C-12-246-10-16;
3. Invoice No. 11324472-$4,620.00 "La Homa ROW-WA#1 Limits SH 495 to FM 1924".
1. Invoice No. 11324477-$417.60 "FM 681- From FM 2221/FM 492:FM 681 to FM 364"-C-09-192A-06-08;
2. Invoice No. 11324470-$23,586.53 "Tom Gill/Liberty Road Project"-C-12-246-10-16;
3. Invoice No. 11324472-$4,620.00 "La Homa ROW-WA#1 Limits SH 495 to FM 1924".
F.
1. Acceptance and approval for Invoice# 8R1 in the amount of $6,490.32, from Gignac & Associates Architects LLP., contracted architect for " Design & Construction of Hidalgo County Sheriff's Office Substation in Precinct No. 1 Area"C-08-051-01-30;
2. Acceptance and approval for Invoice# 10 in the amount of $16,027.33, from Gignac & Associates Architects, LLP, contracted architect for "Design & Construction of Hidalgo County Sheriff's Office Substation in Precinct no. 1 Area" C-08-051-01-30
G.
206th District Court:
Requesting authority to purchase maintenance agreement renewal through a purchase order (company's response as to acceptance of county purchase order only and no executed agreement) with Ricoh USA through requisition #238243 at $375.00 per year-effective 8/6/2013 - 8/5/2014.
Requesting authority to purchase maintenance agreement renewal through a purchase order (company's response as to acceptance of county purchase order only and no executed agreement) with Ricoh USA through requisition #238243 at $375.00 per year-effective 8/6/2013 - 8/5/2014.
H.
1. Requesting acceptance and approval of payment for Invoice# 11324468 ($ 22,927.05) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO#684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
2. Requesting acceptance and approval of payment for Invoice# 11324471 ($ 5,000.00) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#1-PO# 663995) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Invoice# 11324469 ($ 17,822.26) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#688820) for:"Job Specific" PROJECT: "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment for Invoice# 11324471 ($ 5,000.00) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#1-PO# 663995) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Invoice# 11324469 ($ 17,822.26) submitted by L&G Consulting Engineers, Inc. in connection to Contract#C-12-126-10-16 (WA#1-PO#688820) for:"Job Specific" PROJECT: "Extension of 10th Street (SH 107 to FM 1925)" within Hidalgo County Precinct No. 4.
I.
1. Ratification of purchase of a 60-month security equipment monitoring services through PO#691888;
2. Approval of Monitoring Agreement with Perez, Jose R. d/b/a First State Security & Alarms (including authority to execute document) which evidences the original purchase of the services through PO detailed above.
2. Approval of Monitoring Agreement with Perez, Jose R. d/b/a First State Security & Alarms (including authority to execute document) which evidences the original purchase of the services through PO detailed above.
J.
Tax Office-Accounting & Motor Vehicle Department: Requesting authority to continue Customer Care Services (Enhanced Support Renewal) with American Business Forms Inc. dba: American Solutions For Business through requisition #238496 in the amount of $190.00 per year for the Tax Office-Accounting and Motor Vehicle Departments, effective: 7/1/13 thru 6/30/14.
K.
Requesting approval of payment for Invoice# M174499 ($ 1,715.90) as submitted by HALFF ASSOCIATES, INC., in connection to Contract#C-10-340-10-19 under (WA#2-PO# 662524) PROJECT: "Courthouse Life Safety-Fire Suppression System".
L.
HIDTA Task Force:
Requesting authority to purchase a 12-month shredder service agreement and authority to execute required agreement for the following with Copy Graphics, Inc. (3-1252-412-00-270-012-0-432;
Requesting authority to purchase a 12-month shredder service agreement and authority to execute required agreement for the following with Copy Graphics, Inc. (3-1252-412-00-270-012-0-432;
| Requisition | Model | Serial | Location | Yearly | Effective |
| 238337 | 4005 C/C | 4093742 | 3100 S. Closner Foxtrot Bldg. | $495.00 | 7/17/2013-7/16/2014 |