|
AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING July 23, 2013 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - Elections Department (1100)
B.
2013 - Jail /Adult Detention Facility (1100)
C.
2013 - Jail / Adult Detention Facility (1100)
D.
2013 - Insurance (1100)
E.
2013 - Tax Office (1100)
F.
2013 - Sheriff's Federal Sharing - U.S. Treasury (1228)
G.
2013 - Master Court #2 (1100)
H.
2013 - Pct. 2 Thomas Rd (McColl - Jackson) (1200)
I.
2013 - Pct. #2 Adm. (1200)
J.
2013 - Pct #3 Sanitation (1100)
K.
2013 - Pct. #4 Rd. Maint (1200)
L.
2013 - 139th District Court (1100)
M.
2013 - Purchasing Dept. (1100)
N.
2013 - Pct. #1 C.O.'s (1336)
O.
2013 - Pct. #1 CRC (1100)
P.
2013 - JP PCT 5/PL 1 (1100):
Q.
2013 - Pct.#1 Sanitation (1100)
R.
2013 - WIC ADM (1292)
S.
2013 - Constable Pct. #2 (1100)
3.
2013 Interdepartmental transfers:
A.
Health Clinics (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Health Clinics in the amount of $19,987.00 to fund R & M services in relation to installation of HEPA filtering system.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Health Clinics in the amount of $19,987.00 to fund R & M services in relation to installation of HEPA filtering system.
B.
IT Department (1100):
Approval of 2013 interdepartmental transfer from Co Wide Adm- Contingency to IT Department in the amount of $6,000.00.
Approval of 2013 interdepartmental transfer from Co Wide Adm- Contingency to IT Department in the amount of $6,000.00.
C.
Pct.1 RD Maint. (1200):
Approval of 2013 interdepartmental transfer from RD Maint. program no.005 to Adm., program no.004, in the total amount of $1,000.00.
Approval of 2013 interdepartmental transfer from RD Maint. program no.005 to Adm., program no.004, in the total amount of $1,000.00.
4.
Interfund transfers:
A.
PCT. 1 TXDOT (1315)
Approval of 2013 interfund transfer from Pct. 1 TXDOT (fund 1315, programs#036 & #043) to Rd. Maintenance(fund 1200, program#005) in the amount of $41,822.50.
Approval of 2013 interfund transfer from Pct. 1 TXDOT (fund 1315, programs#036 & #043) to Rd. Maintenance(fund 1200, program#005) in the amount of $41,822.50.
5.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Right of Way - Permits:
A.
Melden & Hunt:
Contractor shall cross Sharp Road with a 3/4" water service line approximately 1,343.00 feet North of Monte Cristo Road. The contractor shall bore Sharp Road and install a 2" PVC casing for the 3/4" water service.
Contractor shall cross Sharp Road with a 3/4" water service line approximately 1,343.00 feet North of Monte Cristo Road. The contractor shall bore Sharp Road and install a 2" PVC casing for the 3/4" water service.
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #154849
B.
Elections Department:
Requesting permission for Yvonne Ramon, Elections Administrator, to attend The Election Center's 29th Annual National Conference in Savannah, Georgia August 12, 2013 - August 18, 2013. This event is hosted by the Election's Center, which is a national organization. The conference offers a certification class Mrs. Ramon has to take for her CERA(Certified Elections and Registrar Administrators) renewal.
Requesting permission for Yvonne Ramon, Elections Administrator, to attend The Election Center's 29th Annual National Conference in Savannah, Georgia August 12, 2013 - August 18, 2013. This event is hosted by the Election's Center, which is a national organization. The conference offers a certification class Mrs. Ramon has to take for her CERA(Certified Elections and Registrar Administrators) renewal.
8.
Membership Dues/Certifications:
A.
Public Defender:
Approval to pay 2013 Membership Dues for Carisa Rivera, Public Defender II to the Texas Criminal Defense Lawyers Association in the amount of $50.00 (Requisition #240143) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Approval to pay 2013 Membership Dues for Carisa Rivera, Public Defender II to the Texas Criminal Defense Lawyers Association in the amount of $50.00 (Requisition #240143) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
B.
Fire Marshal:
Approval of Annual Certification Renewal for Fire Marshal Juan Martinez and authorize payment in the amount of $ 85.00 to the Texas Commission on Fire Protection with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
Approval of Annual Certification Renewal for Fire Marshal Juan Martinez and authorize payment in the amount of $ 85.00 to the Texas Commission on Fire Protection with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
C.
Fire Marshal:
Discussion, consideration, and approval of annual membership dues to the International Association of Arson Investigators for Deputy Fire Marshal Tommy Ureste, Deputy Fire Marshal Eric Sanchez and Auxiliary Deputy Fire Marshal Oscar Alanis in the amount of $110.00 each; with authority for County Treasurer's Office to process electronic funds transfer (EFT) after review and auditing procedures are completed.
Discussion, consideration, and approval of annual membership dues to the International Association of Arson Investigators for Deputy Fire Marshal Tommy Ureste, Deputy Fire Marshal Eric Sanchez and Auxiliary Deputy Fire Marshal Oscar Alanis in the amount of $110.00 each; with authority for County Treasurer's Office to process electronic funds transfer (EFT) after review and auditing procedures are completed.
D.
Sheriff Department:
Requesting approval of payment for year 2013 membership dues for Sr. Deputy Sheriff Jorge E. Alvarez to the Texas Narcotic Officers Association for the amount of $40.00. (Requisition# 239940)
Requesting approval of payment for year 2013 membership dues for Sr. Deputy Sheriff Jorge E. Alvarez to the Texas Narcotic Officers Association for the amount of $40.00. (Requisition# 239940)
E.
Auditors Office:
Requesting approval to pay the 2013-2014 AICPA membership dues in the amount of $225.00 (Req. 240137) for Raymundo Eufracio, CPA, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay the 2013-2014 AICPA membership dues in the amount of $225.00 (Req. 240137) for Raymundo Eufracio, CPA, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
9.
Urban County:
A.
Request approval to enter into two (2) "Homebuyer Assistance Program" Contracts under the HOME Program.
10.
Budget and Management:
A.
1. Approval of reimbursement in the amount of $579,521.85 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 06/22/13 to 07/05/13.
2. Approval of wire transfer to cover claims paid.
| 06/22-28/13 | $365,337.38 |
| 07/01-05/13 | $214,184.47 |
| TOTAL | $579,521.85 |
2. Approval of wire transfer to cover claims paid.
B.
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 07/01-15/2013 in the amount of $ 52,268.28 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 07/01-15/2013 in the amount of $ 52,268.28 and requesting approval of wire transfer.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance and approval of request for payment for the following invoices as submitted by S&B Infrastructure, LTD., project engineer for the "Raymondville Drain Project-County Wide" through Contract #C-10-164-04-20-PO#642615:
a) U1445-15-$133,696.00 for Invoice period December 1, 2012 through February 23, 2013
b) U1445-16-$48,136.00 for Invoice period February 24, 2013 through March 31, 2013
a) U1445-15-$133,696.00 for Invoice period December 1, 2012 through February 23, 2013
b) U1445-16-$48,136.00 for Invoice period February 24, 2013 through March 31, 2013
B.
Requesting authority to exercise the SIXTY (60) DAY grace period EXTENSION as provided in the current contract for purpose of: PURCHASE OF UNIFORMS and/or ACCESSORIES for ALL COUNTY LAW ENFORCEMENT AGENCIES (on an as needed basis) for HIDALGO COUNTY, under the same rates, terms and conditions with the contracted vendors (as set forth below) - effective 08/11/13, expiring 10/10/13 or (upon completion of the procurement process which ever comes first);
a. LONE STAR UNIFORMS, INC. - Contract # E-12-211-08-07 (C-09-068-08-11)
b. PREMIER UNIFORMS & TACTICAL SUPPLIES - Contract #E-12-211A-08-07 (C-09-068A-08-11)
b. PREMIER UNIFORMS & TACTICAL SUPPLIES - Contract #E-12-211A-08-07 (C-09-068A-08-11)
C.
1. Acceptance and approval to amend the Sole Source Declaration (previously approved by C.C. on 10-04-11-AI 28794) with Environmental Systems Research Institute d/b/a ESRI to include the Planning Department;
2. Acceptance and approval of the continuation of the maintenance services with Environmental Systems Research Institute d/b/a ESRI for the "Maintenance Renewal for Copier Estudio 351C Unit ID#36721" through assigned requisition #233792 in the amount of $3,000.00 followed by an approved purchase order including any annual maintenance services renewals through the life term of the item by Planning Department;
3. Approval to pay the continuation annual renewal fees in the amount of $3,000.00 including the signing of required documents by County Judge or Court Member.
2. Acceptance and approval of the continuation of the maintenance services with Environmental Systems Research Institute d/b/a ESRI for the "Maintenance Renewal for Copier Estudio 351C Unit ID#36721" through assigned requisition #233792 in the amount of $3,000.00 followed by an approved purchase order including any annual maintenance services renewals through the life term of the item by Planning Department;
3. Approval to pay the continuation annual renewal fees in the amount of $3,000.00 including the signing of required documents by County Judge or Court Member.
D.
Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 5890 through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Elections Department through Requisition #239575 in the total amount of $371.04/month, effective upon approval.
E.
Requesting approval of payment for Invoice #20131461 in the amount of $ 38,853.90 for professional services submitted by TEDSI Infrastructure Group, Contract C-12-119-07-31 (WA#1) for the Dicker Road Project.
F.
Presentation of written requests (as attached herein) by the awarded vendors identified below:
- Magic Valley Concrete, LLC
- Rio Valley Pipe, LLC
- Upper Valley Materials, LLC
for CC to permit & approve the assignment of accounts/proceeds to Wells Fargo Bank, NA (either by check or wire transfer with information provided) due these vendors including the authority for County Treasurer to issue payments after the Auditor completes processing procedures and the execution of any applicable documents by County Judge or Court Member.