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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING July 23, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution in honor of Ignite High School Students Invention
B.
Resolution honoring Genesis Keren Nava
C.
Discussion and possible action on Santana Textiles Tax Abatement agreement.
D.
Update on future TxDot Commission Meeting
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Authority to allow County Clerk to utilize electronic version of agenda packet (exhibits) as originals for official minutes
D.
Tropical Texas Behavioral Health (1100):
1. Approval of payment to Tropical Texas Behavioral Health for FY 2013 county allocation of required local match in the amount of $700,663.00 plus $ 6,027.00 for Texas Dept. of Aging and Disability Services Contract - 2013; in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
2. Approval of payment to Tropical Texas Behavioral Health for FY 2013 county allocation match in the amount of $159,333.00 for psychiatric emergency crisis services - DSHS Contract #2012-039599.002 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
TOTAL PAYMENT AMOUNT $ 866,023.00
1. Approval of payment to Tropical Texas Behavioral Health for FY 2013 county allocation of required local match in the amount of $700,663.00 plus $ 6,027.00 for Texas Dept. of Aging and Disability Services Contract - 2013; in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
2. Approval of payment to Tropical Texas Behavioral Health for FY 2013 county allocation match in the amount of $159,333.00 for psychiatric emergency crisis services - DSHS Contract #2012-039599.002 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor
TOTAL PAYMENT AMOUNT $ 866,023.00
E.
Approval to accept settlement check from Fred Loya Insurance Agency in the amount of $16,743.89 to settle total loss auto accident with County vehicle. (Sheriff Office)
F.
Approval to accept settlement check from Fred Loya Insurance Company in the amount of $1,146.16 on behalf of Head Start to settle auto accident. (Head Start)
G.
Requesting approval to pay property taxes owed in the amount of $1,097.65 (Tax Acct. #M4010-00-002-0007-05) in connection with Elkins Property Purchase in the City of Weslaco, for the Constable Pct. 1 Building, in order to record the plat to obtain final clearance for utility service; with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor
H.
Executive Office:
Requesting approval to process payment of the following invoice as claim due to auditor concern regarding attendance list not being signed by attendees:
with authority for the County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor
Requesting approval to process payment of the following invoice as claim due to auditor concern regarding attendance list not being signed by attendees:
| Vendor | Invoice date/# | PO #/ date | Amount |
| D & M Coffee Company, Inc. | 4/9/13 - #040913czdel | 690645 - 4/8/13 | 230.78 |
with authority for the County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor
8.
Sheriff's Office:
A.
Authorization and approval to accept the Grant Adjustment Notice in reference to Operation Stonegarden FY 2011 grant extension and authorization for County Judge, as authorized official, to sign (and initial) required documents.
B.
DOJ-USMS (1284):
1. Approval of amendment to overtime program agreement (M-13-D79-O-000774) between the United States Marshals Service (USMS) and the Hidalgo County Sheriff's Office reducing the award amount from $31,000.00 to $27,000.00.
2. Approval to unappropriate funds in the amount of $4,000.00 in order to comply with the amended overtime agreement as stated above.
1. Approval of amendment to overtime program agreement (M-13-D79-O-000774) between the United States Marshals Service (USMS) and the Hidalgo County Sheriff's Office reducing the award amount from $31,000.00 to $27,000.00.
2. Approval to unappropriate funds in the amount of $4,000.00 in order to comply with the amended overtime agreement as stated above.
C.
Presentation for discussion, consideration, and approval of a Memorandum Of Understanding (MOU) between the Federal Bureau of Investigation (FBI)--Safe Streets Task Force/Violent Crime Unit and the Hidalgo County Sheriff's Office.
D.
Authorization and approval to accept an eighteen (18) month no cost extension for the COPS Hiring Program (CHP) Grant.
9.
District Attorney:
A.
DA- Border Prosec. Initiat. (1281)/ Bond Forfeit. Comm. (1100)/ HB 65 (1223):
1. Approval to redistribute cost allocations as follows, effective March 11, 2013:
1. Approval to redistribute cost allocations as follows, effective March 11, 2013:
| Position Title | Slot No. |
Dept/ Program |
Current Cost Allocation Distribution (%) |
Proposed Cost Allocation Distribution (%) |
| Assistant District Attorney III | 0001 | Border Prosec. Initiat. (080-012) |
79.64% | 100% |
| 0018 | Bond Forfeiture Comm. (080-016) |
20.36% | -0- | |
| Assistant District Attorney IV | 0004 | Border Prosec. Initiat. (080-012) |
90.68% | 100% |
| 0081 | HB 65 (080-007) |
9.32% | -0- |
2. Approval of revised salary schedules.
10.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
a. Public Hearing to consider public comments concerning the amount of mandatory payments required to be paid by paying hospitals for fiscal year 2013 and how the revenue derived from those payments is to be spent.
b. Consideration and Possible Approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent.
c. Consideration and Possible Approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payments required by Hidalgo County Health Care Funding District.
d. Consideration and approval to assess mandatory payment & set assessment date
e. Consideration and Possible Approval to designate Lone Star National Bank as the depository for the Hidalgo County Health Care Funding District.
b. Consideration and Possible Approval of mandatory payment to be assessed quarterly by the Hidalgo County Health Care Funding District on the net patient revenue of an institutional health care provider and how the revenue derived from those payments is to be spent.
c. Consideration and Possible Approval for the Hidalgo County Tax Assessor/Collector to collect the mandatory payments required by Hidalgo County Health Care Funding District.
d. Consideration and approval to assess mandatory payment & set assessment date
e. Consideration and Possible Approval to designate Lone Star National Bank as the depository for the Hidalgo County Health Care Funding District.
2.
a. Discussion, consideration, and approval to drawdown $6,113,326.00, if available, to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Health Care expenditures.
b. Approval of Certification of Revenues as certified by the County Auditor for Demonstration Year 2 IGT drawdown.
c. Approval of 2013 appropriation of funds for Demonstration Year 2 IGT drawdown in the amount of $6,113,326.00.
b. Approval of Certification of Revenues as certified by the County Auditor for Demonstration Year 2 IGT drawdown.
c. Approval of 2013 appropriation of funds for Demonstration Year 2 IGT drawdown in the amount of $6,113,326.00.
3.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
C.
Approval of Memorandum of Agreement between Remote Area Medical Foundation and County of Hidalgo, Texas
D.
Requesting approval to submit amendment to renewal grant application for the TB Federal program for FY 14 in the amount of $148,732.00. This grant amendment requires a twenty percent local funding match.
11.
Fire Marshal's Office - Juan Martinez:
A.
Requesting approval to process the following invoice as claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| VENDOR | ACCOUNT # | BILLING DATE | AMOUNT OF INVOICE | AMOUNT TO PAY |
| Verizon Wireless | 442010695-00001 | April-May | $2,309.73 | $2,309.73 |
12.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
13.
IT Department - Renan Ramirez
A.
EMERGENCY MANAGEMENT:
Authorization and approval to purchase wireless service and equipment through the County's membership/participation with Contract: DIR-SDD-1779 with Verizon Wireless for the following:
Authorization and approval to purchase wireless service and equipment through the County's membership/participation with Contract: DIR-SDD-1779 with Verizon Wireless for the following:
| Descrption: | User: | Service Plan: | Equipment Total: | MDN: |
| Cell Phone | Deputy EMC | America's Choice II 1000 Share Email&Data + N&W + TXT + IN UNL @ $74.98 + $5.00/taxes&fees = $79.98/mo X 5 (Aug.-Dec.2013) = $399.90 | Apple iPhone5 4G LTE-16GB @ $199.99 (onetime charge) | 956-328-9129 |
| Cell Phone | Deputy EMC | America's Choice II 1000 Share Email&Data + N&W + TXT + IN UNL @ $74.98 + $5.00/taxes&fees = $79.98/mo X 5 (Aug.-Dec.2013) = $399.90 | Apple iPhone5 4G LTE-16GB @ $199.99 (onetime charge) | 956-720-2165 |
| Cell Phone | Deputy EMC | America's Choice II 1000 Share Email&Data + N&W + TXT + IN UNL @ $74.98 + $5.00/taxes&fees = $79.98/mo X 5 (Aug.-Dec.2013) = $399.90 | Apple iPhone5 4G LTE-16GB @ $199.99 (onetime charge) | 956-457-1080 |
| Cell Phone | EMC | America's Choice II 1000 Share Email&Data + N&W + TXT + IN UNL @ $74.98 + $5.00/taxes&fees = $79.98/mo X 5 (Aug.-Dec.2013) = $399.90 | Apple iPhone5 4G LTE-16GB @ $199.99 (onetime charge) | 956-289-6549 |
| Cell Phone | Office Use | America's Choice II 1000 Share Email&Data + N&W + TXT + IN UNL @ $74.98 + $5.00/taxes&fees = $79.98/mo X 5 (Aug.-Dec.2013) = $399.90 | Apple iPhone5 4G LTE-16GB @ $199.99 (onetime charge) | 956-227-5914 |
14.
Urban County - Diana Serna:
A.
Resolution authorizing a $500,000 Revolving Line of Credit with Lone Star National Bank of Mcallen for the Urban County Program with authority for the UCP to draw from such line of credit.
15.
Elections Administration - Yvonne Ramon:
A.
1. Discussion and approval of Appointment of Democratic Presiding Election Judges and Alternate Election Judges for the August 1, 2013 through the July 31, 2015 term.
2. Discussion and approval of Appointment of Republican Presiding Election Judges and Alternate Election Judges for the August 1, 2013 through the July 31, 2015 term.
2. Discussion and approval of Appointment of Republican Presiding Election Judges and Alternate Election Judges for the August 1, 2013 through the July 31, 2015 term.
16.
Public Defender's Office - Jaime Gonzalez:
A.
Public Defenders Department – Juvenile Section (1282):
Discussion, consideration, and approval to apply for additional funding for FY2014 Discretionary Grant due to availability of state funds with authority for the County Judge to submit budget request.
Discussion, consideration, and approval to apply for additional funding for FY2014 Discretionary Grant due to availability of state funds with authority for the County Judge to submit budget request.
17.
Precinct #1 - Comm. Cuellar:
A.
Requesting approval of the following claims/invoices with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice No. | Vendor | Amount | Account No. |
| 05/01/2013 | 22192936 | ASG Security | $26.50 | 3-1200-431-00-121-005-0-413 |
| 06/01/2013 | 22351931 | ASG Security | $26.50 | 3-1200-431-00-121-005-0-413 |
| 07/01/2013 | 22510170 | ASG Security | $23.45 | 3-1100-452-00-121-013-0-413 |
| 07/01/2013 | 22510169 | ASG Security | $26.50 | 3-1200-431-00-121-004-0-413 |
| 07/01/2013 | 22510168 | ASG Security | $26.50 | 3-1200-431-00-121-005-0-413 |
B.
1. Requesting authorization for Hidalgo County to execute the Interlocal Cooperation Agreement between County of Willacy and County of Hidalgo for the completion of a bridge expansion along H W County Line Road (A.K.A. 1st Street, County Road 333).
2. Acceptance and approval of the Interlocal Cooperation Agreement Project pursuant to the approval of the Interlocal Agreement as stated above.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project pursuant to the approval of the Interlocal Agreement as stated above.
C.
Requesting approval of Amendment to Interlocal Cooperation Agreement between City of Alamo, City of San Juan and County of Hidalgo for the Ridge Road (S. Cesar Chavez to S. Alamo Rd.) project.
18.
Precinct #2 - Comm. H. Palacios:
A.
Discussion, consideration, and approval to purchase a tract of land known as Parcel 4 for the Thomas Road Project.
19.
Precinct #3 - Comm. Flores:
A.
Requesting approval to name a road located approximately 8 3/4 miles N. Brushline Road as
Elisa ST.
B.
Requesting approval of 2013 appropriation of funds from Precinct #3 fund balance into Precinct #3 BCAP Randolph Barnett #1(program 600) in the amount of $92.32.
C.
Right of Way:
Authorization to accept Right of Way Donation Deed from Sharyland ISD for 6 1/4 Line Rd. Project.
Authorization to accept Right of Way Donation Deed from Sharyland ISD for 6 1/4 Line Rd. Project.
20.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Interlocal Cooperation Agreement between County of Hidalgo and City of McAllen - (Ware Rd. improvements from 3 Mile Line northward to 5 Mile Line)
21.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Acceptance and approval of an "Amendment" to current Benefits Agreement (contract #C-12-108-03-31) with Air Evac Lifeteam and County of Hidalgo (for post tax product forelecting HC employees) regarding clarification as to Service Enrollment and Administrative Fees.
2.
Presentation of low bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County Urban County Program - "Lease of Office Space for Urban County" through project No.: 2013-177-06-12-SGS.
B.
Pct. 1
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional geo-technical services providers "on call " for Pct No. 1;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional geo-technical services providers "on call " for Pct No. 1;
| Evaluators | MEG Engineering | Terracon | PSI, Inc |
| Evaluator | 87 | 86 | 82 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional geo-technical services contract with the No. 1 ranked firm of __________________________ for: "on call" services for Pct No. 1.
C.
Pct. 3
1.
Pursuant to Texas Local Government code, 263.151 (1) approval to declare as "Salvage Property", for the purpose of destruction/demolition, a metal structure, aka, Motor Pool/Storage Building, located at 8310 west Mile 7 Rd, Mission, TX. in Hidalgo County Precinct No #3 inasmuch as building has been deemed unsafe, including removing same item from the Hidalgo County (Pct. #3) inventory.
D.
Pct. 4
1.
A. Discussion and approval to declare as "surplus"
1) "Dickerson Pond" Drainage Improvement Project and real property including establishing of a total fair market value:
_______________________________;
2) "Aguilar Pond" Drainage Improvement Project and real property including establishing of a total fair market value:
_______________________________;
B. Acceptance and approval by Hidalgo County Commissioners Court evidenced by an "ORDER" authorizing the sale of certain property (as described in attachments herein) to Hidalgo County Drainage District No.1 for the amount approved as the Fair Market Value.
C. Requesting authority to remove said Property and Drainage Improvements from the Hidalgo County inventory/financial list after finalizing the sale of improvements and property.
1) "Dickerson Pond" Drainage Improvement Project and real property including establishing of a total fair market value:
_______________________________;
2) "Aguilar Pond" Drainage Improvement Project and real property including establishing of a total fair market value:
_______________________________;
B. Acceptance and approval by Hidalgo County Commissioners Court evidenced by an "ORDER" authorizing the sale of certain property (as described in attachments herein) to Hidalgo County Drainage District No.1 for the amount approved as the Fair Market Value.
C. Requesting authority to remove said Property and Drainage Improvements from the Hidalgo County inventory/financial list after finalizing the sale of improvements and property.
E.
HIDTA
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, 262.024 (a) (7) (A);
b. Acceptance and approval of a "Sole Source Declaration" with Cardinal Tracking Inc. and authority to purchase the continuation of the "Software License Agreement and Total System Support Service"with said sole source designation remaining in effect as long as HIDTA possesses and utilizes the hardware and software commencing 10-01-2013.
b. Acceptance and approval of a "Sole Source Declaration" with Cardinal Tracking Inc. and authority to purchase the continuation of the "Software License Agreement and Total System Support Service"with said sole source designation remaining in effect as long as HIDTA possesses and utilizes the hardware and software commencing 10-01-2013.
F.
Health & Human Services Dept.
1.
Acceptance and approval to award the proposal received in the amount of $17,183.23 from Herrera and Hunt, Inc., awarded Job Order Contractor through County's participation with Choice Facility Partners for the project titled: Hidalgo County "Replacement of negative pressure HEPA filtration Units in Four (4) Rooms and One (1) Transport Vehicle".
2.
Presentation of bid received as detailed in tabulation sheet contained herein meeting all specifications for the purpose of award and approval of contract for Request for Sealed Quotes titled: Hidalgo County Health & Human Services Department- "Mosquito Control Chemicals" through project No.: 2013-076-04-26-SGS.
G.
Budget & Management
1.
Requesting authority to advertise a Request for Proposals for the project titled:
RFP-Solid Waste Collection Services for Hidalgo County including approval of the procurement packet with the Hon. S. Crain, Atlas/Hall & Rodriguez to approve any final adjustments necessary related to legal form only prior to publication and release of packes.
H.
Sheriff's Office
1.
a. Approval of Architect's Supplemental Instructions No. 3 (funded from the Allowances/Contingency) in the amount of $17,623.00, to contractor D. Wilson Construction Co., in connection with the "Sheriff's Office Substation in the Pct. 1 Area."C-11-032-12-13.
b. Requesting approval of Change Order (reduction) No. 1 in connection with the "Construction of the Sheriff's Office Substation in the Precinct No. 1 Area," in the amount of ($17,455.92) from contracted vendor, D. Wilson construction, Inc., and as recommended by project architect, Gignac Architects LLP, with authority for County Judge to execute document. C-11-032-01-20.
b. Requesting approval of Change Order (reduction) No. 1 in connection with the "Construction of the Sheriff's Office Substation in the Precinct No. 1 Area," in the amount of ($17,455.92) from contracted vendor, D. Wilson construction, Inc., and as recommended by project architect, Gignac Architects LLP, with authority for County Judge to execute document. C-11-032-01-20.
c. Approval of Request for Payment-Application No. 14 in the amount of $16,741.85 from D. Wilson Construction Co. awarded contractor for the, "Construction of the Sheriff's Office Substation in the Pct. 1 Area", and as certified for payment by project architect, Gignac Architects, LLP. C-11-032-01-20.
d. Approval of Request for Payment Application No. Final (Retainage) in the amount of $881.16 from D. Wilson construction Co. awarded contractor for the "Construction of the Sheriff's Office Substation in the Pct 1. Area," and as certified for payment by project architect, Gignac Architects, LLP. C-11-032-01-20
d. Approval of Request for Payment Application No. Final (Retainage) in the amount of $881.16 from D. Wilson construction Co. awarded contractor for the "Construction of the Sheriff's Office Substation in the Pct 1. Area," and as certified for payment by project architect, Gignac Architects, LLP. C-11-032-01-20
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Leonarda Rodriguez-Serna
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Leonarda Rodriguez-Serna
24.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn