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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING July 30, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - District Clerk (1100)
B.
2013 - Health & Human Services Dept. (1293)
C.
2013 - County Court @ Law #3 / Probate Court (1100)
D.
2013 - Elections (1100)
E.
2013 - Hidalgo County Sheriff's Office (1100)
F.
2013 - Law Library (1247)
G.
2013 - Jail /Adult Detention Facility (1100)
H.
2013 - Health & Human Services Dept. (1293)
I.
2013 - Pct. 2 Border Rd Ridge-El Gato (1200)
J.
2013 - 398th District Court (1100)
K.
2013 - Pct. #4 CO2006 (1336)
L.
2013 – Pct. #1 Rd & Maintenance (1200)
M.
2013 - Pct. 1 R&B (1200)
N.
2013 - Pct 2 Rd Maint (1200)
O.
2013 - Pct 2 Adm (1200)
P.
2013 - Tax Office (1100)
Q.
2013 – Pct.1 R&B (1200)
R.
2013 - JP 1 Pl 1 (1100)
3.
2013 Interdepartmental transfers:
A.
Pct.1 Parks (1100):
Approval of 2013 interdepartmental transfer from Parks program no.013 to CRC, program no.050, in the total amount of $500.00.
Approval of 2013 interdepartmental transfer from Parks program no.013 to CRC, program no.050, in the total amount of $500.00.
B.
BCAP (1200):
Approval of 2013 interdepartmental transfer from BCAP program no.028 to Pct4 BCAP Hoehn Drive, program no.329, in the total amount of $1,200.00.
Approval of 2013 interdepartmental transfer from BCAP program no.028 to Pct4 BCAP Hoehn Drive, program no.329, in the total amount of $1,200.00.
C.
Pct 2 Thomas Rd Project (1200):
Approval of 2013 interdepartmental transfer from Pct 2 Minnesota Rd (I Rd-Huisache) to Pct 2 Thomas Rd in the amount of $30,000.00
Approval of 2013 interdepartmental transfer from Pct 2 Minnesota Rd (I Rd-Huisache) to Pct 2 Thomas Rd in the amount of $30,000.00
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Monthly Fee Reports:
A.
District Clerk Monthly Fee Report for the Month of June 2013 $669,342.48
B.
District Attorney's Office Justice Court Cases Courthouse Plea Bargains Report - May 2013
C.
District Attorney's Office - Checks Monthly Fee Report - Revised May 2013
D.
District Attorney's Office - Checks Monthly Fees Report - June 2013
6.
Right of Way - Permits:
A.
Kinder Morgan Tejas Pipeline LLC:
Open cut approximately 2 miles going East and West on Jara Chinas Road off of Exwy 83. Hidalgo County, Texas.
Open cut approximately 2 miles going East and West on Jara Chinas Road off of Exwy 83. Hidalgo County, Texas.
B.
Agua Special Utility District:
Agua SUD proposes to install 38 waterline bores, of 1" waterlines with 2" PVC casings, 30 ft. across Minnesota Road in Mission, Texas, from 5 Mile Line Road to 7 Mile Line Road.
Agua SUD proposes to install 38 waterline bores, of 1" waterlines with 2" PVC casings, 30 ft. across Minnesota Road in Mission, Texas, from 5 Mile Line Road to 7 Mile Line Road.
7.
Tax Refunds:
A.
| Account # | Payer | Amount |
| B3725.00.000.0008.00 | Shin Holdings LLC | $5,061.62 |
B.
| Account Number | Payer | Amount |
| I4045.00.000.0003.00 | El Paraiso Apartments LLC | $2,924.46 |
8.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal request for employee #129356
9.
Membership Dues:
A.
County Clerk:
Requesting approval to pay the 2013 (ASPA) American Society For Public Administration membership fees in the amount of $85.00 for Mrs. Annette Muñiz with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2013 (ASPA) American Society For Public Administration membership fees in the amount of $85.00 for Mrs. Annette Muñiz with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
B.
Sheriffs Dept.:
Requesting approval to pay 2013 membership dues for Commander Daniel Garcia & Lt. Jose R. Vasquez to the Texas Jail Association for the total amount of $30.00 each with requisition # 240269, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2013 membership dues for Commander Daniel Garcia & Lt. Jose R. Vasquez to the Texas Jail Association for the total amount of $30.00 each with requisition # 240269, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
10.
Urban County:
A.
Request for approval of one (1) applicant in the City of Mercedes and one (1) applicant in the City of San Juan under the HOME Owner-Occupied Housing Rehabilitation Program
B.
Request approval to enter into two (2) "Homebuyer Assistance Program" Contracts under the HOME Program.
11.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of May and June 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Approval of the sixty (60) grace period extension as provided under Exhibits B-1-Requirements and B-2-Evaluations included in Amendment to Contract#C-11-117-08-02 with Godinez Communications.
B.
Pct. 2 Requesting approval of payment for Invoice # R023655 in the amount of $32,000.00 and Invoice# R123655 in the amount of $31,504.55 for professional services submitted by Raba Kistner Inc., C-12-212-09-11 for the Tower Road Project.
C.
(I.T.) Information Technology:
Requesting authority to purchase the continuation of the technical support maintenance services through our membership/participation with (DIR) Department of Information Resources with Calence, LLC, dba, Insight Networking Contract #DIR-SDD-1369 in the amount of $54,704.18 through a purchase order with company's response as to acceptance of purchase order not executed agreement, through requisition #238126.
D.
Approval of clarification request (for record purposes only of AI#39294-approved by CC on 06/25/13) to stipulate that the amount on Pay App #7 as submitted by Holchemont, Inc., has been corrected (pursuant to the County Auditor's Office review and processing procedures) to $93,252.90 including the signing and certification by the architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24.
E.
1. Requesting authority to exercise the THIRD (3RD) YEAR of the nine (9)-one (1) year options to extend/renew provided in the current contract for:"LEASE OF TOWER SPACE" in connection to the Lease Agreements (detailed below) for Hidalgo County Division of Emergency Services, under the same rates, terms and conditions, effective 08/03/12.
a. E-12-205-07-31 (C-10-043-08-03) - SBA TOWERS IV, LLC - LA JOYA TOWER SITE
b. E-12-205A-07-31 (C-10-044-08-03) - O.E. INVESTMENTS, LTD - WESLACO TOWER SITE
b. E-12-205A-07-31 (C-10-044-08-03) - O.E. INVESTMENTS, LTD - WESLACO TOWER SITE
2. Authority to exercise the SECOND (2ND) YEAR & FINAL of the additional two (2) one (1) year options to extend/renew provided in the current contract for:"COMMISSARY SUPPLIES" in connection the Contracts (detailed below) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions, effective 08/19/12.
a. E-12-214-08-14 (C-11-083-08-16) - CENTRIC GROUP, LLC d/b/a KEEFE SUPPLY COMPANY
b. E-12-214A-08-14 (C-11-083A-08-16) - RENE LUCIO d/b/a R & R DISTRIBUTING
b. E-12-214A-08-14 (C-11-083A-08-16) - RENE LUCIO d/b/a R & R DISTRIBUTING
F.
Requesting authority to exercise the second, one (1) year extension as provided in the contract #C-11-126-08-16 for "Purchase and Disposal of Air Conditioning Units" for Hidalgo County -Community Service Agency under the same rates, terms, and conditions renewal/extension effective August 16, 2013 through August 15, 2014.
G.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for BCAP Drainage Spillway Construction for Hoehn Drive Subdivision a Pct 4 BCAP project.
H.
Acceptance and approval of Request for Payment Application No. 8 in the amount of $47,183.44 as submitted by Holchemont, LTD., awarded vendor for the "Construction Of A New Constable Building Precinct One Offices" and as certified for by project architect, Alcocer Garcia Associates, Inc. in connection with Contract #C-12-028-07-24 with authority for County Treasurer to issue payment after Count Auditor's review and processing procedures are completed.
I.
Requesting authority to enter into a Regional Insertion Order Agreement and approval to execute required Regional Insertion Order Agreement with National Cine Media for the Hidalgo County Health & Human Services Department for On Screen Regional Segment Advertisement from 8/2/2013 - 8/29/2013 through the following requisition #240482 in the total amount of $7,132.00 (3-1293-441-00-340-012-3-540).
J.
Authority to advertise and approval of procurement packet (i.e. specifications-requirements, legal notice, draft contract etc.) as attached hereto for: "Hidalgo County Precinct No. 1-Aggregate Limestone Grade 4 Type A" Bid No. 2013-233-SMA, including the re-advertising of project in the event no bids received and/or rejection of responses received and project is still required.