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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING July 30, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Recognition of the Hidalgo County Housing Authority on receiving the 2013 National Merit Award in Resident and Client Services
B.
Recognition of Erin Guerra
C.
Recognition of the Hidalgo County Historical Commission on receiving the 2012 Distinguished Service Award by the Texas Historical Commission
D.
Approval of the Hidalgo County Historical Commission Revised Bylaws
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Notification to Commissioners' Court that County Clerk in accordance with Local Government Code Section 81.003(b) may keep records of the Commissioners Court in electronic form
D.
Presentation on delinquent tax collection report by Perdue, Brandon, Fielder, Collins & Mott, LLP in Association with the Law Offices of John David Franz
8.
Sheriff's Office:
A.
Approval to process the following Autozone and O'reilly Auto Parts invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
O'reilly Auto Parts
Autozone
O'reilly Auto Parts
| Invoice # | Date | Amount |
| 1582-351189 | 01/30/2013 | $78.99 |
| 1582-375752 | 05/07/2013 | $123.92 |
| 1582-376231 | 05/09/2013 | $224.28 |
Autozone
| Invoice# | Date | Amount |
| 1392710525 | 05/06/2013 | $45.65 |
| 1392710513 | 05/06/2013 | $47.64 |
B.
Approval to process the following AT&T invoice as claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Account Number: | Billing Date: | Amount: |
| 512-151-5019-861-4 | 7-1-2013 | $6,379.10 |
C.
Approval to process the following Gregorio Pina, III, Ph.D. invoice for psychological evaluation for new hires as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Invoice Date: | Amount: |
| 6-29-2013 | $1,850.00 |
9.
District Attorney
A.
Requesting approval to process payment of the following invoice as a claim with authority for the County Treasurer to issue payment after review, audit and processing procedures are completed by the County Auditor.
| Vendor | Invoice Date | Purchase Order No. | Amount of Invoice |
| James R. Wade | 04/28/2013 | 693454 | $468.00 |
10.
Tax Office - Paul Villarreal:
A.
As required by Section 31.10(b) of the Property Tax Code, approval of Annual Report of all property Tax Collections for year ending June 30, 2013.
B.
Presentation of Motor Vehicle, Road and Bridge and Regional Mobility Authority Annual Collections
11.
Human Resources - Esther Cortez:
A.
Tax Office (1100):
1. Approval of the following personnel actions:
2. Approval to create the following full time positions:
3. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Slot # | Position Title | Proposed Budget Salary |
| Delete | 0009 | Computer System Administrator (Auto Allowance) |
$49,264.00 $1,500.00 |
| Delete | 0024 | Deputy Clerk II | $36,020.00 |
| Authorize | 0128 | Administrative Assistant III (Auto Allowance) |
$1,500.00 |
| Create | 0144 | Technician IV | $39,560.00 |
| Create | 0145 | Deputy Clerk I | $26,014.00 |
| Create | 0146 | Clerk I | $19,710.00 |
2. Approval to create the following full time positions:
| Slot # | Position Title | Proposed Budgeted Salary |
| 0147 | Deputy Clerk II | $30,342.00 |
| 0148 | Deputy Clerk II | $30,342.00 |
| 0149 | Deputy Clerk II | $30,342.00 |
| 0150 | Deputy Clerk II | $30,342.00 |
| 0151 | Deputy Clerk II | $30,342.00 |
| 0152 | Deputy Clerk II | $30,342.00 |
B.
Constable Precinct 4 (1100):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Position Title | Slot# | Budgeted Salary |
| Delete | Administrative Assistant I | 0018 | $ 24,087.00 |
| Create | Communications Officer | 0022 | $ 28,825.00 |
C.
Sheriff's Office (1100):
1. Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval of the following personnel actions:
| Action | Position Title | Slot # | Budgeted Salary |
| Delete Clothing Allowance | Sergeant (Step III) | 0038 | $500.00 |
| Add Clothing Allowance | (Sr) Deputy Sheriff Step (IV) | 0089 | $500.00 |
2. Approval of revised salary schedule.
12.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
2.
a. Discussion, consideration, and approval to drawdown $4,401,974.00 to the County of Hidalgo Medicaid Supplemental Program Escrow Account for Indigent Health Care expenditures.
b. Approval of Certification of Revenues as certified by the County Auditor for Demonstration Year 2 IGT drawdown.
c. Approval of 2013 appropriation of funds in Demonstration Year 2 IGT drawdown in the amount of $10,515,300.00 to fund Uncompensated Care.
b. Approval of Certification of Revenues as certified by the County Auditor for Demonstration Year 2 IGT drawdown.
c. Approval of 2013 appropriation of funds in Demonstration Year 2 IGT drawdown in the amount of $10,515,300.00 to fund Uncompensated Care.
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
C.
Requesting approval of the following invoice to be processed as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Vendor | Invoice # | Date | Amount |
| Mingo's | 11678 | 06/27/13 | $185.00 |
| Total | $185.00 |
D.
Approval to process the following telephone invoices as a claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Billing Date | Amount |
| Verizon | 10-5492-2863047639-10 | 07/01/13 | $285.26 |
| ATT | 956-581-8596-751-1 | 06/11/13 | $103.95 |
| ATT | 857868885 | 06/16/13 | $57.78 |
| ATT | 956-682-6155-728-4 | 07/07/13 | $257.54 |
| ATT | 956-787-1531-073-5 | 07/09/13 | $1,493.20 |
| ATT | 805227770 | 07/03/13 | $212.96 |
| Total |
$2,410.69 |
E.
Requesting approval of the Memorandum of Understanding with South Texas College. The purpose of the Agreement is to have STC provide training to Hidalgo County Health & Human Services Dept. nursing staff.
13.
IT Department
A.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice | Vendor | Amount |
| 07/03/13 | 803358989 | AT & T Long Distance | $206.51 |
14.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval with Variance Request
a. Los Cielos Subdivision – Pct. 1 (Ramon Saenz Jr.)
2. Preliminary Approval
a. Pueblo de Palmas at Mile 4 Phase 3 – Pct. 3 (PDP Mile 4 Ltd, Steve Griffith)
b. Ranchitos Escondido Phase I – Pct. 4 (Forrest Runnels, Jr.)
3. Final Approval
a. Ninja Ranch Subdivision – Pct. 3 (Three Rupperts, Kyle Ruppert)
b. North Tower Acres Subdivision – Pct. 4 (Jose Quiroga)
c. Huisache Acres No. 9 Subdivision – Pct. 1 (Rick Harbison)
d. M. Villarreal Subdivision – Pct. 1 (Gerardo Favila)
e. Evergreen Valley Estates Phase V – Pct. 4 (Tillmin Welch)
f. Sunset Valley Phase 2 – Pct. 1 (Sandoval Development, Jose Sandoval)
4. Final Approval with Financial Guarantee
a. Chune Subdivision – Pct. 4 (Jose Eloy Pulido)
5. Reimbursement of a Cash Deposit
a. Los Novillos Subdivision – Pct. 4 (KCJC Real Estate Partnership)
a. Los Cielos Subdivision – Pct. 1 (Ramon Saenz Jr.)
2. Preliminary Approval
a. Pueblo de Palmas at Mile 4 Phase 3 – Pct. 3 (PDP Mile 4 Ltd, Steve Griffith)
b. Ranchitos Escondido Phase I – Pct. 4 (Forrest Runnels, Jr.)
3. Final Approval
a. Ninja Ranch Subdivision – Pct. 3 (Three Rupperts, Kyle Ruppert)
b. North Tower Acres Subdivision – Pct. 4 (Jose Quiroga)
c. Huisache Acres No. 9 Subdivision – Pct. 1 (Rick Harbison)
d. M. Villarreal Subdivision – Pct. 1 (Gerardo Favila)
e. Evergreen Valley Estates Phase V – Pct. 4 (Tillmin Welch)
f. Sunset Valley Phase 2 – Pct. 1 (Sandoval Development, Jose Sandoval)
4. Final Approval with Financial Guarantee
a. Chune Subdivision – Pct. 4 (Jose Eloy Pulido)
5. Reimbursement of a Cash Deposit
a. Los Novillos Subdivision – Pct. 4 (KCJC Real Estate Partnership)
15.
Precinct #1 - Comm. Cuellar:
A.
Pct. #1 R&B (1200):
1. Approval of Certification of Revenues by the County Auditor for TxDOT Reimbursement of BCAP Forced Labor
2. Approval of 2013 appropriation of funds into Precinct No.1 Road & Maintenance (program 005) in the amount of $36,346.66.
1. Approval of Certification of Revenues by the County Auditor for TxDOT Reimbursement of BCAP Forced Labor
2. Approval of 2013 appropriation of funds into Precinct No.1 Road & Maintenance (program 005) in the amount of $36,346.66.
16.
Precinct #2 - Comm. H. Palacios:
A.
Approval of Resolution of Appreciation to Mr. Jared Janes, Monitor Reporter, for his excellent coverage and reporting of Hidalgo County Government
17.
Precinct #3 - Comm. Flores:
A.
Approval of 2013 appropriation of funds from Precinct #3 R&B unreserved fund balance into Pct #3 Rd. Maint. in the amount $98,900.00 to fund operating expenditures.
18.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Advanced Funding Agreement (AFA) between TxDot and County of Hidalgo for CSJ: 2094-01-038 - FM 2220 from Mile 5 Road to FM 1924 (Ware Rd. Project)
19.
Budget & Management - Sergio Cruz:
A.
1. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the sale of land (San Salvador Del Tule Grant, Tract 154C) aka Airport Property to the City of Edinburg
2. Approval of appropriation of funds and interfund transfer to TXDOT (fund 1315) in the amount of $935,539.68.
2. Approval of appropriation of funds and interfund transfer to TXDOT (fund 1315) in the amount of $935,539.68.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Presentation of low bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Sealed Quotes titled: Hidalgo County- "Purchase of Straw Hats" through project No.: 2013-142-05-23-SGS.
2.
Presentation of bids received as detailed and attached herein for the purpose of award and approval of contract document with the vendor meeting the specifications and/or requirements as attached hereto for: Hidalgo County- Bottled Water Services - RFB No. 2013-019-05-01-SMA.
B.
1. Requesting approval to declare the items listed in Exhibit "A" (office furniture, equipment and vehicles) attached herein as surplus for the purpose of sale through auction (scheduled for 8-14-2013) in accordance with Texas Local Government Code 263.152 (a)(1), and, in the event "no bids" received;
2. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subdivision (1) at auction on 8-14-2013 resulted in no bids were received;
3. Requesting authority to publish advertisment for the auction of surplus equipment and vehicles scheduled for 8-14-2013, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
2. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subdivision (1) at auction on 8-14-2013 resulted in no bids were received;
3. Requesting authority to publish advertisment for the auction of surplus equipment and vehicles scheduled for 8-14-2013, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions.
C.
Pct. 4
1.
A. Consideration and Approval of Interlocal Cooperation Agreement Between Hidalgo County and Hidalgo County Drainage District No.1. Concerning the Sale of Aguilar Pond and Dickerson Pond Real Property to Hidalgo County Drainage District No.1
B. Approval of Closing documents for Sale of Aguilar and Dickerson Pond tracts of real property and Authority for County Judge to execute same.
B. Approval of Closing documents for Sale of Aguilar and Dickerson Pond tracts of real property and Authority for County Judge to execute same.
D.
Constables
1.
Acceptance of proposal received from awarded vendor, Facility Solutions Group in the amount of $42,628.56 through the County's participation/membership with TCPN contracts for the purchase of "Light Fixtures for Constable Pct. 1 new Building Project" as reviewed and approved by Mr. Raul Sesin, P.E., with authority to process requisition when submitted through Procurement Project#2013-032A-MSS
E.
Colonia Access Program Pct. 3
1.
Discussion, consideration, and action on a recommendation by project, Javier Hinojosa Engineering, to award to lowest bidder meeting all specifications as listed:
A. Texas Cordia Construction, LLC in the amount of $167,630.15 for Bid No. CAP-13-192-06-26-YSI "Road & Drainage Construction for Regal Estates Subdivision";
B. Castle Enterprises LLC in the amount of $79,724.50 for Bid No. CAP-13-191-06-26-YSI "Road & Drainage Construction for Randolph Barnett Subdivisions."
& Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
A. Texas Cordia Construction, LLC in the amount of $167,630.15 for Bid No. CAP-13-192-06-26-YSI "Road & Drainage Construction for Regal Estates Subdivision";
B. Castle Enterprises LLC in the amount of $79,724.50 for Bid No. CAP-13-191-06-26-YSI "Road & Drainage Construction for Randolph Barnett Subdivisions."
& Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Rosa Nelda Ruiz
D.
Claim of Jesus Cuevas
E.
Claim of Aurora Alvarez & Joel Alvarez
F.
County of Hidalgo vs Terry L. Hooper
G.
County of Hidalgo vs Enrique Trevino
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Rosa Nelda Ruiz
D.
Claim of Jesus Cuevas
E.
Claim of Aurora Alvarez & Joel Alvarez
F.
County of Hidalgo vs Terry L. Hooper
G.
County of Hidalgo vs Enrique Trevino
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn