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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING August 6, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution in honor of Omar Figueroa, Jr.
B.
Requesting approval to reimburse Jaime Longoria for mileage in the amount of $67.80 incurred on 07/18/13 while being a speaker at the 7th Energy Efficiency and Conservation Conference, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
C.
Consideration and action to approve the US/Mexico Border Counties Coalition By-Laws and to appoint an elected official or alternate member, who may be a non-elected official of the county and designated in accordance to standard county appointment procedures
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
1. Approval to accept settlement agreement from T & D Solutions, LLC in the amount of $4,420.00 to settle County property damages. (Precinct 2)
2. Approval to authorize Ramon Garcia, Hidalgo County Judge, to sign Release Of All Claim form to settle County property damages claim with T & D Solutions, LLC. (Precinct 2)
2. Approval to authorize Ramon Garcia, Hidalgo County Judge, to sign Release Of All Claim form to settle County property damages claim with T & D Solutions, LLC. (Precinct 2)
D.
Consideration and approval of Correction Special Warranty Deed to Hidalgo County Drainage District No.1
8.
Constables:
A.
Constable Pct. #3 (1284):
Approval of appropriation of the FY2012 Operation Stonegarden Grant funds for the Constable Precinct No. 3 in the total amount of $7,077.62.
Approval of appropriation of the FY2012 Operation Stonegarden Grant funds for the Constable Precinct No. 3 in the total amount of $7,077.62.
9.
Sheriff's Office:
A.
1. Approval to accept a donation from OXY USA, Inc. in the amount of $1,500.00.
2. Authorization and approval to transfer the amount of $1,500.00 to the Sheriff's Budget (Account No. 3-1100-421-00-280-001-0-583).
2. Authorization and approval to transfer the amount of $1,500.00 to the Sheriff's Budget (Account No. 3-1100-421-00-280-001-0-583).
B.
1. Authorization to purchase (3) Cell Phone Line additions through the County's
membership / participation with Contract DIR-SDD-1780 through Sprint.
2. Authorization and approval of cell phone plan for the following:
membership / participation with Contract DIR-SDD-1780 through Sprint.
2. Authorization and approval of cell phone plan for the following:
| Qty | Service Plan | Rate |
| 3 | Business Advantage Unlimited Text & Unlimited Data 200 | $45.59 |
| 3 | Premium Data | $10.00 |
| Total Cell Phones: 3 | ||
| Estimated Monthly Rate - $166.77 |
C.
Pursuant to Hidalgo County Cellular Telephone Policy (Sprint Contract: DIR-SDD-1780), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Card Request) for the following:
1. Approval for requisition #240514 for six (6) Data Link Hosted Access for Vehicle modems ($47.99 each per month)
1. Approval for requisition #240514 for six (6) Data Link Hosted Access for Vehicle modems ($47.99 each per month)
D.
Approval to process the following AT&T invoice as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Account Number: | Billing Date: | Amount: |
| 956-381-7900-050-3 | 7-9-2013 | $1,490.31 |
E.
Sheriff's Dept.:
Requesting approval of payment for 2013 membership dues for Sheriff Guadalupe Trevino to the "American Correctional Association" in the amount of $35.00 with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval of payment for 2013 membership dues for Sheriff Guadalupe Trevino to the "American Correctional Association" in the amount of $35.00 with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
10.
Health & Human Services Department - Eddie Olivarez
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
11.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
12.
IT Department - Renan Ramirez
A.
Authorization and approval to migrate existing sub-accounts under Verizon Wireless account number 822603189 to wireless device plans under amended contract number DIR-SDD-1779.
B.
EMERGENCY MANAGEMENT
Authorization and approval to correct previously approved Sprint contract numbers Dir-Sdd-611 and CW-0502 under CC Regular AI-36916 on March 5, 2013 with corrections to read Sprint Contract # DIR-SDD-1780 for Requisition# 230456 and Sprint Contract # CW-1009 for Requisition# 237963.
Authorization and approval to correct previously approved Sprint contract numbers Dir-Sdd-611 and CW-0502 under CC Regular AI-36916 on March 5, 2013 with corrections to read Sprint Contract # DIR-SDD-1780 for Requisition# 230456 and Sprint Contract # CW-1009 for Requisition# 237963.
13.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) (4) for Professional Appraisal Services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) appraisal service firms from the County's approved "pool" as graded and evaluated by the Precinct No. 3, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Penitas Drain project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) appraisal service firms from the County's approved "pool" as graded and evaluated by the Precinct No. 3, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-000-6453/DRS210068 Penitas Drain project.
| Appraisal | Grade | Ranked |
| Leonel Garza Jr. and Associates | 94.66 | |
| Professional Appraisal Services | 91.66 | |
| HLH Appraisal Services | 82.33 |
3. Authority to negotiate a professional appraisal service contract with the No. 1 ranked firm of _____________________________ for the provision of Appraisal Services for the Precinct No.3 – Penitas Drain Project
B.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering services.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by UCP HOME Staff and Purchasing Procurement Specialist) for the purposes of ranking by Commissioner's Court in connection with surveying services for the Urban County Program Owner-Occupied Rehabilitation projects (Rehab.) that require a survey.
2. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by UCP HOME Staff and Purchasing Procurement Specialist) for the purposes of ranking by Commissioner's Court in connection with surveying services for the Urban County Program Owner-Occupied Rehabilitation projects (Rehab.) that require a survey.
| FIRM | GRADE | RANK |
| Hinojosa Engineering | 98 | |
| R.E. Garcia | 96 | |
| Quintanilla, Headley & Associates | 96 |
3. Authority to negotiate a one (1) year contract for professional engineering services with the No. 1 ranked firm
_________for surveying services.
C.
Urban County Program on behalf of Hidalgo County Precinct No. 4 is requesting authority to purchase park equipment through Hidalgo County's membership and participation with Buy Board (Texas Association of School Boards) approved vendor The Playwell Group (contract # 346-10) in the amount of $145,574.04 (quote attached hereto) to include shipping fees. Hidalgo County Precinct No. 4 UCP Years 22 (2009) Parks, Recreational Equipment funds will be utilized.
D.
Urban County Program on behalf of Hidalgo County Precinct No. 4 is requesting authority to purchase park equipment through Hidalgo County's membership and participation with Buy Board (Texas Association of School Boards) approved vendor The Playwell Group (contract # 346-10) in the amount of $21,452.30 (quote attached hereto) to include shipping fees. Hidalgo County Precinct No. 4 UCP Years 22 & 23 (2009 & 2010) Parks, Recreational Equipment funds will be utilized.
14.
TX. Agri-Life Extension Services:
A.
Introduction by Christina L. Perez, County Extension Agent-4-H & Youth Development of the 2013-2014 Hidalgo County 4-H Ambassadors and the 2013-2014 Hidalgo County 4-H Council Officers
15.
Colonia Access Program: Agapito Vargas:
A.
Approval to delete four 3rd Round BCAP projects (De Anda Subdivision, Valley View Subdivision, Village Grove and Jardin Terrace) and add an additional three (Lorenzana Subdivision, Heidelburg Subdivision and Blue Enterprises)
16.
Precinct #1 - Comm. Cuellar:
A.
1. Requesting authorization for Hidalgo County to execute the Interlocal Cooperation Agreement between Hidalgo County and City of Weslaco for the Mile 6 West project.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project pursuant to the approval of the Interlocal Agreement as stated above.
2. Acceptance and approval of the Interlocal Cooperation Agreement Project pursuant to the approval of the Interlocal Agreement as stated above.
17.
Precinct #2 - Comm. H. Palacios:
A.
Recognition honoring PSJA ISD for continued partnership for Operation Lone Star
B.
1. Approval of interlocal agreement between the City of San Juan and the County of Hidalgo, Tx to reconstruct Eldora and Sgt Treviño roads.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to assist the City of San Juan in the reconstruction of Eldora and Sgt Treviño Roads.
2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project to assist the City of San Juan in the reconstruction of Eldora and Sgt Treviño Roads.
C.
Authorization to accept Right of Way Donation Deed from Jose E. Becerra for Border Road Project.
D.
Authorization to accept Right of Way Donation Deed from Carlos Salazar for Border Road Project.
E.
Authorization to accept Right of Way Donation Deed from Josephine Becerra for Border Road Project.
18.
Precinct #3 - Comm. Flores:
A.
Recognition honoring La Joya ISD for continued partnership for Operation Lone Star
B.
1. Discussion and approval of Interlocal Cooperation Agreement between the Sharyland Independent School District and the County of Hidalgo.
2. Approval of ICA project in accordance with Texas Government Code 791.014 - to construct Diamond Back Drive Rd.
2. Approval of ICA project in accordance with Texas Government Code 791.014 - to construct Diamond Back Drive Rd.
19.
Budget & Management - Sergio Cruz:
A.
Budget Appropriations:
1.
2013 County & District Court Technology (1255):
Approval of 2013 appropriation of funds in the amount of $43,130.18 to fund the purchase of storage server equipment for the storage of E-file documents.
Approval of 2013 appropriation of funds in the amount of $43,130.18 to fund the purchase of storage server equipment for the storage of E-file documents.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Acceptance and approval of invoice(s) pending payment in the amount of $37,075.77 (due to short-pays by Auditor as items contained cannot be verified against ICA) to the City of Edinburg in connection with services rendered for Linn/San Manuel Fire Call Services through an Inter-local Cooperation Agreement.
B.
Pct. 2
1.
a. Requesting authority to rescind action taken by C.C. on 04/16/2013 under AI-38181 for the lease of an IR-4025 in the amount of $104.14 as vendor quoted incorrectly;
b. Requesting authority to enter into a 36 month copier lease agreement with Canon thru our membership/participation with TPASS 985-L2 thru requisition #239296 (New Administration Building) in the amount of $149.20 with the service cost of $35.29/month commencing upon approval
b. Requesting authority to enter into a 36 month copier lease agreement with Canon thru our membership/participation with TPASS 985-L2 thru requisition #239296 (New Administration Building) in the amount of $149.20 with the service cost of $35.29/month commencing upon approval
C.
Pct. 4
1.
Requesting discussion, consideration and the approval to purchase one (1) 2013 Chevrolet Silverado 2500 HD SWD, Through the County's membership/participation with HGAC's, awarded vendor: Caldwell Chevrolet in the amount of $37,183.00, which includes administration fees & delivery through project titled: Hidalgo County Precinct #4 -"Purchase of One (1) New 2013/2014 2500 HD Silverado Pickup Truck through project # RFSQ NO: 2013-226-SGS
D.
Sheriff's Office
1.
Presentation of low bid received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County Sheriff's Office- "Pest Control Services for HC Adult Detention Facility, Law Enforcement Center, Academy, Etc." through project No.: 2013-146-06-26-SGS.
2.
Presentation of lowest amount received through Request For Sealed Quotes (RFSQ) as detailed in tabulation sheet contained herein, meeting all specifications and/or requirements for the purpose of award and approval of an open/blanket Purchase Order to expire on December 31, 2013 for project titled: Hidalgo County-"Polygraph Examiner"-project No.: 2013-231-07-31-MEG
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition:
FM 681 Project - Parcels 55A & 55B
FM 681 Project - Parcels 55A & 55B
B.
Pending and/or potential litigation
C.
Claim of Rodolfo Montalvo Palomo
D.
Claim of Manuel Trevino
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same:
FM 681 Project - Parcels 55A & 55B
FM 681 Project - Parcels 55A & 55B
B.
Pending and/or potential litigation
C.
Claim of Rodolfo Montalvo Palomo
D.
Claim of Manuel Trevino
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn