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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING August 13, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - Pct. #1 BCAP (1312)
B.
2013 - Pct. 2 Adm. (1200)
C.
2013 - Pct. 2 Sanitation (1100)
D.
2013 - Pct. 2 Sanitation (1100)
E.
2013 - Pct. 2 CRC S. Tower (1100)
F.
2013 - Pct. 4 ADM (1200)
G.
2013 - BCAP (1200)
H.
2013 - Health & Human Services Dept. (1100)
I.
2013 - Health & Human Services Dept. (1293)
J.
2013 - Health & Human Services Dept. (1293)
K.
2013 - Health & Human Services Dept. (1293)
L.
2013 - J.P. Pct. 2 Pl. 1 (1100)
M.
2013 - County Court @ Law #3 / Probate Court (1100)
N.
2013 - Justice Crt Tech (1242)
O.
2013 - 449th District Court (1100)
P.
2013 - I. T. Department (1100)
Q.
2013 - Sheriff's Office (1100)
R.
2013 - Purchasing Dept. (1100)
S.
2013 - Hidalgo County Sheriff's Office (1100)
T.
2013 - Constable Pct. #1 (1100)
U.
2013 - Constable Pct .1 (1100)
V.
2013 - Purchasing (1100)
W.
2013 - Constable Pct. #2 (1100)
X.
2013 - County Wide Mech. Shop (1200)
Y.
2013 - Safety Division (1100)
Z.
2013 - Tax Office (1100)
AA.
2013 - Human Services (1100)
BB.
2013 - Constable Pct. 3 (1100)
CC.
2013 - I. T. DEPT. (1100)
3.
2013 Interdepartmental transfers:
A.
2013 Urban Co. (1100):
Approval of 2013 interdepartmental transfer from Countywide Adm.-Contingency to Urban Co. in the amount of $35,100.00 to fund building rental & legal fees expenditures.
Approval of 2013 interdepartmental transfer from Countywide Adm.-Contingency to Urban Co. in the amount of $35,100.00 to fund building rental & legal fees expenditures.
B.
Pct 2 TxDot "I" Rd (1315):
Approval of 2013 interdepartmental transfer from TxDot-FM2061 Jackson(Dckr-1.5MS Rdge) to TxDot-"I" Road in the amount of $5,475.60.
Approval of 2013 interdepartmental transfer from TxDot-FM2061 Jackson(Dckr-1.5MS Rdge) to TxDot-"I" Road in the amount of $5,475.60.
C.
Pct.1 Parks (1100):
Approval of 2013 interdepartmental transfer from Parks program no.013 to CRC, program no.050, in the total amount of $3,000.00.
Approval of 2013 interdepartmental transfer from Parks program no.013 to CRC, program no.050, in the total amount of $3,000.00.
D.
PCT.1 C.O.'S
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2006 and Series 2010 A&B from program (041) in the total amount of $42,515.25.
Approval of 2013 interdepartmental transfer within Certificate of Obligations Series 2006 and Series 2010 A&B from program (041) in the total amount of $42,515.25.
E.
Pct.1 RD Maint (1200):
Approval of 2013 interdepartmental transfer from Rd Maint. program no.005 to Rd Maint Mile 17 N.(FM88-FM1015), program no.085, in the total amount of $11,598.75.
Approval of 2013 interdepartmental transfer from Rd Maint. program no.005 to Rd Maint Mile 17 N.(FM88-FM1015), program no.085, in the total amount of $11,598.75.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan hardship withdrawal requests for employees #034339 & #128406
6.
Membership Dues/Certifications:
A.
449th District Court:
Approval to pay for NCJFCJ annual membership dues for Judge Jesus Contreras in the amount of $195.00 with authority for County Tresurer to issue check after review, auditing and processing procedures are completed by County Auditor.
Approval to pay for NCJFCJ annual membership dues for Judge Jesus Contreras in the amount of $195.00 with authority for County Tresurer to issue check after review, auditing and processing procedures are completed by County Auditor.
B.
449th District Court:
Approval for reimbursement to Judge Jesus Contreras in the amount of $265.00 for The State Bar of Texas annual membership dues with authority for the County Treasurer to issue check after review, auditing and processing procedures are completed by County Auditor.
Approval for reimbursement to Judge Jesus Contreras in the amount of $265.00 for The State Bar of Texas annual membership dues with authority for the County Treasurer to issue check after review, auditing and processing procedures are completed by County Auditor.
C.
Fire Marshal:
Discussion, consideration, and approval of certifications in the amount of $425.00 to the Texas Commission on Fire Protection for Deputy Fire Marshal Rolando Casas, Deputy Fire Marshal Eric Sanchez, and Auxiliary Deputy Fire Marshal Victor Ramirez (Req#241077) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Discussion, consideration, and approval of certifications in the amount of $425.00 to the Texas Commission on Fire Protection for Deputy Fire Marshal Rolando Casas, Deputy Fire Marshal Eric Sanchez, and Auxiliary Deputy Fire Marshal Victor Ramirez (Req#241077) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
D.
Fire Marshal:
Discussion, consideration, and approval of membership dues in the amount of $165.00 for National Fire Protection Association for Fire Marshal Juan Martinez. Renewal thru 8/31/14 (Requisition #241286) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Discussion, consideration, and approval of membership dues in the amount of $165.00 for National Fire Protection Association for Fire Marshal Juan Martinez. Renewal thru 8/31/14 (Requisition #241286) with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
7.
Urban County:
A.
Request approval to enter into three (3) "Homebuyer Assistance Program" Contracts under the HOME Program.
B.
Request for approval of one (1) applicant in the City of Elsa under the HOME Owner-Occupied Housing Rehabilitation Program.
8.
Budget & Management:
A.
Self-Insured (2202):
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 07/16-31/2013 in the amount of $ 31,163.79 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 07/16-31/2013 in the amount of $ 31,163.79 and requesting approval of wire transfer.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (all funding sources, programs & entities)- "Mailing Services"- through RFB No.: 2013-203-00-00-SGS including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
B.
Acceptance and approval of the environmental service agreement with Veolia ES Technical Solutions L.L.C. as reviewed and approved by legal with Veolia ES Technical Solutions for the amount of $4,556.25 through Requisition # 239537 for the disposal of 15 waste barrels located within PCT #4.
C.
1. Acceptance and approval of Work Authorization No. 1 as submitted by project engineer, L&G Consulting Engineering , for "Representing the County at MPO/HCRMA Technical Committee Meetings";
2. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 under current contract C-13-225-07-09 with L&G Consulting Engineers, Inc. for the "On Call Services- MPO and HCRMA, Traffic Studies County Wide Projects" to reflect the amended Exhibit B-Scope of Services to be provided by Engineer and Exhibit "D-1 Fee Schedule.
D.
Requesting approval of payment for invoice #20131589 in the amount of $9,559.73 for professional services submitted by TEDSI Infrastructure Group, Contract C-12-119-07-31 (WA#2) for the Dicker Road project.
E.
1. Requesting approval of name change/correction (as requested by State of Texas) to reflect the name of "Serving Children and Adults In Need"(SCAN) instead of contract vendor name of "Serving Children and Adolescents in Need, Inc.";
2. Approval to exercise the option to renew/extend for the last one (1) year term as stipulated and provided in the contract identified under the same terms and conditions for "Substance Abuse Treatment and Primary Care Services for Adolescents" with SCAN, INC.. (E-12-230-09-04).
F.
Recommending award and approval to issue a purchase order to the sole bidder (Deerskin Mfg Inc.) through Request of Sealed Quotes meeting all specifications and/or requirements for "Hidalgo County Health & Human Services Department-Purchase-Delivery & Installation of Five (5) Animal Control Cages" not to exceed $38,500.00- RFSQ No.: 2013-204-07-23-SMA
G.
Authority to exercise the one (1) year extension option as provided under current contract for "Hauling Services for Crushed Caliche Only" for Hidalgo County Precinct No. 2 under the same rates, terms, and conditions with Roy's Hauling Service, Inc.
H.
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.,) as attached hereto for Road and Drainage Construction Rancho Blanco Rd. RFB No. 2013-250.
I.
Acceptance and approval of payment for Inv. #3363-$7,251.00 for professional services rendered as submitted by project engineer, Ramiro Gutierrez Engineering Corp.-through Contract C-11-310-01-24 (WA #9) for the Thomas Road Project.
J.
Approval of clarification to effective dates indicated under AI#39684 (approved by CC 07-30-13) in connection to extensions/renewals as (set forth below);
1. Requesting authority to exercise the THIRD (3RD) YEAR of the nine (9)-one (1) year options to extend/renew provided in the current contract for:"LEASE OF TOWER SPACE" in connection to the Lease Agreements (detailed below) for Hidalgo County Division of Emergency Services, under the same rates, terms and conditions,
effective 08/03/13 and not 08/03/12 as captioned on agenda.
effective 08/03/13 and not 08/03/12 as captioned on agenda.
a. E-12-205-07-31 (C-10-043-08-03) - SBA TOWERS IV, LLC - LA JOYA TOWER SITE
b. E-12-205A-07-31 (C-10-044-08-03) - O.E. INVESTMENTS, LTD - WESLACO TOWER SITE
2. Requesting authority to exercise the SECOND (2ND) YEAR & FINAL of the additional two (2) one (1) year options to extend/renew provided in the current contract for:"COMMISSARY SUPPLIES" in connection the Contracts (detailed below) for Hidalgo County Sheriff's Office, under the same rates, terms and conditions,
effective 08/19/13 and not 08/03/12 as captioned on agenda.
effective 08/19/13 and not 08/03/12 as captioned on agenda.
a. E-12-214-08-14 (C-11-083-08-16) - CENTRIC GROUP, LLC d/b/a KEEFE SUPPLY COMPANY
b. E-12-214A-08-14 (C-11-083A-08-16) - RENE LUCIO d/b/a R & R DISTRIBUTING
b. E-12-214A-08-14 (C-11-083A-08-16) - RENE LUCIO d/b/a R & R DISTRIBUTING
K.
Pct. 2 Requesting approval of payment for Invoice #20131608 in the amount of $10,865.02 for professional services submitted by TEDSI Infrastructure Group, Contract C-12-119-07-31 (WA#2) for the Dicker Road project.
L.
1. Requesting acceptance and approval of payment-Inv. #7843-$14,862.56 submitted-L&G Engineering Laboratory, LLC, under (WA# 1 - PO#693757) in connection to: "Geo Technical Services" for projects located within Hidalgo County Precinct No. 4 (on an as needed basis) under Cont.#C-12-225-11-06-PROJECT: SUNFLOWER PARK RECREATIONAL FACILITY IMPROVEMENT at PRECINCT 4;
2. Requesting acceptance and approval of payment-Inv. #13-7-000009-$278.61 submitted by L&G Engineering Laboratory, LLC, under (WA#3 - PO# 694431) in connection to:"Construction Material Testing Services" for projects located within Hidalgo County Precinct No. 4 (on an as needed basis) under Con. #C-12-122-06-12-PROJECT-"M" ROAD MOTOR POOL for PRECINCT 4;
3. Requesting acceptance and approval of payment-Inv. #11324494-$27,749.60 submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-12-126-10-16 (WA#1-PO#688820) for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925)" located in Hidalgo County Precinct No. 4;
4. Requesting acceptance and approval of payment-Inv. #11324495-$13, 756.23 submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-11-234-09-13-WA#2-PO#684964 for "JOB SPECIFIC PROJECT": "FM 1925 (N. Alamo Road Extension)" located in Hidalgo County Precinct No. 4.
2. Requesting acceptance and approval of payment-Inv. #13-7-000009-$278.61 submitted by L&G Engineering Laboratory, LLC, under (WA#3 - PO# 694431) in connection to:"Construction Material Testing Services" for projects located within Hidalgo County Precinct No. 4 (on an as needed basis) under Con. #C-12-122-06-12-PROJECT-"M" ROAD MOTOR POOL for PRECINCT 4;
3. Requesting acceptance and approval of payment-Inv. #11324494-$27,749.60 submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-12-126-10-16 (WA#1-PO#688820) for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925)" located in Hidalgo County Precinct No. 4;
4. Requesting acceptance and approval of payment-Inv. #11324495-$13, 756.23 submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-11-234-09-13-WA#2-PO#684964 for "JOB SPECIFIC PROJECT": "FM 1925 (N. Alamo Road Extension)" located in Hidalgo County Precinct No. 4.
M.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements agreement etc.) as attached hereto for: Hidalgo County (all funding sources, programs & entities)-"Concrete Mix and Delivery Services"-RFB No.: 2013-237-00-00-SGS. Including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
N.
Approval to add/delete fuel card(s) and/or driver(s) for:
1. Elections-Add;
2. Elections-Delete;
3. Hidalgo County Department of Corrections & Supervision, aka, Adult Probation-Add
1. Elections-Add;
2. Elections-Delete;
3. Hidalgo County Department of Corrections & Supervision, aka, Adult Probation-Add