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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING August 13, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Resolution honoring 332nd District Judge Mario E. Ramirez, Jr.
B.
Authorization for County Judge to sign City of Edinburg - Application for Non-Profit Rental Rates form for use of City Auditorium.
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Approval to accept settlement check from Endeavor General Agency, LLC in the amount of $482.64 to settle auto accident with County vehicle. (Precinct 3)
D.
Approval of Closing documents for purchase of Brewster School Property from Edinburg Consolidated Independent School District and Authority for County Judge to execute same.
E.
Facilities Management:
Approval of Commercial Service Application and New Water Meter Application with the City of Weslaco Public Utility to initiate utility services at Pct. 1 Constable Building, 1902 Joe Stevens, Weslaco, Texas with authority for Executive Officer to sign documents
Approval of Commercial Service Application and New Water Meter Application with the City of Weslaco Public Utility to initiate utility services at Pct. 1 Constable Building, 1902 Joe Stevens, Weslaco, Texas with authority for Executive Officer to sign documents
F.
Facilities Management:
Approval of application for credit with Airgas, Inc., needed in order to purchase welding gases & materials from vendor, with authority for Valde Guerra, Executive Officer to sign documents
Approval of application for credit with Airgas, Inc., needed in order to purchase welding gases & materials from vendor, with authority for Valde Guerra, Executive Officer to sign documents
8.
Constables:
A.
Constable Pct. #2 (1284):
Approval of appropriation of the FY2012 Operation Stonegarden funds for the Constable Pct. 2 in the total amount of $3,147.34.
Approval of appropriation of the FY2012 Operation Stonegarden funds for the Constable Pct. 2 in the total amount of $3,147.34.
B.
Constable Pct. 3:
Requesting approval to reimburse Chief Deputy Rene Gonzalez for the purchase of his bond to begin employment with the Hidalgo County Constable Precinct 3 Department.
Requesting approval to reimburse Chief Deputy Rene Gonzalez for the purchase of his bond to begin employment with the Hidalgo County Constable Precinct 3 Department.
9.
District Courts:
A.
Approval to process the following Merab Alexandra Rodriguez D/B/A Building Bridges Language Interpreter invoices as claims with authority for the County Treasurer to issue payment/ check after review, audit and processing procedures are completed by the County Auditor.
| Vendor | Invoice Date | Amount |
| Merab Alexandra Rodriguez | 6/14/13 | 120.00 |
| Merab Alexandra Rodriguez | 6/21/13 | 300.00 |
| Merab Alexandra Rodriguez | 6/28/13 | 240.00 |
| Merab Alexandra Rodriguez | 7/5/13 | 90.00 |
| Merab Alexandra Rodriguez | 7/12/13 | 90.00 |
10.
Human Resources - Esther Cortez:
A.
Justice of the Peace Pct. 1 Pl. 2 (1100):
1. Approval to create one (1) full time position as listed below:
2. Approval of revised salary schedule.
1. Approval to create one (1) full time position as listed below:
| Slot # | Position Title | Budgeted Salary |
| 007 | Case Manager I | $33,990.00 |
2. Approval of revised salary schedule.
B.
BCAP (1200)/PCT. 1 Parks (1100):
1. Approval to authorize supplemental pay to one (1) Accounts Payable Clerk position, slot no. 0004 (Parks), in the amount of $3,500.00 from BCAP (slot no. A005) and pay allowance to employee no. 121754, effective next full pay period.
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
Road Maintenance (1200):
1.Approval of the following personnel actions:
2. Approval of revised salary schedule.
1. Approval to authorize supplemental pay to one (1) Accounts Payable Clerk position, slot no. 0004 (Parks), in the amount of $3,500.00 from BCAP (slot no. A005) and pay allowance to employee no. 121754, effective next full pay period.
2. Approval of intradepartmental transfer.
3. Approval of revised salary schedule.
Road Maintenance (1200):
1.Approval of the following personnel actions:
| Action | Slot # | Position/Title | Budgeted Salary |
| Delete | 055 | Data Entry Clerk | $24,708.00 |
| Delete | 105 | Vector Specialist | $33,013.00 |
| Create | 141 | Systems Support Analyst | $33,013.00 |
| Create | 142 | Maintenance II | $24,708.00 |
2. Approval of revised salary schedule.
11.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
In accordance with Texas Local Government Code Section 130.902, the County Clerk is requesting approval to increase the current change funds by $ 320.00 as follows:
| Office/Location | Current/Proposed Increase | Amount of Increase |
| Main Office-Court Costs | From 300.00 to 400.00 | $100.00 |
| Collections Department | From 200.00 to 300.00 | $100.00 |
| McAllen Substation | From 180.00 to 300.00 | $120.00 |
12.
Sheriff's Office:
A.
Approval to process the following Autozone and O'reilly Auto Parts invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
O'reilly Auto Parts
Autozone
O'reilly Auto Parts
| Invoice # | Date | Amount |
| 1582-378970 | 05/21/2013 | $200.59 |
| 1582-379286 | 05/22/2013 | $ 70.00 |
| 1582-379505 | 05/23/2013 | $200.54 |
| 1582-379542 | 05/23/2013 | $ 79.76 |
| 1582-379544 | 05/23/2013 | $ 79.76 |
| 1582-382051 | 06/03/2013 | $ 40.00 |
Autozone
| Invoice # | Date | Amount |
| 1392725598 | 05/28/2013 | $131.60 |
| 1392730707 | 06/05/2013 | $ 93.20 |
B.
Approval to process the following Gregorio Pina, III, Ph.D. invoices for psychological Evaluation for new hires as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Invoice Date: | Amount: |
| July 26, 2013 | $1,110.00 |
C.
Pursuant to Hidalgo County Cellular Telephone Policy (Sprint Contract: DIR-SDD-1780), presentation for consideration, acceptance and approval of Cellular Phone Request Form (Data Access Request).
1. Approval for requisition #240906 for 18 Tri Fi Modems at no charge and 18 Sierra Tri Fi Modems Unlimited Data Access at $37.99 per device.
1. Approval for requisition #240906 for 18 Tri Fi Modems at no charge and 18 Sierra Tri Fi Modems Unlimited Data Access at $37.99 per device.
D.
Approval to process the following AT&T invoice as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Account Number: | Billing Date: | Amount: |
| 956-383-0373-003-3 | 07-19-2013 | $251.03 |
13.
Health & Human Services Department - Eddie Olivarez
A.
Public Health Preparedness Division (1293):
Requesting approval to apply for the PHEP Discretionary Funds in an amount up to $100,000.00 offered by the Texas Department of State Health Services. This grant award requires ten percent local match.
Requesting approval to apply for the PHEP Discretionary Funds in an amount up to $100,000.00 offered by the Texas Department of State Health Services. This grant award requires ten percent local match.
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
C.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
14.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
15.
Urban County - Diana Serna:
A.
The Urban County Program is requesting the award of bids and approval of contract for the demolition and reconstruction of the following:
1. (1) Unit in the City of San Juan in the amount of $44,250.00 to A-One Insulation.
2. (1) Unit in the City of San Juan and (2) units in the City of Mercedes in the amount of $126,890.00 to 3 General Construction Inc.
1. (1) Unit in the City of San Juan in the amount of $44,250.00 to A-One Insulation.
2. (1) Unit in the City of San Juan and (2) units in the City of Mercedes in the amount of $126,890.00 to 3 General Construction Inc.
B.
The Urban County Program on behalf of the Hidalgo County Precinct No. 1 is requesting approval and award of best and final negotiated contract with Terracon Consultants, Inc. in the amount of $9,094.00 utilizing CDBG Year 23 (2010) for the Precinct No. 1 – Street Improvements Saenz Ave.
C.
The Urban County Program is requesting the County's approval and payment of an Invoice in the amount of $1,350.00 from Kittleman, Thomas & Gonzales, PLLC Attorneys at Law for a Fee for Legal Services in connection with the Revolving Line of Credit with Lone Start National Bank.
16.
WIC - Norma Longoria:
A.
Approval of proclamation declaring the month of "August 2013 as World Breastfeeding Awareness Month" in Hidalgo County along with the State of Texas.
17.
Planning Department - Raul Sesin:
A.
1. Appointment or Re-Appointment of Member for the Hidalgo County Subdivision Advisory Board
2. Discussion and Possible Action to waive $30 Utility Certificate Fee for US Fish and Wildlife Service For Federal Government Property.
2. Discussion and Possible Action to waive $30 Utility Certificate Fee for US Fish and Wildlife Service For Federal Government Property.
18.
Precinct #1 - Comm. Cuellar:
A.
Pct. #1 R&B (1200):
1. Approval of Certification of Revenues by the County Auditor for TxDOT Reimbursement of BCAP Forced Labor
2. Approval of 2013 appropriation of funds into Precinct No.1 Road & Maintenance (program 005) in the amount of $36,346.66.
1. Approval of Certification of Revenues by the County Auditor for TxDOT Reimbursement of BCAP Forced Labor
2. Approval of 2013 appropriation of funds into Precinct No.1 Road & Maintenance (program 005) in the amount of $36,346.66.
19.
Precinct #2 - Comm. H. Palacios:
A.
Resolution honoring the 8u Mcallen All-Stars Girls Softball Team.
20.
Precinct #3 - Comm. Flores:
A.
Requesting approval to name a road located on 7 Mile Line between Iowa Rd. and Giles Rd. as
La Gallina Rd.
21.
Precinct #4 - Comm. J. Palacios:
A.
Approval of Interlocal Cooperation Agreement Between Hidalgo County and Hidalgo County Drainage District No. 1 as it relates to Lease agreement of 3.49 acre tract of land out of lot 15, section 245, Texas Mexican Railway Company's survey Hidalgo County. (Precinct 4 property, 1102 N. Doolittle)
22.
Budget & Management - Sergio Cruz:
A.
Presentation and discussion on the Affordable Care Act.
B.
Texas Association of Counties(TAC):
Approval to pay Texas Association of Counties (TAC) the amount of $29,065.41 to cover deficit due to unemployment claims exceeding quarterly deposit for the first quarter of 2013, with authority for County Treasurer to issue payment/ check after auditing procedures are completed by the County Auditor.
Approval to pay Texas Association of Counties (TAC) the amount of $29,065.41 to cover deficit due to unemployment claims exceeding quarterly deposit for the first quarter of 2013, with authority for County Treasurer to issue payment/ check after auditing procedures are completed by the County Auditor.
C.
Approval of Subsidiary Interlocal Agreement between the County of Hidalgo and Hidalgo County Drainage District No. 1, authorizing the sale, assignment and transfer of contract between Hidalgo County and S & B Infrastructure Inc. providing studies, data, calculations, designs, plans and specifications for the drainage project popularly called the "Raymondville Drain".
D.
Discussion, consideration and approval to submit the Texas VINE Reimbursement Maintenance Invoice in the amount of $7,293.50 (Fourth Qtr) and the Texas Statewide Automated Victim Notification Service (SAVNS) County Verification of Continuing Production Record with authority for County Judge to sign the required documents.
E.
Salary Schedule Changes:
1.
DC Courts & CCL Courts (1100):
1. Approval of salary adjustments for all Hidalgo County District Judges (as listed on exhibit "A") to comply with Senate Bill 1 of the General Appropriations Act, effective 09/01/2013.
2. Approval of salary adjustments for all Hidalgo County Court-At-Law Judges (as listed on exhibit "B") to comply with Section 25.0005 of the Texas Government Code, effective 09/01/2013.
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
1. Approval of salary adjustments for all Hidalgo County District Judges (as listed on exhibit "A") to comply with Senate Bill 1 of the General Appropriations Act, effective 09/01/2013.
2. Approval of salary adjustments for all Hidalgo County Court-At-Law Judges (as listed on exhibit "B") to comply with Section 25.0005 of the Texas Government Code, effective 09/01/2013.
3. Approval of interdepartmental transfer.
4. Approval of revised salary schedules.
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Management Services for the contracting of a vendor for the Construction Services for the Renovations/Remodeling of the first and second floors of the former Administration Bldg. located at 100 E. Cano, Edinburg, Texas through contractor, D. Wilson Construction and project architect, Alcocer Garcia;
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of Construction Management Services for the contracting of a vendor for the Construction Services for the Renovations/Remodeling of the first and second floors of the former Administration Bldg. located at 100 E. Cano, Edinburg, Texas through contractor, D. Wilson Construction and project architect, Alcocer Garcia;
| G.A.S. Enterprises, Inc. | Prodigy Construction Management | Broaddus & Associates | |
| Evaluator 1 | 82 | 85 | 84 |
| Evaluator 2 | 92 | 96 | 94 |
| Evaluator 3 | 83 | 98 | 90 |
| Evaluator 4 | 94 | 97 | 95 |
| Evaluator 5 | 91 | 97 | 95 |
| TOTAL AVERAGES | 88.4 | 94.6 | 91.6 |
| Ranking |
2.
Acceptance and approval of invoice(s) pending payment in the amount of $ 14,185.62 (due to short-pays by Auditor as items contained cannot be verified against ICA) to the City of Edinburg in connection with services rendered for Linn/San Manuel Fire Call Services through an Inter-local Cooperation Agreement.
B.
Pct. 1
1.
Presentation of bids received as detailed and attached herein for the purpose of award and approval of contract document with the vendor submitting the lowest responsible bid meeting the specifications and/or requirements for: Hidalgo County Pct. #1:"Purchase of (RAP) Recycled/Reclaimed Asphalt Pavement Materials"-RFB #2013-123-07-03-MEG.
C.
Pct. 2
1.
Acceptance of with approval to award the best valued proposal from job order contractor, Herrera & Hunt (awarded JOC through HCDE-Choice Facility Partners) in the amount of $19,261.37 for the installation of electrical to include, but not limited to, lighting/materials and any other appurtenances as may be needed at the Restroom Facility at Lopezville Baseball Park located in Pct. #2 as reviewed and approved by project engineer, Raul Sesin, PE, Hidalgo County Planning Department-Project #2013-249-OGG.
D.
Pct. 4
1.
Requesting approval of a professional engineering services agreement with L&G ENGINEERING LABORATORY, LLC d/b/a L&G ENGINEERS, INC. for the purposes of (ON CALL) - "GEO TECHNICAL and CONSTRUCTION MATERIAL TESTING SERVICES" for projects located within HIDALGO COUNTY PRECINCT NO. 4.
E.
Facilities Management:
1.
Acceptance and approval to award the best valued proposal from job order contractor, Herrera & Hunt (awarded JOC through HCDE-Choice Facility Partners) in the amount of $14,179.60 for repairs and renovations to DPS Building located at 1212 S. 25th St in Edinburg, Tx -Project #2013-236-OGG.
F.
Auditor's Office
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, 262.024 (a) (7) (A);
B. Acceptance and approval of two (2) Sole Source Declarations for the following vendors for:
1. CaseWare International, Inc. as the sole developer of CAFR Software and related products (which includes license, technical support, software patches an upgrades); and,
2. Gray & Associates, Inc. as the sole implementation vendor for CaseWare International, Inc. for the complete set up of the County CAFR Report - Financial Statement Section;
with authority to purchase of the products and/or services described with said Sole Source Designations remaining in effect remaining in effect as long as the County Auditors Office possesses and utilizes the hardware, software, licenses or related products and/or services commencing upon issuance of Purchase Orders.
B. Acceptance and approval of two (2) Sole Source Declarations for the following vendors for:
1. CaseWare International, Inc. as the sole developer of CAFR Software and related products (which includes license, technical support, software patches an upgrades); and,
2. Gray & Associates, Inc. as the sole implementation vendor for CaseWare International, Inc. for the complete set up of the County CAFR Report - Financial Statement Section;
with authority to purchase of the products and/or services described with said Sole Source Designations remaining in effect remaining in effect as long as the County Auditors Office possesses and utilizes the hardware, software, licenses or related products and/or services commencing upon issuance of Purchase Orders.
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition:
FM 681 Project - Parcels 55A & 55B
FM 681 Project - Parcels 55A & 55B
B.
Pending and/or potential litigation
C.
Claim of AT&T
D.
Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
E.
Cause No. C-2940-11-D; County of Hidalgo, Texas v. Insuror's Indemnity Company
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same:
FM 681 Project - Parcels 55A & 55B
FM 681 Project - Parcels 55A & 55B
B.
Pending and/or potential litigation
C.
Claim of AT&T
D.
Civil Action No. 13-261; Jose G. Perez and Maria Guadalupe Perez v. Guadalupe "Lupe" Trevino, Sheriff of Hidalgo County, Texas, et al
E.
Cause No. C-2940-11-D; County of Hidalgo, Texas v. Insuror's Indemnity Company
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn