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AGENDA CC CONSENT HIDALGO COUNTY COMMISSIONERS COURT MEETING August 20, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 – Pct.#1 Administration (1200)
B.
2013 – Pct. #1 Sanitation (1100)
C.
2013 – Pct. #1 Sanitation (1100)
D.
2013 - Pct. 2 Parks (1100)
E.
2013 - CW Shop (1200)
F.
2013 - Pct #3 Parks (1100)
G.
2013 - Pct. #3 Parks (1100)
H.
2013 - Pct #3 RD MAINT (1200)
I.
2013 - Co Wide Adm (1100)
J.
2013 - Tax Office (1100)
K.
2013 - Hidalgo County Clerk's Office (1100)
L.
2013 - District Clerk (1100)
M.
2013 - Fire Marshal's Office (1100)
N.
2013 - Facilities Management (1100)
O.
2013 - Facilities Management (1100)
P.
2013 - Pct. 4 Sanitation (1100)
Q.
2013 - Pct. 4 CO2010A&B (1342)
R.
2013 - Pct. 4 CO2010A&B (1342)
S.
2013 - J.P. Pct. 4 Pl. 2 (1100)
T.
2013 - Health & Human Services Dept. (1293)
U.
2013 - Fire Marshal's Office (1100)
V.
2013 - Texas A&M AgriLife Extension Service (1100)
W.
2013 - Jail (1100)
X.
2013 - Health & Human Services Dept. (1293)
Y.
2013 - Health & Human Services Dept. (1293)
Z.
2013 - Auditor's Office (1100)
AA.
2013 - Justice of the Peace Pct. 2, Pl. 2 (1100)
BB.
2013 - 93rd District Court (1100)
3.
2013 Interdepartmental transfers:
A.
JUV DET HM (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Juvenile Detention in the amount of $25,511.95 to fund electricity expenditures (Reliant inv. #1170036918340).
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Juvenile Detention in the amount of $25,511.95 to fund electricity expenditures (Reliant inv. #1170036918340).
B.
Constable Pct's 2 & 3 (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pcts 2 & 3 in the total amount of $11,100.00 to fund fuel expenditures through August 2013.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Constable Pcts 2 & 3 in the total amount of $11,100.00 to fund fuel expenditures through August 2013.
C.
2013 Countywide Law Enforcement (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Countywide Law Enforcement in the amount of $16,500.00 to fund purchase of Breath Alcohol Analyzer equipment.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Countywide Law Enforcement in the amount of $16,500.00 to fund purchase of Breath Alcohol Analyzer equipment.
D.
2013 Sheriff Dept. (1100):
Approval of 2013 interdepartmental transfer from Countywide Adm. -Contingency to Sheriff Dept. in the amount of $29,773.00 to fund landscaping and fuel pump system expenditures.
Approval of 2013 interdepartmental transfer from Countywide Adm. -Contingency to Sheriff Dept. in the amount of $29,773.00 to fund landscaping and fuel pump system expenditures.
E.
2013 Tax Office (1100):
Approval of 2013 interdepartmental transfer from Countywide Adm.- Contingency to Tax Office in the amount of $22,000.00 to fund the lease of a folder/inserter machine from Pitney Bowes & for the lease of the Opex machine from RTLawrence.
Approval of 2013 interdepartmental transfer from Countywide Adm.- Contingency to Tax Office in the amount of $22,000.00 to fund the lease of a folder/inserter machine from Pitney Bowes & for the lease of the Opex machine from RTLawrence.
F.
Pct.1 RD Maint. (1200):
Approval of 2013 interdepartmental transfer from RD Maint. program no.005 to Mile 17 N. (FM88-FM1015), program no.085, in the total amount of $5,963.20.
Approval of 2013 interdepartmental transfer from RD Maint. program no.005 to Mile 17 N. (FM88-FM1015), program no.085, in the total amount of $5,963.20.
G.
I.T. Department:
Approval of interdepartmental transfer from County Wide Administration- Contingency to I.T. Countywide in the total amount of $ 13,995.00.
Approval of interdepartmental transfer from County Wide Administration- Contingency to I.T. Countywide in the total amount of $ 13,995.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Right of Way - Permits:
A.
North Alamo Water Supply:
Huisache Acres Subd. No.10:
1. Bore a 1" service connection with 2" PVC casing 1,450 feet west of Val Verde Rd on the North and South side of Minnesota Rd.
2. Bore a 1" service connection with 2" PVC casing 1,600 feet west of Val Verde Rd on the North and South side of Minnesota Rd.
3. Bore a 1" service connection with 2" PVC casing 1,687 feet west of Val Verde Rd on the North and South side of Minnesota Rd.
4. Bore a 1" service connection with 2" PVC casing 2,000 feet west of Val Verde Rd on the North and South side of Minnesota Road.
5. Bore a 1" service connection with 2" PVC casing 2,117 feet west of Valverde Rd on the North and South side of Minnesota Road.
La Victoria Subd. Phase II:
1. Bore an 8" waterline with a 16" PVC casing 600 feet North of the centerline of Lott Road on the West and East side of Victoria Road.
2. Bore a 1" service connection with a 2" PVC casing 725 feet North of the centerline of Lott Road on the West and East side of Victoria Road.
3. Bore a 1" service connection with a 2" PVC casing 840 feet North of the centerline of Lott Road on the West and East side of Victoria Rd.
4. Bore a 1" service connection with a 2" PVC casing 950 feet North of the centerline of Lott Road on the West and East side of Victoria Road.
5. Bore a 3/4" service connection with a 2" PVC casing 1, 050 feet North of the centerline of Lott Road on the West and East side of Victoria Road.
Loma Verde Subd. No.3:
1. Bore an 8" waterline with a 16" PVC casing 36 feet east of the centerline of Sunflower Road on the North and South side of Mile 21 North Road.
MUD #1:
The contractor shall install an 6" water line crossing Showers Rd approximately 525 feet North of U.S. Business Highway 83 and just South of Ida Boulevard. The contractor shall bore Showers Rd installing a 12" PVC casing for the 6" water line.
Huisache Acres Subd. No.10:
1. Bore a 1" service connection with 2" PVC casing 1,450 feet west of Val Verde Rd on the North and South side of Minnesota Rd.
2. Bore a 1" service connection with 2" PVC casing 1,600 feet west of Val Verde Rd on the North and South side of Minnesota Rd.
3. Bore a 1" service connection with 2" PVC casing 1,687 feet west of Val Verde Rd on the North and South side of Minnesota Rd.
4. Bore a 1" service connection with 2" PVC casing 2,000 feet west of Val Verde Rd on the North and South side of Minnesota Road.
5. Bore a 1" service connection with 2" PVC casing 2,117 feet west of Valverde Rd on the North and South side of Minnesota Road.
La Victoria Subd. Phase II:
1. Bore an 8" waterline with a 16" PVC casing 600 feet North of the centerline of Lott Road on the West and East side of Victoria Road.
2. Bore a 1" service connection with a 2" PVC casing 725 feet North of the centerline of Lott Road on the West and East side of Victoria Road.
3. Bore a 1" service connection with a 2" PVC casing 840 feet North of the centerline of Lott Road on the West and East side of Victoria Rd.
4. Bore a 1" service connection with a 2" PVC casing 950 feet North of the centerline of Lott Road on the West and East side of Victoria Road.
5. Bore a 3/4" service connection with a 2" PVC casing 1, 050 feet North of the centerline of Lott Road on the West and East side of Victoria Road.
Loma Verde Subd. No.3:
1. Bore an 8" waterline with a 16" PVC casing 36 feet east of the centerline of Sunflower Road on the North and South side of Mile 21 North Road.
MUD #1:
The contractor shall install an 6" water line crossing Showers Rd approximately 525 feet North of U.S. Business Highway 83 and just South of Ida Boulevard. The contractor shall bore Showers Rd installing a 12" PVC casing for the 6" water line.
B.
Sharyland Water Supply Corp.
1. Drainage Ditch (Crossing): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 951 ft. north of the intersection of FM 494 and Mile 6 RD.
1. Drainage Ditch (Crossing): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 951 ft. north of the intersection of FM 494 and Mile 6 RD.
6.
Membership Dues:
A.
District Clerks Office:
Requesting approval to pay the 2013 County & District Clerks' Association of Texas, membership dues in the total amount of $110.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to pay the 2013 County & District Clerks' Association of Texas, membership dues in the total amount of $110.00 for Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
B.
Requesting approval to pay the 2013 Texas Narcotic Officers Association membership dues in the amount of $360.00 ($40.00 per member-req. #00239895) for the Hidalgo County HIDTA Commander, Assistant Commander, six (6) HIDTA Criminal Investigators, and one (1) U.S. Border Patrol agent (assigned to HIDTA) with authority for the County Treasurer to issue payment after review, audit, and procedures are completed by County Auditor.
7.
Headstart:
A.
Approval of Children's Applications: 1. June 2013 2. August 2013
B.
Approval of Monthly Report for Texas Department of Agriculture Meals and Snacks Served: 1. May 2013 2. June 2013 3. July 2013
C.
Approval of Special Services Reports: 1. May 2013 2. June 2013 3. July 2013
D.
Approval of Risk Management Quarterly Report
E.
Approval of Financial Reports: 1. May 2013 2. June 2013 3. July 2013
8.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $930,731.47 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/20/13 to 08/02/13.
| 07/20-26/13 | $516,608.81 |
| 07/27-31/13 | $223,839.96 |
| 08/01-02/13 | $190,282.70 |
| TOTAL | $930,731.47 |
2. Approval of wire transfer to cover claims paid.
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Requesting authority to enter into a 36-month new copier (capital) lease through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 with authorized dealer Dahill for use at the New Hidalgo County Sheriff Sub-Station located in Precinct #1 through requisition 240770 at $178.59/month.
B.
Approval to add/delete fuel card(s) and/or driver(s) for:
Purchasing Department - Add fuel card users
Safety Department - Add fuel card users
Department of Health & Human Services - Delete fuel card users
Purchasing Department - Add fuel card users
Safety Department - Add fuel card users
Department of Health & Human Services - Delete fuel card users
C.
1. Requesting approval of the "master" Commercial Alarm Monitoring Agreement as required by vendor, Superior Alarms and as awarded under TASB BuyBoard under contract #325-09/401-12;
2. Requesting approval & authority to enter into a three (3) year commercial alarm monitoring services and execute vendor's required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the following departments through the requisitions noted below, effective upon approval:
Note: *-Denotes vendor's discount from awarded amount of $20.00/mo.
2. Requesting approval & authority to enter into a three (3) year commercial alarm monitoring services and execute vendor's required commercial alarm monitoring agreement with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms for the following departments through the requisitions noted below, effective upon approval:
Note: *-Denotes vendor's discount from awarded amount of $20.00/mo.
| Department's | Req #'s | Location | Monthly Rate | Account Number |
| Treasurer's | 240526 | 2810 S. Hwy 281 Edinburg, Texas | $15.00* | 3-1100-415-16-150-001-0-413 |
| Elections | 239885 | 101 S. 10th Ave. Edinburg, Texas | $15.00* | 3-1100-414-00-130-001-0-413 |
D.
398th District Court:
Requesting authority to add 1 fax lan line to a previously approved 36-month copier (capital) lease agreement consent agenda on 3/26/2013 AI-37672 through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract number 985-L2 through requisition #236796 in the amount of $19.27. This agreement modifies the current copier lease with a total copier lease payment of $263.86/month.
Requesting authority to add 1 fax lan line to a previously approved 36-month copier (capital) lease agreement consent agenda on 3/26/2013 AI-37672 through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox Corporation contract number 985-L2 through requisition #236796 in the amount of $19.27. This agreement modifies the current copier lease with a total copier lease payment of $263.86/month.
E.
Acceptance and approval of clarification for confirmation purposes of Lock-Box option for the selection of Schedule 1: County of Hidalgo Fee Schedule: item 4 Lock-Box Services Mailed Tax Payments of $0.35 per item, as discussed during the presentation process of Lone Star National Bank C-13-016-05-07.
F.
Acceptance and approval of the following invoices submitted by contracted/project engineer, L & G Consulting Engineers, Inc.:
1. Invoice No. 11324492-$2,117.76 "Tom Gill/Liberty Road Project"-C-12-246-10-16;
2. Invoice No. 11324496-$3,300.00 "La Homa"-C-08-031-02-12;
3. Invoice No. 11324501-$10,613.00 "La Homa ROW-WA#1 Limits SH 495 to FM 1924";
4. Invoice No. 11324505-$5,850.00 "Mile 2 WA#1 Moorefield Rd West to SH 364";
5. Invoice No. 11324506-$2,959.20 "Mile 2 N. WA#2 Inspiration to Moorefield Rd"
1. Invoice No. 11324492-$2,117.76 "Tom Gill/Liberty Road Project"-C-12-246-10-16;
2. Invoice No. 11324496-$3,300.00 "La Homa"-C-08-031-02-12;
3. Invoice No. 11324501-$10,613.00 "La Homa ROW-WA#1 Limits SH 495 to FM 1924";
4. Invoice No. 11324505-$5,850.00 "Mile 2 WA#1 Moorefield Rd West to SH 364";
5. Invoice No. 11324506-$2,959.20 "Mile 2 N. WA#2 Inspiration to Moorefield Rd"
G.
Sheriff's Office:
Requesting authority to enter into a 36-month new copier (capital) lease through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 with authorized dealer Dahill for use at the New Hidalgo County Sheriff Sub-Station located in Precinct #1 through the following requisitions: 241463 and 241465.
Requesting authority to enter into a 36-month new copier (capital) lease through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 with authorized dealer Dahill for use at the New Hidalgo County Sheriff Sub-Station located in Precinct #1 through the following requisitions: 241463 and 241465.
H.
BUDGET & MGMT: Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 7845P through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Budget & Management through Requisition #241615 in the total amount of $464.76/month, effective upon approval.
I.
Requesting authority to enter into a 36-month new (capital) lease copier for a WorkCentre 3550X (Low Range I) through our membership/participation with (TPASS) Texas Procurement & Support Services awarded vendor, Xerox contract 985-L2 for the Hidalgo County Tax Collectior through Requisition #237307 in the total amount of $93.48/month, effective upon approval.
J.
Clarification of previous action taken of the following agenda items with approval of new request:
1. Previous Agenda Item #33837 on September 4, 2012: To allow the continuation of the RTK Agreement (legal has reviewed and approved document) with North American Western Data d/b/a Western Data Systems for the Satellite and Cellular Phone Systems Service in connection with the existing "Trimble Rover Kit" equipment/system through the life term of the equipment/software/hardware/maintenance/support services in place for the user department including the approval to pay this annual continuous service fee in the amount of $250.00 through assigned requisition #235861; and
1. Previous Agenda Item #33837 on September 4, 2012: To allow the continuation of the RTK Agreement (legal has reviewed and approved document) with North American Western Data d/b/a Western Data Systems for the Satellite and Cellular Phone Systems Service in connection with the existing "Trimble Rover Kit" equipment/system through the life term of the equipment/software/hardware/maintenance/support services in place for the user department including the approval to pay this annual continuous service fee in the amount of $250.00 through assigned requisition #235861; and
2. Previous Agenda Item #34998 on December 4, 2012: To allow the continuation of the maintenance services agreement as provided through the DIR Contract #DIR-SDD-1796 awarded vendor, "North American Western Data Systems d/b/a Western Data Systems"
through the life term of the equipment/software/hardware/maintenance/support services in place for the user department including the approval to pay this annual continuous service fee in the amount of $1,045.62 through assigned requisition #234254.