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AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING August 20, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Recognition of Hidalgo County for receiving the National Association of Counties' 2nd Place 2013 National County Government Month Award
B.
Approval of Letter and Resolution of support for Extension of State Highway 68
C.
Approval to appoint one (1) Representative and one (1) Alternate to the Amigos del Valle Board
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Presentation & Acceptance of Independent Audit Report for the year ended December 31, 2012.
D.
Approval to accept settlement Money Order from Jaime Garcia in the amount of $460.78 to settle auto accident with County vehicle. (Sheriff Office)
E.
Approval to accept settlement Money Order from Juan Antonio Lopez in the amount of $130.00 to settle auto accident with County vehicle. (Sheriff Office)
8.
Constables:
A.
Constable Pct. #1:
Pursuant with CC approved (6-22-09) action to permit Hon. Constable-Pct. #1, Celestino Avila, to participate, select and receive federal military surplus items through Texas 1033 Surplus Property Program, requesting approval to accept one (1) vehicle (further described in attachments) upon notification that said vehicles are ready to be picked up in San Antonio.
Pursuant with CC approved (6-22-09) action to permit Hon. Constable-Pct. #1, Celestino Avila, to participate, select and receive federal military surplus items through Texas 1033 Surplus Property Program, requesting approval to accept one (1) vehicle (further described in attachments) upon notification that said vehicles are ready to be picked up in San Antonio.
B.
Constable Pct. #4:
Approval of appropriation of the FY2012 Operation Stonegarden Grant funds for the Constable Precinct No. 4 in the total amount of $5,900.79
Approval of appropriation of the FY2012 Operation Stonegarden Grant funds for the Constable Precinct No. 4 in the total amount of $5,900.79
9.
District Attorney's Office - Roy Cazares:
A.
Approval and authorization for the County Judge to sign the Resolution for the grant application to the Office of the Governor for the Border Prosecution Unit Grant in the District Attorney's Office for the grant period of 09/01/2013 to 08/31/2015 with no county match required.
10.
Sheriff's Office:
A.
1. Authorization and Approval of interlocal agreement for E9-1-1 Public Safety Answering Point (PSAP) Services between the Lower Rio Grande Valley Development Council (LRGVDC) and Hidalgo County.
2. Authorization for County Judge, as authorized official, to sign two copies of the agreement.
2. Authorization for County Judge, as authorized official, to sign two copies of the agreement.
11.
Tax Office - Paul Villarreal:
A.
1. Submission of 2013 effective and rollback tax rates.
2. Discussion of 2013 planning calendar
3. Discussion of 2013 tax rates
4. Record vote on proposed 2013 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
2. Discussion of 2013 planning calendar
3. Discussion of 2013 tax rates
4. Record vote on proposed 2013 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
12.
Health & Human Services Department - Eddie Olivarez
A.
1. Approval to process the following AT&T invoices as a claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
2. Approval to process the following Quest invoices as a claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| VENDOR |
Account No. | Billing Date | Amount |
| AT&T | 956-843-7463-001-7 | 7/29/13 | $128.55 |
| AT&T | 956-262-1141-273-7 | 7/23/13 | $180.61 |
| Total | $309.16 |
2. Approval to process the following Quest invoices as a claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Billing Date | Amount |
| Quest | 9149818724 | 07/29/13 | $2.56 |
| Total | $2.56 |
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
C.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
13.
Fire Marshal's Office - Juan Martinez:
A.
Requesting approval to process the following invoice as claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor:
| Vendor | Account# | Billing Date | Amount |
| Verizon Wireless | 442010695-00001 | May-June (727.72) & June-July (727.60) | $1,455.32 |
14.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
15.
Urban County - Diana Serna:
A.
Urban County Program, on behalf of Precinct No.3, is requesting consideration and action to award and enter into a construction contract with GP7 Construction, Inc. for a 2006 Street Improvements project in the amount of $58,520.00, utilizing funds from UCP Years 21-24, and 25 (2008-2012), Urban County Street Improvements line item.
16.
Head Start Program - Teresa Flores:
A.
Discussion/Approval of Adjustment to the Hours of Operation
B.
Letter from the Department of Health and Human Services (DHHS) Office of Head Start Regarding Grantee Assignments
C.
Discussion/Approval of Addenda to Transportation and Health Services 2013-2014 Program Plans
D.
Discussion and Action on Change Order #1 Submitted by Del Sol Homes, LLC
E.
Discussion/Approval to Advertise Including Approval of Specifications (as attached hereto) for Sealed Bids on Lease of Classroom Space for the Weslaco Area
F.
Discussion and Action to Terminate Contract with Del Sol Homes, LLC
G.
Approval to Enter into the Final Negotiated Contract (as approved by Legal Counsel) for Professional Service Providers as Requested through the Hidalgo County Head Start Program's RFQ for said Services and as Detailed below Attached Hereto:
MEDICAL/DENTAL RFQ #2013-001-04-12
Nuestra Clinica Del Valle, Inc. - Medical
Dr. Bose, Industrial & Family Medicine, PLLC dba/Industrial Health Works - Medical
Mohammade H. Mirmohammadi, DDS - Dental
Nuestra Clinica Del Valle, Inc. - Dental
MENTAL HEALTH #2013-002-04-12
Professional Counseling Services, PLLC
Esmeralda Meave
Challenges & Change, PLLC
Anita Sandoval
Maricela Medrano
Anna Flores
Tony Guzman, dba/Guzman & Associates
Generations Growing Together, Inc.
SPEECH INTERPRETING SERVICES #2013-003-04-12
Amy Jane Hermansen
Sign Language Interpreting dba/A Sign Language Company
MEDICAL/DENTAL RFQ #2013-001-04-12
Nuestra Clinica Del Valle, Inc. - Medical
Dr. Bose, Industrial & Family Medicine, PLLC dba/Industrial Health Works - Medical
Mohammade H. Mirmohammadi, DDS - Dental
Nuestra Clinica Del Valle, Inc. - Dental
MENTAL HEALTH #2013-002-04-12
Professional Counseling Services, PLLC
Esmeralda Meave
Challenges & Change, PLLC
Anita Sandoval
Maricela Medrano
Anna Flores
Tony Guzman, dba/Guzman & Associates
Generations Growing Together, Inc.
SPEECH INTERPRETING SERVICES #2013-003-04-12
Amy Jane Hermansen
Sign Language Interpreting dba/A Sign Language Company
H.
Discussion/Approval to Extend Interlocal Agreement with the South Texas Cooperative through Region One Education Service Center for the Purpose of Purchasing all Food Commodities, Uniforms, Supplies and Services
I.
Discussion/Approval of Memorandum of Understanding (MOU) Between Hidalgo County Head Start Program and the Community Development Corporation of Brownsville (CDBG), and Community Resource Group, Inc. (CRG)
17.
Precinct #2 - Comm. H. Palacios:
A.
1. Approval to rescind action taken on 07/09/12 (AI#39454, Item #3) that approved the Interlocal agreement between the Texas Dept. of Transportation and the County of Hidalgo for the Dicker Road Project.
2. Approval of advanced funding agreement (AFA) between TXDOT and County of Hidalgo for CSJ#0921-02-312, Dicker Road from SP 115 to FM 2061.
2. Approval of advanced funding agreement (AFA) between TXDOT and County of Hidalgo for CSJ#0921-02-312, Dicker Road from SP 115 to FM 2061.
18.
Precinct #4 - Comm. J. Palacios:
A.
Pct. #4 Waste Water Ph II (1200):
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Waste Water Ph II Reimbursements (J-02 and Effluent Line).
2. Approval of 2013 appropriation of funds for Pct. #4 (Program # 007) in the amount of $92, 131.88.
1. Approval of Certification of Revenues as certified by the County Auditor for Pct. #4 Waste Water Ph II Reimbursements (J-02 and Effluent Line).
2. Approval of 2013 appropriation of funds for Pct. #4 (Program # 007) in the amount of $92, 131.88.
19.
Budget & Management - Sergio Cruz:
A.
Discussion, consideration and approval of hiring freeze through the remainder of fiscal year 2013 .
B.
Consideration and approval of Imposition of Optional Fees for Calendar Year 2014 (option A:-retain the same fees as 2013) in accordance with Transportation Code Section 502.401, Section 502.402, and Section 502.403.
C.
Approval of Subsidiary Interlocal Agreement between the County of Hidalgo and Hidalgo County Drainage District No. 1, authorizing the sale, assignment and transfer of contract between Hidalgo County and S & B Infrastructure Inc. providing studies, data, calculations, designs, plans and specifications for the drainage project popularly called the "Raymondville Drain".
D.
Budget Appropriations:
1.
A. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the sale of land, also referred to the Aguilar and Dickerson Ponds to Hidalgo County Drainage District No.1.
B. Approval of 2013 appropriation of funds in the total amount of $389,100.00 for FM 2220 (Ware Rd) TxDOT project (CJS: 2094-01-038)
B. Approval of 2013 appropriation of funds in the total amount of $389,100.00 for FM 2220 (Ware Rd) TxDOT project (CJS: 2094-01-038)
2.
TxDOT (1315):
A. Approval of 2013 appropriation of funds from unreserved fund balance (1315) to program (039) Mile 6W project in the amount of $40,728.20
B. Approval of 2013 appropriation of fund from unreserved fund balance (1315) to program (040) Mile 2W project in the amount of $87,700.00
A. Approval of 2013 appropriation of funds from unreserved fund balance (1315) to program (039) Mile 6W project in the amount of $40,728.20
B. Approval of 2013 appropriation of fund from unreserved fund balance (1315) to program (040) Mile 2W project in the amount of $87,700.00
3.
2013 LPPF-1115 Waiver UC (1258):
1. Approval of Certification of Revenue as certified by County Auditor in relation to revenue from the assessment of mandatory payments from the respective hospitals for the Health Care Funding District.
2. Approval of 2013 appropriation of funds in the amount of $10,320,646.00 for the LPPF-1115 Waiver.
1. Approval of Certification of Revenue as certified by County Auditor in relation to revenue from the assessment of mandatory payments from the respective hospitals for the Health Care Funding District.
2. Approval of 2013 appropriation of funds in the amount of $10,320,646.00 for the LPPF-1115 Waiver.
4.
2013 Justice Court Building Security (1245):
Approval of 2013 appropriation of funds in the amount of $9,404.50 to fund the purchase & installation of surveillance/security equipment and related supplies for the Justice of the Peace Pct. 3 offices.
Approval of 2013 appropriation of funds in the amount of $9,404.50 to fund the purchase & installation of surveillance/security equipment and related supplies for the Justice of the Peace Pct. 3 offices.
20.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
Recommendation by both County of Hidalgo - County and District Clerks Officials (Hon. Arturo Guajardo, Jr. & Hon. Laura Hinojosa, respectively) to submit to Texas.gov
termination of the eFiling services pursuant to Section 10.5 of the eFiling Agreement between the State Of Texas, (acting by & through & for the Texas Department of Resources (DIR) awarded vendor, Texas NICUSA as CC approved- 12/01/09 for the continuation of services for the Texas Online for E-pay and e-Filing Services) due to and impending conversion from Texas.gov eFiling to TexFile including the authority for Hidalgo County Judge to sign the "Notice of Termination of eFiling Services" on behalf of Hidalgo County with an effective date of 09-17-13.
B.
Pct. 1
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional (structural) engineering services for the Delta Lake Pavilion located in Pct No. 1;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional (structural) engineering services for the Delta Lake Pavilion located in Pct No. 1;
| Total Scores | Entech Civil Engineering | Chanin Engineering LLC | Fulcron Consulting Engineers |
| Evaluator 1 | 75 | 88 | 83 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional (structural) engineering services contract with the No. 1 ranked firm of __________________________ for: the Pct No. 1 Delta Lake Pavilion project.
C.
Pct. 4
1.
a. Requesting approval of a "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for: "Professional Engineering Services" in connection to JOB SPECIFIC PROJECT: "FM 2220 (Ware Road) from MILE 3 N (FM 1924) to MILE 5 N (FM 676) within HIDALGO COUNTY PRECINCT No. 4;
b. Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (R.O.W. SURVEYING SERVICES) with adherence to insurance provisions required by said article;
c. Requesting approval of Work Authorization No. 1 ($ 389,100.00) from L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for Professional Engineering Services" in connection to JOB SPECIFIC PROJECT: Engineering Services required for the preparation of Environmental Assessment, Public Involvement and complete ROW Map for the "FM 2220 (Ware Road) project from Mile 3 N (FM 1924) to Mile 5 N (FM 676) within HIDALGO COUNTY PRECINCT No. 4.
b. Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (R.O.W. SURVEYING SERVICES) with adherence to insurance provisions required by said article;
c. Requesting approval of Work Authorization No. 1 ($ 389,100.00) from L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for Professional Engineering Services" in connection to JOB SPECIFIC PROJECT: Engineering Services required for the preparation of Environmental Assessment, Public Involvement and complete ROW Map for the "FM 2220 (Ware Road) project from Mile 3 N (FM 1924) to Mile 5 N (FM 676) within HIDALGO COUNTY PRECINCT No. 4.
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Claim of Ramiro Fonseca
D.
Claim of Fernando Garza
E.
Civil Action No. 7:13-cv-00392; Christina Mejia Gutierrez v. Hidalgo County Sheriff's Office, et al
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Domain - Tax Abatement.
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Claim of Ramiro Fonseca
D.
Claim of Fernando Garza
E.
Civil Action No. 7:13-cv-00392; Christina Mejia Gutierrez v. Hidalgo County Sheriff's Office, et al
F.
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Domain - Tax Abatement.
23.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn