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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING September 3, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
Acceptance of revenue sharing check from U.S. Fish and Wildlife Service in the amount of $ 94,026.00 as presented in Commissioners' Court on 8/27/13 and authority to sign related documents
7.
District Attorney's Office - Roy Cazares:
A.
STATE SUPPLEMENT (1281):
1. Requesting approval to accept the FY 2014 D.A. State Supplement in the amount of $22,500.00.
2. Approval to create the following temporary part-time position, effective 09/01/2013.
1. Requesting approval to accept the FY 2014 D.A. State Supplement in the amount of $22,500.00.
2. Approval to create the following temporary part-time position, effective 09/01/2013.
| Slot No. | Position Title | Budgeted Salary/ Rate of Pay |
| T012 | Clerk I | $6,957.00 Annual/$9.00 hrly |
3. Approval of certification of revenues as certified by the County Auditor for the FY 2014 D.A. State Supplement Grant.
4. Approval of appropriation of funds in the amount of $22,500.00.
5. Approval of salary schedule.
4. Approval of appropriation of funds in the amount of $22,500.00.
5. Approval of salary schedule.
B.
Border Prosecution Initiative/ BPU (1281):
Approval to continue the payment of salaries for two (2) Assistant District Attorneys currently being paid by the Border Prosecution Unit grant pending the award of the 2013-2014 grant.
Approval to continue the payment of salaries for two (2) Assistant District Attorneys currently being paid by the Border Prosecution Unit grant pending the award of the 2013-2014 grant.
C.
Investigation HB65 (1223):
1.) Approval to create the following full-time position:
1.) Approval to create the following full-time position:
| Slot # | Position Title | Proposed Budgeted Salary |
| 0101 | Intake Clerk | $33,280.00 |
2.) Approval of revised salary schedule.
8.
County Clerk's Office - Arturo Guajardo, Jr.:
A.
1. Public Hearing regarding the implementation of Records Management & Preservation Fee and Records Archive Fee in accordance with House Bill 1513 enacted by the Legislature of the State of Texas, during the 83rd Regular Session.
2. Requesting approval and implementation of the following fees effective September 09, 2013 through September 01, 2019:
Records Management and Preservation Fee.....$10.00
Records Archive fee.....................................$10.00
2. Requesting approval and implementation of the following fees effective September 09, 2013 through September 01, 2019:
Records Management and Preservation Fee.....$10.00
Records Archive fee.....................................$10.00
B.
Requesting approval of Official Bond Renewal for Elections Administrator Yvonne Ramon.
9.
Sheriff's Office:
A.
1. Approval of Certification of Revenues as certified by the County Auditor for $1,500 donation from OXY USA, Inc.
2. Approval of budget appropriation for $1,500 in the Sheriff's Office budget.
2. Approval of budget appropriation for $1,500 in the Sheriff's Office budget.
B.
Approval to process the following AT&T invoice as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Account: | Billing Date: | Amount: |
| 956-381-7900-050-3 | 8-9-2013 | 1,783.54 |
10.
Tax Office - Paul Villarreal:
A.
Tax Office (1100):
Approval of 2013 appropriation of funds (Certified Rev. on CC 08/27/2013) for the Tax Office Fund (1100) in the amount of of $20,000.00 for the purchase of one new vehicle.
Approval of 2013 appropriation of funds (Certified Rev. on CC 08/27/2013) for the Tax Office Fund (1100) in the amount of of $20,000.00 for the purchase of one new vehicle.
11.
Health & Human Services Department - Eddie Olivarez
A.
Requesting approval to process the following invoices as a claim with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Billing Date | Amount |
| ATT | 956-682-6155-728-4 | 08/07/13 | $261.92 |
| ATT | 805227770 | 08/03/13 | $66.37 |
| Total | $328.29 |
B.
TB Control (1293):
Requesting approval of the salary schedule for the FY14 TB Control - State program.
Requesting approval of the salary schedule for the FY14 TB Control - State program.
C.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
D.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
Emergency Management - Oscar Montoya:
A.
Status update on the Water Irrigation Allotment
B.
Requesting consideration and authorization for Hidalgo County to execute the Interlocal Cooperation Agreement between Hidalgo County and City of McAllen for the purpose of transferring equipment for the Regional Radio System.
13.
IT Department - Renan Ramirez
A.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice | Vendor | Amount |
| 08/03/13 | 803358989 | AT & T Long Distance | $220.95 |
14.
Urban County - Diana Serna:
A.
Urban County Program is requesting approval of a best and final negotiated contract for the Professional Appraisal Services with Leonel Garza Jr. and Associates in the amount of $2,000.00 each for an estimated total of 8 parcels utilizing Texas General Land Office (GLO) Round 2.1 funds for the Penitas Drain Project in Precinct No.3.
15.
Elections Administration - Yvonne Ramon:
A.
Approval of Lease Contract for Election Services between Hidalgo County and the Edinburg Consolidated Independent School District for their election to be held on September 14, 2013.
16.
Head Start Program - Teresa Flores:
A.
Discussion/Approval for Employees to Incur Health Insurance Premium Increase for Fiscal Year 2014
17.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
a. Aria Ranches Subdivision – Pct. 4 (Richard Garza)
b. Macedonia Christian Academy – Pct. 1 (Santiago Curling)
c. Josue Subdivision – Pct. 3 (Josue Efrain Gonzalez)
2. Final Approval
a. BF Subdivision – Pct. 1 (Heberto & Fidela Garza)
b. El Gato Park Subdivision – Pct. 1 (Jeffry Parlet)
c. Donna ISD North High School – Pct. 1 (Roberto Loredo, Superintendent)
a. Aria Ranches Subdivision – Pct. 4 (Richard Garza)
b. Macedonia Christian Academy – Pct. 1 (Santiago Curling)
c. Josue Subdivision – Pct. 3 (Josue Efrain Gonzalez)
2. Final Approval
a. BF Subdivision – Pct. 1 (Heberto & Fidela Garza)
b. El Gato Park Subdivision – Pct. 1 (Jeffry Parlet)
c. Donna ISD North High School – Pct. 1 (Roberto Loredo, Superintendent)
18.
Precinct #2 - Comm. H. Palacios:
A.
Requesting acceptance and approval of work authorization No. 4 (with an estimated cost of $11,346.00) as submitted by Millenium Engineers Group Inc. for Geotechnical services for the Equipment Compound Facility and Offsite Waterline Project.
B.
1. Approval to rescind action taken on 07/09/13 (AI#39454, Item #3) that approved the Interlocal Agreement between the Texas Dept. of Transportation and the County of Hidalgo for the Dicker Road Project.
2. Approval of advanced funding agreement (AFA) between TXDOT and County of Hidalgo for CSJ#0921-02-312, Dicker Road from SP 115 to FM 2061.
2. Approval of advanced funding agreement (AFA) between TXDOT and County of Hidalgo for CSJ#0921-02-312, Dicker Road from SP 115 to FM 2061.
19.
Precinct #3 - Comm. Flores:
A.
Pct #3 (1315): Approval of 2013 interdepartmental transfer from TXDot-US83 Illumination to TXDot-SH495 Abrams in the amount of $1,048.15.
20.
Precinct #4 - Comm. J. Palacios:
A.
Resolution in Honor of Marcus Cayetano Barrera
B.
Resolution in Honor of Ricardo (Richard) F. Cortez
C.
Resolution in Honor of Dr. William L.Turk
D.
1. Approval of certification of revenues, as certified by the County Auditor, for monies received from Edinburg CISD for the construction of safety wall or barrier (aka Berm Project).
2. Approval 2013 appropriation of funds to Rd Maint (1200) program in the total amount of $65,422.27.
2. Approval 2013 appropriation of funds to Rd Maint (1200) program in the total amount of $65,422.27.
21.
Budget & Management - Sergio Cruz:
A.
TxDOT (1315):
Approval of 2013 appropriation of funds from unreserved fund balance (1315) to program (039) Mile 6W project in the amount of $40,728.20
Approval of 2013 appropriation of funds from unreserved fund balance (1315) to program (039) Mile 6W project in the amount of $40,728.20
B.
Budget Appropriations:
1.
A. Discussion, consideration and approval to remove from county inventory, Tract 2 of the 1102 N. Doolittle Road, Edinburg, Texas (A tract of land containing 3.49 acres out of Lot Fifteen (15), Section 245 of the Texas-Mexican Railway Company's Survey of lands in Hidalgo County, TX).
B. Discussion, consideration and approval to remove from county inventory building improvements attached as "Exhibit A", located on Tract 2 out of Lot Fifteen (15), Section 245 of the Texas-Mexican Railway Company's Survey of lands in Hidalgo County, TX, valued by appraisal report as being $0 due to age and condition of said improvements.
C. Discussion, consideration, and approval to remove from inventory a 350 ft. Communication Tower and a Collection Site Guard Station attached as "Exhibit B" due to assets been destroyed (see attached affidavit).
D. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the sale of land (3.49 acres (Tract 2) out of section 245 of Texas-Mexican Railway).
E. Approval of 2013 appropriation of funds to fund 1200 in the total amount of $188,579.31
B. Discussion, consideration and approval to remove from county inventory building improvements attached as "Exhibit A", located on Tract 2 out of Lot Fifteen (15), Section 245 of the Texas-Mexican Railway Company's Survey of lands in Hidalgo County, TX, valued by appraisal report as being $0 due to age and condition of said improvements.
C. Discussion, consideration, and approval to remove from inventory a 350 ft. Communication Tower and a Collection Site Guard Station attached as "Exhibit B" due to assets been destroyed (see attached affidavit).
D. Approval of certification of revenues, as certified by the County Auditor, for proceeds from the sale of land (3.49 acres (Tract 2) out of section 245 of Texas-Mexican Railway).
E. Approval of 2013 appropriation of funds to fund 1200 in the total amount of $188,579.31
22.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. 4
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (on call services) in Pct No. 4.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for (on call services) in Pct No. 4.
| Evaluators | Naismith Engineering, Inc | Dos Logistics Inc | Millennium Engineering Group |
| Evaluators 1 | 93 | 98 | 95 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of __________________________ for:(on call services) in the Pct No. 4
2.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional engineering services.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of general professional engineering services for the Warehouse facility project located in Pct No. 4.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of general professional engineering services for the Warehouse facility project located in Pct No. 4.
| Evaluators | Naismith Engineering, Inc | Chanin Engineering LLC | Fulcrum Consulting Services |
| Evaluator 1 | 94 | 95 | 98 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a general professional engineering services contract with the No. 1 ranked firm of __________________________ for: the warehouse facility project in Pct No. 4.
3.
Acceptance and approval of the final negotiated AIA Forms of Agreement with MATA-GARCIA ARCHITECTS, LLP, in connection to the: Design and Construction of the San Carlos Community Resource Center (CRC) for Precinct 4.
B.
WIC
1.
Requesting approval to exercise its option to terminate (under Paragraph 1.2-Termination) as stated in the current lease agreement with Felix Alaniz Jr., for "Lease of Office Space-City of La Joya," by providing/forwarding a Thirty (30) Day written notice of termination as requested by WIC Program Director.
C.
Budget & Management
1.
Acceptance and approval of the final negotiated contract with Lewis & Ellis Inc. for "Actuarial Consulting Services for Par I-GASB 43 and/or 45 OPEB Valuation Analysis and Part II-Health Benefits Reserve Analysis" for Hidalgo County including Best and Final Offer.
D.
Sheriff's Office
1.
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code- 262.024(a)(4), a professional service;
b. Authority to enter into a & approval of contract for the provision of Psychological Services (as mandated under Texas Administrative Code) with Dr. Gregorio Pina, III, PhD.
b. Authority to enter into a & approval of contract for the provision of Psychological Services (as mandated under Texas Administrative Code) with Dr. Gregorio Pina, III, PhD.
2.
Requesting authority to advertise with approval of plans and specifications developed by project engineer Halff Associates, Inc for Hidalgo County Sheriff's Office - Facility Modifications to Incorporate Motorola and 911 Equipment. RFB No. 2013-258-09-25-MSS.
E.
Co. Wide
1.
Presentation of bid received as detailed in tabulation sheet contained herein meeting all specifications for the purpose of award and approval of contract for RFB titled: Hidalgo County (all funding sources)- "Collection of Used Oil, Oil Filters and Antifreeze" through project No.: 2013-038-06-26-MEG.
2.
Presentation of tabulation for action by CC to award to multiple vendors that submitted the lowest & best bids (by category/item and meeting all specifications and requirements) with approval of contracts for "Lubricants (Grease, Oil Hydraulic Fluids) and Antifreeze Products" for RFB No 2013-021-07-24-YZV.
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
County v. MERS (Mortgage Electronic Registration Systems)
D.
Claim of Brian Valadez
E.
Notice of Claim - Pablo & Amanda Garcia and the Estate of Rai Garcia, deceased
F.
Claim of Guadalupe Limon
G.
Claim of Carlos Casanova
H.
Claim of Argelia Hernandez
I.
Claim of Argelio Hernandez & Nikholaz Alexandro Garcia
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
County v. MERS (Mortgage Electronic Registration Systems)
D.
Claim of Brian Valadez
E.
Notice of Claim - Pablo & Amanda Garcia and the Estate of Rai Garcia, deceased
F.
Claim of Guadalupe Limon
G.
Claim of Carlos Casanova
H.
Claim of Argelia Hernandez
I.
Claim of Argelia Hernandez & Nikholaz Alexandro Garcia
25.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn