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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING August 27, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - I.T. Dept. (1100)
B.
2013 - Constable Pct. #4 (1100)
C.
2013 - Right of Way (1200)
D.
2013 - 430th District Court (1100)
E.
2013 - County Court at Law #2 (1100)
F.
2013 - Insurance (1100)
G.
2013 - WIC (1292)
H.
2013 - Tax Office (1100)
I.
2013 - Pct. 2 Adm. (1200)
J.
2013 - County Court at Law #3 / Probate Court (1100)
K.
2013 - Sheriff's Federal Sharing - U.S. Treasury (Fund 1228)
L.
2013-WIC MINI OBESITY (1292)
M.
2013 - Safety Division (1100)
N.
2013 - County Wide Mechanic Shop (1200)
O.
2013 - 398th District Court (1100)
P.
2013 - Health & Human Services Dept. (1293)
Q.
2013 - County Clerks Office (1100)
3.
2013 Interdepartmental transfers:
A.
Constable Precinct No. 4
Approval of interdepartmental transfer from County Wide Administration- Contingency to Constable Precinct No. 4 in the total amount of $1,777.95 to fund the prorated salaries and fringe benefit expenditures of a new position previously approved by CC on 07/30/13 (REF: 39664)
Approval of interdepartmental transfer from County Wide Administration- Contingency to Constable Precinct No. 4 in the total amount of $1,777.95 to fund the prorated salaries and fringe benefit expenditures of a new position previously approved by CC on 07/30/13 (REF: 39664)
B.
2013 Insurance (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm. Contingency to Insurance in the amount of $3,118.89.
Approval of 2013 interdepartmental transfer from Co. Wide Adm. Contingency to Insurance in the amount of $3,118.89.
C.
BCAP Pct. #4 (1200):
Approval of 2013 interdepartmental transfer from BCAP program no.028 to Pct.4 BCAP Hoehn Drive Subdivision, program no.329, in the total amount of $1,400.00.
Approval of 2013 interdepartmental transfer from BCAP program no.028 to Pct.4 BCAP Hoehn Drive Subdivision, program no.329, in the total amount of $1,400.00.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Monthly Fee Reports:
A.
District Clerk
Fee Report for the month of July 2013 $568,125.78
Fee Report for the month of July 2013 $568,125.78
6.
Executive Officer - Valde Guerra:
A.
332nd District Court:
Approval of travel reimbursement for Judge Mario E., Ramirez, Jr. in the amount of $ 1,075.44 for expenses incurred while attending the 76th Annual National Council of Juvenile & Family Court Judges Conference on July 14-18, 2013
Approval of travel reimbursement for Judge Mario E., Ramirez, Jr. in the amount of $ 1,075.44 for expenses incurred while attending the 76th Annual National Council of Juvenile & Family Court Judges Conference on July 14-18, 2013
7.
Tax Refunds:
A.
| ACCOUNT NUMBER | PAYER | AMOUNT |
| A1800.00.038.0007.02 | REY'S AUTO PARTS & AUTO SALES | $4,731.15 |
8.
Membership Dues:
A.
Auditor's Office:
Requesting approval to pay 2013-2014 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (requisition 241798).
Requesting approval to pay 2013-2014 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (requisition 241798).
9.
Auditor's Office:
A.
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of July 2013.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
10.
Health & Human Services Department:
A.
1. Requesting authorization and approval to replenish Health Clinic bank account.
2. Requesting authorization and approval to direct Ms. Norma Garcia, Hidalgo County Treasurer, to generate a check in the amount of $172.03 payable to Hidalgo County Health & Human Services Dept. in order to adhere to the above action.
2. Requesting authorization and approval to direct Ms. Norma Garcia, Hidalgo County Treasurer, to generate a check in the amount of $172.03 payable to Hidalgo County Health & Human Services Dept. in order to adhere to the above action.
11.
County Treasurer:
A.
Approval of the Hidalgo County Monthly Investment Report for the month of April 2013, May 2013 and June 2013.
12.
Budget & Management:
A.
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/01-15/2013 in the amount of $ 59,825.41 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/01-15/2013 in the amount of $ 59,825.41 and requesting approval of wire transfer.
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Presentation for consideration, discussion, acceptance and approval of following with REIM Construction, Inc. for Minnesota Road West "I" Road project, as submitted and recommended by project engineer, Raul Sesin, contract # C-12-273-12-28:
1. Application for Final Payment in the amount of $
2. Application for Retainage in the amount of $
3. Certificate of Construction Completion reflecting the completion date of May 2, 2013.
1. Application for Final Payment in the amount of $
2. Application for Retainage in the amount of $
3. Certificate of Construction Completion reflecting the completion date of May 2, 2013.
B.
Requesting approval of payment for Invoice #452501/11/XV in the amount of $ 400.70 submitted by Dannenbaum Engineering Company in connection to contract #C-10-101A-10-05-AIA Agreement for: "Building Repairs and/or Additions and Renovations to the W.I.C. Offices located in Edinburg, Texas on the North Side of Richardson Road and East of Doolittle Road within Hidalgo County Precinct No. 4"
C.
Requesting approval to exercise the first of two (2) one (1) year extension option as provided under the current contract between Hidalgo County Health Department and Dr. Ivan Melendez for "Chief Physician Services" under the same rates, terms and conditions. (C-11-138-08-30)
D.
Requesting authority to exercise the additional Three (3) Year term as provided in current contract# C-11-019-09-06) for: "INMATE PAY TELEPHONE SERVICES" for the HIDALGO COUNTY SHERIFF'S OFFICE, under the same rates, terms and conditions with GTL/VALUE ADDED COMMUNICATIONS, INC. (VACI).
E.
Requesting authority to re-advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Drainage Spillway Construction for Hoehn Drive Subdivision an Hidalgo County Pct 4 BCAP project (cc previously approved on 07-30-13) as no bids were received.
F.
1. Authority to exercise the one (1) year extension option as provided under current contract for "Lease of Space in the City of Alamo" for Hidalgo County WIC Program under the same rates, terms, and conditions with GBB Rentals, LTD.
2. Authority to exercise the one (1) year extension option as provided under current contract for "Armored Car Services" for Hidalgo County under the same rates, terms, and conditions with Rochester Armored Car Co., Inc.
2. Authority to exercise the one (1) year extension option as provided under current contract for "Armored Car Services" for Hidalgo County under the same rates, terms, and conditions with Rochester Armored Car Co., Inc.
G.
TAX OFFICE:
1. Requesting approval and authority to execute user service agreement with Egnyte Hybrid Cloud . for the Tax Office through requisition #236055 in the amount of $539.88 per year.
2. Acceptance and approval of the continuation of the maintenance services with EGNYTE Hybrid Cloud "Online Service through assigned requisition #236055 in the amount of $539.88 followed by an approved purchase order including any online services renewals through the life term of the item by Tax Assessor-Collector Department;
3. Approval to pay the continuation annual renewal fees in the amount of $539.88 including the signing of required documents by County Judge or Court Member.
1. Requesting approval and authority to execute user service agreement with Egnyte Hybrid Cloud . for the Tax Office through requisition #236055 in the amount of $539.88 per year.
2. Acceptance and approval of the continuation of the maintenance services with EGNYTE Hybrid Cloud "Online Service through assigned requisition #236055 in the amount of $539.88 followed by an approved purchase order including any online services renewals through the life term of the item by Tax Assessor-Collector Department;
3. Approval to pay the continuation annual renewal fees in the amount of $539.88 including the signing of required documents by County Judge or Court Member.
H.
Acceptance and approval of request for payment on Invoice #1223400-8 in the amount of $ 100,071.63 as submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project-12-204-OGG/ PO#682714.
I.
1. Acceptance and approval of request for payment on Invoice #1223400-9 (Final) in the amount of $ 68,460.81 as submitted by CAS Companies in connection with the "Hidalgo County Renovations and Annex of Modular Buildings" Project-12-204-OGG/ PO#682714.
2. Acceptance and approval of "Certificate of Substantial Completion" as submitted by JOC, CAS Companies , reflecting the completion date of 08/22/2013 for "Project #2012-204-10-16-OGG- Project Hidalgo County Renovations and Annex of Modular Buildings".
2. Acceptance and approval of "Certificate of Substantial Completion" as submitted by JOC, CAS Companies , reflecting the completion date of 08/22/2013 for "Project #2012-204-10-16-OGG- Project Hidalgo County Renovations and Annex of Modular Buildings".
J.
Acceptance and approval of request for payment of Invoice #1102707-14 in the amount of $30,764.39 submitted by CAS Companies in connection with the "Hidalgo County Morgue Renovation" Project amid PO#663746 with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.