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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING September 11, 2013 1:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Commissioners' Courtroom of the Administration Building, 100 E. Cano, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - Pct. 1 Rd. Maint. (1200)
B.
2013 – Pct. #1 Administration (1200)
C.
2013 – Pct.#1 Administration (1200)
D.
2013 - Pct. #1 Parks (1100)
E.
2013 - Pct. 1 Sanitation (1100)
F.
2013 - Pct. 2 CO 2010 A&B (1342)
G.
2013 - Pct. 2 CRC S. Tower (1100)
H.
2013 - Pct. 2 - County Wide Mechanic Shop (1200)
I.
2013 - Pct #3 Adm. (1200)
J.
2013 - Pct #3 Parks (1100)
K.
2013 - Pct. 4 Rd. Maint. (1200)
L.
2013 - Sheriff's Office Operation Stonegarden FY 2011 (1284)
M.
2013 - Sheriff's Office Operation Stonegarden FY 2011 (1284)
N.
2013 - Sheriff's Office Operation Stonegarden FY 2011 (1284)
O.
2013 - Texas A&M AgriLife Extension Service (1100)
P.
2013 - I.T. Department (1100)
Q.
2013 - Tax Office (1100)
R.
2013 - Tax Office (1246)
S.
2013 - Facilities Management (1100)
T.
2013 – Constable Pct. 4 (1100)
U.
2013 - County Court at Law #7 (1100)
V.
2013 - Indigent Defense (1100)
W.
2013 - Public Defender's (1100)
X.
2013 - Fire Marshal's Office (1100)
Y.
2013 - 93rd District Court (1100)
Z.
2013 - 139th District Court (1100)
AA.
2013 - 398th District Court (1100)
BB.
2013 - 370th District Court (1100)
CC.
2013 - 449th District Court (1100)
3.
2013 Interdepartmental transfers:
A.
Pct. 1-4 Sanitation (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1-4 Sanitation in the amount of $300,000.00 to fund disposal expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1-4 Sanitation in the amount of $300,000.00 to fund disposal expenditures.
B.
2013 Pct. 1 Sanitation (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $10,000.00 to fund estimated fuel expenditures through the month of September 2013.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $10,000.00 to fund estimated fuel expenditures through the month of September 2013.
C.
2013 Pct. 1 Rd. Maint (1200):
Approval of 2013 interdepartmental transfer from Adm., program #004, to Rd. Maint, program #005 in the amount of $27,500.00 to fund various operating expenditures.
Approval of 2013 interdepartmental transfer from Adm., program #004, to Rd. Maint, program #005 in the amount of $27,500.00 to fund various operating expenditures.
D.
Pct. 2 Border Road (1200):
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint. into Pct 2 Border Road in the amount of $70,000.00.
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint. into Pct 2 Border Road in the amount of $70,000.00.
E.
Pct 2 Rd Maint (1200):
Approval of 2013 interdepartmental transfer from various Pct 2 Rd projects into Pct 2 Rd Maint in the amount of $394,868.34. .
Approval of 2013 interdepartmental transfer from various Pct 2 Rd projects into Pct 2 Rd Maint in the amount of $394,868.34. .
F.
2013 Pct. 3 Sanitation (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 3 Sanitation in the amount of $20,000.00 to fund equip. & veh. r & m supplies expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 3 Sanitation in the amount of $20,000.00 to fund equip. & veh. r & m supplies expenditures.
G.
Fire Marshal's Office:
Approval of interdepartmental transfer from Fire Marshal (300-001) to Edinburg F.D. (300-006) in the amount of $45,000.00 and Weslaco F.D. (300-019) in the amount of $45,000.00
Approval of interdepartmental transfer from Fire Marshal (300-001) to Edinburg F.D. (300-006) in the amount of $45,000.00 and Weslaco F.D. (300-019) in the amount of $45,000.00
H.
2013 Adult Probation (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Adult Probation in the amount of $28,150.00 to fund estimated year-end electricity expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Adult Probation in the amount of $28,150.00 to fund estimated year-end electricity expenditures.
I.
2013 Facilities Mgmt (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Mgmt in the amount of $80,000.00 to fund electricity expenditures for the month of August 2013.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Mgmt in the amount of $80,000.00 to fund electricity expenditures for the month of August 2013.
J.
2013 Juvenile Detention (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Juvenile Detention in the amount of $27,000.00 to fund estimated electricity expenditures through the month of September 2013.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to Juvenile Detention in the amount of $27,000.00 to fund estimated electricity expenditures through the month of September 2013.
K.
2013 TX Agrilife Ext (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to TX Agrilife Ext. in the amount of $9,950.00 to fund various operating expenditures.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to TX Agrilife Ext. in the amount of $9,950.00 to fund various operating expenditures.
L.
IT Countywide (1100):
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to IT Countywide in the amount of $20,000.00 to fund hardware maintenance support in relation to the Odyssey criminal justice system.
Approval of 2013 interdepartmental transfer from Co. Wide Adm.-Contingency to IT Countywide in the amount of $20,000.00 to fund hardware maintenance support in relation to the Odyssey criminal justice system.
M.
2013 JP Pct. 3 Plc. 1 (1100):
Approval of 2013 interdepartmental transfer from the Co. Wide Adm.-Contingency to JP Pct. 3, Plc 1 in the amount of $6,613.00 to fund various operating expenditures.
Approval of 2013 interdepartmental transfer from the Co. Wide Adm.-Contingency to JP Pct. 3, Plc 1 in the amount of $6,613.00 to fund various operating expenditures.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
5.
Executive Officer - Valde Guerra:
A.
Requesting approval to issue payment for court transcripts (USA v. Jorge Garza) to the following, in connection with two (2) pending litigation cases, with authority for County Treasurer to issue checks after review and auditing procedures are completed by County Auditor:
| Vendor | Amount | Defendant (Co.) Attorney | Cause # |
| Exceptional Reporting Services, Inc. | $2,400.00 | Atlas, Hall & Rodriguez | Jurado et al v. Co. |
| Exceptional Reporting Services, Inc. | $4,200.00 | Law Office of Preston Henrichson | Perez v. Co. |
B.
Texas A&M AgriLife Extension Service:
Requesting permission to allow Barbara Storz to travel out of state to Greensboro, North Carolina on September 15-19, 2013 to attend the 2013 National Goat Conference.
Requesting permission to allow Barbara Storz to travel out of state to Greensboro, North Carolina on September 15-19, 2013 to attend the 2013 National Goat Conference.
6.
Membership Dues:
A.
Sheriff's Department (1100):
Requesting approval to pay 2013 membership dues for Sheriff Guadalupe Trevino to the Texas Jail Association for the total of $30.00 with requisition #242224, with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval to pay 2013 membership dues for Sheriff Guadalupe Trevino to the Texas Jail Association for the total of $30.00 with requisition #242224, with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
B.
Fire Marshal (1100):
Discussion, consideration, and approval of certifications in the amount of $595.00 to the Texas Commission on Fire Protection for Fire Marshal Juan Martinez, Chief Deputy Fire Marshal Wesley Bradley, Deputy Fire Marshal Rolando Casas, Deputy Fire Marshal Eric Sanchez, Deputy Fire Marshal Tommy Ureste, Auxiliary Deputy Fire Marshal Homero Garza, and Auxiliary Deputy Fire Marshal Luis Gutierrez. Requesting approval to pay certification fee by Electronic Funds Transfer, only payment method allowed.
Discussion, consideration, and approval of certifications in the amount of $595.00 to the Texas Commission on Fire Protection for Fire Marshal Juan Martinez, Chief Deputy Fire Marshal Wesley Bradley, Deputy Fire Marshal Rolando Casas, Deputy Fire Marshal Eric Sanchez, Deputy Fire Marshal Tommy Ureste, Auxiliary Deputy Fire Marshal Homero Garza, and Auxiliary Deputy Fire Marshal Luis Gutierrez. Requesting approval to pay certification fee by Electronic Funds Transfer, only payment method allowed.
7.
Budget & Management:
A.
Self-Insured (2202)
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/16-31/2013 in the amount of $ 58,165.90 and requesting approval of wire transfer.
Requesting approval of reimbursement of Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of 08/16-31/2013 in the amount of $ 58,165.90 and requesting approval of wire transfer.
B.
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments to the Countywide Adm.-Contingency account.
Approval to transfer lapsed salaries from various departments to the Countywide Adm.-Contingency account.
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Acceptance of donation of assets in Exhibit A by Urban County. Supporting documentation attached.
B.
Approval of Invoice #13068 in the amount of $6,163.89 from Javier Hinojosa Engineering, contracted engineer for "Steward Road Drainage Outfall."
C.
Requesting authority to purchase 12 months of maintenance through a purchase order not executed agreement for the following with Canon Solutions America, Inc. through requisition #240776 for the total of $235.99/month.
Effective: Upon approval (3-1100-415-00-200-002-0-432).
Effective: Upon approval (3-1100-415-00-200-002-0-432).
D.
Requesting authority to advertise and approval of procurement packet (i.e., specifications - requirements, legal notice, contract etc.,) as attached hereto for project; Janitorial Supplies & Industrial Chemical Supplies - RFB No 2013-147 including the re-advertising of project in the event that no bids are received and/or rejected and project is still required.
E.
Requesting authority to enter into a renewal with IBM for service/maintenance and authority to execute required agreement with an automatic extension to cover (5) five years starting 10/1/2013 - 9/30/2018 with IBM Corporation through a requisition #240926 in the total of $2,620.83 for the remainder of 2013 (October 1, 2013 through December 31, 2013).
F.
Requesting authority to purchase a renewal for help desk support center/remote support of Software Subscription License through a purchase order with company's response as to acceptance of purchase order not executed agreement, with bigWebApps effective 08-01-2013 to 07-31-2014 through requisition #240538 for the following:
| Department | Yearly Fee | Account Number |
| (I. T.) Information Technology | $5,952.95 | 3-1100-415-00-200-002-0-336 |
| Asset Manager | $1,785.89 | 3-1100-415-00-200-002-0-336 |
| Email Parser | $595.30 | 3-1100-415-00-200-002-0-336 |
| LDAP Replicator | $1,190.59 | 3-1100-415-00-200-002-0-336 |
| Remote Assistance | $595.30 | 3-1100-415-00-200-002-0-336 |
| Facilities Management (Maintenance Dept.) | $2,024.01 | 3-1100-419-40-220-001-0-336 |
| Commissioner Precinct 1 | $2,024.01 | 3-1200-431-00-121-004-0-336 |
| Commissioner Precinct 4 | $2,024.01 | 3-1200-431-00-124-007-0-336 |
| Non Profit Discount | <$4,582.65> | All of the above |
G.
Approval of the following with REIM Construction, Inc. contracted vendor for Pct. 2 Minnesota Road West of "I" Road submitted through project engineer Raul Sesin through contract #C-12-273-12-28.
1. Application for Payment No. 3 (Final) in the amount of $11,505.59;
2. Application for Payment No. 4 (Retainage Release) in the amount of $ 13,270.07;
3. "Certificate of Construction Completion" Reflecting the completion date of May 02, 2013.
1. Application for Payment No. 3 (Final) in the amount of $11,505.59;
2. Application for Payment No. 4 (Retainage Release) in the amount of $ 13,270.07;
3. "Certificate of Construction Completion" Reflecting the completion date of May 02, 2013.
H.
ADD/DELETE FUEL CARDS/USERS:
1. Right of Way - Delete fuel card and driver
2. Executive Office - Add fuel card users and fuel card
3. Fire Marshal - Delete Card
4. Emergency Management - Add Fuel Card
1. Right of Way - Delete fuel card and driver
2. Executive Office - Add fuel card users and fuel card
3. Fire Marshal - Delete Card
4. Emergency Management - Add Fuel Card
I.
Seeking ratification of fully executed Change Order No. 2 with change of driveways from ACP to concrete reflecting an increase of $10,149.39 with contractor Texas Cordia Construction, LLC for Dimas 2 & 3 Subdivision, Pct. No. 1 as submitted though project engineer TEDSI Infrastructure Group (C-CAP-12-112-12-28).
J.
Discussion, consideration and approval of Payment Application No. 1 to 2GS, L.L.C. for the Little Mexico Subdivision and South Tower Estates Paving & Drainage project, as submitted and recommended by project engineer, Raul Sesin, contract # C-13-127-05-21 in the amount of $135,792.05.
K.
1. Acceptance and approval of Change Order No. 2 for Replacement of existing fire alarm panel, provide door and hardware improvements in the amount of $11,741.40, and an extension of One Hundred One (101) additional days as approved by the Architect of record Dannenbaum Engineering Company for the project: "Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX, with authority for County Judge, or Court Member to execute document.
2. Approval of Request for Payment-Applications No. 7 in the amount of $35,625.00 from HighMark Construction Company, LLC, awarded contractor for the,"Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"(C-12-021A-09-25), as certified for payment by project architect, Dannenbaum Engineering Company, with authority to issue payment after audit and processing procedures are completed by County Auditor.
2. Approval of Request for Payment-Applications No. 7 in the amount of $35,625.00 from HighMark Construction Company, LLC, awarded contractor for the,"Additions and Renovations to the WIC Clinic/Offices located at 3105 E. Richardson, Edinburg, TX"(C-12-021A-09-25), as certified for payment by project architect, Dannenbaum Engineering Company, with authority to issue payment after audit and processing procedures are completed by County Auditor.
L.
Approval to exercise the option to renew/extend the second (2nd) term of nine (9) one (1) year terms as stipulated and provided in the contract under the specified rates, terms and conditions for-"Lease of Tower Space" with RGV Towers, LLC, for HIDTA. (E-12-229-09-04)
M.
Requesting ratification of approval of plans and specifications originally approved by Commissioners' Court on September 3, 2013 (AI-40391), inasmuch as final modifications were made to specifications to complete the procurement packet for the project: Hidalgo County Sheriff's Office -Modifications to Incorporate Motorola and 911 Equipment. (2013-258-09-25-MSS)
N.
1. Acceptance and approval of Certificate of Completion for the project Hidalgo County Precinct No. 4 -"Hoehn Subdivision Solar Lights Project -EECBG" (2013-173-MSS) as certified by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department.
2. Requesting approval for final Payment Application No. 265 in the amount of $26,796.74 from Facility Solutions Group, awarded contractor for the Hidalgo County Precinct No. 4 "Hoehn Subdivision Solar Lights Project -EECBG project (2013-173-MSS -PO No. 693624) as certified for payment by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
2. Requesting approval for final Payment Application No. 265 in the amount of $26,796.74 from Facility Solutions Group, awarded contractor for the Hidalgo County Precinct No. 4 "Hoehn Subdivision Solar Lights Project -EECBG project (2013-173-MSS -PO No. 693624) as certified for payment by project engineer, Mr. Raul Sesin, P.E., Hidalgo County Planning Department with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
O.
Annette C. Muniz, Chief Deputy, Hidalgo County Clerk's Office is formally requesting the removal of fixed assets in Exhibit A from the Hidalgo County's Inventory List. All supporting documentation is attached.
P.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County (All funding sources, programs & entities) - "Punched & Drawn Biaxial Geogrid Reinforcement Material"- RFB No.: 2013-254-00-00-SGS. Including the re-advertising of project in the event No Bid responses are received and / or rejected and project is still required.