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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING September 24, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held at Edinburg Council Chambers, 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
Presentation of the Affordable Care Act by Congressman Ruben Hinojosa
B.
Presentation by Regional Mobility Authority (RMA) regarding Quarterly Report
C.
Resolution honoring the members of the Texas Transportation Commission
D.
Proclamation declaring October 2013 as "Domestic Violence Awareness Month"
E.
Discussion regarding the nomination of Board Members to the Hidalgo County Appraisal District Board
F.
Appointment of board member to the South Texas ISD Board
7.
Executive Officer - Valde Guerra:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
2. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement
B.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) Renovations to Former Administration Building 1st and 2nd Floors
2) Update on Courthouse Portable Building Project, other ongoing county owned building construction and renovation repair projects
3) Emergency situations occurring since last agenda meeting
C.
1. Discussion and possible action on an Order authorizing the Proposed Resale of Foreclosed Real Estate Properties pursuant to Texas Property Tax Code Section 34.05 (a), (c) and (d).
2. Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes.
2. Discussion and possible action on an Order authorizing the Resale of Foreclosed Real Estate Properties for failure to pay ad valorem taxes.
D.
Discussion, consideration and action on request by Tax Assessor/Collector to modify office space in Administration Building to add additional teller/cashier stations for Auto License Department
E.
Facilities Management:
Approval of application for credit with Commercial Kitchen Parts & Service, needed in order to purchase supplies from vendor, with authority for Valde Guerra, Executive Officer to sign documents
Approval of application for credit with Commercial Kitchen Parts & Service, needed in order to purchase supplies from vendor, with authority for Valde Guerra, Executive Officer to sign documents
8.
Constables:
A.
Constable Pct. #2 (1284):
Approval of appropriation of the FY2012 Operation Stonegarden funds for the Constable Pct. 2 in the total amount of $3,147.34.
Approval of appropriation of the FY2012 Operation Stonegarden funds for the Constable Pct. 2 in the total amount of $3,147.34.
B.
Constable Pct. 3 - Texas 1033 Surplus Program:
1. Discussion, consideration, and approval for Constable Precinct 3 to apply for Texas 1033 Surplus Program.
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
3. Authorization and approval to participate, select and receive equipment under Texas 1033 Surplus Program, with the selection list to be submitted prior to receipt.
1. Discussion, consideration, and approval for Constable Precinct 3 to apply for Texas 1033 Surplus Program.
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
3. Authorization and approval to participate, select and receive equipment under Texas 1033 Surplus Program, with the selection list to be submitted prior to receipt.
C.
Constable Pct. #3 (1284):
Approval of appropriation of the FY2012 Operation Stonegarden Grant funds for the Constable Precinct No. 3 Department in the total amount of $7,077.62 for Phase 2.
Approval of appropriation of the FY2012 Operation Stonegarden Grant funds for the Constable Precinct No. 3 Department in the total amount of $7,077.62 for Phase 2.
D.
Constable Pct. #4 (1284):
Approval of appropriation of the Phase II FY2012 Operation Stonegarden Grant funds for the Constable Precinct No. 4 in the total amount of $5,900.79
Approval of appropriation of the Phase II FY2012 Operation Stonegarden Grant funds for the Constable Precinct No. 4 in the total amount of $5,900.79
9.
Sheriff's Office:
A.
1. Presentation, discussion and authorization to submit the Motorola Reconfiguration Planning Phase Agreement as part of the 800MHz Band Reconfiguration with the authority for the County Judge to sign the required documentation subject to legal approval.
2. Presentation, discussion and authorization to submit the Sprint/Nextel Planning Cost Agreement as part of the 800MHz Band Reconfiguration and with the authority for the County Judge to sign the required documentation subject to legal approval.
2. Presentation, discussion and authorization to submit the Sprint/Nextel Planning Cost Agreement as part of the 800MHz Band Reconfiguration and with the authority for the County Judge to sign the required documentation subject to legal approval.
B.
Authorization and Approval to accept check for $16,400.00 from the Lower Rio Grande Valley Development Council.
C.
Approval of Sheriff/Constable Fee Schedule for Year 2014.
10.
Adult Probation - Arnold Patrick:
A.
1. Discussion, authorization and approval to ratify the Board of Judges confirmation of DJ-Edward Byrne Memorial Justice Assistance grant application authorized on May 16th, 2013.
2. Approval of resolution to designate the authorized official for the grant.
2. Approval of resolution to designate the authorized official for the grant.
11.
Health & Human Services Department - Eddie Olivarez
A.
Discussion and approval for Hidalgo County Health & Human Services Department along with the Department of Budget & Management — Employee Benefits Division to proceed on the development / implementation of a County Employee Wellness program to include vaccinations, wellness education and preventative health programs.
B.
Approval to process the following ATT invoices as claims with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Billing Date | Amount |
| ATT | 956-387-0118-710-9 | 07/15/13 | $153.65 |
| ATT | 956-585-2461-751-2 | 07/17/13 | $180.31 |
| ATT | 956-383-0111-942-9 | 07/19/13 | $98.14 |
| ATT | 857868885 | 07/16/13 | $27.49 |
| Total | $459.59 |
C.
Requesting approval to process the following invoices as claims with authority for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
| Vendor | Account No. | Billing Date | Amount |
| ATT | 956-843-7463-001-7 | 08/29/13 | $127.59 |
| Verizon | 956-968-7541-711217 | 09/01/13 | $290.71 |
| Total | $418.30 |
D.
Requesting approval to submit the Texas Department of State Health Services Contractor's Request for Revision to amend the Hidalgo County RLSS / Local Public Health System grant contract #2014-001052-00. The purpose of this change request is to request additional funding in the amount of $24,021.00.
E.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
F.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
12.
IT Department - Renan Ramirez
A.
Requesting approval of the following claim/invoice with authority for the County Treasurer to issue payment/check after review, audit and processing procedures are completed by the County Auditor.
| Invoice Date | Invoice | Vendor | Amount |
| 11/13/2011 | 956 702-8740 605 8 | AT & T | $216.10 |
| 12/13/2011 | 956 702-8740 605 8 | AT & T | $116.92 |
| 01/13/2012 | 956 702-8740 605 8 | AT & T | $118.38 |
| 02/13/2012 | 956 702-8740 605 8 | AT & T | $118.25 |
| 03/13/2012 | 956 702-8740 605 8 | AT & T | $118.34 |
| 04/13/2012 | 956 702-8740 605 8 | AT & T | $118.21 |
| 05/13/2012 | 956 702-8740 605 8 | AT & T | $118.23 |
| 06/15/2012 | 956 702-8740 605 8 | AT & T | $125.27 |
| 07/13/2012 | 956 702-8740 605 8 | AT & T | $81.05 |
13.
HIDTA - Task Force - Dora Munoz:
A.
HIDTA Task Force (1291):
1. Approval to accept Award No. G12SS0002A-Modification 1 between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy-HIDTA Task Force Grant, increasing the award amount by $25,000.00 for grant period 01/01/12-12/31/13.
2. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force.
3. Approval to appropriate funds for the Hidalgo County HIDTA Task Force for the amount of $25,000.00 under account number 3-1291-412-00-270-003-2-XXX.
4. Approval of overtime pay under HIDTA grant no. G12SS0002A.
5. Approval of overtime pay under the HIDTA Task Force.
1. Approval to accept Award No. G12SS0002A-Modification 1 between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy-HIDTA Task Force Grant, increasing the award amount by $25,000.00 for grant period 01/01/12-12/31/13.
2. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force.
3. Approval to appropriate funds for the Hidalgo County HIDTA Task Force for the amount of $25,000.00 under account number 3-1291-412-00-270-003-2-XXX.
4. Approval of overtime pay under HIDTA grant no. G12SS0002A.
5. Approval of overtime pay under the HIDTA Task Force.
14.
Urban County - Diana Serna:
A.
The Urban County Program on behalf of the City of Edcouch is requesting approval and award of best and final negotiated contract with LAZCAMREA, LLC d/b/a Fulcrum Consulting Services in the amount of $32,560.00 utilizing CDBG FY's 23 & 24 (2010 & 2011) Water/Sewer Improvements project.
B.
Requesting authorization to dispose of Community Development Block Grant records for Program Years 1996 thru 2006. Please see exhibit "A".
15.
Elections Administration - Yvonne Ramon:
A.
1. Discussion and approval of Early Voting Sites (dates & times) for the Constitutional Amendment Election, November 5, 2013.
2. Discussion and approval of Election Day Sites (dates & times) for the Constitutional Amendment Election, November 5, 2013.
2. Discussion and approval of Election Day Sites (dates & times) for the Constitutional Amendment Election, November 5, 2013.
B.
Approval of Lease Contract for Election Services between Hidalgo County and the City of Alamo for their election to be held on November 5, 2013.
16.
Public Defender's Office - Jaime Gonzalez:
A.
Public Defenders - Juvenile Section (1282):
1. Requesting approval to accept the attached FY2014 Multi-year Continued Discretionary Grant Award Contract #212-24-D09, in the amount of $136,379.00 from the Texas Indigent Defense Commission for the period of October 1, 2013 to September 30, 2014.
2. Approval of the Certification of Revenues as certified by the the County Auditor.
3. Approval of appropriation of grant award funds in the amount of $136,379.00 and the local cash match in the amount of $145,785.00.
4. Approval of the following personnel action(s):
1. Requesting approval to accept the attached FY2014 Multi-year Continued Discretionary Grant Award Contract #212-24-D09, in the amount of $136,379.00 from the Texas Indigent Defense Commission for the period of October 1, 2013 to September 30, 2014.
2. Approval of the Certification of Revenues as certified by the the County Auditor.
3. Approval of appropriation of grant award funds in the amount of $136,379.00 and the local cash match in the amount of $145,785.00.
4. Approval of the following personnel action(s):
| Action | Position Title | Slot # |
Dept/Fund | Current Cost Allocation Distribution % |
Proposed Cost Allocation Distribution % |
| Redistribute Allocation |
Public Defender III | G001 | 085-004 Juvenile Section Fund 1282 |
97.11% | 100% |
| Delete Allocation |
0014 | 080-003 Public Defender Fund 1100 |
2.89% | 0% | |
| Redistribute Allocation |
Public Defender II |
G002 | 085-004 Juvenile Section Fund 1282 |
97.09% | 100% |
| Delete Allocation |
0015 | 080-003 Public Defender Fund 1100 |
2.91% | 0% | |
| Redistribute Allocation |
Social Worker |
G003 | 085-004 Juvenile Section Fund 1282 |
97.09% | 100% |
| Delete Allocation |
0016 | 080-003 Public Defender Fund 1100 |
2.91% | 0% | |
| Redistribute Allocation |
Administrative Assistant I |
G004 | 085-004 Juvenile Section Fund 1282 |
97.09% | 100% |
| Delete Allocation |
0017 | 080-003 Public Defender Fund 1100 |
2.91% | 0% |
5. Approval of salary schedules.
17.
WIC - Norma Longoria:
A.
1. WIC Admin (1292):
a. Approval to accept the FY 2014 WIC Adm grant award (No. 2014-045054) in the amount of $5,175,932.00,
commencing October 1, 2013 - March 31, 2014 pending receipt of contract documents.
b. Requesting authorization to continue the provision of WIC services for FY 2014 commencing
October 1, 2013 - March 31, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC Adm. Grant.
d. Approval of appropriation of funds for the FY 2014 WIC Adm Grant.
e. Approval of the following personnel actions.
f. Approval of FY 2014 WIC Adm. Grant Salary schedule.
2.WIC Breast Feeding (1292):
a. Approval to accept the FY 2014 WIC BF Peer Counselor grant award (No. 2014-045054) in the amount of $342,166.00,
commencing October 1, 2013 - March 31, 2014 pending receipt of contract documents.
b. Requesting authorization to continue the provision of WIC BF Peer Counselor Program for FY 2014
commencing October 1, 2013 -March 31, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC BF Peer Counselor Grant.
d. Approval of appropriation of funds for the FY2014 WIC BF Peer Counselor Grant.
e. Approval of the following personnel actions:
f. Approval of FY 2014 WIC BF Peer Counselor Grant Salary Schedule.
3. Registered Dietician (1292):
a. Approval to accept the FY 2014 WIC Registered Dietician grant award (No. 2014-045054) in the amount of $23,000.00, commencing October 1, 2013 - March 31, 2014 pending receipt of contract documents.
b. Requesting authorization to continue the provision of WIC Registered Dietician Program for FY 2014 commencing October 1, 2013 - March 31, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC Registered Dietician Grant.
d. Approval of appropriation of funds for the FY 2014 WIC Registered Dietician Grant.
e. Approval of FY 2014 WIC Registered Dietician Grant Salary Schedule.
4. Lactation Services (1292):
a. Approval to accept the FY 2014 WIC Lactation Services grant award (No. 2014-045054) in the amount of $31,250.00, commencing October 1, 2013 - March 31, 2014 pending receipt of contract documents.
b. Requesting authorization to continue the provision of WIC Lactation Services Program for FY 2014 commencing October 1, 2013 - March 31, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC Lactation Services Grant.
d. Approval of appropriation of funds for the FY 2014 WIC Lactation Services Grant.
e. Approval of FY 2014 WIC Lactation Services Grant Salary Schedule.
5. WIC Mini Obesity Prevention Grant (1292):
a. Approval to accept the FY 2014 WIC Obesity Prevention grant award (No. 2014-045054) in the amount of $10,000.00, commencing October 1, 2013 - March 31, 2014 pending receipt of contract documents.
b. Requesting authorization to continue the provision of WIC Mini Obesity Prevention Program for FY 2014 commencing October 1, 2013 - March 31, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC Mini Obesity Prevention Grant.
d. Approval of appropriation of funds for the FY 2014 WIC Mini Obesity Prevention Grant.
a. Approval to accept the FY 2014 WIC Adm grant award (No. 2014-045054) in the amount of $5,175,932.00,
commencing October 1, 2013 - March 31, 2014 pending receipt of contract documents.
b. Requesting authorization to continue the provision of WIC services for FY 2014 commencing
October 1, 2013 - March 31, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC Adm. Grant.
d. Approval of appropriation of funds for the FY 2014 WIC Adm Grant.
e. Approval of the following personnel actions.
| Action | Slot No. |
Position Title |
Salary |
| Delete | 010 | Nutritionist I | 43,152.00 |
| Delete | 111 | Clerk I | 20,460.00 |
| Delete | 131 | Clerk I | 21,259.00 |
| Delete | 137 | Clinic Aide I | 22,303.00 |
| Delete | 142 | Clerk I | 19,121.00 |
| Delete | 178 | Clerk I | 19,121.00 |
| Delete | 183 | Clerk II | 23,864.00 |
| Delete | 205 | Clerk I | 19,121.00 |
| Delete | 225 | Registered Dietician I | 46,143.00 |
| Delete | 233 | Registered Dieticain I | 46,143.00 |
| Delete | 237 | Licensed Vocational Nurse I | 35,391.00 |
| Delete | 241 | WIC Certification Specialist I | 26,229.00 |
| Delete | 245 | Registered Dietician II | 52,002.00 |
| Create | 247 | Lactation Specialist | 32,769.00 |
f. Approval of FY 2014 WIC Adm. Grant Salary schedule.
2.WIC Breast Feeding (1292):
a. Approval to accept the FY 2014 WIC BF Peer Counselor grant award (No. 2014-045054) in the amount of $342,166.00,
commencing October 1, 2013 - March 31, 2014 pending receipt of contract documents.
b. Requesting authorization to continue the provision of WIC BF Peer Counselor Program for FY 2014
commencing October 1, 2013 -March 31, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC BF Peer Counselor Grant.
d. Approval of appropriation of funds for the FY2014 WIC BF Peer Counselor Grant.
e. Approval of the following personnel actions:
| Action | Slot | Position Title | Salary |
| Delete | 003 | Peer Counselor I | 20,650.00 |
| Delete | 010 | Peer Counselor I | 20,650.00 |
| Delete | 012 | Peer Counselor I | 20,650.00 |
| Delete | 013 | Peer Counselor I | 22,097.00 |
| Delete | 020 | Peer Counselor I | 20,650.00 |
| Delete | 023 | Peer Counselor I | 20,650.00 |
| Delete | 028 | Peer Counselor Manager | 28,094.00 |
| Delete | 032 | Peer Counselor I | 20,650.00 |
| Delete | 035 | Lactation Specialist | 32,769.00 |
f. Approval of FY 2014 WIC BF Peer Counselor Grant Salary Schedule.
3. Registered Dietician (1292):
a. Approval to accept the FY 2014 WIC Registered Dietician grant award (No. 2014-045054) in the amount of $23,000.00, commencing October 1, 2013 - March 31, 2014 pending receipt of contract documents.
b. Requesting authorization to continue the provision of WIC Registered Dietician Program for FY 2014 commencing October 1, 2013 - March 31, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC Registered Dietician Grant.
d. Approval of appropriation of funds for the FY 2014 WIC Registered Dietician Grant.
e. Approval of FY 2014 WIC Registered Dietician Grant Salary Schedule.
4. Lactation Services (1292):
a. Approval to accept the FY 2014 WIC Lactation Services grant award (No. 2014-045054) in the amount of $31,250.00, commencing October 1, 2013 - March 31, 2014 pending receipt of contract documents.
b. Requesting authorization to continue the provision of WIC Lactation Services Program for FY 2014 commencing October 1, 2013 - March 31, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC Lactation Services Grant.
d. Approval of appropriation of funds for the FY 2014 WIC Lactation Services Grant.
e. Approval of FY 2014 WIC Lactation Services Grant Salary Schedule.
5. WIC Mini Obesity Prevention Grant (1292):
a. Approval to accept the FY 2014 WIC Obesity Prevention grant award (No. 2014-045054) in the amount of $10,000.00, commencing October 1, 2013 - March 31, 2014 pending receipt of contract documents.
b. Requesting authorization to continue the provision of WIC Mini Obesity Prevention Program for FY 2014 commencing October 1, 2013 - March 31, 2014.
c. Approval of Certification of Revenues as certified by the County Auditor for the FY 2014 WIC Mini Obesity Prevention Grant.
d. Approval of appropriation of funds for the FY 2014 WIC Mini Obesity Prevention Grant.
B.
WIC Admin (1292)
a. Approval to amend the WIC Contract 2013-042599-001 in the amount of 250,000.00.
b. Approval of Certification of Revenues as certified by the County Auditor for the
FY2013 WIC Admin. Grant.
c. Approval of appropriation of funds in the amount of 250,000.00.
a. Approval to amend the WIC Contract 2013-042599-001 in the amount of 250,000.00.
b. Approval of Certification of Revenues as certified by the County Auditor for the
FY2013 WIC Admin. Grant.
c. Approval of appropriation of funds in the amount of 250,000.00.
18.
Planning Department - Raul Sesin:
A.
1. Reimbursement of a Cash Deposit
a. Berny Estates Unit No. 1 – Pct. 4 (Helen Bentsen)
2. Release of Letter of Credit/ Replace with a Cash Deposit
b. MGM Grand Ranches Phase 3 – Pct. 4 (Garco, Ltd.)
a. Berny Estates Unit No. 1 – Pct. 4 (Helen Bentsen)
2. Release of Letter of Credit/ Replace with a Cash Deposit
b. MGM Grand Ranches Phase 3 – Pct. 4 (Garco, Ltd.)
19.
Precinct #1 - Comm. Cuellar:
A.
Approval of authorization for County Judge to sign Easement Agreement (road-conditional), with the Texas A&M University System, relating to the Mile 2 West Road Improvements Project.
20.
Precinct #2 - Comm. H. Palacios:
A.
Requesting approval to purchase a certain tract of land known as Parcel 18 for the Minnesota Drain Project (Pct. 2).
21.
Precinct #4 - Comm. J. Palacios:
A.
Authorization to issue a check to Valley Land & Title Company in the amount of $14,107.75 for the closing of the Hoehn Drive Subdivision, Lot 29 parcel after review and auditing procedures are completed by County Auditor. (Hoehn Drive S/D Lot 29) Pct. 4
22.
Budget & Management - Sergio Cruz:
A.
Discussion consideration and action on the recommendation by the grievance committee regarding the proposed 2014 salaries for the Justices of the Peace as per Section 152.016 of the Texas Local Government Code.
B.
1. Public hearing on the 2014 Proposed Budget as per Texas Local Government Code 111.067.
2. Discussion, consideration, and action on changes and corrections to the 2014 Proposed Budget.
3. Approval to set salaries, allowances, and other compensation for Fiscal Year 2014.
4. Adoption of the 2014 Annual Budget.
5. Adoption of the 2013 Hidalgo County Ad Valorem Tax Rate.
2. Discussion, consideration, and action on changes and corrections to the 2014 Proposed Budget.
3. Approval to set salaries, allowances, and other compensation for Fiscal Year 2014.
4. Adoption of the 2014 Annual Budget.
5. Adoption of the 2013 Hidalgo County Ad Valorem Tax Rate.
C.
1. Approval of certification of revenues, as certified by County Auditor, for proceeds from the sale of land, also referred to the Aguilar and Dickerson Ponds to Hidalgo County Drainage District No.1.
2. Approval of 2013 appropriation of funds in the total amount of $1,341,800 for the Tom Gil/Liberty Road Project from Mile 3 to FM 2221.
2. Approval of 2013 appropriation of funds in the total amount of $1,341,800 for the Tom Gil/Liberty Road Project from Mile 3 to FM 2221.
23.
Purchasing Department - Marty Salazar:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
A. Pursuant to current contract with D. Wilson Construction Company (Exhibit "C" AIA 201-Articles 14.3.1 & .2 & 15.1.4 & .5), a request for approval of Claim from D. Wilson to increase the Contract Sum by +$61,220.00 for additional costs due to the Owner's delay(s) in commencing the project titled: "Repairs and Renovations-1st and 2nd Floors to the Former Administration Building" located at 100 E. Cano, Edinburg, Texas thus resulting in a new contract amount of $3,375.220.00;
B. Requesting approval for project architect, Alcocer Garcia Associates to proceed with issuance of formal "Notice to Proceed" to awarded contractor, D. Wilson Construction Company for the, Repair and Renovation-1st and 2nd Floors of the Former Administration Building" located at 100 E. Cano, Edinburg, Texas.
2.
A. Requesting approval to declare the items listed in Exhibit "A" (Airplane) and Exhibit "B" (vehicles) attached herein as surplus for the purpose of sale through auction (scheduled for 10-09-2013) in accordance with Texas Local Government Code 263.152 (a)(1);
B. Requesting authority to publish advertisment for the auction of surplus equipment and vehicles scheduled for 10-09-2013, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions
B. Requesting authority to publish advertisment for the auction of surplus equipment and vehicles scheduled for 10-09-2013, including but not limited to Seized, Abandoned and Unclaimed Property or additional and/or necessary auctions
3.
Presentation of tabulation for action by CC to award to overall lowest bid meeting
all specifications and requirements with approval to contract for "Security Guard Services" for RFB 2013-100-07-31-YZV.
B.
Pct. 2
1.
Requesting the approval to purchase two (2) CT660 Dump Trucks, through the County's membership/participation with National Joint Powers Alliance (CO-OP); from awarded vendor, Holt (contract #060311-CAT) in the amount of $ 132,756.44 each, a total of $ 265,512.88 for both vehicles. For Hidalgo County Precinct 2- " Purchase of Two (2) New 2014 Dump Trucks"- #2013-279-SGS.
2.
Acceptance and approval of Work Authorization #4 through Contract #C-11-117-08-02 with Brian Godinez to provide communication and public engagement strategies and services to Hidalgo County Precinct No. 2, to assist raising the awareness and education of County and Precinct 2 Services and Programs for the community, in the amount of $34,500.00.
3.
Pursuant to current contract with R. Gutierrez Engineering Corporation (article 12), a request for approval by engineer to permit the subcontracting of Raba-Kistner Consultant and South Texas Land Investigations in connection with Work Authorization No. 2-Thomas Road Project;
4.
Acceptance and approval to execute the final form of AIA Agreement with ERO Architects, (approved for negotiation-CC 03/05/13) in connection with the construction of a "Precinct No. 2 New Field Operations Shop."
5.
Acceptance and approval to execute the final form of a Professional Surveying Services Agreement with Quintanilla, Headley and Associates, for "Cesar Chavez Road from Business 83 to Carroll Road," as approved for negotiations on CC 7/17/13.
C.
Pct. 4
1.
Acceptance and Approval to Award the proposal received in the amount of $13,694.25 from Herrera and Hunt awarded Job Order Contractor (through the County's participation with Harris County Department of Education/ CHOICE) for the project: Hidalgo County Precinct No. 4 -Linn-San Manuel Monument Sign Turnkey Project (Project#2013-039A-03-22-MSS).
D.
WIC
1.
Acceptance and approval of "Amendment" (to clarify and correct Article 4.1.5, inadvertently and erroneously listed as "not included" instead of Architect) on the AIA B101-2007 Standard Form of Agreement (C-10-101A-10-05) with Dannenbaum Engineering Company for the purposes of "Building Repairs/Renovations, Additions and/or Alterations to the Hidalgo County W.I.C. Offices located in on the North Side of Richardson Road and East of Doolittle Road, Edinburg, Texas within Hidalgo County Precinct No. 4.
2.
Requesting approval & authorization to purchase One (1) New 38x68 Modular Office Building through Hidalgo County's membership/participation in TASB-BuyBoard Cooperative Purchasing Program's awarded vendor, Ramtech Building Systems in the amount of $227,939.00 which includes delivery, installation, painted interior vs vinyl clad gypsum and fabric awnings at windows and doors.-Project through Contract #335-10-Project #:2013-290-OGG.
3.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional service;
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for the WIC Program Modular Building Site Work project;
C. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of __________________________ for: the WIC Program Modular Site Work project.
B. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County's approved "pool" of professional engineering services for the WIC Program Modular Building Site Work project;
| Evaluators | Dannenbaum Engineering Company | HALFF Associates, Inc | Quintanilla, Headley and Associates |
| Evaluators | 94 | 95 | 96 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a professional engineering services contract with the No. 1 ranked firm of __________________________ for: the WIC Program Modular Site Work project.
E.
Co. Wide
1.
Presentation of sole bid received as detailed and attached herein for the purpose of award and approval of contract document with Upper Valley Materials, LLC, dba, CAPA vendor meeting all specifications and/or requirements as attached hereto for: Hidalgo County "Purchase of Sand and Bedding Materials"- RFB No. 2013-116-MEG.
24.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Real Estate Acquistion - FM 681 Project - Parcels 55A & 55B; Ronald & Rosalinda Merrill
D.
CL-12-1006-F; Maria Isabel Martinez and Hector Javier Loredo v. County of Hidalgo
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Real Estate Acquistion - FM 681 Project - Parcels 55A & 55B; Ronald & Rosalinda Merrill
D.
CL-12-1006-F; Maria Isabel Martinez and Hector Javier Loredo v. County of Hidalgo
26.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn