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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 2, 2013 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Bad Check Processing Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2013 Intradepartmental transfers:
A.
2013 - 93rd District Court (1100)
B.
2013 - Tax Office (1100)
C.
2013 - 332nd District Court (1100)
D.
2013 - Elections Department (1100)
E.
2013 - Pct.1 BCAP (1312)
F.
2013 – Pct. #1 Rd Maint (1200)
G.
2013 – Pct.#1 Sanitation (1100)
H.
2013 - Pct.1 Admin (1200)
I.
2013 - Pct. 2 Adm. (1200)
J.
2013 - Pct. #2 Rd Maint (1200)
K.
2013 - Pct. 3 Parks (1100)
L.
2013 - Pct. 4 Parks (1100)
M.
2013 - Pct. 4 Parks (1100)
N.
2013 - Pct. 4 Rd. Maint (1200)
O.
2013 - DBM Health Ins. Adm. (2201)
P.
2013 - Workers Comp (2202)
Q.
2013 - Constable Pct.1 (1100)
R.
2013 - Constable Pct. 4 (1100)
S.
2013 - County Clerk (1100)
T.
2013 - 370th District Court (1100)
U.
2013 - Constable Pct. #3 (1100)
V.
2013 - County Court at Law #7 (1100)
W.
2013 - Insect Eradication (1100)
X.
2013 - District Attorney's Office - BPU (1281)
Y.
2013 - 449th District Court (1100)
Z.
2013 - District Clerk (1100)
AA.
2013 - Facilities Management (1100)
BB.
2013 - Constable Pct. #2 (1100)
CC.
2013 - Sheriff's Dept. / Jail (1100)
DD.
2013 - County Clerk (1238)
EE.
2013 - 398th District Court (1100)
FF.
2013 - Veteran's Services (1100)
GG.
2013 - Law Library (1247)
3.
2013 Interdepartmental transfers:
A.
SELF FUNDED HEALTH BENEFITS (2201):
Approval of 2013 interdepartmental transfer within Health Benefits from program (087) to programs (004) and (006) in the total amount of $420,000.00.
Approval of 2013 interdepartmental transfer within Health Benefits from program (087) to programs (004) and (006) in the total amount of $420,000.00.
B.
Jail (1100):
Approval of 2013 interdepartmental transfer from Sheriff's Office to Jail in the amount of $7,200 to fund telephone expenditure.
Approval of 2013 interdepartmental transfer from Sheriff's Office to Jail in the amount of $7,200 to fund telephone expenditure.
C.
Pct. 2 Border Road (1200):
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint. into Pct 2 Border Road in the amount of $25,000.00.
Approval of 2013 interdepartmental transfer from Pct. 2 Rd Maint. into Pct 2 Border Road in the amount of $25,000.00.
D.
Pct 2 Rd Maint (1200):
Approval of 2013 interdepartmental transfer from Various Pct 2 Projects into Pct 2 Rd Maintenance in the amount of $259,035.81.
Approval of 2013 interdepartmental transfer from Various Pct 2 Projects into Pct 2 Rd Maintenance in the amount of $259,035.81.
4.
Planning Department:
A.
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
5.
Monthly Fee Reports:
A.
District Clerk
Fee Report for the Month of August 2013 - $665,454.23
Fee Report for the Month of August 2013 - $665,454.23
6.
Right of Way - Permits:
A.
Melden & Hunt, Inc.
* Crossing No.1: A proposed 8" PVC water line bored and crossing Mile 4 North approximately 72.5' west of the centerline of Nickole Street.
* Crossing No. 2: A proposed 8" PVC water line bored and crossing Nickole Street approximately 238.8' south of the centerline of Mile 4 North.
* Crossing No. 3: A proposed 8" PVC water line bored and crossing Mile 4 North approximately 737.2' east of the centerline of Maribel Street.
* Crossing No.1: A proposed 8" PVC water line bored and crossing Mile 4 North approximately 72.5' west of the centerline of Nickole Street.
* Crossing No. 2: A proposed 8" PVC water line bored and crossing Nickole Street approximately 238.8' south of the centerline of Mile 4 North.
* Crossing No. 3: A proposed 8" PVC water line bored and crossing Mile 4 North approximately 737.2' east of the centerline of Maribel Street.
7.
Executive Officer - Valde Guerra:
A.
Approval of 457 Plan Hardship withdrawal request for employee #134198
8.
Headstart:
A.
Approval of Financial Report: August 2013
B.
Approval of Children's Applications for Program Year 2013-2014
C.
Approval of Texas Department of Agriculture Meals and Snacks Served Monthly Report: August 2013
D.
Approval of Special Services Monthly Report: August 2013
9.
Budget & Management:
A.
1. Approval of reimbursement in the amount of $440,469.05 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/01/13 to 09/13/13.
2. Approval of wire transfer to cover claims paid.
| 09/01-06/13 | $102,502.70 |
| 09/07-13/13 | $337,966.35 |
| TOTAL | $440,469.05 |
2. Approval of wire transfer to cover claims paid.
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
1. Acceptance and approval of WORK AUTHORIZATION No. 2 for (PROJECT: SUNFLOWER PARK RECREATIONAL FACILITY IMPROVEMENT-LIFT STATION ADDITION within PRECINCT 4) in the amount of ($ 3.881.36) as submitted by L&G Engineering Laboratory, LLC, in connection to Contract #C-12-225-11-06 for "Geo Technical Services" (on an as needed basis) for projects within Hidalgo Co. Precinct No. 4.
2. Acceptance and approval of WORK AUTHORIZATION No. 2 for ($ 1,187,220.00) as submitted by L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for "Professional Engineering Services" for PROJECT: Preparation of the PS&E for the 10th Street Extension (SH 107 to FM 1925) within Hidalgo County Precinct No. 4, in connection to "job specific" agreement #C-12-126-10-16.
2. Acceptance and approval of WORK AUTHORIZATION No. 2 for ($ 1,187,220.00) as submitted by L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING for "Professional Engineering Services" for PROJECT: Preparation of the PS&E for the 10th Street Extension (SH 107 to FM 1925) within Hidalgo County Precinct No. 4, in connection to "job specific" agreement #C-12-126-10-16.
a) Pursuant to Article 14 of the "professional engineering services" agreement with L&G CONSULTING ENGINEERS, INC. d/b/a L&G ENGINEERING, is requesting approval to engage the services of sub-contractor (R.O.W. SURVEYING SERVICES, LLC) with adherence to insurance provisions required by said article for WA#2 in connection to Contract #C-12-126-10-16.
B.
Approval of the following with 2GS, Inc. for the McColl Road project, as submitted and recommended by project engineer, Raul Sesin, contract # C-13-127-05-21:
1. Application for Final Payment in the amount of $384,006.36;
2. Application for Retainage in the amount of $20,531.45 3. Certificate of Construction Completion reflecting the date of August 30, 2013.
1. Application for Final Payment in the amount of $384,006.36;
2. Application for Retainage in the amount of $20,531.45 3. Certificate of Construction Completion reflecting the date of August 30, 2013.
C.
Acceptance and approval of Work Authorization No. 2 (estimated cost of $1,341,800.00) for the provision of engineering services required by Pct #3 consisting of: Engineering Services required for the preparation of the PS&E, ROW Mapping and Surveying for the Tom Gill/Liberty Roads project from Mile 3 to FM 2221, with L&G Engineering under contract No. C-12-246-10-16.
D.
Requesting authority to purchase fax service agreement through a purchase order with company's response as to acceptance of purchase order not executed agreement, with Copy Graphics through Requisition # 243502 for the following: Total of $125.00 per year for (1) BROTHER 2820 Fax with effective dates of agreement from 9-11-13 to 9-10-16.
E.
1. Requesting approval to exercise its option to terminate (under Paragraph 4-Termination) as stated in the current agreement with Performance Grade Asphalt, for "MS-1 Emulsified Asphalt," (C-13-052-06-04) by providing/forwarding a Thirty (30) Day written notice of termination.
2. Requesting approval to exercise its option to terminate (under Paragraph 4-Termination) as stated in the current agreement with Performance Grade Asphalt, for "CRS-2 Emulsified Asphalt," (C-12-164-10-30) by providing/forwarding a Thirty (30) Day written notice of termination.
2. Requesting approval to exercise its option to terminate (under Paragraph 4-Termination) as stated in the current agreement with Performance Grade Asphalt, for "CRS-2 Emulsified Asphalt," (C-12-164-10-30) by providing/forwarding a Thirty (30) Day written notice of termination.
3. Requesting authorization & approval to re-advertise for MS-1 Emulsified Asphalt & CRS-2 Emulsified Asphalt road materials for Hidalgo County (all funding sources) on an "As needed basis" through projects 2013-297-" MS-1 Emulsified Asphalt" and 2013-298- "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt". Including the re-advertising of project in the event no bid responses are received and /or are rejected and the project is still required.
F.
1. Requesting acceptance and approval of payment for Invoice# 11324524 ($ 8,000.00) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#1-PO#663995) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
2. Requesting acceptance and approval of payment for Invoice# 11324525 ($ 9,170.82) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO# 684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Invoice# 11324529 ($ 26,070.00) submitted by L&G Engineering Laboratory in connection to Contract# C-13-178-08-20 (WA#1-PO#696996) for "Job Specific" PROJECT:"FM 2220 (Ware Road) project from Mile 3 N (FM 1924) to Mile 5 N (FM 676) within HIDALGO COUNTY PRECINCT No. 4.
4. Requesting acceptance and approval of payment Inv. #11324536 ($6,230.62) submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-12-126-10-16 (WA#1-PO#688820) for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925)" located in Hidalgo County Precinct No. 4;
2. Requesting acceptance and approval of payment for Invoice# 11324525 ($ 9,170.82) submitted by L&G Consulting Engineers, Inc. in connection to Contract# C-11-234-09-13 (WA#2-PO# 684964) for "Job Specific" PROJECT: "FM 1925 (Kenyon Rd. to FM 907) (Alamo Rd. Extension)" located in Hidalgo County Precinct No. 4;
3. Requesting acceptance and approval of payment for Invoice# 11324529 ($ 26,070.00) submitted by L&G Engineering Laboratory in connection to Contract# C-13-178-08-20 (WA#1-PO#696996) for "Job Specific" PROJECT:"FM 2220 (Ware Road) project from Mile 3 N (FM 1924) to Mile 5 N (FM 676) within HIDALGO COUNTY PRECINCT No. 4.
4. Requesting acceptance and approval of payment Inv. #11324536 ($6,230.62) submitted by L&G Consulting Engineers, Inc. in connection to Cont.#C-12-126-10-16 (WA#1-PO#688820) for:"JOB SPECIFIC PROJECT"-Extension of 10th Street (SH 107 to FM 1925)" located in Hidalgo County Precinct No. 4;
G.
Requesting authority to advertise with approval of RFB plans and specifications developed by project engineer Cruz-Hogan Consultants Inc., for: "Hidalgo County Precinct No. 2 -"Reconstruction of Eldora and Sgt. Trevino Roads Including Canal Crossing "RFB No. 2013-293-SMA